Minutes of Senate IT Meeting
November 13, 2009 (1.30 pm to 3 pm)
Members Present: Raman Adaikkalavan (Chair & Secretary), Pat Ames, Marianne Bishop, Peter Bushnell,
Beverly Church, Lucas Eggers, Zhong Guan, Deb Marr, Matt Mooney, Jackie Neuman, Bhavik Pathak,
Vincci Kwong
1. October meeting minutes was approved
2. Report from Pat Ames
a. Full wireless Internet coverage is available in student housing. Currently three rooms are
experiencing poor wireless signal strength and IT is looking into the problem.
b. Plans for the new building (Dental, Education, Fine arts) is progressing well. Trustees will
look at the plans in December first week. The new building should be ready by
September 2011 for interior works. The building plan includes provisions for addressing
current and future needs (wireless access, etc.)
c. User Rights on Campus PCs
i. All campus users will be switched from Administrative rights to normal user
rights following the Principle of least privilege. This is as a result of IU Security
and Internal Audit.
ii. IT will start this process as soon as possible and complete it by Dec 1, 2009. IT
will work with communications and marketing to make users aware of this
policy change.
iii. Faculty who install or update special software frequently or periodically will be
given a local administrator rights. Helpdesk remote administration tool will be
used to help all other users who install software occasionally. The ways (web
form, helpdesk, etc.) in which faculty can request local admin rights are being
explored.
iv. Shavlik will be used to push non-Microsoft software updates. Windows Server
Update Services will be used to push Microsoft updates.
v. The committee suggested creating a FAQ page targeting this policy change. The
committee also suggested having an IT representative in the Chair’s council
meetings.
3. Report from Teaching Technology subcommittee
a. Subcommittee composed of Raman, Marianne, Matt and Jackie submitted their report.
James Yocom from IMS also participated in the discussion.
a. The committee met and discussed the needs of the campus for technology-enhanced
learning, and various solutions. Currently there is a need for recording classroom
instructions, distance learning and campus events.
b. Classroom instruction: supplemental materials could be provided to students as
podcast (audio), podcast (audio & presentation), screencast (audio & computer screen),
or vodcast/lecture capture system (audio and video). These can, in turn, be made
available to the students as downloads or live streaming.
c. Distance learning: podcast (audio & presentation), screencast or vodcast were the most
appealing ones
d. Campus events: vodcast was the most appealing technology
e. Podcast (audio): This can be done using simple devices that are not expensive. For
example, using an iPod and voice recorder
f. Podcast (audio & presentation): This can be done in PCs or MACs using software like
ProfCast, PowerPoint, or Adobe Presenter.
g. Screencast: This can be done in PCs or MACs using software like ScreenFlow, Windows
Media Encoder from Microsoft, Jing, Wink, and FreeScreenCast. A much better option
would be to use a TabletPC than a regular PC as it can mimic a smartboard (electronic
whiteboard). Currently, UCET’s Faculty Workroom has Camtasia Studio software
program that faculty are using to record narrated Powerpoints, including those
presentations with weblinks. Everything on the screen is recorded, including the
highlighting of items on the screen with the mouse. Camtasia is being used for face-toface and distance learning courses and faculty funded to develop online courses through
Extended Learning Services usually purchase their own license.
h. Vodcast: This can be done using automated systems like Tegrity, Apreso, Echo 360,
MediaSite, Accordent, and others. Currently Bloomington is in the process of creating an
in-house technology.
i. One of the main issues that came up during the discussion was Copyright/Fair Use and
how they can be handled.
j. The committee decided to start investigating Podcast, and Screencast with TabletPC.
Matt agreed to explore the Podcast, and Raman agreed to explore Screencast.
k. As the first step, Extended Learning Services (ELS) through Jackie has agreed to fund the
basic devices for testing. The hardware and software will be demonstrated to faculty
through UCET. Concurrent with the demos, a Call for Proposals will be sent by ELS and
UCET to faculty to purchase and use the hardware and software featured in the demos.
Proposals that merit funding of equipment purchase will be reviewed by a committee
composed of IMS and UCET staff, as well as faculty. Otherwise, these devices will be
available at IMS for faculty loan after purchase by ELS.
l. Currently IT has ordered a Dell Tablet PC, and once it is received, it will be sent to UCET
for testing.
4. Eno Interactive Whiteboards
a. The committee had a short discussion on the smart boards as the teaching technology
committee is exploring other technologies as discussed in the previous section. The
main concern that came up is the use of traditional vs. short throw classroom
projectors. Currently classrooms have traditional projectors, and for the Eno boards to
be effective short throw projectors have to be installed.
5. Report from Deb Marr on 24 x 7 labs
a. Deb contacted Stacy Oliver regarding 24 x 7 labs in student housing. At this point there
are no 24 x 7 labs in student housing.
b. Pat said that IT is working on setting up a quiet lounge with computers, printers, and
wireless access points that can be used by students 24 x 7. Currently details are being
worked out and the lounge should be ready by fall 2010.
6. Proposals requesting one time monies
a. Proposals from B&E, Biology, Computer Science, Dental, Music, and UCET were
distributed. The committee had a brief discussion on the proposals, and decided to wait
until there is more information on the one time monies.
b. IT can support some of the proposals using onetime surplus money.
7. Teaching Technology Grants
a. Raman distributed a proposal draft for creating a New Teaching Technology Grant.
“Though IUSB primarily focuses on Scholarship of Teaching and Learning there is
no funding opportunity for programs/departments to improve their teaching
technologies. From the proposals that the committee received, some of the units
have requested for purchasing new technology, while others want to stop using
obsolete technology they are currently using.”
b. The committee agreed that there is a need to improve teaching technologies on campus
and decided to create a proposal and send it to the Chancellor. The committee also
agreed to look into the ITSP2 and highlight specific action items in the proposal. Raman
will work on the proposal and circulate it to the committee.
8. Wireless printing in Library
a. Currently IT is working on a solution to provide wireless printing in library.
b. IT will also look into providing wireless printing in other common areas.
9. www.iusb.edu popular sites
a. Lucas reported that a link to IT website was added to IUSB popular sites
10. Meeting dates for Spring 2010
a. Jan 8, Feb 12, Mar 12, Apr 9 @ 1.30 pm in Library 3rd floor conference room