Parent Handbook
TENNIS CAMPS
Athletics Department Office Hours:
Monday – Friday 8:30 am to 4:30 pm
Supervisory Staff:
Front Office: 741-2907
Tennis Camp Coordinator: Kelsey Salmon
Coordinator of Athletics: Ashley Purvis 741-2200 ext. 7688
Home Bases for Camps are:
Week 1 to 4: Resurrection Catholic Secondary School
Week 5 to 6: Budd Park
For Your Child’s Safety
You will be required to sign your child in and out of camp each day. On the
first day of camp please let us know if your child has your permission to sign
him/herself in and out each day. We will record this on our sign-in sheets.
Children will not be allowed to leave camp with friends or relatives without written
permission or verbal permission to Tennis Camp Coordinator by the parent or guardian
of the child. This permission will then be recorded on the sign-in sheet.
Sign-In
Begins at 8:30 am at the tennis court
at this week’s camp location.
Home Bases:
Tennis Court, if rain – the gym.
Structured Program - All Camps
Week 1 to 6: 9:00 am – 12:00 pm
Sign-Out
Please sign your child out at the tennis court, if rain, all
children will be in the gym (when at school sites) or inside at
Budd Park.
If your child is walking home, notification has to be
provided to the Tennis Camp Coordinator.
Rain Procedure
All tennis camps run rain or shine. Once the tennis court lines are slippery, participants
are brought inside along with any equipment. One or Two staff (depending on the
ratios) will squeegee the court once the rain has ended. When the court is dry, camp
can resume.
Medications:
The only medications given by the Tennis Instructors is for life threatening
conditions such as epi-pens or inhalers. Please see the Tennis Camp Coordinator to fill out the “permission to administer form.” All other
medications should be given before or after the program.
Health
Children suffering from a contagious disease or condition may not attend Tennis Camp.
At the discretion of staff, a child may be sent home if he/she appears to be ill or is
risking the health of others. We suggest that if a child is not well enough to play outside,
he/she should remain at home. If a child becomes ill during the program, a
parent/guardian will be contacted.
Transportation to Hospital:
The safety of your child is our primary concern. In the event
of a life threatening condition or injury, Tennis Camp Staff will
call an ambulance to transport your child to the hospital and
will then contact you to meet your child at the hospital. In a
non-life threatening situation you will be contacted and asked
to take you child to the doctor, clinic or hospital.
For a non-life threatening situation, you will be contacted and asked to take your child to
the doctor, clinic, or hospital.
What should I leave at home?


Please leave all items of value at home.
Cell phones, electronic games, toys, equipment.
Behaviour Expectations
The City of Kitchener Community Services Department camps staff is dedicated to
providing your child with a safe, creative and innovative program that will peak their
interest and keep them enthused. We have fun, play fair and show respect for ourselves
and others.
The rules of camp participation will be clearly outlined to campers:
1. Keep your hands and feet to yourself;
2. Speak nicely to each other;
3. Touch only what belongs to you;
4. Stay within the activity area;
5. Listen to your leaders.
It is the intention of staff to provide a fun and safe camp environment for your child.
Camp staff has been trained in a variety of behaviour management techniques to
encourage positive behaviour and self-discipline. In instances where a child is causing
harm to himself or someone else or engaging in unsafe running behaviour, staff may be
required to intervene by holding the child.
Behaviours that do not contribute to the well-being of the team will be dealt with as
outlined in the consequence column of the behaviour checklist form. The sole purpose of
the form is to keep parents/guardians informed of instances when your child has
received a consequence for inappropriate behaviour. Your support is appreciated in
having a follow-up discussion with your child. Based on the intent and severity of the
incident, a camper may be withdrawn from the program. Confidentiality in this process is
key; staff is instructed to keep forms in a secure location and not to share information
with individuals outside the program setting.
What Do I Need to Bring to Camp?
1. Snack and Water
There will be a snack break each morning. Please send your child with healthy snacks such as
fruits, vegetables, cheese, or whole grain products. Drink breaks are scheduled often during the
day.
No Nut Products Please
Some Campers have Life Threatening Allergies
Please read labels on food packages. If a package says “may contain trace” amounts of nuts or
nut products the food item will not be opened at camp. Staff will be checking snack packages to
ensure the safety of all campers.
Look for packages that are clearly marked “nut free” and produced in “nut free factories”.
2. Running Shoes
Running shoes are required for all activities.
“Crocs” and sandals are not safe footwear for program.
3. Sun Protection and Bug Spray
Tennis Camp does not provide sunscreen or bug repellent.
Please send a hat with your child to be worn while playing outside. Sunscreen protection should
be applied prior to coming to camp. If you send sunscreen to camp, your child can reapply it after
as needed. Children are not allowed to use other camper’s products.
You may wish to send bug repellent which is appropriate for your child’s age. Bug repellent can
be applied prior to going outside.
Please be advised that the Region of Waterloo Public Health Department does not recommend
sunscreen/bug repellent combination products.
Please check expiry dates on all products. Products which are expired do not work
effectively. Further information can be obtained from the Region of Waterloo Public Health Department and Health
Canada.
TENNIS CAMP - WAIVER
ATTENTION: READ THE FOLLOWING VERY CAREFULLY BEFORE SIGNING AS IT AFFECTS YOUR LEGAL
RIGHTS.
My child, ______________________________________________ (print full name), is participating in this program put on by
The Corporation of the City Kitchener (the “City”). In consideration for the City allowing my child to participate
in the program, I,________________________________________________ (print full name), his/her parent/legal guardian,
fully understand and agree to the following:
1.
2.
3.
That participating in this program may involve personal risk of damage or injury and I agree to
assume all such risk and hereby release the City and its employees and agents from all claims for
damage or injury to my child that might result from his/her participation in the program save and
except those damages and injuries caused solely by the negligence of the City, its employees or agents.
That I will be solely responsible for making arrangements for the picking up of my child and will
advise the City, in writing, if I have any concerns or if there are any special needs or arrangements.
That violation of the City’s Unacceptable Behaviour Policy by my child may result in a temporary or
permanent banning from the program at the City’s discretion.
BY SIGNING THIS FORM, I ACKNOWLEDGE HAVING READ, UNDERSTOOD AND AGREED TO THE ABOVE
CONDITIONS, RELEASE AND WAIVER.
Date: ________________________________________________________________
Signature _____________________________________________________________
Contact Information, in case of emergency – required for participants under 18 years old:
Contact Name:_______________________________
Relationship: ______________
Telephone number where you can be reached during the program times:
Home: _____________________
Business/other: __________________________
MEDICAL INFORMATION (disability, allergies, medications):
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
_____________________________________
This form must be submitted by the Second day of Camp.