Community Food
Vendor Application
FESTIVAL USE ONLY.
Booth(s):
Electricity: N/A 120v 240v
Vendor Badges:_______
 Check #________  CC  Cash
Application received:
Accepted_______Declined________
Deadline for Early Application: November 30, 2015
(Please print clearly)
Organization Name _____________________________________________________________________________________________
Organization Contact ____________________________________________________________________________________________
Address _______________________________________________________________________________________________________
City_______________________________________________________ State __________ Zip ________________________________
Business Phone _______________________________________ Cell Phone _______________________________________________
E-mail ________________________________________________________________________________________________________
May we share your information with
other festivals?
 Yes  No
Are you a previous Forsythia Festival
participant?
 No  Yes (Years________)
Vendors are supplied with 2 badges.
2 extra badges available for $2 each.
Minimum of 18 years old required.
Number of badges needed: _____
Non-Compete Policy: The Forsythia Festival is a non-compete festival. Vendors may only sell items approved by the Forsythia
Festival. Sales exclusivity does not include the following items: bottled water, sodas, bags of chips, candy bars, and regular French
fries (curly fries are exclusive items).
Items for Sale: List ALL products and prices that will be sold from your booth. (Attach additional sheet if necessary but be sure to
include prices.) Only items listed on this application and subsequently approved prior to the festival can be sold. THIS WILL BE
MONITORED. If you violate our approved list, you will be asked to remove the menu item and you will jeopardize future
participation in the festival.
Item
Price
Approved
(festival use only)
Item
Price
Approved
(festival use only)
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Set-Up
Your space is LIMITED and EXACT to the dimensions you indicate below. If your booth exceeds the allotted space, the festival will
have the right to relocate your booth and fine you $500.
Will you be cooking food in your booth?
 Yes
 No
What is your set-up?
 Tent  Trailer ( Tongue is left of customer
 Tongue is right of customer)
What are the measurements of your tent? ________ (width) x ________(depth) x _________ (height)
Will you be using an open grill to cook food?  No  Gas  Charcoal
What are the dimensions of your grill?
________ (width) x ________(depth) x _________ (height)
Will you need access to water?
 Yes
 No
Total footprint of your setup including the tongue and all equipment (include clearing spaces and any extra space needed for signs,
equipment, tires, etc.)
________ (width) x ________(depth) x _________ (height)
Number of Booths Requested
Considering all the information above (and including the total footprint needed for equipment) indicate how much space you will
need. Fees do not include rental space for a stock trailer. If you intend to bring a stock trailer, advance arrangement is required and
separate payment must be included in total cost of participation.
Please note: The Forsythia Festival does not supply extension cords, tables, tents, or water hookups. Vendors may bring
a generator; however, it must be indicated your application and ONLY QUIET GENERATORS WILL BE ALLOWED.
Number
____
____
____
____
Price
10-x-10-foot space(s) without electricity @ $115 each for a total of
In lieu of purchasing electricity, I will be providing a QUIET generator
10-x-10-foot space(s) with electricity (120V)@ $140 each for a total of
Up to 2 additional vendor badges @ $2 each
Total
$ _____________
$ _____________
$_____________
$_____________
This is only an application. Submitting this application does not guarantee acceptance to the Forsythia Festival.
10 West Chambers Street  Forsyth, GA 31029 | [email protected]  Tel. 478-994-9239 | www.ForsythiaFestival.com
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AGREEMENT/RELEASE
I have received, read, and agreed to the regulations furnished to me by the Forsythia Festival. I further
acknowledge that, by my payment of the required fees, the Forsythia Festival and the Forsyth-Monroe
County Chamber of Commerce are released and held free from liability for any loss or damage to person,
property, costs, expenses, or loss of service on account of, while engaged in, or in any way growing out of
the Forsythia Festival. I understand that I am to set up my booth after 6AM but prior to 9AM on Saturday,
March 12, 2016 and that I may not dismantle prior to 5PM on Sunday, March 13, 2016. Failure to follow
these hours will result in forfeiting participation in 2016.
Vendor Name ________________________________________
Signature____________________________________________ Date _______________________
10 West Chambers Street  Forsyth, GA 31029 | [email protected]  Tel. 478-994-9239 | www.ForsythiaFestival.com
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Rules and Regulations
Vendors: Because the Forsythia Festival has limited space for food vendors, the festival committee accepts food vendor applications
by invitation only. Registration fees will be deposited if the applicant is accepted. Registration fees will be returned to those
applicants who are not accepted. A $35 fee will be assessed for any returned check.
Festival Hours: The Forsythia Festival is the second weekend in March: Saturday 10AM–6PM and Sunday 11AM–5PM.
Location: The Forsythia Festival takes place in the streets of downtown Forsyth. From I-75, take exit 187 or 186 and turn toward
west. Forsyth is located 1 hour south of Atlanta via I-75 and twenty minutes north of Macon.
Attendance: The Forsythia Festival is a two day art-and-crafts show. Vendors must staff and keep booths intact during festival
hours (Saturday from 10AM until 6PM and Sunday from 11AM until 5PM).
Non-Compete Policy: The Forsythia Festival is a non-compete festival. Vendors may only sell items approved by the Forsythia
Festival. Sales exclusivity does not include the following items: bottled water, sodas, bags of chips, candy bars, and regular French
fries (curly fries are exclusive items). Vendors must list ALL products and prices that will be sold from their booth. Only items listed
on your application and subsequently approved prior to the festival can be sold. THIS WILL BE MONITORED. If you violate our
approved list, you will be asked to remove the item from your menu and you will jeopardize future participation in the festival.
Health Permits: Obtaining a Forsyth/Monroe County Health permit is the SOLE RESPONSIBILITY of each vendor. The health permit
application is online at www.forsythiafestival.com. You must complete the forms and obtain your permit at least one month prior to
the festival. No permits will be issued after the deadline or on the morning of the festival. If you have not been granted a permit,
you will not be allowed to set up at the festival. For questions about required licenses, permits, etc., please contact the Monroe
County Health Department directly (478) 993-3081.
General Liability Insurance: A $1,000,000 general liability insurance naming the Forsythia Festival as additional insured is required.
A copy of your certificate of insurance must be included with your completed application form. We must have proof of insurance at
least one month before the festival or your spot may be forfeited without refund.
Electricity: Electricity is available for an additional fee. Applicants who require electricity must indicate it on their application and
they must provide their own electrical extension cords. Vendors may bring a generator; however, it must be indicated your
application and ONLY QUIET GENERATORS ARE ALLOWED.
Water: Water is available at certain locations in the festival layout. Vendors must bring their own food-grade hose with a vacuum
breaker to attach to the city water supply. This will be checked by the health inspector.
Screens: The state health code for temporary food permits requires that all food preparation and food display areas should be
protected by using provision of walls, ceilings, shields, screens, or other approved barriers or devices. Screening material used for
walls, doors, or windows must be at least 16-mesh to the inch.
Self-Addressed Stamped Envelope: Please include a self-addressed stamped #10 business envelope with your application so we
may send correspondence back to you.
Booth Setup: Food vendors on food row must set up Friday evening 2PM–6PM. Food booths in other locations will set up on
Saturday between 6AM until 9AM. Each food vendor will be notified of when their set up time will be. Vendors must staff and keep
booths intact during festival hours (Saturday from 10AM until 6PM, and Sunday from 12 noon until 5PM). Vendors may not set up
prior to 2PM Friday and setup must be complete no later than 6PM Friday on Food Row. Vendors’ tents/setup must not infringe
upon neighboring spaces or public areas. Exhibitors may not relocate or move from their assigned space without expressed consent
by the executive festival staff.
Quality of Presentation: All participating food vendors must have a professional presentation. Vendors are required to provide
everything in their set up. Your signage and banners need to be clean and professional looking. The look of your booth and your
unique menu is very important to the overall look and success of the festival and is a major factor in the selection process.
Tent Weights: To protect not only a vendor’s merchandise but also that of other vendors, the festival requires that all tents be
securely weighted. Failure to comply could result in removal from the festival without refund of application fees.
Display Area: Display areas are an average of 10-feet wide by 10-feet deep and are located on the city street. Vendors must
provide their own display set-up: tent (of any color), panels, tables, chair, etc. Tents or coverings must be self-supporting. Drilling
or puncturing street surface is strictly prohibited.
10 West Chambers Street  Forsyth, GA 31029 | [email protected]  Tel. 478-994-9239 | www.ForsythiaFestival.com
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Photographs: Vendors are required to submit at least three 4-x-6-inch photos of your booth set-up, food, and presentation. Please
be sure to include the vendor’s name on the back of the photos. Photos will not be returned.
Vendor Parking: NO VEHICHLE OF ANY KIND may remain on the festival grounds (must be removed by 6PM Friday for Food Row or
9AM for all other areas). All vendors MUST PARK in area reserved as vendor parking. Vendors will be given one parking pass.
Festival staff provides transportation between parking and the festival. You will be provided with a phone number to call when you
need transportation to and from vendor parking. Failure to comply will be subject to POLICE INTERVENTION.
Making Change: The Forsythia Festival will provide concessionaires/vendors with money on location for making change. This will be
available in the hospitality suite.
Security: The City of Forsyth Police Department provides security from 11PM Friday through 5PM Sunday.
Inclement Weather: The festival will not be rescheduled or canceled due to inclement weather. Exhibitors must supply protective
coverings/equipment needed to protect their work. There will be no refunds for inclement weather.
Festival’s Pet Policy: Unless as a registered (with papers available as proof) service animal, no pets (dogs, cats, or other) are
permitted on festival grounds. Failure to follow this policy can be cause for removal from the festival and loss privilege at future
festivals without refund.
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Application Due Date: To be considered during the initial jury selection beginning December 10 , applications must be postmarked
no later than November 30, 2015. Those received after that date will be charged an additional $50 per space. Once accepted to the
festival, no refunds will be made for cancellation, non-appearance, inclement weather, or acts of God.
Payment: We will not deposit your registration fees until you have been accepted. Once accepted, you will receive an acceptance
letter. You will receive your participant packet with all your set up information no less than 2 weeks prior to the festival. If all
spaces are filled by February 1, applicants are given the option of being put on a waiting list.
Photo Submissions: Forsythia Festival vendors are required to submit a minimum of three 4-x-6 inch photos with their application.
The look of your booth and your unique menu is very important to the overall look and success of the festival and plays a major
factor in the selection process. Each photo must have one of the following: 1. Your booth set-up. 2. Your concessions. 3. Booth
presentation. Vendors have two options: 1. Vendors may submit photos via the US Postal Service. Please include an envelope and
adequate postage for return of photos in the event you are not selected as a vendor. 2. Vendors may email [email protected] with the required photos. Each file uploaded must include the vendor's name and a description of the photo.
For example: VendorName_product.jpg or VendorName_booth.jpg.
Payment: If you choose to pay by credit card, please do so at www.forsythiafestival.com. If you want to submit a check, make it
payable to the Forsythia Festival and write food vendor in the memo line. Mail the check to Forsythia Festival, 10 West Chambers
Street, Forsyth, GA 31029.
10 West Chambers Street  Forsyth, GA 31029 | [email protected]  Tel. 478-994-9239 | www.ForsythiaFestival.com
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