City of San Antonio
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AGENDA
Head Start Policv Council
Tuesday, September 27, 2016
6:15 PM
1227 Brady Blvd.
MEETING OF THE CITY OF SAN ANTONIO HEAD START POLICY COIINCIL WIL
BE HELD IN THE HEAD START OFFICE, 1227 BRADY BOULEVARD, SAN ANTONIO,
TEXAS 78207ON TUESDAY, SEPTEMBER 27, 2016AT 6:15P.M., TO CONSIDER THE
A
FOLLOWING MATTERS:
Call to Order
Meeting Minutes
1.
Approval of August 23,2016 Minutes
Community Comments
Correspondence
2.
Administration for Children & Families, Office of Head Start
a. Overview of Findings-Leadership, Governance, Management
Systems Review
b. Head Start Prosram Performance Standards (HSPPS) Final Rule
Information and Possible Action Items
3.
Grant Refunding Training
4.
Grant Refunding Application for Approval
J.
Head Start and Early Head Start-Child Care Partnership Center
Enrollment Plans for Approval
Cin, of San ,-lnlonio
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Posted
On: 9n1n0l6 2:53:46P.V
AGENDA
Head Start Policy Council
6.
Early Head Start-Child Care Partnership Update
1
Program Information Report for Review
8.
Pre-Service Update
9.
Monthly Program Report
10.
Fiscal Report
September 27,2016
Governing Body
Announcements and Items for Consideration
Adjournment
EXECUTIVE SESSION
At any time during the Head Start Policy Council meeting, the Policy Council may meet in
Executive Session under Chapter 551 of the Texas Government Code, including consultation
with an attorney.
ACCES SIBILITY STATEMENT
This meeting site is accessible to persons with disabilities. Parking is available. Auxiliary aids
and services, including Deaf interpreters, must be requested forty-eight [48] hours prior to the
meeting. For assistance, call (210) 206-5500
DECLARACION DE ACCESIBILIDAD
Este lugar de la reuni6n es accesible a personas incapacitadas. Se har6 disponible el
estacionamiento. Ayudas auxiliares y servicios y interpretes para los sordos se deben pedir con
cuarenta y ocho [48] horas de anticipaci6n al la reuni6n. Para asistencia llamar a
(210) 206 - s500
CITY OF SAN ANTONIO HEAD START MISSION STATEMENT
Preparing children and engaging families for school readiness and life-long success
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On:
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16 2:53:46PM
MEETING MINUTES
HEAD START POLICY COUNCIL
August 23, 2016
6:15 p.m. – 8:15 p.m.
Head Start Office, 1227 Brady Blvd., San Antonio, TX 78207
Primary Council Members Present:
Ms. Ilse Lopez, Ms. Dora Maldonado, Ms. Amanda Sanchez-Regil, Ms. Shannan Hern, Ms. Nancy
Vazquez, Ms. Jennifer Gonzales, Ms. Kathleen Fletcher
Primary Council Members Absent:
Mr. Mario Martinez, Mr. Albert Martinez
Alternate Members Present:
Ms. Electra Brown, Ms. Joanna Cerda, Ms. Silvia Cuevas
Alternate Members Absent:
Ms. Claudia Prieto, Ms. Misty Martinez
I. CALL TO ORDER
Chair, Ms. Ilse Lopez, called the meeting to order at 6:15 PM
II. MEETING MINUTES
Motion: Ms. Jennifer Gonzales moved to approve the July 26, 2016 meeting minutes.
Seconded (2nd): Ms. Amanda Sanchez-Regil
Vote: All in favor (unanimous) – The motion carried.
III. COMMUNITY COMMENTS:
Chair, Ms. Ilse Lopez, presented Community Comments and announced there was one person signed
in to speak. She acknowledged Mr. Anthony Hargrove, Chief Executive Officer of Ella Austin
Community Center, and he began his statement. Mr. Hargrove brought forth his agency’s concern
regarding the notice received from the City of San Antonio, due to the Texas Workforce
Commission, about the “suspension of all new enrollments for at-risk child care.” He stated his
concern on the overall impact this freeze will have on all Early Head Start and Child Care Services
providers. He requested this item be brought forth to the Policy Council’s attention to minimize the
effect this suspension will have on San Antonio families. There was no discussion on this item.
IV. CORRESPONDENCE:
Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present Correspondence items since Ms. Mikel
Brightman, Head Start Administrator, could not attend due to a previous engagement. Mr. Villela,
Special Projects Manager, welcomed Policy Council members and then reviewed the City of San
Antonio Head Start Program’s Mission and Vision statements. Mr. Villela stated there was no
correspondence to present for the month of July 2016.
V. INFORMATION AND POSSIBLE ACTION ITEMS (a-d)
a.) Personnel for Approval
Chair, Ms. Ilse Lopez, provided information on the Personnel Committee meeting that took place
on August 18, 2016 in which Ms. Electra Brown, Ms. Joanna Cerda, Ms. Amanda Sanchez-Regil,
and Mr. Albert Martinez attended. She then asked Ms. Amanda Sanchez-Regil to present the
Personnel for Approval. Ms. Sanchez-Regil presented Personnel for Approval which included
background and qualification information for 5 newly selected staff members. Ms. Sanchez-Regil
then requested Policy Council Approval for the candidates presented.
Motion: Ms. Amanda Sanchez-Regil moved to approve Mr. Pedro Ramirez for the Head Start
Senior Management Analyst position for the City of San Antonio.
Seconded (2nd): Mr. Jennifer Gonzales
Vote: All in favor (unanimous) – The motion carried.
Motion: Ms. Jennifer Gonzales moved to approve Ms. Wanda Borrego for the Head Start
Management Analyst position for the City of San Antonio.
Seconded (2nd): Ms. Silvia Cuevas
Vote: All in favor (unanimous) – The motion carried.
Motion: Ms. Kathy Fletcher moved to approve Ms. Sonia Rico for the Head Start Family Support
Worker position for the City of San Antonio.
Seconded (2nd): Ms. Jennifer Gonzales
Vote: All in favor (unanimous) – The motion carried.
Motion: Ms. Dora Maldonado moved to approve Ms. Jennifer Barrientes for the Early Head Start
Family Support Worker position for the City of San Antonio.
Seconded (2nd): Ms. Amanda Sanchez-Regil
Vote: All in favor (unanimous) – The motion carried.
Motion: Ms. Dora Maldonado moved to approve Ms. Gloria Rangel for the Head Start
Administrative Assistant II position for the City of San Antonio.
Seconded (2nd): Ms. Silvia Cuevas
Vote: All in favor (unanimous) – The motion carried.
b.) Head Start and Early Head Start-Child Care Partnership Service Plans for Approval
Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the Head Start and Early Head StartChild Care Partnership Service Plans for Approval. Mr. Villela presented the Head Start and Early
Head Start-Child Care Partnership Service Plans for Approval. Mr. Villela described the ten
content areas covered by the Service Plans and how they are reviewed and revised annually to
ensure compliance with Head Start regulations, City of San Antonio Policies and Procedures, and
Child Care Center policies. He also noted that the Early Head Start-Child Care Partnership service
plans were newly created. Mr. Villela then proceeded to request Policy Council approval of the
Head Start and Early Head Start-Child Care Partnership Service Plans.
2
Motion: Ms. Amanda Sanchez-Regil moved to approve the Head Start and Early Head Start-Child
Care Partnership Service Plans.
Seconded (2nd): Ms. Jennifer Gonzales
Vote: All in favor (unanimous)
c.) Monthly Program Report
Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the monthly program report. Mr. Villela
presented the monthly program report for July 2016. Program Information such as Training and
Monitoring reports, Education, Health, and Family and Community Services information were
included in this report. Mr. Villela stated there was no monthly data to report for Head Start since
school was not in session for the month of July.
d.) Fiscal Report
Chair, Ms. Ilse Lopez, asked Ms. Mary Vazquez to present the Fiscal Report. Ms. Vazquez
presented the Head Start and Early Head Start Fiscal Reports for the month of July 2016. Policy
Council member, Ms. Jennifer Gonzales, requested additional information on the Child Care
Services freeze be provided and Mr. Villela stated there would be an update during the next
regularly scheduled meeting.
VI. GOVERNING BODY
Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present information for the Governing Body. Mr.
Villela stated the Neighborhood and Livability Committee met on August 15, 2016 to review Head
Start Items and no action was taken.
VII. ANNOUNCEMENTS AND ITEMS FOR CONSIDERATION
Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the Announcements and Items for
Consideration. Mr. Villela announced the results for the Leadership, Governance, and Management
Systems Federal Review were received with no findings. On behalf of the City of San Antonio Head
Start Program, he thanked Policy Council members, Governing Body members, and staff who
participated in this federal review. Chair Ilse Lopez then presented an English and Spanish Ready
Rosie video for those in attendance.
VIII. ADJOURNMENT
Motion: Ms. Amanda Sanchez-Regil moved to adjourn the meeting.
Seconded (2nd): Ms. Dora Maldonado
Vote: All in favor (unanimous) – The motion carried.
Chair, Ms. Ilse Lopez, adjourned the meeting at 6:41 PM.
________________________________
Chair
_________________
Date
3
CORRESPONDENCE
Head Start Policy and Regulations
Head Start Program Performance
Standards (HSPPS) Final Rule
ACF-PI-HS-16-04
Announcing New Performance Standards
U.S. (UNITED STATES) DEPARTMENT
OF HEALTH AND HUMAN SERVICES
ACF
Administration for
Children and Families
1. Log Number: ACF-PIHS-16-04
2. Issuance Date:
09/01/2016
3. Originating Office: Office of Head Start
4. Key Words: Head Start Program Performance
Standards; HSPPS; Revision; Final Rule; Regulation
PROGRAM INSTRUC TION
TO: All Head Start and Early Head Start Grantees, including Delegate Agencies and
Early Head Start­Child Care Partnership Grantees
SUBJECT: Head Start Program Performance Standards (HSPPS) Final Rule
INSTRUCTION:
The Office of Head Start (OHS) announced in the Federal Register the first
comprehensive revision of the Head Start Program Performance Standards
(HSPPS) <https://www.federalregister.gov/articles/2016/09/06/2016-19748/head-start-performance since their original release in 1975. The publication of this regulation
marks an important milestone in the history of the Head Start program. The new
standards build upon 50 years of leadership in comprehensive early childhood
services and will further raise the quality of Head Start programs. The new HSPPS
standards>
are streamlined, simplified, and reorganized to improve clarity and transparency to
support high­quality program delivery and minimize administrative burden.
This final rule has been nearly a decade in the making, fulfilling Congress’s call for a
review and revision of the Program Performance Standards in the bipartisan
Improving Head Start for School Readiness Act of 2007. The new standards were
developed by incorporating the growing body of research on effective early care and
education, consultation from subject matter experts and representatives from
grantees and Indian tribes, and thoughtful consideration of the 1,000 public
comments received on the Notice of Proposed Rulemaking (NPRM). The result is a
new set of standards that reinforces Head Start’s position as a leader in the field of
comprehensive early education, reflects best practices for teaching and learning,
allows local flexibility, and reduces the number of federal requirements by
approximately one­third.
Key Changes from Current Program Performance Standards
The most significant change in the new standards is requiring programs, over time,
to offer longer service duration, which research links to stronger child outcomes. The
new standards require that all Head Start center­based programs offer at least 1,020
annual hours of service for preschoolers by August 1, 2021, with at least 50 percent
of their center­based preschool slots meeting this requirement by August 1, 2019.
Early Head Start center­based programs must also provide 1,380 annual hours of
service by August 1, 2018. These requirements will help programs to meet children’s
learning needs while allowing local flexibility to design schedules that best meet
community and family needs.
This extended timeline allows substantially more time than was proposed in the
NPRM to allow a sufficient period of time for program planning, while still ensuring
that more children will gain greater access to increased learning experiences
needed for strong outcomes. The final rule also reserves authority for the Secretary
of the U.S. Department of Health and Human Services to reduce the requirement
based on available funding.
A second major focus of the new standards is to solidify the critical role of parents in
the program, which has been a long-standing cornerstone of the Head Start
program. The final rule clearly acknowledges that parents are their children’s best
advocates, better articulates family partnership services requirements, and
maintains the parent committee requirement. We also revised the governance
impasse procedures to require mediation or arbitration if necessary to resolve
disputes between the governing body and the Policy Council. These changes reflect
our belief that parents are foundational to Head Start’s success and that the
program’s two-generation approach is integral to its impact on children and families.
Effective Date
The new Head Start Program Performance Standards are effective as of November
7, 2016, which is 60 days after their publication. However, in order to afford grantees
a reasonable period of time to implement certain provisions that have changed
significantly from previous standards, the final rule allows programs additional time
to comply with these specific provisions. The compliance dates for the applicable
provisions can be found in the final rule under SUPPLEMENTARY INFORMATION,
Table 1: Compliance Table. We urge grantees to use this interim period to make
adjustments as needed to assure full compliance with the new HSPPS.
The following provisions have a compliance date of August 1, 2017:
§1302.22(c)(1) – Early Head Start home-based service duration
§1302.32(a)(1)(ii) and (iii); §1302.32(a)(2); and §1302.32(b) – Curricula for
center-based and family child care programs
§1302.33(b)(1), (2), and (3); §1302.33(c)(2) and (3) – Assessment
§1302.35(d)(1) through (3) – Curriculum for home-based programs
§1302.53(b)(2) – Quality Rating and Improvement Systems (QRIS)
§1302.53(b)(3) – Data systems
§1302.90(b)(2), (4) and (5) – Complete background check procedures
§1302.92(c) - Coordinated coaching strategy and coaching staff qualifications
§1302.101(b)(4) – Management of program data
The following provisions have a compliance date of August 1, 2018:
§1302.21(c)(1) – Early Head Start center-based service duration
§1302.91(e)(4)(ii) – Child Development Specialist staff qualifications
§1302.91(e)(6)(i) – Home visitor staff qualifications
The following provisions have a compliance date of August 1, 2019:
§1302.21(c)(2)(iii) and (v) – Head Start center-based service duration: 50
percent of slots at 1,020 annual hours
The following provision has a compliance date of August 1, 2021:
§1302.21(c)(2)(iv) – Head Start center-based service duration: 100 percent of
slots at 1,020 annual hours
Implementation Support
In order to support the Head Start community in understanding and successfully
implementing the new standards, we will offer a comprehensive series of training
and technical assistance (T/TA) supports across a variety of platforms over the
2016–2017 program year. These opportunities will be targeted to stakeholders at
every level—from grantee management staff, boards, and Policy Councils to federal
and contract staff and T/TA providers.
To establish a common, in-depth understanding of the new HSPPS and
expectations for implementation that will lay the groundwork for consistent support
to grantees across the country, we held an in-person training for federal program
specialists last month. Throughout this program year, we will deliver a series of
interactive webinars and webcasts to help grantees explore, understand, and fully
implement the new HSPPS, with strategies for working with staff, governing bodies,
and families as programs make changes to adopt the new standards. Our support
for grantees will begin with a webcast and question and answer session with OHS
leadership. There will also be a virtual HSPPS Showcase that will address specific
areas of the new standards, which will become available on the Early Childhood
Learning and Knowledge Center (ECLKC) <http://eclkc.ohs.acf.hhs.gov/hslc>  in early
September. We will host monthly webinars to support understanding and
implementation for grantees, T/TA providers, Regional Office staff, and other
stakeholders. More information about these monthly opportunities will be available
soon.
Additionally, OHS staff and T/TA providers will be presenting on the new standards
at regional, state, and national conferences throughout the fall, winter, and spring.
Our initial T/TA period will culminate with the OHS Birth to 5 Leadership Institute for
management teams in the spring to consolidate and build upon the learning that has
taken place throughout the program year.
Next Steps
Programs are urged to take the time to read the final rule in its entirety, including the
preamble and the text of the regulation. Programs are also encouraged to
participate in the OHS web­based and in­person T/TA opportunities that will be
offered during this program year. Programs will need to discuss and plan for the
implementation of the new standards with their staff, governing bodies, and parents.
OHS and our T/TA partners will continue to provide direction, guidance, and
resources that support fulfilling our promise to prepare our children and families for
school and beyond.
Thank you for the work you do on behalf of children and families.
/ Blanca Enriquez /
Blanca Enriquez
Director
Office of Head Start
INFORMATION AND
POSSIBLE ACTION ITEMS
Grant No. 06CH7074
City of San Antonio Head Start Program
Refunding Application
Program Year 2017-2018
Project Summary
The City of San Antonio, Department of Human Services (DHS), submits the enclosed amended
application for consideration of continued program operations and training and technical
assistance funding for the period of February 1, 2017 through January 31, 2018. This application
provides information on 2015-2016 Program Year operations and details 2016-2017 planned
services and improvements. Per guidance received in the Letter of Understanding, dated August
11, 2016, the City of San Antonio Head Start Program is in its fourth year of our five year
project period and is submitting an abbreviated application. In total, federal funding in the
amount of $22,483,945 (Program Operations and Training and Technical Assistance) is
requested for continued program operations.
Abbreviated Project Description
For the 2017-2018 Fiscal Year, the City of San Antonio Head Start Program plans to continue
contracting with four direct service providers to deliver high quality education and supportive
services to enrolled children and families: Edgewood Independent School District (EISD), San
Antonio Independent School District (SAISD), City of San Antonio Metropolitan Health District
(Metro Health), and Bexar County Health District’s University Health Systems (UHS).
Based on results of the program’s ongoing monitoring, self-assessment, community assessment, 5year strategic planning goals and program evaluation, improvements are being implemented this
current school year (2016-2017) and planned for the 2017-2018 School Year. Planned changes and
implemented system improvements include: ensuring better outcomes on School Readiness goals
with a continued emphasis on the integration with the Parent, Family and Community Engagement
(PFCE) and the School Readiness Plan; refining family and community assessment tools by
utilizing instruments based on best practices; enhancing targeted professional development and
training efforts across the program; increasing service provider responsibility of overall Head Start
compliance and performance; refining the comprehensive data collection and analysis system for
effective decision making; and enhancing collaboration with the school districts and other
community agencies.
Through continuous quality and service delivery improvements, the City of San Antonio Head Start
Program will maximize community resources to ensure enrolled children and families have access
to all comprehensive services. By supporting children and families in reaching their potential, the
Head Start Program will create positive and lasting benefits to the community as a whole. Head
Start program staff have reviewed and improved the documentation at all levels within the program.
Training sessions have also been provided on environmental health and safety to ensure children’s
learning environments remain free of hazards.
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Grant No. 06CH7074
Demographic Profile of Head Start Families
The most recently completed 2016 Community Assessment indicates many children in the City of
San Antonio’s Head Start service area are in families with limited resources and a limited ability to
ensure the best for their children’s development. In the service areas of EISD and SAISD, less than
33% of children are being served by the Head Start Program. The central and southern portions of
San Antonio, located inside loop 410, have greater concentrations of poverty, and age and income
eligible children than other areas. An estimated 1,511 age and income eligible children in the San
Antonio and Edgewood ISDs are not served due to limited program capacity.
The 2016 Community Assessment reflected no major changes in child development programs and
the number of children with disabilities eligible for the City of San Antonio Head Start program. An
analysis of childcare demand and resources indicates that Head Start age-income eligible children
may be adequately served, between the City’s programs, public preschool, and childcare. An
estimated 51% of children under five are eligible for Head Start enrollment in comparison to the
lesser rates found in other San Antonio area Independent School Districts.
Social Service Needs of Head Start Children and Families and Community Resources
The 2016 Community Assessment also reflected no major changes in the social service needs of
Head Start children and families in the City of San Antonio. The prevalence of child abuse and
neglect is yet another factor that affects the quality of life for San Antonio residents. The number
and rate of confirmed, unduplicated child abuse cases can serve as an indicator of the need for social
services. The number of child abuse and neglect cases has increased in Bexar County over the past
decade.
Site/campus Operations and Locations
The Head Start Program provides full day Head Start services five days a week, for 177 days, with
site/campus hours of operation based on the school districts’ schedules. The Program remains
committed to identifying comprehensive, supportive and extended day services for families
requiring additional assistance.
Full-day program services of six to eight hours at 24 sites/campuses will be provided to 3,020
children. The full day programming is funded with the two school districts, leveraging State of
Texas Pre-kindergarten funds. All classrooms provide a full day of Head Start services, which
adheres to Head Start Performance Standards, Head Start Early Learning Outcomes Framework and
State of Texas Pre-kindergarten guidelines.
The City of San Antonio Head Start Program serves the neediest children where 90% of funded
enrolled children are at or under the 100% poverty guidelines.
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Grant No. 06CH7074
Recruitment and Selection Process
In order to prioritize the neediest families, the program utilizes a selection criteria which is
generated from the Community Assessment. Improvements continued during the ERSEA
application process for the 2016-2017 Program Year.
The program utilizes a two-stage verification process which identifies children based on a selection
criteria point ranking system. This process is used for all children including children with
disabilities and Spanish language dominant children. The selection committee process ensures
enrollment of the highest number of children with disabilities and that all children are placed in a
linguistically and developmentally appropriate classroom.
The City of San Antonio Head Start Program fully implements the ChildPlus data management
system where all applications are recorded and ranked-ordered electronically according to the
selection criteria point system. This process improves application processing time and efficiencies
as well as superior customer service.
Program Approach
Goals and Objectives
The City of San Antonio Head Start Program held the annual Strategic Planning session to outline
goals and objectives for the Program Year 2016-2017 on September 9, 2016. Participants included
representatives from Head Start service districts, community based agencies, City of San Antonio,
Head Start parents and the Head Start Policy Council members. Participants reviewed results from
the 2015-2016 Strategic Plan (5-year goals), 2014-2015 Annual Report, 2015 Community
Assessment, Self-Assessment, Monitoring Reports, Parent Surveys, CLASS results, federal
monitoring reports and the Approach to School Readiness – Early Childhood Education and
Parent, Family and Community Engagement Framework.
Planned program improvements target specific areas for growth to increase the quality of service
provided to children and families; enhance recruitment and retention of highly qualified staff; and
improve service delivery systems to increase effectiveness.
The program is committed to continual improvement through the assessment of the five-year
goals, program models, funding allocations, implementation procedures and staffing structures.
This evaluation led to key program improvements implemented during the 2015- 2016 Program
Year.
Examples of 2015-2016 Program Improvements
• Trained all teaching staff on I Am Moving, I Am Learning – Be Choosy Be Healthy
• All FCS staff trained and received access to the San Antonio Immunization registry
system and the Texas Department of Health Service ImmTrac Registries. Access to
these registries allows staff to provide families immunization records free of charge and
helps eliminate barriers to register for public schools.
• Collaborated with the San Antonio Food Bank to provide onsite food fairs.
• Distributed 140 free car seats to Head Start families and provided training on correctly
installing and using car seats.
• Exceeded the 10% disability requirements as 12% of children enrolled in the program
were identified with a disability.
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Grant No. 06CH7074
Management
The City of San Antonio is budgeted to receive $22,483,947, out of which $212,701 is for training
and technical assistance. The total funding includes a personnel complement of 101 to manage all
service content areas and provide direct family and community support and mental wellness
services, as well as training and technical assistance.
Monitoring
The City of San Antonio Head Start Program has in place a two-level monitoring system to ensure
program compliance at the Grantee and district levels. The City is responsible for completing
service level monitoring of districts (direct monitoring), reviewing, and validating results of district
monitoring activities (indirect monitoring). While the City is ultimately responsible for the overall
program monitoring and compliance, this monitoring system allows for multiple levels of review,
troubleshooting, increased benchmark expectations, and continuous program improvement.
During the 2015-2016 school year, the Grantee completed over 75 monitoring projects. The
monitoring evaluation methods include on-site announced and unannounced visits, ChildPlus
reports, questionnaires, and surveys. The increased direct monitoring projects conducted at the site
level emphasized environmental health and safe environments. This additional monitoring
addressed any areas in need of improvement and increased safety awareness.
Comprehensive Services
The City of San Antonio and educational and support service districts offer comprehensive Head
Start services at the two school district sites/campuses, which offer a strategic advantage in the
achievement of school readiness goals and children’s transition to Kindergarten. This program
model also allows the Head Start program to engage parents at a different level and expose children
and families to the public school system and structure at an earlier stage in the child’s education.
Family Support and Mental Health Services
Central to realizing the school readiness of children is ensuring the effective involvement of the
family. Family and Community Support services are provided to connect families to community
resources when they are in crisis and to enhance their family’s well-being. Leadership and
engagement opportunities are also offered to families to assist parents and guardians in learning to
be their child’s advocate. The Family and Community Engagement framework is utilized to drive
the work of direct services staff. Services and processes are continuously evaluated and improved to
ensure the best services are provided to our families.
Family Support Workers and their supervisors receive targeted training on case management topics
around building rapport with families, supporting families through crisis, and coaching families for
success as well as documentation and follow-up for health and attendance requirements along with
local social service resources.
Additionally, mental wellness services are offered as part of comprehensive Head Start services.
The model for mental health services for the 2016-2017 school year involves the City’s and service
districts’ mental health coordinators working collaboratively with service provider behavior
specialists. The behavior specialists will be the initial responders to disruptive behavior occurring in
the classroom. These specialists will coach and guide teachers in better classroom management
4
Grant No. 06CH7074
strategies and in responding effectively to various types of problematic behaviors. At times,
behavior specialists will determine that additional intervention is needed to serve children with
disruptive behaviors. These cases may be referred to special education and/or mental wellness
services.
The Head Start program partners with Center for Health Care Services (CHCS) in their most recent
SAMHSA grant for Continuum of Care services for young children and their families.
Workshops are coordinated to inform families and staff on various mental health topics, such as
attachment, anxiety, depression, and other issues. Educational flyers are distributed and posted at
the sites/campuses. Consultations and staffing sessions will also be conducted with parents, teachers
and other Head Start staff, when needed.
Early Childhood Education Services
The two school districts are contracted to provide education, disability, ERSEA services, and
healthy and safe facilities. These contracted services to children, families and staff are to be Head
Start Performance Standards compliant. SAISD will serve 2,243 children within their school
district and is budgeted to receive $12,053,245. EISD will serve 777 children within their school
district and is budgeted to receive $4,171,411.
Children’s Medical Services
UHS is budgeted to receive $20,000 to provide lead screenings to all children who do not have
up-to-date screenings. Contractor will also perform physical examinations for children without
health insurance who are referred by the Head Start staff. All resources such as Medicaid, CHIP,
and the local Carelink will be utilized before utilizing Head Start funds.
Children’s Oral Health Services
Metro Health is budgeted to receive $111,740 to provide oral health screenings for all 3,020 Head
Start children. Metro Health dentists will perform an oral examination for each child to meet Head
Start Performance Standards. Metro Health will also work in collaboration with Family Support
Workers to establish a dental home and ensure that all required follow-up services are completed
for the children. Metro Health will use all available external sources of funding for children’s oral
health before utilizing Head Start funds.
School Readiness
The City of San Antonio’s Approach to School Readiness addresses the Program Instruction issued
11/08/11 (ACF-PI-HS-11-04) and the Information Memorandum (ACF-IM-HS-11-06) issued
09/26/2011 from the Office of Head Start, Administration for Children and Families, Department of
Health and Human Services. Information in this narrative outlines the steps the City has
implemented in order to comply with the Improving Head Start for School Readiness Act of 2007.
The City works to inform all stakeholders and the community of the Approach to School Readiness
and progress of the children and families by presenting information to the Policy Council and
Neighborhoods and Livability Committee, and providing information on the City of San Antonio’s
Head Start website and in the annual report.
• Establish School Readiness Goals
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Grant No. 06CH7074
The City of San Antonio Head Start Program defines school readiness as c hildren who are ready
for Kindergarten, families are ready to support their children’s learning, and schools are ready to
receive them. This is achieved through a n ongoing holistic approach that integrates all aspects of
a child and family’s well-being, educational, social, and emotional strengths and needs.
Recognizing the importance of all Head Start service areas in promoting school readiness, the
City values the unique role parents and families play in this process. Parent engagement, education
opportunities, ongoing training and technical assistance, community collaboration and high
quality early childhood education are central to the school readiness approach.
The City uses multiple sources of information when establishing and updating the specific school
readiness goals. In addition to district plans and priorities, the Districts utilize the Head Start Annual
Self-Assessment and Community Assessment reports, Strategic Planning goals, CLASS Data,
parent surveys, family needs assessments, on-going monitoring reports and child assessment
outcome information to define and develop programmatic goals. School readiness is an ongoing
process that evaluates needs, documents activities and supports assessment progress with the
children attending the program and their families.
Parents are an integral part of the process providing teachers with valuable information pertaining to
their children’s development and behavior. Information is shared through Ages & Stages
Questionnaires (ASQ-3; ASQ-S/E), home visits, parent conferences and day-to-day interactions.
School Readiness information is presented in various ways, including Head Start Parent
Orientation, Policy Council meetings, Parent Connection Committees, conferences, trainings and
handouts to ensure all families are informed of the focus on school readiness. The City and Districts
are committed to providing engagement opportunities for parents to help prepare their child to enter
Kindergarten ready to learn and offer activities and events to support parents’ well being and
continual learning.
Both EISD and SAISD utilize curricula and assessment tools that are researched-based and align
with the Head Start Early Learning Outcomes Framework and Texas Prekindergarten Guidelines.
The following curricula are used at EISD and SAISD: Scholastic Big Day for Pre-K, Frog Street
Press, I am Moving, I am Learning, and Cavity Free Kids. LAP-3 is the assessment tool used across
the program. High Scope Child Observation Record (COR) is the assessment used with children
with an identified disability enrolled in the Preschool Program for Children with Disabilities
(PPCD).
The City sets the approach to school readiness by guiding conversations with the Districts and
community partners. The Approach emphasizes the importance of the most current research and best
practices, and continual improvement across all aspects of Head Start and all early education
systems.
• Plan of Action
The City of San Antonio works with the districts to establish the school readiness goals for each of
the five essential domains. Both districts submit an annual program School Readiness Plan of
Action according to the timeline and requirements provided by the City of San Antonio. Goals are
identified within the five essential domains as outlined in the Program Instruction issued 11/08/11
(ACF-PI-HS-11-04): language and literacy, cognition and general development, social and
emotional development, approaches to learning and physical well-being and motor development.
Goals are linked to specific outcomes defined by the Parent, Family & Community Engagement
Framework (PFCE) in Information Memorandum (ACF-IM-HS-11-06).
6
Grant No. 06CH7074
The Plan of Action includes PFCE Outcomes, program impact areas and alignment to the Head
Start Early Learning Outcomes Framework, Texas Pre-kindergarten Guidelines and the district
curriculum. Each district maintains a School Readiness Leadership Team that includes, at a
minimum, teachers, site/campus administrators, parents, and Education and Family Support staff.
The School Readiness Leadership Teams meet no less than twice per year to review, revise and
discuss outcomes as applicable to the defined school readiness goals.
•
Assess children’s progress
Formal child assessment data is collected, aggregated, and analyzed three times per year:
beginning of the year (BOY), middle of the year (MOY), and end of the year (EOY). Formal
assessment data is analyzed at the child, classroom, provider, and program level and used to adjust
instruction, design professional development opportunities, share with parents, and/or make
improvements and moving the children’s progress forward. BOY assessment data provides the
baseline of each child’s strengths and needs and provides education staff with areas for additional
support. MOY assessment data is compared with BOY data to determine gains and identify areas for
continued support. EOY assessment data is used to identify student growth and program
improvements. At the end of the program year, an analysis and comparison of BOY, MOY, and
EOY is completed to identify patterns and trends that indicate student achievement, impact of
service delivery, and school readiness goals for the upcoming program year.
•
Using Data for Program Improvement
The City of San Antonio utilizes multiple data sources to inform, revise, and update the Approach to
School Readiness, including the annual Self-assessment, Community Assessment, Parent Surveys,
formal and informal child assessments, CLASS scores, monitoring reports and site visits. The
Districts work with their School Readiness Leadership Teams for continual improvement to review,
revise and submit updates to the City.
The Classroom Assessment Scoring System (CLASS) is a research and reliability-based tool and is
used within many early childhood programs across the nation to assess the quality of teacher/child
interactions. Reliability trainings are offered by qualified staff on the use and implementation of the
CLASS tool.
The City has implemented a CLASS system and includes an observation period conducted during
the program year. Data is analyzed to determine professional development and program
improvement planning. Research has shown a relationship between high CLASS scores and positive
child outcomes. Each Provider is required to include information specifically related to CLASS in
the School Readiness Plan of Action.
The City works with the districts to coordinate opportunities for parents to learn more about the
CLASS tool, measures and strategies that can be used in the home to support ongoing positive
adult/child interactions.
7
Grant No. 06CH7074
Conclusion
The City of San Antonio Head Start Program has strong and effective management systems in
place for the delivery of the highest quality comprehensive services and it is committed to
strengthen and improve these systems moving forward. In the area of ERSEA, the Program has an
enhanced process to ensure we serve the neediest families, including children with disabilities. The
Program also has a systematic, ongoing process for monitoring program planning and the
development of a written 5- year strategic plan for the implementation of high quality services in
which members of the Head Start Policy Council, Governing Body, City and Service Districts
staff, and other key stakeholders in the community participate.
Additionally, the Program has effective financial and human resources systems in place with
knowledgeable and experienced staff at the grantee and service provider levels. The City’s two-tier
monitoring system and comprehensive annual self-assessment process ensures the delivery of high
quality services to children and families. The Program will continue using key metrics and
outcomes to demonstrate achievements in preparing children to succeed in school and is
committed to refining its data-driven decision making process in the 2017-2018 program year.
The 2017-2018 Refunding Application has been reviewed and approved by the City of San
Antonio City Council, the Neighborhoods and Livability Committee and the Head Start Policy
Council. The funds awarded will provide continuous services for 3,020 children during the 20172018 school year and will allow for operational costs.
8
Grant: 06CH7074
City of San Antonio Head Start Program
Refunding Application
Program Year 2017-2018
Budget Narrative
1.
Summary
The City of San Antonio (City), Department of Human Services (DHS), as the grantee for the
San Antonio Head Start program submits the enclosed budget for the 2017-2018 refunding
application for the period of February 1, 2017 through January 31, 2018 in the total amount of
$28,104,932. The total amount consists of $22,483,945 for program operations and $212,701
training and technical assistance and the City’s contribution of non-federal resources (20%) for
$5,620,987.
The City provides general program oversight, oversees governance, determines program design,
sets policies, and provides technical assistance to contracted service providers that carry out
direct program services in the areas of Early Childhood Education; Eligibility, Recruitment,
Selection, Enrollment and Attendance (ERSEA); Health; Nutrition; Disabilities; Transportation
and Safe Environments. Additionally, the City provides direct services in the areas of Family and
Community Support, Mental Health and Training and Technical Assistance. The City’s goal is to
ensure program integrity, sound management principles as well as fiscal responsibility.
2. Head Start Budget Justification – Federal Share
PERSONNEL_________________________________________________________$3,908,181
The proposed staffing model represents the number of positions required to effectively and
efficiently administer and monitor the program. Funding amounts represents costs reflected on
the operations and training and technical assistance budgets.
Category Description Job Title
# of
Positions
Total Annual
Salary
%
Allocated
HS
PROGRAM
OPS Federal
Head Start Program Admin.
1
$119,338
95%
$113,371
Special Projects Manager
2
$148,679
100%
$148,679
Special Projects Manager
1
$71,287
95%
$67,722
Senior Management Analyst
3
$182,339
100%
182,339
1
Grant: 06CH7074
Senior Management Analyst
3
$166,029
95%
$157,728
Management Analyst
10
$483,930
100%
$483,930
Management Analyst
3
$154,725
95%
$146,989
Management Analyst
1
$46,920
67%
$31,436
Family Support Supervisor
5
$247,931
100%
$247,931
Family support coordinator
1
$57,372
100%
$57,372
Family support worker
3
$104,774
75%
$78,581
Family support worker
53
$1,906,683
100%
$1,906,683
Fiscal Manager
1
$64,719
80%
$51,776
Fiscal Analyst
1
$51,133
95%
$48,577
Administrative Assistant II
1
$37,049
95%
$35,196
Administrative Assistant I
2
$62,833
95%
$59,691
Accountant
1
$38,000
95%
$36,100
Case Aide
2
$54,080
100%
$54,080
TOTAL
94
$3,908,181
FRINGE BENEFITS____________________________________________________$1,526,925
Social Security (FICA)
$298,977
Health/Dental/Life Insurance
$753,266
Health insurance is paid for full time employees working at least 40 hours per week. Employees
may elect to pay for dental insurance, supplemental life insurance, and other additional insurance
coverage.
Retirement
$425,602
Employees participate in a retirement program after meeting employment criteria. The City will
match 10.47%-10.76% of the employee’s salary.
Other Fringe Benefits
$49,080
The City provides employees incentives for language skills, unused personal leave, transportation,
and cell phone reimbursements.
2
Grant: 06CH7074
TRAVEL ________________________________________________________________$15,000
Date
Location
Conference/Meeting
Various Dates
Dallas, TX
Region VI Meeting
April 5-10, 2017
Chicago, IL
June 2017
TBD
NHSA Annual Head Start
Conference
Shine Assist Leadership Academy
June 2017
TBD
Fall 2017
TBD
Fall 2017
TBD
Winter 2017
TBD
South by Southwest Summer
Conference
Region VI Head Start Conference
WIPFLI Financial Management
Conference
NHSA Parent Conference and Family
Engagement Institute
Attendees
Total
Lodging,
Airfare, &
Per Diem
3
$2,250
1
$1,500
2
$3,000
2
$1,000
1
$2,000
2
$1,000
3
$4,250
TOTAL
$15,000
SUPPLIES _______________________________________________________________$66,653
Description
General office supplies:
Copier Paper, pens, pencils, file folders, and other consumable
office supplies
Other Supplies: ChildPlus Software
Machine & Equipment
TOTAL
Amount
$32,605
$32,048
$2,000
$66,653
CONTRACTUAL_____________________________________________________$ 16,526,059
Fees to Professional Contractors
$36,000
Contractors/ Services
Mighty Group
Community Assessment
Translation Services
TOTAL
Amount
$15,000
$13,000
$8,000
$36,000
3
Grant: 06CH7074
Contractual Services
$133,663
Contractors
Un-insured Children
Angels Staffing
Staff Retreat
Parent Conference
Pre-Service
Early Learning Summit
Micronaut Program – STEAM (SAC)
7 Habits (Franklin Covey)
Lead Services
CPR Certification
CLASS Certification
CLASS Recertification
Child Abuse
Temporary Services
TOTAL
Amount
$10,000
$3,000
$6,000
$15,000
$10,000
$12,000
$15,000
$3,000
$26,900
$600
$3,000
$2,500
$1,000
$25,663
$133,663
Contractual Services- Service Providers
$16,356,396
The City’s budget for contractual costs includes funding allocations for the following services:
education, disabilities, nutrition, health and dental services to the 3,020 children enrolled in Head
Start Program. Service partners are contractually obligated to provide non-federal share in
proportion to their allocations. The City will disburse allocations to the service partners
accordingly:
Number of
Children
Service Partners
Amount
Edgewood Independent School District
777
$4,171,411
San Antonio Independent School District
2243
$12,053,245
San Antonio Metro Health
3020
$111,740
University Health Systems
3020
$20,000
TOTAL
$16,356,396
4
Grant: 06CH7074
OTHER_________________________________________________________________$228,426
Program Operations
Amount
Gas and Electricity
Water and Sewer
Building Maintenance & Alarm & Security
Transportation Fees
Publications/Advertising/Printing
Direct Welfare Assistance
Automobile Repair & Parts & Fuel
Food Costs-PC Meetings
Cell Phone Services & Wireless Data
Rental of Office Equipment
Postage- Postage
Linen & Laundry
Domain Names
TOTAL
$28,834
$6,505
$93,858
$12,000
$27,000
$2,500
$1,900
$20,000
$19,400
$15,929
$200
$100
$200
$228,426
TOTAL COST FOR FEDERAL SHARE__________________________________$22,271,244
3. Training and Technical Assistance
CONTRACTUAL________________________________________________________$135,650
Fees to Professional Contractors and other Contractual Services
Consultant/ Service
Amount
SHINE
Nutrition Therapy Association
Child Plus T&TA
Ready Rosie
F&C Training
Any Baby Can
Policy Council Training
TOTAL
$72,200
$25,000
$7,200
$23,250
$3,000
$2,000
$3,000
$135,650
OTHER__________________________________________________________________$77,051
Education Classes: High quality training is necessary for the professional and personnel
development of staff. The City is committed to increasing the level of expertise for all staff to
better serve the children and families served by our program. The budget consists of estimated
costs based on historical costs.
5
Grant: 06CH7074
Conference
Total
National Conferences
Child Development Associate Credential
Car Seat Certification
F&C Support Credentialing
Summer Institute
Local Conferences
TLC Practice Based Coaching Program
Additional Training, Webinars, and Conferences for teachers and staff
TOTAL
$4,000
$14,550
$500
$2,500
$33,500
$13,001
$2,000
$7,000
$77,051
TOTAL COST FOR T&TA________________________________________________$212,701
4. Head Start Budget Justification- Non- Federal Share
PERSONNEL ____________________________________________________________$52,204
Category Description
Job Title
Human Services Director
Asst. Human Services Director
Contract Administrator
Dept. Fiscal Administrator
Executive Assistant
Department Accounting Supervisor
Public Relations Manger
Senior Management Analyst
Senior Accountant
Administrative Assistant II
Time and Attendance Specialist
Executive Secretary
TOTAL
# of
Positions
1
1
1
1
1
1
1
1
1
1
1
1
12
Total Annual % Allocated
Salary
to HS
$144,854
5%
$106,873
10%
$96,076
5%
$91,754
10%
$77,297
5%
$60,691
5%
$57,472
5%
$56,710
5%
$43,105
5%
$41,711
5%
$35,326
5%
$33,576
5%
Non-Federal
$7,243
$10,687
$4,804
$9,175
$3,865
$3,035
$2,874
$2,835
$2,155
$2,086
$1,766
$1,679
$52,204
FRINGE BENEFITS ______________________________________________________$15,428
Social Security (FICA)
$3,994
Health/Dental/Life Insurance
$5,749
Health insurance is paid for full time employees working at least 40 hours per week. Employees
may elect to pay for dental insurance, supplemental life insurance, and other additional insurance
coverage.
Retirement
$5,685
Employees participate in a retirement program after meeting employment criteria. The City will
match 10.47%-10.76% of the employee’s salary.
6
Grant: 06CH7074
CONTRACTUAL_______________________________________________________$5,422,232
Service Providers
Edgewood Independent School District
San Antonio Independent School District
San Antonio Metropolitan Health
University Health Systems
TOTAL
Amount
$1,385,741
$4,003,556
$27,935
$5,000
$5,422,232
OTHER_________________________________________________________________$131,123
In-Kind Policy Council/ Volunteers
Job Title
In-Kind Policy Council
In-Kind Volunteer
TOTAL
$60,668
Salary/Wage per # of Events
Hour
$85.81
12
$85.81
7
In-Kind Consultants/ Contractors
Non-Federal Portion
$41,189
$19,479
$60,668
$52,410
The Program receives in-kind services from the professionals who serve on the Head Start Health
Services Advisory Committee and the Education Services Advisory Committee. In addition, the
City is receiving the research and analysis services from the University of Texas at San Antonio
which is conducting research as to the efficacy of a parent engagement project and also includes
Texas A&M San Antonio University for the Parent Survey.
In-Kind Facilities (BES) Building Maintenance & Repair-
$18,045
Fair market value of rent for use of facilities/building services provided by other City departments
(example - Phil Hardberger Park, Little Carver Center) to be used for the Head Start Program for
trainings, retreats, etc., includes costs for minor maintenance and repair services performed by
other City departments at 1227 Brady.
TOTAL COST FOR NON-FEDERAL SHARE______________________________$5,620,987
Note: Minor discrepancies due to rounding.
7
City of San Antonio Head Start Program
February 1, 2017 to January 31, 2018
Category Description
Job Title
HEAD START PROGRAM ADMINISTRATOR
SPECIAL PROJECTS MANAGER (Josh/Elizabeth)
SPECIAL PROJECTS MANAGER (Mica)
SENIOR MANAGEMENT ANALYST (Andrea/Dani/Pe
SENIOR MANAGEMENT ANALYST (Debra/Cass/Rhi
MANAGEMENT ANALYST (JOSE/Fatima/Kim J.)
MANAGEMENT ANALYST (Vacant)
MANAGEMENT ANALYST (Katie/Erasema/Elvia/Liz
FAMILY SUPPORT COORDINATOR
FAMILY SUPPORT SUPERVISOR
FAMILY SUPPORT WORKER
FAMILY SUPPORT WORKER
CASE AIDE
ADMINISTRATIVE ASSISTANT I
ADMINISTRATIVE ASSISTANT II
FISCAL MANAGER
FISCAL ANALYST
ACCOUNTANT
HUMAN SERVICES DIRECTOR
ASSISTANT HUMAN SERVICES DIRECTOR
CONTRACT ADMINISTRATOR
EXECUTIVE ASSISTANT
SENIOR MANAGEMENT ANALYST
PUBLIC RELATIONS MANAGER
ADMINISTRATIVE ASSISTANT II
EXECUTIVE SECRETARY
DEPARTMENT FISCAL ADMINISTRATOR
DEPARTMENT ACCOUNTING SUPERVISOR
SENIOR ACCOUNTANT
TIME AND ATTENDANCE SPECIALIST
FICA & Medicare Expense
Life Insurance
Health Insurance
Retirement Exp
Language Skill Pay
Personal Leave Buy Back
Transportation Allowance
Cell Phone Reimbursement
Official Travel (out of town)
Equipment >$5,000 per unit cost,
Equipment >$5,000 per unit cost, enter specific da
Office Supplies
Computer Software
Other Commodities
Cap <5000 - Computer Equipment
Cap <5000 - Mach & Equip Other
Program
Operations
T&TA
Non
Federal
113,371
148,679
67,722
157,728
182,339
146,989
31,436
483,930
57,372
247,931
78,581
1,906,683
54,080
59,691
35,196
51,776
48,577
36,100
298,977
3,908
749,358
425,602
15,600
30,000
1,080
2,400
15,000
0
0
32,605
32,048
0
0
2,000
7,243
10,687
4,804
3,865
2,835
2,874
2,086
1,679
9,175
3,035
2,155
1,766
3,994
52
5,697
5,685
Total
Budget
113,371
148,679
67,722
157,728
182,339
146,989
31,436
483,930
57,372
247,931
78,581
1,906,683
54,080
59,691
35,196
51,776
48,577
36,100
7,243
10,687
4,804
3,865
2,835
2,874
2,086
1,679
9,175
3,035
2,155
1,766
302,971
3,960
755,055
431,287
15,600
30,000
1,080
2,400
15,000
0
0
32,605
32,048
0
0
2,000
Admin%
100%
100%
100%
100%
0%
100%
0%
0%
0%
0%
0%
0%
0%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
23%
23%
23%
23%
15%
22%
100%
100%
25%
25%
0%
0%
0%
0%
Admin $
113,371
148,679
67,722
157,728
0
146,989
0
0
0
0
0
0
0
59,691
35,196
51,776
48,577
36,100
7,243
10,687
4,804
3,865
2,835
2,874
2,086
1,679
9,175
3,035
2,155
1,766
69,623
910
173,512
99,110
2,399
6,600
1,080
2,400
3,750
0
0
8,151
0
0
0
0
Program
Non
Total
T&TA
Operations
Federal
Budget
Cap <5000 - Furniture & Fix
0
0
Fees to Prof. Contractors
36,000 135,650
171,650
Contractual Services - COSA
108,000
108,000
Temporary Services-COSA
25,663
25,663
Contractual Services - EISD-777
4,171,411
1,385,741 5,557,152
Contractual Services - SAISD-2243
12,053,245
4,003,556 16,056,801
Contractual Services - SA Metro Health
111,740
27,935
139,675
Contractual Services - University Health System
20,000
5,000
25,000
Gas and Electricity
28,834
28,834
Water and Sewer
6,505
6,505
Maintenance -Buildings
48,779
48,779
Transportation Fees
12,000
12,000
DW Other
2,500
2,500
Rental of Office Equipment
15,929
15,929
Adv and Publications
5,000
5,000
Binding & Printing
20,000
20,000
Subs to Publications
2,000
2,000
Education - Classes
0 77,051
77,051
Linen&Laundry
100
100
Maint & Rep-Comrcl
100
100
Maint & Rep - Automotive
1,000
1,000
Motor Fuel and Lubricants
300
300
M&R Parts Automotive
500
500
Alarm and Security Services
45,079
45,079
Food
20,000
20,000
Cellular Phone Service
13,000
13,000
Wireless Data Communications
6,400
6,400
Domain Names
200
200
Software Licensing
0
0
Mail and Parcel Post
200
200
In-Kind Policy Council (PC Rate=85.81)
41,189
41,189
Volunteer services
19,479
19,479
Consultants
52,410
52,410
Facilities and General Services (Minor Building Repairs)
18,045
18,045
TOTALS
22,271,244 212,701 5,620,987 28,104,932
Category Description
TOTALS BY CATEGORY/CLASS
PROGRAM
OPERATIONS
T&TA
NON
FEDERAL
TOTAL
BUDGET
SALARIES
3,908,181
0
52,204 3,960,385
FRINGE
1,526,925
0
15,428 1,542,353
TRAVEL (Prior approval and supporting documents
15,000
0
0
15,000
EQUIPMENT (Prior Approval and supporting docum
0
0
0
0
SUPPLIES
66,653
0
0
66,653
CONTRACTUAL
16,526,059 135,650 5,422,232 22,083,941
OTHER
228,426 77,051
131,123
436,600
TOTALS
22,271,244 212,701 5,620,987 28,104,932
Admin%
Admin $
0%
0
0%
0
0%
0
0%
0
12% 666,858
12% 1,926,816
12%
16,761
12%
3,000
16%
4,613
16%
1,041
16%
7,805
16%
1,920
0%
0
16%
2,549
0%
0
0%
0
0
25%
19,263
0%
0
0%
0
0%
0
0%
0
0%
0
16%
7,213
0%
0
0%
0
0%
0
0%
0
0%
0
0%
0
100%
41,189
0%
0
0%
0
16%
2,887
14% 3,987,482
ADMIN %
ADMIN $
23% 918,033
23% 355,633
25%
3,750
0%
0
12%
8,151
12% 2,613,435
20%
88,479
14% 3,987,482
Grant No. 06CH7074
City of San Antonio Head Start Program
Refunding Application
Program Year 2017-2018
Training and Technical Assistance Plan
The City of San Antonio Head Start Program contracts with four direct service providers and
collectively employs over 600 professionals to provide high quality program services to children
and families. The City and each direct service provider participates in the development of annual
training plans to ensure staff have the tools necessary to deliver high quality services. This system
also ensures staff and families have access to ongoing training opportunities.
The City of San Antonio (City), as the program grantee, retains primary responsibility for providing
ongoing training and technical assistance. Each service provider also sets aside program operation
funding to supplement training funds. The City coordinates with the service providers to organize
trainings and professional development to ensure training needs are met.
The 2017 – 2018 Training and Technical Assistance Plan (T&TA) reflects activities provided
during the 2016 – 2017 school year and planned training and development for the 2017 – 2018
school year. Through this grant application, the City is applying for training and technical
assistance funding for the period of February 1, 2017 –January 31, 2018.
Section 1: Training Plans
On an annual basis, the City and each Head Start service provider engages in a process to identify,
prioritize, and develop a plan for the provision of needed training. Training plans are developed
utilizing both staff and program-wide identified needs.
Overall training needs are then evaluated and prioritized while ensuring that at a minimum training
plans meet or exceed the requirements of the Head Start Performance Standards, Head Start Act,
State of Texas Prekindergarten Guidelines, and other regulations. Additional professional
development opportunities are provided to include training that is both applicable and beneficial to
staff throughout the program.
Table 1 presents the data collection methods utilized to identify program-wide training needs.
Information from the prior program year, as well as the current program year, is used for planning
purposes.
1
Grant No. 06CH7074
Table 1: Training Needs Assessment
Needs
Tools Used to Identify Needs
Staff Needs
•
•
•
•
Staff Surveys
Teacher Surveys
Pre-Service Evaluation Forms
Annual Performance Reviews and Professional Development Plans
Program-wide
Needs
•
•
•
•
•
•
•
•
•
Program Strategic Plan (5-Year Plan)
Head Start Self-Assessment
Approach to School Readiness Achievements
Child Outcome Data
Program CLASS Observation Data
Parent Surveys
CONNECT Program Feedback
Monitoring and Federal Review Reports
Family Support Worker Credentialing Class Feedback
Section 2: Trainings during the program year
A. Orientation and Pre-Service Training
The City and each service provider ensures that all new Head Start program staff receive
orientation at the start of their employment. This orientation includes training on the goals and
philosophy of Head Start, the mission and vision of the City of San Antonio Head Start Program,
Approach to School Readiness and School Readiness Plan of Action, and service area
implementation plans.
In addition to new staff orientation, each program year the City collaborates with Education Service
Providers, Edgewood Independent School District (EISD) and San Antonio Independent School
District (SAISD) to organize annual pre-service training mandatory for all Head Start program
staff. The pre-service training event for the 2016-2017 program year was held from August 10 –
August 18. Topics and speakers for the event were scheduled based on analysis of staff and
program-wide training needs assessment results (Table 2: Pre-Service Training Topics).
2
Grant No. 06CH7074
Table 2: 2015-2016 Education Service Provider In-Service Trainings
Audience
Training Topics
New Principals and Center
Directors
•
•
•
Head Start 101
An Introduction to Ready Rosie
Cavity Free Kids
New Teacher Training
•
•
•
Health & Safety
Family Style Meals
Child Development & Best Practices in the Early Childhood
Classroom
Conscious Discipline
Texas Pre-kindergarten Guidelines
Classroom Management
Cavity Free Kids
•
•
•
•
All Staff Training
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Safety in the Classroom
ASQ Training
LAP-3
Ready Rosie
Mental Health Model & Services
Family Style Meals
Communication & Collaboration – Teambuilding for Teachers
& Family Support Workers
Blood Borne Pathogens
Child Abuse & Neglect Identification and Reporting
CPR & First Aid Training
Approach to School Readiness
Head Start Early Learning Outcomes Framework
Toileting & Diapering
CLASS
Texas Prekindergarten Guidelines
Planning for the 2017 – 2018 Program Pre-Service will begin in December 2016. The City will
convene a Pre-Service planning committee to plan the event. The methods used to identify training
needs identified in Table 1 will be used in planning session topics and presentations. 2017-2018
Pre-Service is budgeted in by Program Operations not T&TA funds.
B. Additional Training Opportunities
In addition to orientation and pre-service training events, Head Start employees and parents have
opportunities throughout the program year to attend training events and conferences. Opportunities
include local, regional, and national trainings, workshops, and conferences. Planned training
through webinars, contracted consultants and conference events are detailed on Table 4. Additional
training opportunities for 2017 – 2018 may be included based on identified program and individual
needs.
3
Grant No. 06CH7074
Table 4: 2017 – 2018 Planned Trainings and Conference Opportunities
Local Trainings & Conferences
Date
Conference/Meeting
February, 2017
Texans Care for Children
February, 2017
Child Safe Symposium
February, 2017
SAAEYC
February, 2017
TAPPESTRY
March, 2017
Social Work Conference
March, 2017
Diversity Conference
April, 2017
IDRA
May, 2017
Texas Hunger Initiative
May, 2017
CAM Messina Child Advocacy Training
June, 2017
CLARITYCON
September, 2017
Congress on Children
January, 2018
Family Engagement Symposium
Attendees
Program Staff
Program Staff and Policy Council
Members
Education Staff
Program Staff, Policy Council
Members, and Parents
Family & Community Support Staff
Program Staff and Policy Council
Members
Program Staff, Policy Council
Members, and Parents
Program Staff and Policy Council
Members
Program Staff and Policy Council
Members
Family & Community Support Staff
and Mental Health Staff
Program Staff and Policy Council
Members
Program Staff, Policy Council
Members, and Parents
National Trainings & Conferences
Date
Various Dates
Location
Dallas, TX
Conference/Meeting
Region VI Meeting
April 5-10, 2017
Chicago, IL
NHSA Annual Head Start Conference
June, 2017
TBD
Shine Assist Leadership Academy
June, 2017
TBD
South by Southwest Summer Conference
Fall, 2017
TBD
Region VI Head Start Conference
Fall, 2017
TBD
Winter, 2017
TBD
WIPFLI Financial Management Conference Program Staff and
Fiscal Staff
NHSA Parent Conference and Family
Program Staff and
Engagement Institute
Policy Council
Members
4
Attendees
Program Staff
Program Staff
Leadership Team
Program Staff
Program Staff
Grant No. 06CH7074
The City and Service providers provide additional training opportunities throughout the program
year using a variety of training methods, including: online modules, webinars, scheduled trainings,
on demand/on-site training, and mini-conferences.
Training delivery methods are designed to be flexible and training topics vary in order to meet
requirements and program-wide training needs. Ongoing training opportunities for 2017 – 2018 are
detailed on Table 5. Additional trainings are available as the need is identified.
Table 5: 2017– 2018 Ongoing Training Opportunities:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Online Training Modules
A Clean Defense (Hand washing)
• Playground Safety
Blood Borne Pathogens
• Transporting Preschoolers
Child Abuse
• Tooth brushing
Family Style Meals
• Terrific Transitions
Fire Safety for Schools: Sound the Alarm
• Students with Chronic Illnesses
Scheduled Trainings
CLASS Reliability Training*
• Nutrition & Early Childhood Education
CLASS Concepts Training
• Car Seat Safety
CLASS Refresher & Inter-rater Reliability
• Creating Safe Environments
Training*
• Texas Health Steps
Introduction to CLASS
• Seven Habits of Highly Effective People*
Playground Safety
• Effectively Using Child Outcome Data
CDA Credentialing Class
• Governance in Head Start
McKinney-Vento Training
• Ready Rosie and Parent Engagement
Child Abuse: Neglect & Prevention*
• Family & Community Support Credentialing
Class
Positive Behavior Principals
Visual Technologies to Promote Learning
• Supporting Varying Abilities for Academic
Progress
SAIRS/ImmTrac Training
Understanding OTC Medications , BP, Lead • Compassion Fatigue
& Hemoglobin, Asthma/Allergy concerns
• Poverty Training
Micronaut Program- STEAM for the Early
• Case Management Training
Childhood Classroom*
• CPR/First Aid Training*
Teachers Learning & Collaborating
• Creating an Effective Learning Centers
Cavity Free Kids
• ChildPlus
I am Moving I am Learning
Conferences/Events
Early Childhood Early Learning Summit*
• Head Start Parent Conference*
Head Start Staff Retreat*
• Head Start Speaker Series
Consultants
Nutrition Therapy Associates
• SHINE Early Learning
*Trainings budgeted by Program Operations not T&TA funds.
5
Grant No. 06CH7074
The program has professional networks and services to assist staff in continuing education goals,
including: completion of additional coursework, obtaining a degree, or becoming credentialed.
These professional services are designed to assist staff in meeting the requirements of the Head
Start Act, the Head Start Performance Standards, City Head Start policies and furthering staff’s
education.
The City has continued the Texas A&M Summer Institute Program for teachers. Initiated in 2012,
the continuing education program provides funding for up to ten Head Start teachers to complete 18
hours of graduate level coursework in Early Childhood Education over a two year period. The
program will continue with the third cohort beginning in Summer 2017.
Additionally, the City of San Antonio also provides ongoing support for Head Start staff,
community members, and parents to obtain and renew their Child Development Associate
Credential.
C. Parent Leadership Programs and Training
In an effort to support Head Start parents and empower them to serve as not only leaders in their
families but also in the community, the program has implemented several parent training initiatives.
These initiatives run throughout the program year.
In addition, during the 2014– 2015 school year, the program implemented ReadyRosie, a mobile
tool that is focused on equipping families and caregivers of 0-6 year olds with videos that are
pushed to their smart phone or computer. The 1-2 minute videos model research- and standardbased strategies for families to use when working and playing with their children to increase
language, literacy, and math skills. The digital tool is a one-year subscription provided to all Head
Start parents and staff. Subscribers receive “Daily Dings” through email or text message alert that
provides access to videos of real families engaging in learning activities within the context of their
own homes, grocery stores, restaurants, and cars. This project will continue for the 2017-2018
T&TA planning year.
In collaboration with education service providers, the City hosted the annual Head Start Parent
Conference on February 17, 2016 at the DoSeum. Parents were able to explore the museum and
interact with staff through learning stations aligned to the Head Start Child Development and Early
Learning Framework. A total of 128 parents attended, an increase of 4% from the previous year’s
parent conference. The next parent conference is scheduled for March 2017. The results from the
2016 Parent Conference evaluations, parent surveys, and the 5-year Strategic Plan will guide
conference planning. Committee members include Grantee staff, Provider staff, Policy Council
members and parents.
D. Policy Council and Governing Body Training
In accordance with Head Start requirements, all incoming Policy Council and Governing Body
members receive a Head Start orientation. In addition to orientation, the City also provides ongoing
training throughout the program year to both the Policy Council and Governing Body at their
regularly scheduled monthly meetings. Annual training topics provided to these bodies are outlined
below in Table 6.
6
Grant No. 06CH7074
In addition to regularly scheduled and planned trainings, Policy Council members are also
encouraged to attend local, regional, and national conferences, including the National Head Start
Association Parent Conference.
Table 6: Head Start Policy Council and Governing Body Training
Training Focus
Refunding Application
Timeframe
September 2016 and September 2017
Effective meetings , Council/
Committee structure, and
parliamentary procedures
October 2016 and 2017
Governance requirements,
parliamentary procedures,
roles of officers and
members
Head Start Content Areas
November 2016
Presented throughout Program Year
Policy Council
Policy Council and
Economic and Human
Development Committee
Fall 2016
Strategic Planning and
Self - Assessment
Policy Council and Parent
Connections Committee
Officers
Policy Council and Economic
and Human Development
Committee
Community Assessment
Budget Planning and
Development
Participants
Policy Council and the
Economic and Human
Development Committee
Policy Council and Economic
and Human Development
Committee
Spring 2017
Policy Council and Economic
and Human Development
Committee
Spring 2017
E. Effectiveness of Training and Technical Assistance
Throughout the course of the program year, staff regularly evaluates the effectiveness of training
and technical assistance provided and determines if additional follow-up or training is needed. The
tools used to identify training needs, specifically professional development plans, annual
performance reviews, and results of ongoing monitoring, are also used to determine the
effectiveness of training and technical assistance provided to program staff. Additionally, the
program uses the Self-Assessment and program monitoring results to evaluate the effectiveness of
program wide training and technical assistance.
The City of San Antonio is seeking a total of $212,701 T&TA budget for the continuation of
services.
7
Attachment
2017-18 Head Start Program
February 1, 2017-January 31, 2018
4501100 Grants Federal - Operating
Subtotal Grant
Original
Ordinance Budget
$
22,483,945
$
22,483,945
6500000 In Kind Revenue
Subtotal (In Kind)
$
$
5,620,987
5,620,987
$
28,104,932
REVENUES:
TOTAL REVENUES
APPROPRIATIONS:
13800000xxxx 2017 Head Start COSA
5101010 Regular Salaries
5101050 Language Skill Pay
5103005 FICA & Medicare Expense
5103010 Life Insurance
5103035 Personal Leave Buy Back
5103056 Transportation Allowance
5103105 Cell Phone Reimbursement
5105010 Retirement Exp
5170040 Civln Actv Healthcr
5202010 Temporary Services
5201040 Fees to Prof. Contractors
5202020 Contractual Services - COSA
5203040 Adv and Publications
5203050 Membership Dues
5203060 Binding & Printing
5203070 Subs to Publications
5203090 Transportation Fees
5204010 Linen&Laundry
5204020 Maint & Rep-Comrcl
5204050 Maintenance -Buildings
5204090 Maint & Rep - Automotive
5205010 Mail and Parcel Post
5205020 Rental of Office Equipment
5207010 Official Travel (out of town)
Original
Ordinance Budget
$
3,908,181
15,600
298,977
3,908
30,000
1,080
2,400
425,602
749,358
25,663
36,000
108,000
5,000
20,000
2,000
12,000
100
100
48,779
1,000
200
15,929
15,000
5208530
5301020
5302010
5304010
5304075
5304080
5403040
5403060
5403510
5403545
5404520
5404530
5404540
5407032
5501000
5501055
5501065
Alarm and Security Services
M&R Parts Automotive
Office Supplies
Food
Computer Software
Other Commodities
Cellular Phone Service
Domain Names
Wireless Data Communications
Motor Fuel and Lubricants
Software Licenses
Gas and Electricity
Water and Sewer
DW Other
Cap <5000 - Computer Equipment
Cap <5000 - Mach & Equip Other
Cap <5000 - Furniture & Fix
$
45,079
500
32,605
20,000
32,048
13,000
200
6,400
300
28,834
6,505
2,500
2,000
5,914,848
13800000xxxx 2017 Head Start COSA - T&TA
5201025 Education - Classes
5201040 Fees to Prof. Contractors
Total 13800000xxxx
$
$
$
77,051
135,650
212,701
13800000xxxx 2017 Head Start - Edgewood ISD-Education
5202020 Contractual Services
Total 13800000xxxx
$
$
4,171,411
4,171,411
13800000xxxx 2017 Head Start - San Antonio ISD-Education
5202020 Contractual Services
Total 13800000xxxx
$
$
12,053,245
12,053,245
$
$
$
20,000
111,740
131,740
$
$
5,620,987
5,620,987
$
28,104,932
13800000xxxx 2017 Head Start - Support Services
5202020 Contractual Services-UHS
5202020 Contractual Services-Metro Health
13800000xxxx 2017 Head Start - In Kind
6602025 In Kind Other Contractual
Total 13800000xxxx
TOTAL APPROPRIATIONS
Attachment
HEAD START PROGRAM
FEBRUARY 1,2017 to JANUARY 31,2018
PERSONNEL COMPLEMENT
Positions
13800000xxxx 2017-2018 HEAD START COSA
ADMINISTRATIVE ASSISTANT I
ADMINISTRATIVE ASSISTANT II
MANAGEMENT ANALYST
SPECIAL PROJECTS MANAGER
SENIOR MANAGEMENT ANALYST
HEAD START PROGRAM ADMINISTRATOR
FISCAL MANAGER
FISCAL ANALYST
ACCOUNTANT
FAMILY SUPPORT COORDINATOR
FAMILY SUPPORT SUPERVISOR
FAMILY SUPPORT WORKER
CASE AIDE
13800000xxxx 2017-2018 HEAD START COSA
TOTAL POSITIONS FOR HEAD START PROGRAM
Job Class
Current Number
of Positions
0040
0041
0046
0866
0999
2187
2216
2218
2220
2290
2289
2283
0985
2
0
12
3
6
1
1
1
1
1
5
57
2
Budget FY 2017
Positions
Add/Delete
1
2
(1)
*
*
2
1
14
3
6
1
1
1
1
1
5
56
2
92
2
94
92
2
94
* Not new positions, 3 positions being moved from Early Head Start-Childcare Partner program to Head Start.
City of San Antonio Head Start Program
Center Listing
Service Provider
EISD
Service Provider
Site
Funded
Enrollment
Address
Cardenas
Stafford
Burleson
Total Enrollment
Site
3300 Ruiz Street 78228
611 SW 36th Street 78237
4415 Monterrey St 78237
Arnold
Beacon Hill
Bowden
J.T. Brackenridge
Carroll ECE
Carvajal ECE
Cotton
De Zavala
Fenwick
Forbes
Foster
Herff
Highland Hills
Hillcrest
Hirsch
Huppertz
Knox ECE
Madison
Maverick
Neal
Schenck
Smith
Tynan ECE
313
374
90
777
Funded
Enrollment
36
33
37
91
331
394
66
67
53
38
67
35
37
36
51
66
260
69
38
91
73
33
241
Total Enrollment
2,243
SAISD
Head Start Total Enrollment
8/26/2015
3,020
Address
467 Freiling 78213
1411 W. Ashby Place 78201
515 Willow St 78202
1214 Guadalupe 78207
463 Holmgreen 78220
225 Arizona St 78207
1616 Blanco Rd 78212
2311 San Luis St. 78207
1930 Waverly Ave. 78228
2630 Sally Gay Dr 78223
6718 Pecan Valley Dr 78223
996 S. Hackberry 78210
734 Glamis Ave 78223
211 W. Malone Ave 78214
4826 Sea Breeze Dr 78220
247 Bangor Street 78228
302 Tipton Ave 78204
2900 W.Woodlawn Ave 78228
107 Raleigh Street 78201
3407 Capitol Ave 78201
101 Kate Schenck Ave 78223
823 S. Gevers Street 78203
925 Gulf St 78202
Hours
7:45 AM
7:45 AM
7:45 AM
3:15 PM
3:15 PM
3:15 PM
Hours
8:10 AM
8:10 AM
8:10 AM
8:10 AM
7:30 AM
7:30 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
7:30 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
8:10 AM
7:30 AM
3:10 PM
3:10 PM
3:10 PM
3:10 PM
2:30 PM
2:30 PM
3:10PM
3:10 PM
3:10 PM
3:10 PM
3:10 PM
3:10PM
3:10 PM
3:10 PM
3:10 PM
3:10 PM
2:30 PM
3:10 PM
3:10 PM
3:10 PM
3:10 PM
3:10 PM
2:30 PM
Phone Number
Contact
444-7826
444-7903
444-7725
Annette Guzman-James
Kerry Smith
Jo Ellen Fisk Cloyd
Phone Number
Contact
438-6530
735-6511
226-3601
224-4916
333-1130
432-6921
733-8641
226-8563
732-4411
534-2651
333-1771
533-7500
534-6461
534-3903
648-1821
433-3141
533-5521
736-3323
735-5461
735-0791
333-0611
533-1041
226-5453
Belinda Hernandez
Rhea Mahbaubani
Guadalupe Diaz
Jennifer Mastas
Luz A. Barraza
Sonya Cardenas
Joseph Rodriguez
Carolina Elizondo
Dr. Tambrey J. Ozuna
Erica Younglove
TaLisa Wilson
Elida Navarro
Patricia Ramirez
Theresa Flores Lopez
Mary Rodriguez
Lorraine Martinez
David Chavarria
Barbara Black
Laura Roberts
Venus Vela
Donna G. Venable
Lianna Cano
Gregorio Velazquez
City of San Antonio Early Head Start - Child Care Parternship Program
Center Listing
Service Provider
EHS-CCP
Site
Funded
Enrollment
Address
Blessed Sacrment Academy
Ella Austin CC Center
Healy Murphy CC Center
Inman Christian Center
Seton Home
YWCA Olga Madrid
Total Enrollment
28
64
56
28
20
20
216
1135 Mission Road, 78210
1023 N. Pine, 78202
122 Nolan St. 78202
1214 Colima St, 78207
1115 Mission Rd, 78210
503 Castroville Rd, 78237
Hours
7:00 AM
7:00 AM
7:00 AM
7:30AM
7:00 AM
8:00 AM
5:00 PM
5:00 PM
5:00PM
5:30PM
5:00PM
6:00PM
Phone Number
Contact
210-532-5363
210-224-2485
210-224-9569
210-222-9641
Carol Silva
Mercy Galvan
Shirley White
Amber Aquino
Kendra Puente
Crystal Hernandez
210-533-3504
210-433-9922
2015-2016 HEAD START PROGRAM INFORMATION REPORT
06CH7074-000 City of San Antonio
A. PROGRAM INFORMATION
GENERAL INFORMATION
Grant Number
Program Number
Program Type
Program Name
Program Address
Program Phone Number
Program Fax Number
DUNS Number
Program Email Address
Head Start Director Name
Head Start Director Email
Agency Web Site Address
Agency Type
Agency Description
Agency Affiliation
06CH7074
000
Head Start
City of San Antonio
106 S. St. Mary's Street, 7th Floor
San Antonio
TX 78205
(210) 206 5500
(210) 206 5501
066428400
[email protected]
Ms. Mikel Brightman
[email protected]
http://www.saheadstart.org/
Government Agency (Non-CAA)
Grantee that directly operates program(s) and has no delegates
A secular or non-religious agency
ENROLLMENT YEAR
Enrollment dates
A.1 Enrollment Year
a. Start Date
b. End Date
Date
08/24/2015
06/03/2016
FUNDED ENROLLMENT
Funded enrollment by funding source
A.2 Funded Head Start Enrollment
a. Head Start Funded Enrollment, as identified on NOA
b. Funded Enrollment from non-federal sources, i.e. state, local, private
# of children/
pregnant women
3,020
0
Funded enrollment by program option - children
A.3 Center-based program - 5 days per week:
a. Full-day enrollment
1. Of these, the number available as full-working-day enrollment
a. Of these, the number available for the full-calendar-year
b. Part-day enrollment
1. Of these, the number in double sessions
A.4 Center-based program - 4 days per week:
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 1
# of children
3,020
0
0
0
0
# of children
a. Full-day enrollment
b. Part-day enrollment
1. Of these, the number in double sessions
A.5 Home-based program
A.6 Combination option program
A.7 Family child care option
a. Of these, the number available as full-working-day enrollment
1. Of the these, the number available for the full-calendar-year
A.8 Locally designed option
0
0
0
0
0
0
0
0
0
Funded enrollment at child care partner
# of children
A.10 Funded enrollment at child care partners in the center-based program option
A.11 Total funded enrollment at child care partners (A.10, center-based partner and A.7,
family child care program option)
0
0
CLASSES
Classes
# of classes
A.12Total number of classes operated
a. Of these, the number of double session classes
187
0
CUMULATIVE ENROLLMENT
Children by age
A.13 Children by age:
a. Under 1 year
b. 1 year old
c. 2 years old
d. 3 years old
e. 4 years old
f. 5 years and older
# of children
at enrollment
0
0
42
1,546
1,641
41
Total cumulative enrollment
A.15 Total cumulative enrollment
# of children /
pregnant women
3270
Type of eligibility
A.16 Report each enrollee only once by primary type of eligibility:
a. Income below 100% of federal poverty line
b. Public assistance such as TANF, SSI
c. Status as a foster child - # children only
d. Status as homeless
e. Over income
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 2
# of children
2,380
141
69
387
104
# of children
f. Number of children exceeding the allowed over income enrollment (as noted below)
189
with family incomes between 100% and 130% of the federal poverty line
A.17 If the program serves enrollees under A.16.f, specify how the program has demonstrated that all incomeeligible children in their area are being served.
The Program must approve any over income child prior to enrollment unless the child has a
diagnosed
or suspected disability. Over-income children may only be admitted after the Program
Specify:
has demonstrated that outreach has been conducted and all resources to enroll income and
categorically eligible children have been exhausted.
Prior enrollment
A.18 Enrolled in Head Start or Early Head Start for:
a. The second year
b. Three or more years
# of children
1,217
32
Transition and Turnover
# of children
A.19 Total number of preschool children who left the program any time after classes or
home visits began and did not re-enroll
a. Of the preschool children who left the program during the program year, the
number of preschool children who were enrolled less than 45 days
A.19.b. Of the number of preschool children enrolled in Head Start at the end of the current
enrollment year, the number projected to be entering kindergarten in the following
school year
421
125
1,467
Child care subsidy
# of children
at end of
enrollment year
A.24. The number of enrolled children for whom the program received a child care subsidy
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 3
0
Race and Ethnicity
A.25 Race and Ethnicity
a. American Indian or Alaska Native
b. Asian
c. Black or African American
d. Native Hawaiian or other Pacific Islander
e. White
f. Biracial/Multi-racial
g. Other
h. Unspecified
# of children
(1)
(2)
Hispanic or
Non-Hispanic or
Latino origin
Latino origin
3
1
0
1
61
258
1
0
2,847
42
41
15
0
0
0
0
Primary language of family at home
A.26Primary language of family at home:
a. English
b. Spanish
c. Native Central American, South American, and Mexican Languages
d. Caribbean Languages
e. Middle Eastern & South Asian Languages
f. East Asian Languages
g. Native North American/Alaska Native Languages
h. Pacific Island Languages
i. European & Slavic Languages
j. African Languages
k. Other
l. Unspecified
# of children
2,624
642
0
0
4
0
0
0
0
0
0
0
TRANSPORTATION
Transportation services
A.27 Does the program provide transportation to some or all of the enrolled children either
directly or through a formal contractual agreement with a transportation provider?
Yes
# of children
a. Number of children for whom transportation is provided
597
Buses
# of buses owned
A.28 Total number of buses owned by the program that were purchased with ACF grant
funds and are currently used to support program operations, regardless of year
purchased
a. Of these, the number of buses purchased since last year's PIR was reported
A.29 Are any of the buses used by the program leased by the program itself?
RECORD KEEPING
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2
0
No
Management Information Systems
A.30 Does your program use a management information system to track enrollees,
program services, characteristics of families, and information on program staff?
Name/title
Locally designed
ChildPlus/ChildPlus.net
No
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Yes
Web Based
Yes
B. PROGRAM STAFF & QUALIFICATIONS
TOTAL STAFF
Staff by Type
(1)
# of Head Start
staff
B.1Total number of staff members, regardless of the funding source for their
salary or number of hours worked
a. Of these, the number who are current or former Head Start or Early
Head Start parents
b. Of these, the number who left since last year's PIR was reported
1. Of these, the number who were replaced
(2)
# of contracted
staff
593
35
46
3
36
19
2
1
TOTAL VOLUNTEERS
Volunteers by Type
# of volunteers
B.2 Number of persons providing any volunteer services to the program since last year's PIR
was reported
a. Of these, the number who are current or former Head Start or Early Head Start parents
2,492
1,750
MANAGEMENT STAFF
Coordination of services
B.4 On average, the number of hours per week services managers spend coordinating
services:
a. Child Development & Education Manager
b. Health Services Manager
c. Family & Community Partnerships Manager
d. Disability Services Manager
Average # of
hours per week
30
30
30
30
CHILD DEVELOPMENT STAFF
Child Development Staff Qualifications - Preschool Classroom and Assistant Teachers
(HS and Migrant Programs)
(1)
# of
Classroom
Teachers
B.5 Total number of preschool child development staff by position
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(2)
# of
Assistant
Teachers
187
164
(1)
# of
Classroom
Teachers
Of the number of preschool child development staff by position, the number with
the following degrees or credentials:
a. An advanced degree in:
1. Early childhood education
2. Any field and coursework equivalent to a major relating to early childhood
education, with experience teaching preschool-age children
(2)
# of
Assistant
Teachers
7
1
25
27
(1)
# of
Classroom
Teachers
Of the number of preschool child development staff by position, the number with
the following degrees or credentials:
b. A baccalaureate degree in:
1. Early childhood education
2. Any field and coursework equivalent to a major relating to early childhood
education with experience teaching preschool-age children
3. Any field and has been admitted into and is supported by the Teach for
America program and passed a rigorous early childhood content exam
Of the preschool child development staff with a baccalaureate degree in
B.5.b.1 through B.5.b.3 above, the number enrolled in:
4. Advanced degree in early childhood education or in any field and
coursework equivalent to a major relating to early childhood education
(2)
# of
Assistant
Teachers
87
12
68
24
0
0
2
1
(1)
# of
Classroom
Teachers
Of the number of preschool child development staff by position, the number with
the following degrees or credentials:
c. An associate degree in:
1. Early childhood education
2. A field related to early childhood education and coursework equivalent to
a major relating to early childhood education with experience teaching
preschool-age children
Of the preschool child development staff with an associate degree in B.5.c.1
and B.5.c.2 above, the number enrolled in:
3. A baccalaureate degree program in early childhood education or in any
field and coursework equivalent to a major relating to early childhood
education
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(2)
# of
Assistant
Teachers
0
26
0
19
0
1
(1)
# of
Classroom
Teachers
Of the number of preschool child development staff by position, the number with
the following credentials:
d. A Child Development Associate (CDA) credential or state-awarded
preschool, infant/toddler, family child care or home-based certification,
credential, or licensure that meets or exceeds CDA requirements
1. Of these, a Child Development Associate (CDA) credential or stateawarded preschool, infant/toddler, family child care or home-based
certification, credential, or licensure that meets or exceeds CDA
requirements and that is appropriate to the option in which they are
working
Of the preschool child development staff with the credentials in B.5.d above,
the number enrolled in:
2. A baccalaureate degree program in early childhood education or in any
field and coursework equivalent to a major relating to early childhood
education
3. An associate degree program in early childhood education or in a related
field and coursework equivalent to a major relating to early childhood
education
(2)
# of
Assistant
Teachers
0
46
0
27
0
0
0
0
(1)
# of
Classroom
Teachers
Of the number of preschool child development staff by position:
e. The number who do not have the qualifications listed in B.5.a through B.5.d
Of the preschool child development staff in B.5.e above, the number enrolled
in:
1. A baccalaureate degree program in early childhood education or in any
field and coursework equivalent to a major relating to early childhood
education
2. An associate degree program in early childhood education or in a related
field and coursework equivalent to a major relating to early childhood
education
3. Any type of Child Development Associate (CDA) credential or stateawarded preschool, infant/toddler, family child care or home-based
certification, credential, or licensure that meets or exceeds CDA
requirements and that is appropriate to the option in which they are
working
(2)
# of
Assistant
Teachers
0
9
0
0
0
0
0
3
# of classes
B.6 Total number of center-based option classes serving preschool-aged children
B.7 Number of center-based option classes serving preschool-aged children in which at least one teacher
(excluding assistant teachers) has one of the following:
- An advanced or baccalaureate degree in early childhood education or in any field and coursework
equivalent to a major relating to early childhood education with experience teaching pre-school age
children, or
- A baccalaureate degree and has been admitted into and is supported by the Teach for America
program and passed a rigorous early childhood content exam
- An associate degree in early childhood education or in a related field and coursework equivalent to a
major relating to early childhood education with experience teaching preschool-age children
187
187
Child development staff qualifications - Home-based and FCC
(1)
# of
Home-Based
Visitors
B.9 Total number of child development staff by position
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0
(2)
# of
Home-Based
Visitor
Supervisors
0
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees or credentials:
a. An advanced degree in/licensed as:
1. Social work/ Licensed clinical social worker
(LCSW)/ Licensed master social worker (LCMW)
2. Marriage and family therapy/ Licensed marriage
and family therapist (LMFT)
3. Psychology
4. Sociology
5. Human services (include related areas such as
child and family services or social services)
6. Nursing plus Nurse Practitioner (NP) license
7. Early childhood education
8. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees and licenses:
b. A baccalaureate degree in:
1. Social work
2. Psychology
3. Sociology
4. Human services (include related areas such as
child and family services or social services)
5. Nursing plus Registered Nurse (RN) license
6. Early childhood education
7. Other
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
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(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees and licenses:
c. An associate degree in:
1. Social work
2. Psychology
3. Sociology
4. Human services (include related areas such as
child and family services or social services)
5. Nursing plus Registered Nurse (RN) license
6. Early childhood education
7. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following credentials:
d.License, certification, or credential held:
1. Nursing, non-RN, i.e. LPN, CNA, etc.
2. Family development credential (FDC)
3. Child development associate credential (CDA)
4. State-awarded certification, credential, or license
appropriate to the option in which they are working,
i.e. home-based option or family child care option
5. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of HomeBased Visitors
Of the number of child development staff by position:
e. The number who do not have the qualifications listed
in B.9.a through B.9.d
Of the child development staff in B.9.e above, the number
enrolled in:
1. An advanced degree or license
2. A baccalaureate degree
3. An associate degree
4. Studies leading to a non-degree license, certificate,
or credential
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(2)
# of HomeBased Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
NON-SUPERVISORY CHILD DEVELOPMENT STAFF
Child development staff - ethnicity and race
B.12 Race and Ethnicity:
a. American Indian or Alaska Native
b. Asian
c. Black or African American
d. Native Hawaiian or other Pacific Islander
e. White
f. Biracial/Multi-racial
g. Other
h. Unspecified
# of non-supervisory
child development staff
(1)
(1)
Hispanic or
Non-Hispanic or
Latino origin
Non-Latino origin
9
1
0
1
1
16
0
0
300
16
5
2
0
0
0
0
Child development staff - language
B.13 The number who are proficient in a language(s) other than English
a. Of these, the number who are proficient in more than one language other than
English
B.14 Language groups in which staff are proficient
a. Spanish
b. Native Central American, South American, and Mexican Languages (e.g., Mixteco,
Quichean.)
c. Caribbean Languages (e.g., Haitian-Creole, Patois)
d. Middle Eastern & South Asian Languages (e.g., Arabic, Hebrew, Hindi, Urdu,
Bengali)
e. East Asian Languages (e.g., Chinese, Vietnamese, Tagalog)
f. Native North American/Alaska Native Languages
g. Pacific Island Languages (e.g., Palauan, Fijian)
h. European & Slavic Languages (e.g., German, French, Italian, Croatian, Yiddish,
Portuguese, Russian)
i. African Languages (e.g., Swahili, Wolof)
j. Other
k. Unspecified
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# of non-supervisory
child development
staff
62
0
# of non-supervisory
child development
staff
62
0
0
0
0
0
0
0
0
0
0
Child development staff - classroom teacher turnover
# of
classroom
teachers
B.15 The number of classroom teachers who left your program during the year.
B.16 Of these, the number who left for the following reasons:
10
# of
classroom
teachers
a. Higher compensation/benefits package in the same field
b. Change in job field
c. Other
1. Comments: moved, teaching different age group
B.17 Number of classroom teacher vacancies in your program that remained unfilled for a
period of 3 months or longer
B.18 Number of classroom teachers hired during the year due to turnover
2
5
3
0
3
Child development staff - Home-based visitor turnover
# of
home-based
visitors
B.19 The number of home-based visitors who left your program during the year
B.20 Of these, the number who left for the following reasons:
a. Higher compensation/benefits package in the same field
b. Change in job field
c. Other
B.21 Number of home-based visitor vacancies in the program that remained unfilled for a
period of 3 months or longer
B.22 Number of home-based visitors hired during the year due to turnover
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0
0
0
0
0
0
FAMILY & COMMUNITY PARTNERSHIPS STAFF
Family & community partnerships staff - qualifications
(1)
# of family
workers
B.23 Total number of family & community partnerships staff
a. Of the FCP supervisors, the number who work directly with
families, i.e. staff with a family caseload
(2)
# of FCP
supervisors
55
7
0
B.24 Comments on staff shared by Head Start and Early Head
Start programs:
B.25 Of the family & community partnerships staff, the number with the
following as the highest level of education completed:
a. A related advanced degree
b. A related baccalaureate degree
c. A related associate degree
d. A family-development-related credential, certificate, or license
e. None of the qualifications listed in B.25.a through B.25.d above
(1)
# of family
workers
(2)
# of FCP
supervisors
8
47
0
0
0
2
5
0
0
0
0
0
0
0
29
3
Of the staff in B.25.e above, the number enrolled in:
1. A related degree at the associate, baccalaureate, or advanced
level
2. Studies leading to a non-degree credential, certificate, or license
that is family-development-related
B.26Of the family & community partnerships staff, the number with a
family-development-related credential, regardless of highest level of
education completed
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Education and Child Development Managers/Coordinators - Qualifications
# of ECD
managers/
coordinators
B.27 Total number of education & child development managers/coordinators
7
# of ECD
managers/
coordinators
Off the education & child development managers/coordinators, the number with the following
degrees or credentials:
a. An advanced degree in early childhood education, or an advanced degree in any
field and coursework equivalent to a major relating to early childhood education
with experience teaching preschool-age children
b. A baccalaureate degree in early childhood education, or a baccalaureate degree
in any field and coursework equivalent to a major relating to early childhood
education with experience teaching preschool-age children
4
3
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
c. An associate degree in early childhood education, or an associate degree in any
field and coursework equivalent to a major relating to early childhood education
with experience teaching preschool-age children
0
Of the education & child development managers/coordinators preschool child development
staff in B.27.c above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
0
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
d. A Child Development Associate (CDA) credential or state-awarded preschool,
infant/toddler, family child care or home-based certification, credential, or
licensure that meets or exceeds CDA requirements
0
Of the education & child development managers/coordinators preschool child development
staff in B.27.d above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
0
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
e. None of the qualifications listed in B.27.a through B.27.d
0
Of the education & child development managers/coordinators preschool child development
staff in B.27.e above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
B.28 Comments on education & child development
managers/coordinators shared by Head Start and Early
Head Start programs:
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0
C. CHILD & FAMILY SERVICES
HEALTH SERVICES
Health insurance - children
(1)
# of children at
enrollment
C.1 Number of all children with health insurance
a. Number enrolled in Medicaid and/or CHIP
b. Number enrolled in state-only funded insurance (for example,
medically indigent insurance)
c. Number with private health insurance (for example, parent's
insurance)
d. Number with health insurance other than those listed above, for
example, Military Health (Tri-Care or CHAMPUS)
1. Specify
Community First, Title V, Carelink
C.2. Number of children with no health insurance
(2)
# of children at
end of enrollment
year
3,213
3,239
3,059
3,074
4
4
144
155
6
6
57
31
Medical
Medical home - children
(1)
# of children at
enrollment
C.5 Number of children with an ongoing source of continuous, accessible
health care
C.6 Number of children receiving medical services through the Indian
Health Service
C.7 Number of children receiving medical services through a migrant
community health center
(2)
# of children at
end of enrollment
year
3,206
3,250
0
1
0
0
Medical services - children
(1)
# of children at
enrollment
C.8 Number of all children who are up-to-date on a schedule of ageappropriate preventive and primary health care, according to the
relevant state's EPSDT schedule for well child care
1,088
(2)
# of children at end
of enrollment year
2,816
# of children
at end of
enrollment year
a. Of these, the number diagnosed by a health care professional with a chronic
condition needing medical treatment since last year's PIR was reported
1. Of these, the number who have received or are receiving medical treatment
b. Specify the primary reason that children who needed medical treatment, for any
chronic condition diagnosed by a health care professional since last year's PIR was
reported, did not receive it:
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464
450
Parents did not
keep/make
appointment
C.9 Number of all children who received medical treatment for the following chronic
conditions since last year's PIR was reported, regardless of when the condition was first
diagnosed by a health care professional:
a. Anemia
b. Asthma
c. Hearing Difficulties
d. Vision Problems
e. High Lead Levels
f. Diabetes
# of children
93
353
39
419
16
2
Body Mass Index (BMI) - children (HS and Migrant programs)
C.10 Number of all children who are in the following weight categories according to the 2000
CDC BMI-for-age growth charts
a.Underweight (BMI less than 5th percentile for child's age and sex)
b. Healthy weight (at or above 5th percentile and below 85th percentile for child's age
and sex)
c. Overweight (BMI at or above 85th percentile and below 95th percentile for child's age
and sex)
d. Obese (BMI at or above 95th percentile for child's age and sex)
# of children
at enrollment
137
2,036
428
600
Immunization services - children
(1)
# of children at
enrollment
C.11 Number of children who have been determined by a health care
professional to be up-to-date on all immunizations appropriate for
their age
C.12 Number of children who have been determined by a health care
professional to have received all immunizations possible at this time,
but who have not received all immunizations appropriate for their
age
C.13 Number of children who meet their state's guidelines for an
exemption from immunizations
(2)
# of children
at end of
enrollment year
3,196
3,252
24
9
2
2
Dental
Dental home - children
(1)
# of children at
enrollment
C.17 Number of children with continuous, accessible dental care provided
by a dentist
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3,077
(2)
# of children at
end of enrollment
year
3,117
Preschool dental services (HS and Migrant programs)
C.18 Number of children who received preventive care since last year's PIR was reported
C.19 Number of all children, including those enrolled in Medicaid or CHIP, who have
completed a professional dental examination since last year's PIR was reported
a. Of these, the number of children diagnosed as needing treatment since last year's
PIR was reported.
1. Of these, the number of children who have received or are receiving treatment
# of children
3,085
3,086
990
638
did not
b. Specify the primary reason that children who needed dental treatment did not receive Parents
keep/make
it:
appointment
MENTAL HEALTH SERVICES
Mental health professional
# of hours
C.22 Average total hours per operating month a mental health professional(s) spends onsite
420
Mental health services
C.23 Indicate the number of enrolled children who were served by the mental health (MH)
professional(s) since last year's PIR was reported.
a. Number of children for whom the MH professional consulted with program staff
about the child's behavior / mental health
1. Of these, the number for whom the MH professional provided three or more
consultations with program staff since last year's PIR was reported
b. Number of children for whom the MH professional consulted with the parent(s) /
guardian(s) about their child's behavior/mental health
1. Of these, the number for whom the MH professional provided three or more
consultations with the parent(s) / guardian(s) since last year's PIR was reported
c. Number of children for whom the MH professional provided an individual mental
health assessment
d. Number of children for whom the MH professional facilitated a referral for mental
health services
# of children
at end of
enrollment year
200
35
161
27
2
147
Mental health referrals
# of children
at end of
enrollment year
C.24 Number of children who were referred by the program for mental health services
outside of Head Start since last year's PIR was reported
a. Of these, the number who received mental health services since last year's PIR
was reported
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86
40
DISABILITIES SERVICES
Preschool disabilities services (HS and Migrant programs)
# of children
C.25 Number of children enrolled in the program who have an Individualized Education
Program (IEP) indicating they have been determined eligible by the LEA to receive
special education and related services
a. Of these, the number who were determined eligible to receive special education
and related services:
1. Prior to enrollment into the program for this enrollment year
2. During this enrollment year
b. Of these, the number who have not received special education and related
services
447
# of children
337
110
0
Preschool primary disabilities (HS and Migrant programs)
C.27 Diagnosed primary disability
(1)
# of children
determined to
have this disability
a. Health impairment(i.e. meeting IDEA definition of 'other
health impairments')
b. Emotional disturbance
c. Speech or language impairments
d. Intellectual disabilities
e. Hearing impairment, including deafness
f. Orthopedic impairment
g. Visual impairment, including blindness
h. Specific learning disability
i. Autism
j. Traumatic brain injury
k. Non-categorical/developmental delay
l. Multiple disabilities (excluding deaf-blind)
m. Deaf-blind
(2)
# of children
receiving special
services
37
37
0
239
31
3
3
2
0
50
1
80
1
0
0
239
31
3
3
2
0
50
1
80
1
0
EDUCATION AND DEVELOPMENT TOOLS/APPROACHES
Screening
C.28 Number of all newly enrolled children since last year's PIR was reported
C.29 Number of all newly enrolled children who completed required screenings within 45
days for developmental, sensory, and behavioral concerns since last year's PIR was
reported
a. Of these, the number identified as needing follow-up assessment or formal
evaluation to determine if the child has a disability
C.30 The instrument(s) used by the program for developmental screening:
ASQ- 3 (Ages & Stages Questionnaire)
ASQ-SE (Ages & Stages Questionnaire Social-Emotional)
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# of children
1,950
1,813
728
Assessment
C.31 Approach or tool(s) used by the program to support ongoing child assessment:
Name/title
Other (Please Specify) - CIRCLE
LAP-3 (Learning Accomplishment Profile - 3)
Locally designed
No
No
Curriculum
C.32 What curriculum does your program use:
a. For center-based services:
Name/title
Other (Please Specify) - Scholastic's Big Day for PreK
Other (Please Specify) - Frog Street Press
Other (Please Specify) - Cavity Free Kids
Other (Please Specify) - I am Moving. I am Learning/ Be Choosy. Be Healthy
Locally designed
No
No
No
No
b. For family child care services:
c. For home-based services:
STAFF-CHILD INTERACTION OBSERVATION TOOLS
# of programs
C.33 Does the program routinely use staff-child interaction observation tools to assess
quality?
C.34 If yes, interaction observation tool(s)
used by the program:
(1)
Name/title
a. Center-based settings
CLASS
b. Home-based settings
c. Family child care settings
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 19
Yes
(2)
Locally designed
No
FAMILY AND COMMUNITY PARTNERSHIPS
Number of families
C.35 Total number of families:
a. Of these, the number of two-parent families
b. Of these, the number of single-parent families
C.36 Of the number of two-parent families, the number in which the parent/guardian
figures are best described as:
a. Parents (biological, adoptive, stepparents, etc.)
b. Grandparents
c. Relatives other than grandparents
d. Foster parents not including relatives
e. Other
1. Specify:
C.37 Of the number of single-parent families, the number in which the parent/guardian
figure is best described as:
a. Mother (biological, adoptive, stepmother, etc.)
b. Father (biological, adoptive, stepfather, etc.)
c. Grandparent
d. Relative other than grandparent
e. Foster parent not including relative
f. Other
1. Specify:
# of families
at enrollment
2,979
960
2,019
# of two-parent
families
at enrollment
928
17
5
10
0
# of single-parent
families
at enrollment
1,886
65
36
8
24
0
Employment
C.38 Of the number of two-parent families, the number of families in which:
# of families
at enrollment
a. Both parents/guardians are employed
b. One parent/guardian is employed
c. Both parents/guardians are not working (i.e. unemployed, retired, or disabled)
C.39 Of the number of single-parent families, the number of families in which:
a. The parent/guardian is employed
b. The parent/guardian is not working (i.e. unemployed, retired, or disabled)
C.40 The number of all families in which:
a. At least one parent/guardian is a member of the United States military on active
duty
b. At least one parent/guardian is a veteran of the United States military
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 20
172
671
117
# of families
at enrollment
1,113
906
# of families
at enrollment
21
23
Federal or other assistance
(1)
# of families
at enrollment
C.41 Total number of families receiving any cash benefits or other
services under the Federal Temporary Assistance for Needy
Families (TANF) Program
C.42 Total number of families receiving Supplemental Security Income
(SSI)
C.43 Total number of families receiving services under the Special
Supplemental Nutrition Program for Women, Infants, and Children
(WIC)
C.44 Total number of families receiving services under the Supplemental
Nutrition Assistance Program (SNAP), formerly referred to as Food
Stamps
(2)
# of families at
end of enrollment
year
38
40
218
220
1,458
1,293
1,902
1,740
Job training/school
C.45 Of the number of two-parent families, the number of families in which:
# of families
at enrollment
a. Both parents/guardians are in job training or school
b. One parent/guardian is in job training or school
c. Neither parent/guardian is in job training or school
C.46 Of the number of single-parent families, the number of families in which:
a. The parent/guardian is in job training or school
b. The parent/guardian is not in job training or school
C.47 Of the total number of all families, the number in which one or more parent/guardian:
a.Completed a grade level in school, prior to high school graduation (e.g. 8th grade,
11th grade)
b. Completed high school or was awarded a GED during this program year
c. Completed an associate degree during this program year
d. Completed a baccalaureate or advanced degree during this program year
10
142
808
# of families
at enrollment
231
1,788
# of families
at end of
enrollment year
297
367
53
43
# of families
at end of
enrollment year
C.48 Of the total number of all families, the number in which one or more parent/guardian
completed a job training program, professional certificate, or license during this
program year
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 21
117
Parent/guardian education
C.49 Of the total number of families, the highest level of education obtained by the child's
parent(s) / guardian(s):
a. An advanced degree or baccalaureate degree
b. An associate degree, vocational school, or some college
c. A high school graduate or GED
d. Less than high school graduate
# of families
at enrollment
89
205
1,509
1,176
Family services
C.50 Types of family services
a. Emergency/crisis intervention such as meeting immediate needs
for food, clothing, or shelter
b. Housing assistance such as subsidies, utilities, repairs, etc.
c. Mental health services
d. English as a Second Language (ESL) training
e. Adult education such as GED programs and college selection
f. Job training
g. Substance abuse prevention
h. Substance abuse treatment
i. Child abuse and neglect services
j. Domestic violence services
k. Child support assistance
l. Health education
m. Assistance to families of incarcerated individuals
n. Parenting education
o. Relationship/marriage education
p. Asset building services (such as financial education, opening
savings and checking accounts, debt counseling, etc.)
C.51 Of these, the number of families who were counted in at least one of
the services listed above
(1)
# of families with
an expressed
interest or
identified need
during the
program year
(2)
# of families that
received the
following
services
during the
program year
2,166
2,279
203
193
62
331
145
13
9
44
18
38
279
12
376
30
129
156
55
229
92
26
10
53
40
33
315
19
346
28
50
19
2,351
2,447
Father engagement
C.52 Number of fathers/father figures who were engaged in the following activities during
this program year:
a.Family assessment
b.Family goal setting
c.Involvement in child’s Head Start child development experiences (e.g. home visits,
parent-teacher conferences, etc.)
d.Head Start program governance, such as participation in the Policy Council or
policy committees
e.Parenting education workshops
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 22
# of father/ father
figures
1,024
1,091
1,220
155
131
Homelessness services
# of families
C.53 Total number of families experiencing homelessness that were served during the
enrollment year
243
# of children
C.54 Total number of children experiencing homelessness that were served during the
enrollment year
254
# of families
C.55 Total number of families experiencing homelessness that acquired housing during the
enrollment year
49
Foster care and child welfare
# of children
C.56 Total number of enrolled children who were in foster care at any point during the
program year
C.57 Total number of enrolled children who were referred to Head Start/Early Head Start
services by a child welfare agency
88
36
Collaboration Agreements and Community Engagement
Child care partners
# of formal
agreements
C.58 Total number of formal aggrements with Child Care Partners during program year
a. Of the Child Care Partners, the number of formal contractual agreements made
void or broken during the program year
0
0
Local education agency (LEA)
# of LEAs
C.59 Number of LEAs in the program’s service area
C.60 Number of formal agreements the program has with LEAs:
2
# of formal
agreements
a. To coordinate services for children with disabilities
b. To coordinate transition services
2
2
Public school pre-kindergarten programs
Yes / No
C.61 Does the program have formal collaboration and resource sharing agreements with
public school pre-kindergarten programs?
Yes
# of formal
agreements
a. If yes, the number of formal agreements in which the program is currently
participating
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 23
2
Part C agencies
C.62 Number of Part C agencies in the program's service area
# of Part C Agencies
2
# of formal
agreements
a. Number of formal agreements the program has with Part C agencies to coordinate
services for children with disabilities
0
Child welfare agencies
Yes / No
C.63 Does the program have formal collaboration agreements with child welfare agencies?
Yes
# of formal
agreements
a. If yes, the number of formal agreements in which the program is currently
participating
REPORTING INFORMATION
PIR Report Status
Confirmation Number
Last Update Date
Completed
16080229818
08/02/2016
Date Printed: Aug 2, 2016 at 17:22:11 EDT06CH7074-000 Page 24
1
City of San Antonio Head Start
Head Start Program Information Report Comparison
Funded Enrollment by Funding Source
Total Head Start Funded Enrollment
Funded Enrollment from non-federal sources, i.e. state, local, private
2014-2015
3020
0
2015-2016
3020
0
2014-2015
3020
0
0
2015-2016
3020
0
0
2014-2015
191
0
2015-2016
187
0
2014-2015
2015-2016
Funded Enrollment by program option
Center-based program - 5 days per week:
a. Full-day enrollment
1. Of these, the number available as full-working-day enrollment
a. Of these, the number available for the full-calendar-year
Classes
Total number of classes operated
a. Of these, the number of double session classes
Children by Age
Children by age:
a. Under 1 year
b. 1 year old
c. 2 years old
d. 3 years old
e. 4 years old
f. 5 years and older
0
0
51
1689
1503
22
0
0
42
1546
1641
41
2014-2015
3265
2015-2016
3270
2014-2015
2362
346
72
372
113
0
2015-2016
2380
141
69
387
104
189
2014-2015
977
17
2015-2016
1217
32
Total Cumulative Enrollment
Total cumulative enrollment
Type of Eligibility
Report each enrollee only once by primary type of eligibility:
a. Income below 100% of federal poverty line
b. Receipt of public assistance such as TANF, SSI
c. Status as a foster child - # children only
d. Status as homeless
e. Over income
f. Incomes between 100% and 130% of the federal poverty line
Prior Enrollment
The second year
Three or more years
1
Transition and Turnover
Dropped out and did not re-enroll
Children enrolled less than 45 days
Children projected to be entering kindergarten in the following school year
2014-2015
442
126
1328
2015-2016
421
125
1467
2014-2015
2996
269
2015-2016
2953
317
2014-2015
2015-2016
Ethnicity
Hispanic or Latino origin
Non-Hispanic or Non-Latino origin
Race
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
White
Biracial/Multi-racial
Other
Unspecified
7
4
277
1
2920
55
1
0
4
1
319
1
2889
56
0
0
2014-2015
2613
645
0
0
5
0
0
0
0
2
0
0
2015-2016
2624
642
2014-2015
477
2015-2016
597
2014-2015
2015-2016
Primary Language of Family at Home
English
Spanish
Native Central American, South American, and Mexican Languages
Caribbean Languages
Middle Eastern & South Asian Languages
East Asian Languages
Native North American/Alaska Native Languages
Pacific Island Languages
European & Slavic Languages
African Languages
Other
Unspecified
4
0
0
0
0
0
0
0
Transportation Services
Number of Children Transported
Buses
Number of buses owned
Number of leased buses
2
0
2
0
2014-2015
711
34
38
3
73
0
65
0
2015-2016
593
35
46
3
36
2
19
1
Staff by Type
Total Head Start Staff
Total Contracted Staff
Total Head Start Parent Staff
Total Contracted Parent Staff
Total Departed Head Start Staff
Total Departed Contracted Staff
Total Replaced Head Start Staff
Total Replaced Contracted Staff
2
Volunteers by Type
Total volunteers
Total parent volunteers
2014-2015
3090
2033
2015-2016
2492
1750
2014-2015
2015-2016
Coordination of Services
Average hours per week service managers spend coordinating services:
a. Child Development & Education Manager
b. Health Services Manager
c. Family & Community Partnerships Manager
d. Disability Services Manager
30
30
30
30
30
30
30
30
Teacher's Qualifications
Total classroom teachers
Advanced degree in Early Childhood Education (ECE)
Advanced degree in any related field
Baccalaureate degree in ECE
Baccalaureate degree in any related field
Baccalaureate degree with Teach for America
Baccalaureate degree enrolled in advanced ECE or related field degree
Associate degree in ECE
Associate degree in any related field
Associate degree enrolled in Baccalaureate ECE or related field degree
2014-2015
191
7
25
84
75
0
2
0
0
0
2015-2016
187
7
25
87
68
0
2
0
0
0
Child Development Associate (CDA)
CDA enrolled in Baccalaureate ECE or related field degree
CDA enrolled in Associated ECE or related field degree
No Credential
No Credential enrolled in Baccalaureate ECE or related field degree
No Credential enrolled in Associate ECE or related field degree
No Credential enrolled in CDA or related training
Assistant Teacher's Qualifications
Total Assistant Teachers
Advanced degree in Early Childhood Education (ECE)
Advanced degree in any related field
Baccalaureate degree in ECE
Baccalaureate degree in any related field
Baccalaureate degree with Teach for America
Baccalaureate degree enrolled in advanced ECE or related field degree
Associate degree in ECE
Associate degree in any related field
Associate degree enrolled in Baccalaureate ECE or related field degree
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2014-2015
239
1
3
15
18
0
1
17
22
0
2015-2016
164
1
27
12
24
0
1
26
19
1
141
0
1
22
0
0
21
2014-2015
191
191
46
0
0
9
0
0
3
Child Development Staff Qualifications - Classrooms Teachers
Child Development Associate (CDA)
CDA enrolled in Baccalaureate ECE or related field degree
CDA enrolled in Associated ECE or related field degree
No Credential
No Credential enrolled in Baccalaureate ECE or related field degree
No Credential enrolled in Associate ECE or related field degree
No Credential enrolled in CDA or related training
Total number of center-based option classes serving preschool-aged children
Classes with ECE degree teachers
2015-2016
187
187
3
Child Development Staff - Ethnicity
Hispanic or Latino origin
Non-Hispanic or Non-Latino origin
2014-2015
381
49
2015-2016
2014-2015
2015-2016
Child Development Staff - Race
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
White
Biracial/Multi-racial
Other
Unspecified
10
0
21
0
387
12
0
0
10
1
17
0
316
7
0
0
Child Development Staff - Language
2014-2015
The number who are proficient in a language(s) other than English
Language groups in which staff are proficient:
a. Spanish
b. Native Central American, South American, and Mexican Languages
c. Caribbean Languages
d. Middle Eastern & South Asian Languages
e. East Asian Languages
f. Native North American/Alaska Native Languages
g. Pacific Island Languages
h. European & Slavic Languages
i. African Languages
j. Other
k. Unspecified
2015-2016
58
62
58
0
0
0
0
0
0
0
0
0
0
62
0
0
0
0
0
0
0
0
0
0
Child Development Staff - Classroom Teacher Turnover
2014-2015
Teacher Turnover total
Turnover - Higher compensation
Turnover - Change in job field
Turnover - Other reasons
Teachers vacancies of 3 months
Teachers hired due to turnover
2015-2016
37
0
29
8
0
7
10
2
5
3
0
3
Family and Community Partnerships Staff - Qualifications
Family Workers Staff Qualifications
Total number of family & community partnerships staff
The number with the following qualifications:
a. A related advanced degree
b. A related baccalaureate degree
c. A related associate degree
d. GED or high school diploma
Staff with no degree, enrolled in related degree or credential
2014-2015
2015-2016
41
55
7
34
0
0
0
8
47
0
0
0
4
Family Workers Supervisors Qualifications
Total number of family & community partnerships supervisors
Supervisors with a caseload
The number with the following qualifications:
a. A related advanced degree
b. A related baccalaureate degree
c. A related associate degree
d. GED or high school diploma
Supervisors with no degree, enrolled in related degree or credential
2014-2015
2015-2016
5
0
7
0
1
4
0
0
0
2
5
0
0
0
2014-2015
2015-2016
Total number of education & child development managers/coordinators
The number with the following qualifications:
Advanced degree in Early Childhood Education (ECE) or any field
Baccalaureate degree in ECE or any field
Associate degree in ECE or any field
Associate degree enrolled in Baccalaureate ECE or related field degree
13
7
8
1
0
0
4
3
0
0
Child Development Associate (CDA)
CDA enrolled in Baccalaureate ECE or related field degree
No Credential/degrees
No Credential enrolled in Baccalaureate ECE or related field degree
0
0
4
0
0
0
0
0
Health Insurance - Children
2014-2015
2015-2016
At Enrollment
Children with health insurance
97.5%
98.3%
Medicaid and/or CHIP
3035
3059
State-only funded insurance (for example, medically indigent insurance)
1
4
Private health insurance (for example, parent's insurance)
146
144
Other health insurance other than those listed above, for example, Military Health
2
6
(Tri-Care or CHAMPUS)
1. Specify: TriCare and Carelink, Aetna, Title 5
Children with no health insurance
81
57
2014-2015
2015-2016
At End of Enrollment
Children with health insurance
98.2%
99.1%
Medicaid and/or CHIP
3054
3074
State-only funded insurance (for example, medically indigent insurance)
1
4
Private health insurance (for example, parent's insurance)
147
155
Other health insurance (for example, Military Health, Tri-Care or CHAMPUS)
4
6
1. Specify: TriCare and Carelink
Children with no health insurance
59
31
Medical Home
At Enrollment
Children with an ongoing source of continuous, accessible health care
Children with with services through the Indian Health Services
Children with services through a migrant community health center
At End of Enrollment
Children with an ongoing source of continuous, accessible health care
Children with with services through the Indian Health Services
Children with services through a migrant community health center
2014-2015
98.3%
2015-2016
98.0%
0
0
2014-2015
98.6%
1
0
0
0
2015-2016
99.4%
0
0
5
Medical Services - Children
At Enrollment
Children who are up-to-date on age-appropriate health care
At End of Enrollment
Children who are up-to-date on age-appropriate health care
Diagnosed with a chronic condition needing medical treatment
Of these, the number who have received or are receiving medical treatment
Children who received medical treatment for the following:
a. Anemia
b. Asthma
c. Hearing Difficulties
d. Vision Problems
e. High Lead Levels
f. Diabetes
2014-2015
2015-2016
30.4%
33.3%
2014-2015
2015-2016
74.9%
86.1%
290
464
268
450
58
357
29
38
30
11
93
353
39
419
16
2
2014-2015
144
1923
465
654
2015-2016
137
2036
428
600
Body Mass Index (BMI) - Children
Underweight (BMI less than 5th percentile for child's age and sex)
Healthy weight (at or above 5th percentile and below 85th percentile for child's
Overweight (BMI at or above 85th percentile and below 95th percentile for child's
Obese (BMI at or above 95th percentile for child's age and sex)
Immunization Services
At Enrollment
Up-to-date on all immunizations
Received all possible immunizations at this time
Meet the state's guidelines for an exemption from immunizations
At End of Enrollment
Up-to-date on all immunizations
Received all possible immunizations at this time
Meet the state's guidelines for an exemption from immunizations
2014-2015
97.4%
2015-2016
97.8%
30
1
2014-2015
97.7%
16
1
24
2
2015-2016
99.4%
9
2
Dental Home - Children
At Enrollment
Children with continuous, accessible dental care
At End of Enrollment
Children with continuous, accessible dental care
Children who received preventive care
Children who completed a professional dental examination
Children diagnosed as needing treatment
Of these, number of children who received or are receiving treatment
2014-2015
2015-2016
91.1%
94.1%
2014-2015
2015-2016
95.7%
95.3%
2999
3085
2990
3086
880
990
460
638
Mental Health Professional
Average total hours a mental health professional spends on-site monthly
2014-2015
130
2015-2016
420
6
Mental Health Services
2014-2015
Children for whom the MH professional consulted with program staff about the
child's behavior / mental health
Of these, the number for whom the MH professional provided three or more
consultations with program staff since last year's PIR was reported
Number of children for whom the MH professional consulted with the parent(s)
/guardian(s) about their child's behavior/mental health
Of these, children and parents with threee or more consultations with the mental
health professional
Children with individual mental health assessments
Children referred by the mental health professional for mental health services
Mental Health Referrals
Children referred for mental health services outside Head Start
Children referred for mental health services outside Head Start that received
services
2015-2016
215
200
168
35
185
161
100
27
193
26
2014-2015
13
2
147
2015-2016
86
6
40
2014-2015
394
268
126
0
2015-2016
447
337
110
0
2014-2015
2015-2016
Preschool Disabilities Services
Children with an Individualized Education Program (IEP)
Determined eligible to receive special education prior to enrollment year
Determined eligible to receive special education during enrollment year
Children with an IEP who are not receiving services
Preschool Primary Disabilities
Health Impairment
Health Impairment - receiving special services
Emotional disturbance
Emotional disturbance - receiving special services
Speech or language impairments
Speech or language impairments - receiving special services
Intellectual disabilities
Intellectual disabilities - receiving special services
Hearing impairment, including deafness
Hearing impairment, including deafness - receiving special services
Orthopedic impairment
Orthopedic impairment - receiving special services
Visual impairment, including blindness
Visual impairment, including blindness - receiving special services
Specific learning disability
Specific learning disability - receiving special services
Autism
Autism - receiving special services
Traumatic brain injury
Traumatic brain injury - receiving special services
Non-categorical/developmental delay
Non-categorical/developmental delay - receiving special services
Multiple disabilities (excluding deaf-blind)
Multiple disabilities (excluding deaf-blind) - receiving special services
Deaf-blind
Deaf-blind - receiving special services
33
33
2
2
215
215
22
22
4
4
0
0
3
3
1
1
43
43
1
1
70
70
0
0
0
0
37
37
0
0
239
239
31
31
3
3
3
3
2
2
0
0
50
50
1
1
80
80
1
1
0
0
7
Screening
2014-2015
2200
2010
395
2015-2016
1950
1813
728
Number of Families
Total number of families:
a. Of these, the number of two-parent families
b. Of these, the number of single-parent families
2014-2015
2994
894
2100
2015-2016
2979
960
2019
C.36 Of the number of two-parent families, the number in which the
parent/guardian figures are best described as:
a. Parents (biological, adoptive, stepparents, etc.)
b. Grandparents
c. Relatives other than grandparents
d. Foster parents not including relatives
e. Other
2014-2015
n/a
n/a
n/a
n/a
n/a
2015-2016
928
17
5
10
0
C.37 Of the number of single-parent families, the number in which the
parent/guardian figure is best described as:
a. Mother (biological, adoptive, stepmother, etc.)
b. Father (biological, adoptive, stepfather, etc.)
c. Grandparent
d. Relative other than grandparent
e. Foster parent not including relative
f. Other
2014-2015
n/a
n/a
n/a
n/a
n/a
n/a
2015-2016
1886
65
36
8
24
0
2014-2015
162
622
110
2014-2015
1089
1011
2015-2016
172
671
117
2015-2016
1113
906
25
23
Newly enrolled children since last year's PIR was reported
Newly enrolled children who completed required screenings within 45 days
Children identified as needing follow-up assessment
Family and Community Partnerships
Employment
Two Parent Families
Both parents/guardians are employed
One parent/guardian is employed
Both parents/guardians are not working (i.e. unemployed, retired, or disabled)
Single Parent Familes
The parent/guardian is employed
The parents/guardian is not working (i.e. unemployed, retired, or disabled)
At least one parent/guardian is a member of the US military on active duty
Federal of Other Assistance
2014-2015
Receiving Federal Temporary Assistance for Needy Families (TANF)
at end of enrollment
Receiving Supplemental Security Income (SSI)
at end of enrollment
Receiving Suppleemntal Nutrition for Women, Infants, and Children (WIC)
at end of enrollment
Receiving Supplemental Nutrition Assistance Program (SNAP)
at end of enrollment
68
n/a
322
n/a
1413
n/a
1892
n/a
2015-2016
38
40
218
220
1458
1293
1902
1740
8
Job Training/School
Two Parent Families
a. Both parents/guardians are in job training or school
b. One parent/guardian is in job training or school
c. Neither parent/guardian is in job training or school
Single Parent Familes
a. The parent/guardian is in job training or school
b. The parent/guardian is not in job training or school
2014-2015
2015-2016
14
133
747
2014-2015
263
1837
10
142
808
2015-2016
231
1788
2014-2015
n/a
2015-2016
297
n/a
367
c. Completed an associate degree during this program year
n/a
53
d. Completed a baccalaureate or advanced degree during this program year
n/a
43
C.48 Of the total number of all families, the number in which one or more
parent/guardian completed a job training program, professional certificate, or
license during this program year
n/a
117
91
176
1432
1295
89
205
1509
1176
2014-2015
1318
157
319
179
431
137
23
9
57
35
32
428
13
563
27
n/a
2015-2016
2279
129
156
55
229
92
26
10
53
40
33
315
19
346
28
19
1847
2447
Parent/guardian education
C.47 Of the total number of all families, the number in which one or more
parent/guardian:
a. Completed a grade level in school, prior to high school graduation (e.g. 8th
grade,11th grade)
b. Completed high school or was awarded a GED during this program year
Highest level of education obtained by the child's parent/guardian:
a. An advanced degree or baccalaureate degree
b. An associate degree, vocational school, or some college
c. A high school graduate or GED
d. Less than high school graduate
Family Services
Number of families who received the following:
a. Emergency/crisis intervention (e.g. food, clothing, or shelter)
b. Housing assistance such as subsidies, utilities, repairs, etc.
c. Mental health services
d. English as a Second Language (ESL) training
e. Adult education such as GED programs and college selection
f. Job training
g. Substance abuse prevention
h. Substance abuse treatment
i. Child abuse and neglect services
j. Domestic violence services
k. Child support assistance
l. Health education
m. Assistance to families of incarcerated individuals
n. Parenting education
o. Relationship/marriage education
p. Asset building services (such as financial education, opening savings and
checking accounts, debt counseling, etc.)
Of these, the number that received at least one of the services listed above
9
Father Engagement
C.52 Number of fathers/father figures who were engaged in the following
activities during this program year:
a. Family assessment
b. Family goal setting
c. Involvement in child’s Head Start child development experiences (e.g. home
visits, parent-teacher conferences, etc.)
d. Head Start program governance, such as participation in the Policy Council or
policy committees
e. Parenting education workshops
2014-2015
n/a
n/a
2015-2016
1024
1091
n/a
1220
n/a
n/a
155
131
Homelessness Services
Homeless Familes Served
Homeless Children Served
Homeless families that acquired housing
2014-2015
265
286
60
2015-2016
243
254
49
2014-2015
2015-2016
Foster Care and Child Welfare
Children in foster care at any point during the program year
Children referred by a child welfare agency
95
46
88
36
Collaboration Agreements
2014-2015
Number of LEAs in the service area
Number of LEA to coordinate services for children with disabilities
Number of LEA agreeements to coordinate transition services
Public School Pre-Kindergarten Programs
Number of Pre-kindergarten collaboration and resource sharing agreements
Part C Agencies
Number of Part C agencies in the service area
Number of Part C agreements to coordinate services for children with disabilities
Number of formal collaboraton agreements with child welfare agencies
2015-2016
2
2
2
2014-2015
2
2
2
2015-2016
2
2014-2015
2
2015-2016
2
2
0
1
0
1
10
2015-2016 EARLY HEAD START PROGRAM INFORMATION REPORT
06HP0019-200 City of San Antonio
A. PROGRAM INFORMATION
GENERAL INFORMATION
Grant Number
Program Number
Program Type
Program Name
Program Address
Program Phone Number
Program Fax Number
DUNS Number
Program Email Address
Head Start Director Name
Head Start Director Email
Agency Web Site Address
Agency Type
Agency Description
Agency Affiliation
06HP0019
200
Early Head Start
City of San Antonio
106 S ST MARY'S ST, SUITE 700
SAN ANTONIO
TX 78205-3603
(210) 206 5500
(210) 206 5501
066428400
[email protected]
Ms. Mikel Brightman
[email protected]
http://www.saheadstart.org
Government Agency (Non-CAA)
Grantee that directly operates program(s) and has no delegates
A secular or non-religious agency
ENROLLMENT YEAR
Enrollment dates
A.1 Enrollment Year
a. Start Date
b. End Date
Date
08/01/2015
07/31/2016
FUNDED ENROLLMENT
Funded enrollment by funding source
A.2 Funded Early Head Start Enrollment
a. Early Head Start Funded Enrollment, as identified on NOA
b. Funded Enrollment from non-federal sources, i.e. state, local, private
c. Funded Enrollment from the MIECHV Grant Program, for Early Head Start services
# of children/
pregnant women
216
0
0
Funded enrollment by program option - children
A.3 Center-based program - 5 days per week:
a. Full-day enrollment
1. Of these, the number available as full-working-day enrollment
a. Of these, the number available for the full-calendar-year
b. Part-day enrollment
1. Of these, the number in double sessions
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 1
# of children
216
168
0
0
0
A.4 Center-based program - 4 days per week:
a. Full-day enrollment
b. Part-day enrollment
1. Of these, the number in double sessions
A.5 Home-based program
A.6 Combination option program
A.7 Family child care option
a. Of these, the number available as full-working-day enrollment
1. Of the these, the number available for the full-calendar-year
A.8 Locally designed option
# of children
0
0
0
0
0
0
0
0
0
Funded enrollment of pregnant women (EHS programs)
A.9 Total number of pregnant women positions in funded enrollment
# of pregnant women
0
Funded enrollment at child care partner
# of children
A.10 Funded enrollment at child care partners in the center-based program option
A.11 Total funded enrollment at child care partners (A.10, center-based partner and A.7,
family child care program option)
0
0
CLASSES
Classes
# of classes
A.12Total number of classes operated
a. Of these, the number of double session classes
34
0
CUMULATIVE ENROLLMENT
Children by age
A.13 Children by age:
a. Under 1 year
b. 1 year old
c. 2 years old
d. 3 years old
# of children
at enrollment
130
93
39
0
Pregnant women (EHS programs)
A.14 Cumulative enrollment of pregnant women
# of pregnant women
0
Total cumulative enrollment
A.15 Total cumulative enrollment
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 2
# of children /
pregnant women
262
Type of eligibility
A.16 Report each enrollee only once by primary type of eligibility:
a. Income below 100% of federal poverty line
b. Public assistance such as TANF, SSI
c. Status as a foster child - # children only
d. Status as homeless
e. Over income
# of children/
pregnant women
173
2
5
57
4
# of children
f. Number of children exceeding the allowed over income enrollment (as noted below)
21
with family incomes between 100% and 130% of the federal poverty line
A.17 If the program serves enrollees under A.16.f, specify how the program has demonstrated that all incomeeligible children in their area are being served.
The Program must approve any over income child prior to enrollment unless the child has a
diagnosed
or suspected disability. Over-income children may only be admitted after the Program
Specify:
has demonstrated that outreach has been conducted and all resources to enroll income and
categorically eligible children have been exhausted.
Prior enrollment
A.18 Enrolled in Early Head Start for:
a. The second year
b. Three or more years
# of children
0
0
Transition and Turnover
# of children
A.20 Total number of infants and toddlers who left the program any time after classes or
home visits began and did not re-enroll
a. Of the infants and toddlers who left the program above, the number of infants and
toddlers who were enrolled less than 45 days
b. Of the infants and toddlers who left the program during the program year, the
number who aged out of Early Head Start
1. Of the infants and toddlers who aged out of Early Head Start, the number who
entered a Head Start program
2. Of the infants and toddlers who aged out of Early Head Start, the number who
entered another early childhood program
3. Of the infants and toddlers who aged out of Early Head Start, the number who
did NOT enter another early childhood program
51
15
0
0
0
0
# of pregnant
women/children
A.21 Total number of pregnant women who left the program after receiving Early Head
Start services but before the birth of their infant, and did not re-enroll
A.22 Number of pregnant women receiving Early Head Start services at the time their infant
was born
a. Of the pregnant women enrolled when their infant was born, the number whose
infant was subsequently enrolled in Early Head Start
b. Of the pregnant women enrolled when their infant was born, the number whose
infant was NOT subsequently enrolled in Early Head Start
Child care subsidy
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 3
0
0
0
0
# of children
at end of
enrollment year
A.24. The number of enrolled children for whom the program received a child care subsidy
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 4
32
Race and Ethnicity
A.25 Race and Ethnicity
a. American Indian or Alaska Native
b. Asian
c. Black or African American
d. Native Hawaiian or other Pacific Islander
e. White
f. Biracial/Multi-racial
g. Other
h. Unspecified
# of children/pregnant women
(1)
(2)
Hispanic or
Non-Hispanic or
Latino origin
Latino origin
0
0
0
2
11
38
0
0
190
9
9
3
0
0
0
0
Primary language of family at home
A.26Primary language of family at home:
a. English
b. Spanish
c. Native Central American, South American, and Mexican Languages
d. Caribbean Languages
e. Middle Eastern & South Asian Languages
f. East Asian Languages
g. Native North American/Alaska Native Languages
h. Pacific Island Languages
i. European & Slavic Languages
j. African Languages
k. Other
l. Unspecified
# of children
pregnant women
239
23
0
0
0
0
0
0
0
0
0
0
TRANSPORTATION
Transportation services
A.27 Does the program provide transportation to some or all of the enrolled children either
directly or through a formal contractual agreement with a transportation provider?
No
Buses
# of buses owned
A.28 Total number of buses owned by the program that were purchased with ACF grant
funds and are currently used to support program operations, regardless of year
purchased
a. Of these, the number of buses purchased since last year's PIR was reported
A.29 Are any of the buses used by the program leased by the program itself?
RECORD KEEPING
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 5
0
0
No
Management Information Systems
A.30 Does your program use a management information system to track enrollees,
program services, characteristics of families, and information on program staff?
Name/title
Locally designed
ChildPlus/ChildPlus.net
No
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 6
Yes
Web Based
Yes
B. PROGRAM STAFF & QUALIFICATIONS
TOTAL STAFF
Staff by Type
(1)
# of Early Head
Start staff
B.1Total number of staff members, regardless of the funding source for their
salary or number of hours worked
a. Of these, the number who are current or former Head Start or Early
Head Start parents
b. Of these, the number who left since last year's PIR was reported
1. Of these, the number who were replaced
(2)
# of contracted
staff
75
0
11
0
1
0
0
0
TOTAL VOLUNTEERS
Volunteers by Type
# of volunteers
B.2 Number of persons providing any volunteer services to the program since last year's PIR
was reported
a. Of these, the number who are current or former Head Start or Early Head Start parents
0
0
MANAGEMENT STAFF
Coordination of services
B.4 On average, the number of hours per week services managers spend coordinating
services:
a. Child Development & Education Manager
b. Health Services Manager
c. Family & Community Partnerships Manager
d. Disability Services Manager
Average # of
hours per week
25
25
25
8
CHILD DEVELOPMENT STAFF
Child Development Staff Qualifications - Infant and Toddler Classroom and Assistant
Teachers (EHS and Migrant Programs)
B.8 Total number of infant and toddler child development staff by position
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 7
(1)
# of
Classroom
Teachers
34
(2)
# of
Assistant
Teachers
16
(1)
# of
Classroom
Teachers
Of the number of infant and toddler child development staff by position, the number with the following
degrees or credentials:
a. An advanced degree in:
1. Early childhood education with a focus on infant and toddler development
2. Any field and coursework equivalent to a major relating to early childhood education, with
experience teaching infants and/or toddlers
0
0
0
0
(1)
# of
Classroom
Teachers
Of the number of infant and toddler child development staff by position, the number with the following
degrees or credentials:
b. A baccalaureate degree in:
1. Early childhood education with a focus on infant and toddler development
2. Any field and coursework equivalent to a major relating to early childhood education with
experience teaching infants and/or toddlers
Of the infant and toddler child development staff with a baccalaureate degree in B.8.b.1
through B.8.b.2 above, the number enrolled in:
3. Advanced degree in early childhood education or in any field and coursework equivalent
to a major relating to early childhood education with a focus on infant and toddler
development
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 8
(2)
# of
Assistant
Teachers
0
0
0
0
0
0
(1)
# of
Classroom
Teachers
Of the number of infant and toddler child development staff by position, the number with the
following degrees or credentials:
c. An associate degree in:
1. Early childhood education with a focus on infant and toddler development
2. A field related to early childhood education and coursework equivalent to a major relating to
early childhood education with experience teaching infants and toddlers
Of the infant and toddler child development staff with an associate degree in B.8.c.1 and
B.8.c.2 above, the number enrolled in:
3. A baccalaureate degree program in early childhood education or in any field and
coursework equivalent to a major relating to early childhood education with a focus on
infant and toddler development
(2)
# of
Assistant
Teachers
(2)
# of
Assistant
Teachers
2
0
3
1
0
0
(1)
# of
Classroom
Teachers
Of the number of infant and toddler child development staff by position, the number with the
following credentials:
d. A Child Development Associate (CDA) credential or state-awarded preschool, infant/toddler,
family child care or home-based certification, credential, or licensure that meets or exceeds
CDA requirements
1. Of these, a Child Development Associate (CDA) credential or state-awarded preschool,
infant/toddler, family child care or home-based certification, credential, or licensure that
meets or exceeds CDA requirements and that is appropriate to the option in which they are
working
Of the infant and toddler child development staff with the credentials in B.6.d above, the number
enrolled in:
2. A baccalaureate degree program in early childhood education or in any field and coursework
equivalent to a major relating to early childhood education with a focus on infant and toddler
development
3. An associate degree program in early childhood education or in a related field and
coursework equivalent to a major relating to early childhood education with a focus on infant
and toddler development
20
8
19
8
0
0
0
0
(1)
# of
Classroom
Teachers
Of the number of infant and toddler child development staff by position:
e. The number who do not have the qualifications listed in B.8.a through B.8.d
Of the infant and toddler child development staff in B.8.e above, the number enrolled in:
1. A baccalaureate degree program in early childhood education or in any field and coursework
equivalent to a major relating to early childhood education with a focus on infant and toddler
development
2. An associate degree program in early childhood education or in a related field and
coursework equivalent to a major relating to early childhood education with a focus on infant
and toddler development
3. Any type of Child Development Associate (CDA) credential or state-awarded preschool,
infant/toddler, family child care or home-based certification, credential, or licensure that
meets or exceeds CDA requirements and that is appropriate to the option in which they are
working
(2)
# of
Assistant
Teachers
(2)
# of
Assistant
Teachers
9
7
0
0
0
1
1
1
Child development staff qualifications - Home-based and FCC
(1)
# of
Home-Based
Visitors
B.9 Total number of child development staff by position
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 9
0
(2)
# of
Home-Based
Visitor
Supervisors
0
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees or credentials:
a. An advanced degree in/licensed as:
1. Social work/ Licensed clinical social worker
(LCSW)/ Licensed master social worker (LCMW)
2. Marriage and family therapy/ Licensed marriage
and family therapist (LMFT)
3. Psychology
4. Sociology
5. Human services (include related areas such as
child and family services or social services)
6. Nursing plus Nurse Practitioner (NP) license
7. Early childhood education
8. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees and licenses:
b. A baccalaureate degree in:
1. Social work
2. Psychology
3. Sociology
4. Human services (include related areas such as
child and family services or social services)
5. Nursing plus Registered Nurse (RN) license
6. Early childhood education
7. Other
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 10
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following degrees and licenses:
c. An associate degree in:
1. Social work
2. Psychology
3. Sociology
4. Human services (include related areas such as
child and family services or social services)
5. Nursing plus Registered Nurse (RN) license
6. Early childhood education
7. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of
Home-Based
Visitors
Of the number of child development staff by position, the
number with the following credentials:
d.License, certification, or credential held:
1. Nursing, non-RN, i.e. LPN, CNA, etc.
2. Family development credential (FDC)
3. Child development associate credential (CDA)
4. State-awarded certification, credential, or license
appropriate to the option in which they are working,
i.e. home-based option or family child care option
5. Other
(2)
# of
Home-Based
Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Home-Based Visitors:
Home-Based Visitor Supervisors:
Family Child Care Providers:
Family Child Care Specialists:
(1)
# of HomeBased Visitors
Of the number of child development staff by position:
e. The number who do not have the qualifications listed
in B.9.a through B.9.d
Of the child development staff in B.9.e above, the number
enrolled in:
1. An advanced degree or license
2. A baccalaureate degree
3. An associate degree
4. Studies leading to a non-degree license, certificate,
or credential
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 11
(2)
# of HomeBased Visitor
Supervisors
(3)
# of Family
Child Care
Providers
(4)
# of Family
Child Care
Specialists
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
NON-SUPERVISORY CHILD DEVELOPMENT STAFF
Child development staff - ethnicity and race
B.12 Race and Ethnicity:
a. American Indian or Alaska Native
b. Asian
c. Black or African American
d. Native Hawaiian or other Pacific Islander
e. White
f. Biracial/Multi-racial
g. Other
h. Unspecified
# of non-supervisory
child development staff
(1)
(1)
Hispanic or
Non-Hispanic or
Latino origin
Non-Latino origin
0
0
0
0
0
6
0
0
43
1
0
0
0
0
0
0
Child development staff - language
B.13 The number who are proficient in a language(s) other than English
a. Of these, the number who are proficient in more than one language other than
English
B.14 Language groups in which staff are proficient
a. Spanish
b. Native Central American, South American, and Mexican Languages (e.g., Mixteco,
Quichean.)
c. Caribbean Languages (e.g., Haitian-Creole, Patois)
d. Middle Eastern & South Asian Languages (e.g., Arabic, Hebrew, Hindi, Urdu,
Bengali)
e. East Asian Languages (e.g., Chinese, Vietnamese, Tagalog)
f. Native North American/Alaska Native Languages
g. Pacific Island Languages (e.g., Palauan, Fijian)
h. European & Slavic Languages (e.g., German, French, Italian, Croatian, Yiddish,
Portuguese, Russian)
i. African Languages (e.g., Swahili, Wolof)
j. Other
k. Unspecified
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 12
# of non-supervisory
child development
staff
9
0
# of non-supervisory
child development
staff
9
0
0
0
0
0
0
0
0
0
0
Child development staff - classroom teacher turnover
# of
classroom
teachers
B.15 The number of classroom teachers who left your program during the year.
B.16 Of these, the number who left for the following reasons:
0
# of
classroom
teachers
a. Higher compensation/benefits package in the same field
b. Change in job field
c. Other
B.17 Number of classroom teacher vacancies in your program that remained unfilled for a
period of 3 months or longer
B.18 Number of classroom teachers hired during the year due to turnover
0
0
0
0
0
Child development staff - Home-based visitor turnover
# of
home-based
visitors
B.19 The number of home-based visitors who left your program during the year
B.20 Of these, the number who left for the following reasons:
a. Higher compensation/benefits package in the same field
b. Change in job field
c. Other
B.21 Number of home-based visitor vacancies in the program that remained unfilled for a
period of 3 months or longer
B.22 Number of home-based visitors hired during the year due to turnover
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 13
0
0
0
0
0
0
FAMILY & COMMUNITY PARTNERSHIPS STAFF
Family & community partnerships staff - qualifications
(1)
# of family
workers
B.23 Total number of family & community partnerships staff
a. Of the FCP supervisors, the number who work directly with
families, i.e. staff with a family caseload
(2)
# of FCP
supervisors
7
1
0
B.24 Comments on staff shared by Head Start and Early Head
Start programs:
B.25 Of the family & community partnerships staff, the number with the
following as the highest level of education completed:
a. A related advanced degree
b. A related baccalaureate degree
c. A related associate degree
d. A family-development-related credential, certificate, or license
e. None of the qualifications listed in B.25.a through B.25.d above
(1)
# of family
workers
(2)
# of FCP
supervisors
1
6
0
0
0
0
1
0
0
0
0
0
0
0
0
0
Of the staff in B.25.e above, the number enrolled in:
1. A related degree at the associate, baccalaureate, or advanced
level
2. Studies leading to a non-degree credential, certificate, or license
that is family-development-related
B.26Of the family & community partnerships staff, the number with a
family-development-related credential, regardless of highest level of
education completed
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 14
Education and Child Development Managers/Coordinators - Qualifications
# of ECD
managers/
coordinators
B.27 Total number of education & child development managers/coordinators
6
# of ECD
managers/
coordinators
Off the education & child development managers/coordinators, the number with the following
degrees or credentials:
a. An advanced degree in early childhood education, or an advanced degree in any
field and coursework equivalent to a major relating to early childhood education
with experience teaching preschool-age children
b. A baccalaureate degree in early childhood education, or a baccalaureate degree
in any field and coursework equivalent to a major relating to early childhood
education with experience teaching preschool-age children
2
0
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
c. An associate degree in early childhood education, or an associate degree in any
field and coursework equivalent to a major relating to early childhood education
with experience teaching preschool-age children
1
Of the education & child development managers/coordinators preschool child development
staff in B.27.c above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
0
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
d. A Child Development Associate (CDA) credential or state-awarded preschool,
infant/toddler, family child care or home-based certification, credential, or
licensure that meets or exceeds CDA requirements
1
Of the education & child development managers/coordinators preschool child development
staff in B.27.d above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
0
# of ECD
managers/
coordinators
Of the education & child development managers/coordinators, the number with the following
degrees or credentials:
e. None of the qualifications listed in B.27.a through B.27.d
2
Of the education & child development managers/coordinators preschool child development
staff in B.27.e above, the number enrolled in:
1. A baccalaureate degree in early childhood education, or a baccalaureate
degree in any field and coursework equivalent to a major relating to early
childhood education
B.28 Comments on education & child development
managers/coordinators shared by Head Start and Early
Head Start programs:
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 15
0
C. CHILD & FAMILY SERVICES
HEALTH SERVICES
Health insurance - children
(1)
# of children at
enrollment
C.1 Number of all children with health insurance
a. Number enrolled in Medicaid and/or CHIP
b. Number enrolled in state-only funded insurance (for example,
medically indigent insurance)
c. Number with private health insurance (for example, parent's
insurance)
d. Number with health insurance other than those listed above, for
example, Military Health (Tri-Care or CHAMPUS)
1. Specify
C.2. Number of children with no health insurance
(2)
# of children at
end of enrollment
year
259
257
251
247
0
0
8
10
0
0
3
5
Health insurance - pregnant women
(1)
# of pregnant
women at
enrollment
C.3 Number of pregnant women with at least one type of health insurance
a. Number enrolled in Medicaid
b. Number enrolled in another publicly funded insurance program
that is not Medicaid
c. Number with private health insurance
d. Number with health insurance other than those listed above, for
example, Military Health (Tri-Care or CHAMPUS)
1. Specify
C.4 Number of pregnant women with no health insurance
(2)
# of pregnant
women at end of
enrollment
0
0
0
0
0
0
0
0
0
0
0
0
Medical
Medical home - children
(1)
# of children at
enrollment
C.5 Number of children with an ongoing source of continuous, accessible
health care
C.6 Number of children receiving medical services through the Indian
Health Service
C.7 Number of children receiving medical services through a migrant
community health center
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 16
(2)
# of children at
end of enrollment
year
260
258
0
0
0
0
Medical services - children
(1)
# of children at
enrollment
C.8 Number of all children who are up-to-date on a schedule of ageappropriate preventive and primary health care, according to the
relevant state's EPSDT schedule for well child care
(2)
# of children at end
of enrollment year
63
124
# of children
at end of
enrollment year
a. Of these, the number diagnosed by a health care professional with a chronic
condition needing medical treatment since last year's PIR was reported
1. Of these, the number who have received or are receiving medical treatment
b. Specify the primary reason that children who needed medical treatment, for any
chronic condition diagnosed by a health care professional since last year's PIR was
reported, did not receive it:
28
19
Parents did not
keep/make
appointment
C.9 Number of all children who received medical treatment for the following chronic
conditions since last year's PIR was reported, regardless of when the condition was first
diagnosed by a health care professional:
a. Anemia
b. Asthma
c. Hearing Difficulties
d. Vision Problems
e. High Lead Levels
f. Diabetes
# of children
2
20
5
1
2
0
Immunization services - children
(1)
# of children at
enrollment
C.11 Number of children who have been determined by a health care
professional to be up-to-date on all immunizations appropriate for
their age
C.12 Number of children who have been determined by a health care
professional to have received all immunizations possible at this time,
but who have not received all immunizations appropriate for their
age
C.13 Number of children who meet their state's guidelines for an
exemption from immunizations
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 17
(2)
# of children
at end of
enrollment year
154
166
19
9
0
0
Pregnant women - services (EHS programs)
C.14 Indicate the number of pregnant women who received the following services while
enrolled in EHS
a. Prenatal health care
b. Postpartum health care
c. Mental health interventions and follow up
d. Substance abuse prevention
e. Substance abuse treatment
f. Prenatal education on fetal development
g. Information on the benefits of breastfeeding
# of
pregnant women
0
0
0
0
0
0
0
Pregnant women - prenatal health (EHS programs)
# of
pregnant women
C.15 Trimester of pregnancy in which the pregnant women served were enrolled:
a. 1st trimester (0-3 months)
b. 2nd trimester (3-6 months)
c. 3rd trimester (6-9 months)
C.16 Of the total served, the number whose pregnancies were identified as medically high
risk by a physician or health care provider
0
0
0
0
Dental
Dental home - children
(1)
# of children at
enrollment
C.17 Number of children with continuous, accessible dental care provided
by a dentist
(2)
# of children at
end of enrollment
year
202
233
Infant and toddler preventive dental services (EHS and Migrant programs)
# of children
at end of
enrollment year
C.20 Number of all children who are up-to-date on a schedule of age-appropriate
preventive and primary oral health care according to the relevant state's EPSDT
schedule
0
Pregnant women dental services (EHS programs)
# of
pregnant women
C.21 Of the number of pregnant women served, the number who received a professional
dental examination(s) and/or treatment since last year's PIR was reported
0
MENTAL HEALTH SERVICES
Mental health professional
# of hours
C.22 Average total hours per operating month a mental health professional(s) spends onsite
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 18
0
Mental health services
C.23 Indicate the number of enrolled children who were served by the mental health (MH)
professional(s) since last year's PIR was reported.
# of children
at end of
enrollment year
a. Number of children for whom the MH professional consulted with program staff
about the child's behavior / mental health
1. Of these, the number for whom the MH professional provided three or more
consultations with program staff since last year's PIR was reported
b. Number of children for whom the MH professional consulted with the parent(s) /
guardian(s) about their child's behavior/mental health
1. Of these, the number for whom the MH professional provided three or more
consultations with the parent(s) / guardian(s) since last year's PIR was reported
c. Number of children for whom the MH professional provided an individual mental
health assessment
d. Number of children for whom the MH professional facilitated a referral for mental
health services
0
0
0
0
0
0
Mental health referrals
# of children
at end of
enrollment year
C.24 Number of children who were referred by the program for mental health services
outside of Head Start since last year's PIR was reported
a. Of these, the number who received mental health services since last year's PIR
was reported
0
0
Infant and toddler Part C early intervention services (EHS and Migrant programs)
# of children
C.26 Number of children enrolled in the program who have an Individualized Family
Service Plan (IFSP) indicating they have been determined eligible by the Part C
Agency to receive early intervention services under the Individuals with Disabilities
Education Act (IDEA)
a. Of these, the number who were determined eligible to receive early intervention
services:
1. Prior to enrollment into the program for this enrollment year
2. During this enrollment year
b. Of these, the number who have not received early intervention services under
IDEA
22
# of children
19
3
0
EDUCATION AND DEVELOPMENT TOOLS/APPROACHES
Screening
# of children
C.28 Number of all newly enrolled children since last year's PIR was reported
C.29 Number of all newly enrolled children who completed required screenings within 45
days for developmental, sensory, and behavioral concerns since last year's PIR was
reported
a. Of these, the number identified as needing follow-up assessment or formal
evaluation to determine if the child has a disability
C.30 The instrument(s) used by the program for developmental screening:
ASQ- 3 (Ages & Stages Questionnaire)
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 19
262
0
0
Assessment
C.31 Approach or tool(s) used by the program to support ongoing child assessment:
Name/title
E-LAP (Early Learning Accomplishment Profile)
Locally designed
No
Curriculum
C.32 What curriculum does your program use:
a. For center-based services:
Name/title
Creative Curriculum (Infant & Toddler)
Locally designed
No
b. For family child care services:
c. For home-based services:
d. For pregnant women services:
STAFF-CHILD INTERACTION OBSERVATION TOOLS
# of programs
C.33 Does the program routinely use staff-child interaction observation tools to assess
quality?
C.34 If yes, interaction observation tool(s)
used by the program:
(1)
Name/title
a. Center-based settings
b. Home-based settings
c. Family child care settings
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 20
No
(2)
Locally designed
No
FAMILY AND COMMUNITY PARTNERSHIPS
Number of families
# of families
at enrollment
C.35 Total number of families:
a. Of these, the number of two-parent families
b. Of these, the number of single-parent families
C.36 Of the number of two-parent families, the number in which the parent/guardian
figures are best described as:
229
47
182
# of two-parent
families
at enrollment
a. Parents (biological, adoptive, stepparents, etc.)
b. Grandparents
c. Relatives other than grandparents
d. Foster parents not including relatives
e. Other
1. Specify:
C.37 Of the number of single-parent families, the number in which the parent/guardian
figure is best described as:
a. Mother (biological, adoptive, stepmother, etc.)
b. Father (biological, adoptive, stepfather, etc.)
c. Grandparent
d. Relative other than grandparent
e. Foster parent not including relative
f. Other
1. Specify:
44
0
0
3
0
# of single-parent
families
at enrollment
177
3
0
0
2
0
Employment
C.38 Of the number of two-parent families, the number of families in which:
# of families
at enrollment
a. Both parents/guardians are employed
b. One parent/guardian is employed
c. Both parents/guardians are not working (i.e. unemployed, retired, or disabled)
C.39 Of the number of single-parent families, the number of families in which:
16
24
7
# of families
at enrollment
a. The parent/guardian is employed
b. The parent/guardian is not working (i.e. unemployed, retired, or disabled)
C.40 The number of all families in which:
a. At least one parent/guardian is a member of the United States military on active
duty
b. At least one parent/guardian is a veteran of the United States military
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 21
85
97
# of families
at enrollment
3
2
Federal or other assistance
(1)
# of families
at enrollment
C.41 Total number of families receiving any cash benefits or other
services under the Federal Temporary Assistance for Needy
Families (TANF) Program
C.42 Total number of families receiving Supplemental Security Income
(SSI)
C.43 Total number of families receiving services under the Special
Supplemental Nutrition Program for Women, Infants, and Children
(WIC)
C.44 Total number of families receiving services under the Supplemental
Nutrition Assistance Program (SNAP), formerly referred to as Food
Stamps
(2)
# of families at
end of enrollment
year
5
5
11
12
157
157
120
120
Job training/school
C.45 Of the number of two-parent families, the number of families in which:
# of families
at enrollment
a. Both parents/guardians are in job training or school
b. One parent/guardian is in job training or school
c. Neither parent/guardian is in job training or school
C.46 Of the number of single-parent families, the number of families in which:
a. The parent/guardian is in job training or school
b. The parent/guardian is not in job training or school
C.47 Of the total number of all families, the number in which one or more parent/guardian:
3
9
35
# of families
at enrollment
28
154
# of families
at end of
enrollment year
a.Completed a grade level in school, prior to high school graduation (e.g. 8th grade,
11th grade)
b. Completed high school or was awarded a GED during this program year
c. Completed an associate degree during this program year
d. Completed a baccalaureate or advanced degree during this program year
14
14
3
3
# of families
at end of
enrollment year
C.48 Of the total number of all families, the number in which one or more parent/guardian
completed a job training program, professional certificate, or license during this
program year
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 22
4
Parent/guardian education
C.49 Of the total number of families, the highest level of education obtained by the child's
parent(s) / guardian(s):
a. An advanced degree or baccalaureate degree
b. An associate degree, vocational school, or some college
c. A high school graduate or GED
d. Less than high school graduate
# of families
at enrollment
4
14
118
93
Family services
C.50 Types of family services
(1)
# of families with
an expressed
interest or
identified need
during the
program year
a. Emergency/crisis intervention such as meeting immediate needs
for food, clothing, or shelter
b. Housing assistance such as subsidies, utilities, repairs, etc.
c. Mental health services
d. English as a Second Language (ESL) training
e. Adult education such as GED programs and college selection
f. Job training
g. Substance abuse prevention
h. Substance abuse treatment
i. Child abuse and neglect services
j. Domestic violence services
k. Child support assistance
l. Health education
m. Assistance to families of incarcerated individuals
n. Parenting education
o. Relationship/marriage education
p. Asset building services (such as financial education, opening
savings and checking accounts, debt counseling, etc.)
C.51 Of these, the number of families who were counted in at least one of
the services listed above
(2)
# of families that
received the
following
services
during the
program year
63
58
13
2
6
16
14
0
1
2
1
12
14
0
21
2
7
2
6
11
9
0
1
3
2
12
14
2
21
1
1
1
90
81
Father engagement
C.52 Number of fathers/father figures who were engaged in the following activities during
this program year:
a.Family assessment
b.Family goal setting
c.Involvement in child’s Head Start child development experiences (e.g. home visits,
parent-teacher conferences, etc.)
d.Head Start program governance, such as participation in the Policy Council or
policy committees
e.Parenting education workshops
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 23
# of father/ father
figures
35
34
35
6
7
Homelessness services
# of families
C.53 Total number of families experiencing homelessness that were served during the
enrollment year
33
# of children
C.54 Total number of children experiencing homelessness that were served during the
enrollment year
38
# of families
C.55 Total number of families experiencing homelessness that acquired housing during the
enrollment year
7
Foster care and child welfare
# of children
C.56 Total number of enrolled children who were in foster care at any point during the
program year
C.57 Total number of enrolled children who were referred to Head Start/Early Head Start
services by a child welfare agency
6
15
Collaboration Agreements and Community Engagement
Child care partners
# of formal
agreements
C.58 Total number of formal aggrements with Child Care Partners during program year
a. Of the Child Care Partners, the number of formal contractual agreements made
void or broken during the program year
7
1
Local education agency (LEA)
# of LEAs
C.59 Number of LEAs in the program’s service area
C.60 Number of formal agreements the program has with LEAs:
2
# of formal
agreements
a. To coordinate services for children with disabilities
b. To coordinate transition services
0
0
Public school pre-kindergarten programs
Yes / No
C.61 Does the program have formal collaboration and resource sharing agreements with
public school pre-kindergarten programs?
No
Part C agencies
C.62 Number of Part C agencies in the program's service area
a. Number of formal agreements the program has with Part C agencies to coordinate
services for children with disabilities
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 24
# of Part C Agencies
2
# of formal
agreements
2
Child welfare agencies
Yes / No
C.63 Does the program have formal collaboration agreements with child welfare agencies?
Yes
# of formal
agreements
a. If yes, the number of formal agreements in which the program is currently
participating
REPORTING INFORMATION
PIR Report Status
Confirmation Number
Last Update Date
Completed
16081029942
08/10/2016
Date Printed: Aug 10, 2016 at 10:25:12 EDT06HP0019-200 Page 25
1
Monthly Report to Policy Council - Head Start
August 2016
Indicators
EISD
SAISD
Program Total
2243
2347
2243
2346
36
61
0
94%
116
3020
3150
3020
3149
237
97
0
93%
460
0%
0%
31,167
15,343
23
40,911
20,284
31
Enrollment
Funded Enrollment
YTD Enrollment
Total Monthly Enrollment
Adds
Drops
Waiting List
Extended Care Served
Average Daily Attendance
Over Income # (over 101%)
777
803
777
803
201
36
0
92%
344
Disability Enrollment
Percent (#) of enrolled children with a disability
0%
Food Reports
Meals Served
Snacks Served
Special Diets
9,744
4,941
8
Education Services - Complete
1st Home Visit
2%
3%
3%
2nd Home Visit
2%
1%
1%
1st Parent Conference
2%
2%
2%
2nd Parent Conference
1%
0%
1%
Family Engagement Services - Complete
Family Assessments BOY
Family Assessments EOY
Family Partnership Agreements
89%
0%
97%
91%
0%
92.6%
91%
0%
93.8%
0
0
8%
8%
6%
6%
0%
1%
1%
49%
49%
50%
50%
54%
54%
35%
60%
0%
1%
1%
47%
47%
46%
43%
53%
52%
33%
58%
Mental Health Services - Complete
Students Received Mental Health Services
0
Education Screenings - Complete
ASQ - 3 Developmental
ASQ - SE Behavioral
0%
0%
Health Screenings - Missing
Health History
Nutrition Assessment
TB Questionnaire
Hearing Screening
Vision Screening
Blood Pressure
Growth Assessment
Hemoglobin Test
Lead Test
Physical Exams
Dental Exams
0%
2%
2%
42%
41%
32%
24%
48%
48%
27%
52%
Monthly Report to Policy Council - Early Head Start
August 2016
BSA
Ella
Austin
Seton
Home
YWCA
TOTAL
Funded Enrollment
28
64
56
28
20
20
216
YTD Enrollment
30
64
37
28
20
20
199
Total Monthly Enrollment
28
64
56
28
20
20
216
Adds
30
64
37
28
20
20
199
Drops
3
10
21
1
0
0
35
Waiting List
0
30
27
13
2
14
86
Over Income # (over 101%)
6
5
2
1
0
4
18
93%
85%
85%
83%
80%
86%
85%
4%
11%
0%
20%
8%
Indicators
Average Daily Attendance
Healy
Murphy Inman
Enrollment
Disability Enrollement
Percent (#) of enrolled children with a disability
14%
8%
Food Reports
Meals Served
Snacks Served
Special Diets
1,090
2,089
1,706
852
528
782
7,047
558
1,060
843
455
306
380
3,602
5
4
3
42
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
12
0
28
2
0
18
3
0
20
6
0
31
0
0
0
0
4
28
3
3
0
0
32
52
2
2
2
3
3
7
7
9
0
1
1
1
1
1
5
5
4
0
8
8
8
1
1
11
11
6
0
21
21
23
58
58
80
80
76
0
7
17
6
Education Services- Complete
0
0
0
1st Home Visit
0
0
0
2nd Home Visit
0
0
0
1st Parent Conference
0
0
0
2nd Parent Conference
Family Engagement Services- Complete
0
17
1
Family Assessments BOY
0
0
0
Family Assessments EOY
27
58
35
Family Partnership Agreements
Mental Health Services- Complete
0
0
0
Students Received Mental Health Services
Education Screenings- Missing
6
9
10
ASQ - 3 Developmental
4
12
4
ASQ - SE2 Behavioral
Health Screenings- Missing
0
3
7
Health History
0
3
7
Nutrition Assessment
0
4
8
TB Questionnaire
17
22
14
Hearing Screening
17
22
14
Vision Screening
20
26
11
Hemoglobin Test
20
26
11
Lead Test
16
29
12
Well-Child Exams
0
0
0
Dental Exams
Head Start Monitoring Report
AUGUST 2016
Provider
Monitoring Project
City Submission Date:
Close-Out Status
SAISD
ERSEA Review
08/17/16
Pending
SAISD
45-Day Health & Safety
Ongoing
In Progress
EISD
ERSEA Review
08/17/16
Pending
EISD
45-Day Health & Safety
Ongoing
In Progress
EHS-CCP Monitoring for August
Site
Safety Screening Date
Blessed Sacrament Academy
August 18, 2016
Ella Austin Child Care Center
August 2, 2016
Healy Murphy Child Development Center
August 3, 2019
Inman Christian Child Care Center
August 16, 2016
Seton Home Child Care Center
August 23, 2016
YWCA Olga Madrid Child Care
August 4, 2016
Training/Event
Training & Technical Assistance
August 2016
Provider/Sponsor
Topic
Attendees
Assessment Training
SAISD
Introduction to LAP-3
SAISD Staff
Case Management Training - Session 1
City of San Antonio
Child Plus Reporting and organization
City of San Antonio Family & Community
Support Staff
Case Management Training - Session 2
City of San Antonio
Child Plus Reporting and organization
City of San Antonio Family & Community
Support Staff
Child Abuse & Neglect EISD Training
EISD
Reporting and Identifying Child Abuse and
Neglect
EISD Staff
Family & Community Services Resource Day
City of San Antonio
Community Resources, Ready Rosie, Parent
Engagement
City of San Antonio Family & Community
Support Staff
Family & Community Support Handbook
Training -Session 1
City of San Antonio
Family & Community Support Services
City of San Antonio Family & Community
Support Staff
Family & Community Support Handbook
Training -Session 2
City of San Antonio
Family & Community Support Services
City of San Antonio Family & Community
Support Staff
Family & Community Support Handbook
Training -Session 3
City of San Antonio
Family & Community Support Services
City of San Antonio Family & Community
Support Staff
Family & Community Support Services
Training
City of San Antonio
Attendance & Mental Health Procedures
City of San Antonio Family & Community
Support Staff
Governance Training
City of San Antonio
Head Start requirements and Policy Council
City of San Antonio Family & Community
Support Staff
Head Start 101
City of San Antonio
Head Start expectations and programs
SAISD Principals
Health Handbook Training
City of San Antonio
Health services and case management
City of San Antonio Family & Community
Support Staff
Metro Health
Dental Services and case management
City of San Antonio Family & Community
Support Staff
EISD
Mental Health Model, Ready Rosie, Family
Style Meals & Special Diets, Head Start 101,
Performance Standards, Lessons plans, 45
Days - The Nuts & Bolts, the Magic of Early
Childhood
EISD Staff
Pre-Service Training
SAISD
School Readiness Goals, HSELOF, Mental
Health Model, Ready Rosie, Child Plus, Family
Style Meals & Special Diets, Head Start 101,
Health & Safety Refresher, CLASS, Child Abuse
and Neglect Reporting and Identification
SAISD Staff
Pre-Service Training
SAISD
Strategies for Challenging Behaviors, Family
Style Meals, Special Diets, Head Start 101,
Health and Safety, CDA Renewal
SAISD Teaching Assistants and Floaters
Retreat for Administrative Staff
EISD
Beginning of the Year Training
EISD Staff
Retreat for Campus Staff
EISD
Beginning of the Year Staff Training
EISD Staff
Rising Star
SAISD
Pre-K Guidelines, Best Practices, Head Start 101
SAISD New Teachers and City of San
Antonio Staff
School Readiness
EISD
School Readiness Goals and Planning
EISD Staff
Superintendent's Assessment Academy
SAISD
Assessments
SAISD Staff
Teacher Training
City of San Antonio
Home Visits & Parent Teacher Conference
EHS-CCP Teachers
Webinar
Clear Impact
Implementation of Results Based
Accountability in Children and Family
Sector
City of San Antonio Staff
Webinar
National Resource Center on ADHD
Classroom management supports for ADHD
behaviors in early childhood settings
City of San Antonio Staff
Health Services Training - Session 1
Pre-Service Training
As of July 31, 2016
Grant Year
15-16
$1,857,394 34%
$3,578,606 66%
YTD EXPENSES
REMAINING BALANCE
Grant Year
15-16
Federal YTD - $3,182,215
Travel
1%
Fringe Benefits 13%
Contractual
6%
Supplies
18%
Equipment 0%
Other
13%
Personnel
49%
Grant Year
15-16
Non Federal/In Kind YTD - $ 396,392
Other
46%
Equipment
0%
Supplies
6%
Contractual
1%
Travel
0%
Fringe Benefits
5%
Grant Year
15-16
Personnel
42%
PROVIDER
1,233,083
59%
Training & Technical Assistance
388,800
39,658
10%
SUPPORT SERVICES
Family Community Support
San Antonio Metro Health
University Health System
Total Support Services
398,299
12,000
12,000
422,299
356,980
5,925
362,905
90%
49%
0%
86%
50,000
511,202
482,878
242,800
357,600
232,400
50,000
1,926,880
4,828,800
607,200
5,436,000
48,715
385,924
476,044
242,800
128,291
217,917
46,878
1,546,569
3,182,215
396,392
3,578,606
97%
75%
99%
100%
36%
94%
94%
80%
66%
65%
66%
EDUCATION SERVICES
Blessed Sacrament Academy
Ella Austin Community Center
Healy Murphy
Inman Christian Center
Miller Child Development Center
YWCA - Olga Madrid
Seton Home
Total Education Services
Total Federal
Non Federal/In Kind
Total Federal and Non Federal
15-16
ACTUAL
2,090,821
COSA
Grant Year
BUDGET
% to Budget
Used
As of August 31, 2016
Grant Year
16-17
$107,021 3%
$3,272,299 97%
YTD EXPENSES
REMAINING BALANCE
Grant Year
16-17
Federal YTD - $106,999
Fringe Benefits 25%
Travel
0%
Personnel
71%
Contractual
2%
Supplies
0%
Equipment 0%
Other
2%
Grant Year
16-17
PROVIDER
COSA
Training & Technical Assistance
SUPPORT SERVICES
Family Community Support
San Antonio Metro Health
University Health System
Total Support Services
EDUCATION SERVICES
Blessed Sacrament Academy
Ella Austin Community Center
Healy Murphy
Inman Christian Center
Seton Home
YWCA Olga Madrid
Total Education Services
Total Federal
Non Federal/In Kind
Total Federal and Non Federal
Grant Year
16-17
BUDGET
ACTUAL
% to Budget
Used
737,859
70,861
10%
64,800
3,470
5%
349,381
13,000
10,000
372,381
32,668
32,668
9%
0%
0%
9%
198,128
452,864
396,256
198,128
141,520
141,520
1,528,416
2,703,456
675,864
3,379,320
106,999
22
107,021
0%
0%
0%
0%
0%
0%
4%
0%
3%
GOVERNING BODY
City of San Antonio
Legislation Details (With Text)
File #:
16-4895
Type:
Staff Briefing - Without
Ordinance
Neighborhoods and Livability Committee
In control:
On agenda:
9/19/2016
Title:
Briefing and possible action on Head Start Program Items. [María Villagómez, Assistant City
Manager; Melody Woosley, Director, Department of Human Services]
Sponsors:
Indexes:
Code sections:
Attachments:
Date
1. Attachment E June 2016 Program and Fiscal Report
Ver.
Action By
Action
Result
DEPARTMENT: Human Services
DEPARTMENT HEAD: Melody Woosley
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Head Start Briefing and Approval Items
SUMMARY:
This item presents the following Head Start grants items:
1. Early Head Start-Child Care Partnership 2016-2017 Policies for Approval
2. Head Start and Early Head Start-Child Care Partnership 2016-2017 Services Plans for Approval
3. 2016 Community Assessment Update for Approval
4. Leadership, Governance, and Management Systems Federal Review Update
5. Program and Fiscal Briefing for June 2016
The U.S. Department of Health and Human Services (HHS) requires that recipients of Head Start grants
provide monthly briefings on program and fiscal activities and ongoing training throughout the program year to
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provide monthly briefings on program and fiscal activities and ongoing training throughout the program year to
their governing bodies. The City’s Neighborhoods and Livability Committee and the Head Start Policy
Council provide shared governance oversight of City’s Head Start grants.
BACKGROUND INFORMATION:
The City’s Head Start and Early Head Start-Child Care Partnership grant programs are federally funded
programs administered by HHS. The programs provide early childhood education, health, family support, and
comprehensive support services to eligible children between the ages of six weeks and five years, and their
families.
The Head Start Program serves children at or below the federal poverty line and prioritizes the most
vulnerable, including those with disabilities, experiencing homelessness, and children in the foster care system.
The program serves a total of 3,020 children: 777 children in the Edgewood Independent School District
(EISD) and 2,243 children in the San Antonio Independent School District (SAISD). As the program grantee,
the City’s Department of Human Services (DHS) provides direct program management, oversight, technical
assistance, governance, family support and mental wellness services and contracts with EISD and SAISD for
the provision of educational and disability services, the Metropolitan Health District for dental services, and
University Health System for health services.
The Early Head Start - Child Care Partnership grant provides early childhood education and development
for low-income families with infants and toddlers (ages 6 weeks to 35 months). DHS partners with six nonprofit child care centers to expand access to high-quality comprehensive services for 216 low-income infants
and toddlers and their families.
ISSUE:
This item requests approval from the Neighborhoods and Livability Committee of the following items:
1. Early Head Start-Child Care Partnership 2016-2017 Policies - Head Start Performance Standards
require the Governing Body to review and approve the City of San Antonio Early Head Start-Child Care
Partnership Program’s Policies annually. The 64 new policies for 2016-2017 are in compliance with the
Head Start Standards and the Head Start Act; the Head Start Policy Council approved them on July 26,
2016.
2. Head Start and Early Head Start-Child Care Partnership 2016-2017 Service Plans - Head Start
Performance Standards require the Governing Body to review and approve the City of San Antonio
Head Start and Early Head Start-Child Care Partnership Programs’ Service Plans. The 2016-2017
Service Plans are in compliance with the Head Start Standards and the Head Start Act; the Head Start
Policy Council approved them on August 23, 2016.
3. 2016 Community Assessment Update- Head Start Performance Standards require the program to
conduct a comprehensive community assessment once every three years, and provide an update each
year. The program conducted a full community assessment in 2015; including an analysis of
demographic data, disability statistics, education, health, nutrition, social service’s needs and policy
development. The program uses the community assessment information in program planning and for the
implementation of initiatives to connect children and families to needed services. The Head Start
City of San Antonio
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implementation of initiatives to connect children and families to needed services. The Head Start
Performance Standards require the Governing Body to review and approve the annual Community
Assessment.
4. Leadership, Governance, and Management Systems (LGMS) Federal Review Update-The LGMS
Protocol is organized to comprehensively assess a program’s planning, resources coordination,
implementation, and ongoing monitoring. On August 16, 2016, DHS received notification of a
successful review indicating no areas of concern identified. Accordingly, no corrective action is
required at this time.
5. Program and Fiscal Briefing for June 2016 - Additionally, this item provides a monthly program and
fiscal briefing for the month of June 2016 to include enrollment, meals served, family and community
support, health, education, and fiscal indicators.
ALTERNATIVES:
The review and approval of the items included in this memorandum are required for program compliance with
the Department of Health and Human Services rules and regulations for Head Start and Early Head Start
programs.
FISCAL IMPACT:
There is no impact to the general fund as a result of these actions.
RECOMMENDATION:
Staff recommends approval of the item included in this memorandum.
City of San Antonio
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