CITY OF GLENDALE, CALIFORNIA
REPORT TO THE:
Joint
D
City Council ~
Housing Authority
D
Successor Agency D
Oversight Board
D
May 17, 2016
AGENDA ITEM
Report: SR 134/Glendale Avenue Interchange Modification and Monterey Road Improvements
Project
(1) Motion Awarding a Construction Contract to E.C. Construction Co., in the amount of
$1,620,900.50, authorizing the City Manager to execute the contract, approving a 10%
reserve for contingency in the amount of $ 162,090.05, and rejecting all other bids.
(2) Resolution of Appropriation to appropriate funds in the amount of $185 ,4 71.40 from the
Measure R Sub-regional Funds, Account No. 255-34301 to the SR 134/ Glendale
Avenue Interchange Modification and Monterey Road Improvements Project, Account
No. 255-501-G51909.
COUNCIL ACTION
Public Hearing D Ordinance D Consent Calendar
Approved for May 17, 2016 calendar
Action Item ~
Report Only
ADMINISTRATIVE ACTION
Submitted by:
Roubik R. Golanian, P.E., Director of Public Works
Prepared by:
Arthur Asaturyan , Civil Engineering Associate
Approved by:
Scott Ochoa, City Manager
Reviewed by:
Yasmin K. Beers, Assistant City Manager
Michael J. Garcia, City Attorney
Stephen M. Zurn, General Manager - GWP
Robert Elliot, Director of
Finance~
1 ...
D
RECOMMENDATION
It is respectfully recommended the City Council approve the following related to SR 134/
Glendale Avenue Interchange Modification Project:
(1) Motion Awarding a Construction Contract to E.G. Construction Co., in the amount of
$1,620,900.50, authorizing the City Manager to execute the contract, approving a 10%
reserve for contingency in the amount of $ 162,090.05 and rejecting all other bids.
(2) Resolution of Appropriation to appropriate funds in the amount of $185,471.40 from the
Measure R Sub-regional Funds, Account No. 255-34301 to the SR 134/Glendale
Avenue Interchange Modification Project, Account No. 255-501-G51909.
BACKGROUND/ANALYSIS
On October 27, 2015, the City Council adopted the Plans and Specifications for the SR 134/
Glendale Avenue Interchange Modification Project, and directed the City Clerk to advertise for
bids.
On December 2, 2015, the City received bids from eight Contractors, as follows:
CONTRACTOR
1.
2.
3.
4.
5.
6
7.
8.
9.
E.G. Construction Co., El Monte
Yakar, Inc., Covina
Excel Paving Company, Long Beach
Vido Samarzich, Inc., Corona
All American Asphalt, Corona
Sully Miller Contracting Co., Brea
Griffith Co., Santa Fe Springs
C.A. Rasmussen, Inc., Valencia
Los Angeles Engineering, Inc., Covina
BID AMOUNT
$
$
$
$
$
$
$
$
$
1,620,900.50
1,637,725.25
1,657,434.75
1, 700,957.25
1,768,000.00
1,835, 138.30
1,879,905.40
2,036,594.50
2,069,725.25
Upon review of the bid documents, Staff finds E.G. Construction Co. to be the lowest
responsible bidder. The bid of E.G. Construction Co. in the amount of $1,620,900.50 is 0.25%
below the Engineer's Estimate $1,625,000.
In addition, Staff recommends a 10% reserve for contingencies in the amount of $162,090.05.
This amount is based on previous experience and is commensurate with the nature of this
specialized project. This will allow us to account for any incidental work, and unforeseen field
conditions that could be encountered during construction, and any resulting field modifications
that may be necessary.
The construction management of the project will be performed by City Staff for a typical cost
approximately 10% of construction cost or $162,090.05.
Staff has contacted the State of California Contractor's State License Board and has found the
licenses of E.G. Construction Co. and their sub-contractors to be current, active and in good
standing. Additionally, E.G. Construction Co. has constructed several projects in the City, and
they completed all the projects in a satisfactory manner.
2
Per the project specifications, bid proposals are irrevocable for 90 calendar days after the bid
opening. E.C. Construction Co. has agreed to extend the irrevocable period through May 30,
2016. This time extension has allowed staff and Metro to work on the Funding Agreement
Amendment.
The project is primarily a pavement rehabilitation and traffic flow improvement project. The
scope of work is as follows:
•
•
•
•
•
•
•
•
•
•
Selective removal/reconstruction/grinding of deteriorated pavement and placement of
asphalt concrete pavement;
Placement of the Asphalt Rubber Hot Mix (ARHM) over Asphalt Concrete Pavement
interlayer;
Selective removal and repair of broken and damaged sidewalk; curb; curb and gutter;
cross gutter, and alley apron;
Installation of new and reconstruction of existing curb ramps to be ADA compliant curb
ramps;
Traffic Signal Modifications at Glendale Avenue and Monterey Road and at Glendale
Avenue and Freeway 134 Eastbound Ramp intersections;
Realignment of median on Monterey Road to create a larger storage area for vehicles
queuing at the west bound SR 134 Freeway On-Ramp;
Installation of a bulb-out at Balboa Avenue at Monterey Road to allow drivers from
Balboa Avenue to pull forward safely with greater traffic visibility;
Realignment of Coronado Drive at Monterey Road to encourage a slower and safer
traffic flow;
Construction of a Bioswale in the space created for the Coronado Street realignment;
and,
Removal and replacement of existing traffic striping and pavement markings.
Glendale Avenue is a major thoroughfare connecting core business destinations in the City and
provides direct access to freeway off and on ramps. As a result of economic growth of the City,
the traffic volumes on Glendale Avenue have increased and are forecasted to reach close to
50,000 Average Daily Traffic (ADT) by year 2030. This project will improve capacity and flow of
traffic on Glendale Avenue and on Monterey Road.
On August 261h, 2015, Public Works staff held a community meeting with the residents affected
by the project. They were informed of the project details, construction schedule, City and
contractor notifications, and the impacts of the construction work to their neighborhood. Staff
informed the residents on Coronado Drive regarding the installation of bioswale at the northwest
corner of Coronado Drive and Monterey Road. The residents overwhelmingly approved and
welcomed the landscape appeal of the bioswale design.
A bioswale is a landscape element designed to remove silt and pollution from surface runoff
water. The realignment of Coronado Street creates an ideal space in public right-of-way for the
installation of drought resistant landscaping that encompasses the bioswale. As the runoff water
flows south from the westerly side of Coronado Drive, it will travel through a curb opening and
into the bioswale. Water that does not infiltrate will pass through the bioswale and continue on
its prior path along Monterey Road.
Street resurfacing involves the rehabilitation of existing street pavement that has deteriorated
beyond normal maintenance work. It consists of the removal of the top 2-inches of existing AC
pavement, followed by the placement of a 0.5-inch to variable thick AC leveling course overlay.
3
Finally street is paved by the placement of 1.5-inches of asphalt rubber hot mix (ARHM)
pavement wearing surface. This method of Street resurfacing improves the ride of the roadway,
the structural integrity of the pavement, as well as begins a new service life for the street.
ARHM is composed of conventional asphalt concrete mixed with recycled tire rubber material.
ARHM provides a longer service life than conventional asphalt concrete. It also provides a
smoother and quieter ride while reducing the amount of scrap rubber tires buried in the landfills.
As part of this project, 4,000 recycled tires will be used in the Asphalt Concrete.
Asphalt Concrete is composed of aggregate and emulsified liquid asphalt. The aggregate is
allowed to contain up to 15% recycled asphalt concrete, which extends the life of both landfills
and quarries. As part of this project, up to 65 tons of recycled asphalt concrete may be used in
the new Asphalt Concrete.
Environmental Review
This project is Categorically Exempt under the provisions of the California Environmental Quality
Act (CEQA) as a Class 1 Exemption pursuant to the California Code of Regulations, Title 14,
Section 15301.
Americans with Disabilities Act (ADA)
This project includes upgrading substandard curb ramps within the resurfacing streets that will
comply with current Federal ADA guidelines.
Project Schedule
The construction of this project is anticipated to begin in June 2016, and be completed by
October 2016.
FISCAL IMPACT
The estimated costs for the implementation of the SR 134/Glendale Avenue Interchange
Modification Project are as follows:
Construction Bid Price
Construction Contingency (10%)
Construction Management/Inspection (10%)
Total
$1,620,900.50
$ 162,090.05
$ 162,090.05
$1,945,080.60
Most of the funding for this project has been allocated in the approved Capital Improvement
Program, and pending City Council approval of the attached Resolution of Appropriation, will be
available in the following accounts and amounts:
•
•
•
Funding Source. Account No.
Amount
SR 134 Glendale Avenue Interchange,
Account No. 255-501-G51909
Gutter Construction Program, Account No. 402-501-51501
Sidewalk Maintenance Program, Account No. 402-501-51888
$1,331,044.40
Total
$ 250,000.00
$ 364,036.20
$1,945,080.60
4
On November 20, 2013, the Los Angeles Metropolitan Transportation Authority (Metro)
executed the funding agreement and the City appropriated the amount of $1,400,000. The funds
appropriated that are available to construction and construction management is $1, 145,573.
Staff is working with Metro to amend the agreement and increase the funds in the amount of
$185,471.40 from surplus funds of completed Measure R projects.
Measure R Project No. G51909 Funding
Appropriated Fund for Construction and Construction Management
Additional Appropriation
Total
$1, 145,573.00
$ 185.471.40
$1,331,044.40
Upon Council's approval, funds will appropriated from the Measure R Regional Return Fund,
Account No. 34301-255 to the SR 134/Glendale Avenue Interchange Modification Project,
Account No. 52100-255-501-G51909 in the amount of $185,471.40.
In addition to the above accounts, the following accounts and amounts will be used to install,
remove, adjust or relocate unforeseen underground City facilities:
Funding Source. Account No.
•
•
Maintenance Potable Water Miscellaneous
Account No. 43111-572-951-11796-UW041
Traffic Signal Construction Services
Account No. 43111-1O1-553
Amount
$
5000.00
$
30,000.00
ALTERNATIVES
The alternatives relating to the proposed Resolution adopting the specifications for the project
are as follows:
Alternative 1: Approve the attached Motion. The construction of this project will prolong the
service life of the street, prevent further deterioration of the street, extend the life of the existing
pavement, update traffic signal poles and appurtenances, and the installation of new curb
ramps, where there are none, will provide uninterrupted access for disabled persons within the
project limits.
Alternative 2: Do Not Approve the attached Motion. The project will not proceed. The
pavement will continue to deteriorate until a more costly repair is required.
Alternative 3: New Alternative. The City Council may consider any other alternative not
proposed by staff.
EXHIBIT
Map showing the overall location of the proposed project.
5
MOTION
Moved by Council Member _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, seconded by
Council Member _ _ _ _ _ _ _ _ _ _ _ _ _ _ , that the Council of the City of Glendale
finds that E.C. Construction Company is the lowest responsible bidder for the SR 134/Glendale Avenue
Interchange Modification and Monterey Road Improvements Project in the City of Glendale as described in
Specifications No. 3562, and that the bid of E.C. Construction Company for the amount of $1,620,900.50
is hereby accepted and approved, as recommended by the Director of Public Works, and that all other bids
be, and are, hereby rejected. The Council further approves a reserve for contingencies in the amount of
$162,090.05 and authorizes the City Manager to execute a contract with E.C. Construction Company in an
amount not to exceed $1,620,900.50 plus contingency, subject to approval as to form by the City Attorney.
Votes as follows:
Ayes:
Noes:
Absent:
Abstain:
., ·e--. .
···~
DAlE~--------~~
J:\FILES\DOCFILES\MTN\City Council Motion Awarding to Contractor re SR 134-Glendale Avenue Interchange Modification.doc
8 A1
RESOLUTION NO. _
_ __
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE
MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $185,471.40 is hereby appropriated and/or transferred from the following
accounts to the following accounts:
ACCOUNTS
34301-255
DESCRIPTION
Local Grants, Measure R - Regional Return
Fund
52100-255-501-G51909
Construction, Measure R - Regional Return
Fund, Public Works Projects, SR-134 Glendale
Ave Interchange Project
FROM
$185,471.40
TO
$185,471.40
To appropriate additional funding for the SR-134 Glendale Ave. Interchange Project.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation
line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as
necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
Adopted this._ _ _ day of _ __ _ _ _ , 2016.
Mayor
ATTEST:
~
City Clerk
CITY OF GLENDALE
DATE
04/28/2016
APPROVED AS TO FINANCIAL
PROVISION FOR $ 185,471.40
STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
I, Ardashes Kassakhian, City Clerk of the City of Glendale, do hereby certify that the foregoing
Resolution No.
was adopted by the Council of the City of Glendale, California, at a regular
meeting held on the
day of
, 2016, and that the same was adopted by the
following vote:
Ayes:
Noes:
Absent:
Abstain:
APPROVED AS TO FORM
~iv -
City Clerk
SAZ
SR 134/GLENDALE AVENUE INTERCHANGE MODIFICATION
AND MONTEREY ROAD IMPROVEMENTS PROJECT
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PROJECT LOCATION MAP
NOTTO SCALE
PROJECT LOCATION
EXISTING TRAFFIC SIGNALS TO BE MODIFIED
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