6 Oct 2015
Specimen fields that can be imported into a Symbiota data portal
If the data portal is being used to displaying a “snapshot” of your data stored in your central database, the
upload file MUST have a field that serves as the unique identifier for each incoming specimen record (dbpk).
This field serves a link between the source record and the snapshot record within the portal. If import is a
CSV file, first row must contain field names. Note that field names do not have to match the name used below,
just no special characters ($#@&%) in the column names.
Italic = Darwin Core fields
Bold = strongly encouraged fields, though none of the fields are technically required
* = for import only, merged into another field after import
Name
dbpk
Type
Text (45)
occurrenceId
catalogNumber
otherCatalogNumbers
family
scientificname
sciname
genus
specificEpithet
taxonRank
infraspecificEpithet
scientificNameAuthorship
identifiedBy
dateIdentified
identificationReferences
identificationRemarks
identificationQualifier
typeStatus
recordedBy
recordNumber
*recordNumberPrefix
*recordNumberSuffix
associatedCollectors
eventDate
year
month
day
latestDateCollected
verbatimEventDate
habitat
substrate
occurrenceRemarks
Text (255)
Text (32)
Text (255)
Text (255)
Text (255)
Text (255)
Text (255)
Text (255)
Text (32)
Text (255)
Text (255)
Text (255)
Text (45)
Text
Text
Text (255)
Text (255)
Text (255)
Text (45)
Text (45)
Text (45)
Text (255)
Date/Time
Integer (4)
Integer (4)
Integer (4)
Date/Time
Text (255)
Text
Text (500)
Text
Notes
Specimen record unique identifier (primary key) of
source database (record id). Barcode identifier is ideal.
Can also be catalogNumber (accession number), given
that it is populated for each record and truly unique.
Required is collection is “snapshot” of a central
database. Not needed if collection is managed directly
within portal.
occurrence Global Unique Identifier (GUID)
Barcode or Accession number
Scientific name w/ author; author is parsed from name
Scientific name without author
Infraspecific rank (e.g. ssp., subsp., var., f., etc)
Author of scientific name
cf, aff. etc
Collector name
Collector number
Merged into recordNumber
Merged into recordNumber
Date collected
If eventDate is null, year-month-day will be used to
build eventDate
End date, when date is a range (previous DwC term)
General notes or remarks
dataGeneralizations
informationWithheld
associatedTaxa
associatedMedia
dynamicProperties
verbatimAttributes
Text (250)
Text (250)
Text
Text
Text
Text
behavior
reproductiveCondition
Text (500)
Text (255)
cultivationStatus
establishmentMeans
lifeStage
sex
individualCount
samplingProtocol
samplingEffort
preparations
country
stateProvince
county
municipality
locality
locationRemarks
localitySecurity
Integer
Text (45)
Text (45)
Text (45)
Text (45)
Text (100)
Text (200)
Text (100)
Text (64)
Text (255)
Text (255)
Text (255)
Text
Text
Integer
localitySecurityReason
decimalLatitude
decimalLongitude
geodeticDatum
coordinateUncertaintyInMeters
footprintWKT
verbatimCoordinates
*verbatimLatittude
*verbatimLongitude
*latDeg
*latMin
*latSec
*latNS
*lngDeg
*lngMin
*lngSec
*lngEW
*UtmNorthing
*UtmEasting
*UtmZoning
*trsTownship,
*trsRange,
*trsSection,
*trsSectionDetails
georeferenceProtocol
georeferenceSources
georeferenceRemarks
Text (100
Double (8)
Double (8)
Text (255
Integer
Text
Text (255)
Text (255)
Text (255)
Integer
Double
Double
Text (3)
INT
Double
Double
Text (3)
Text (45)
Text (45)
Text (45)
Text (45)
Text (45)
Text (45)
Text (45)
Text (255)
Text (255)
Text (255)
Associated species delimited by commas or semicolons
URL to jpg images, delimited by commas or semicolons
Verbatim description of organism (e.g. 1.5m tall, flowers
white with purple tips, etc)
e.g. sterile, flw, frt, asci, etc. Use of controlled vocabulary
is preferred.
0 = wild, 1 = cultivated
e.g. cultivated, garden escape, etc
0=don’t hide locality details from general public, 1=hide
locality, 2=hide full record
For USA records, value is negative
WGS84, NAD83, NAD27, etc
e.g. UTM: 12N 334543 5463754; 34° 25’N 113° 43’W
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Generate decimal lat/long, then merged into verbCoor.
Merged into verbCoor.
Merged into verbCoor.
Merged into verbCoor.
Merged into verbCoor.
georeferencedBy
georeferenceVerificationStatus
minimumElevationInMeters
maximumElevationInMeters
*elevationNumber
*elevationUnits
verbatimElevation
minimumDepthInMeters
maximumDepthInMeters
verbatimDepth
storageLocation
disposition
basisOfRecord
institutionCode
collectionCode
recordEnteredBy
modified
Text (255)
Text (32)
Integer
Integer
Integer
Text (45)
Text (255)
Integer
Integer
Text (50)
Text (100)
Text (32)
Text (32)
Text (32)
Text (32)
Text (250)
Date/Time
If elevation is single value, just use this field
Elevation number and units are concatenated into
verbatimElevation and translated into min. elev. in m.
Populate only if different than source collection
Populate only if different than source collection
Data entry personnel
Date last modified within source database