Intralinks VIA™ for
Managing Regulatory Examinations
Background
The strategic importance
of a structured, collaborative
examination process is
higher than ever.
In the wake of the 2008 financial crisis regulatory exams have become increasingly
demanding for governance, risk, and compliance professionals. New rules brought
about by the Dodd-Frank Act will continue to shape future examinations including safety
and soundness, compliance, market conduct, and risk-based targeted exams. We can
expect these changes will require examiners to spend more time onsite, request more
documents, and extend the scope and/or depth of their examinations. This means
it is more important than ever to avoid the classic mistake of sharing examination
documents through ad-hoc, manual processes and delivering highly sensitive data
through unsecured channels like mail, e-mail, thumb drives, and FTP.
In response to these increasing burdens financial institutions are looking to take control
with a more structured, collaborative process for collecting, refining, and submitting
regulatory information.
Business Needs
United States
& Canada
+ 1 866 473 7194
Latin
America
+ 55 11 4949 7700
Europe,
Middle East & Africa
+ 44(0) 20 7549 5200
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The strategic importance of a controlled,
collaborative examination process is
higher than ever, which is why many
financial services firms wisely designate
an exam manager to coordinate
internal teams and work closely with
the examiners. This exam manager
is responsible for making sure the
organization is well prepared – a
challenge growing ever-more complex
by constantly evolving federal and state
regulations.
A successful exam outcome requires a
controlled document review process that
is streamlined and secure, efficient, and
exact. Without complete control, financial
institutions face serious consequences:
•
Sensitive and confidential
documents may be lost, leaked, or
compromised during delivery
•
Examiners may raise concerns over
inaccurate, incomplete, incorrect, or
missing data
•
Organization may waste time, effort,
and staffing resources to resolve
issues
•
Examination may be extended due
to delays in locating, reviewing, and
delivering materials
•
Institution may face penalties or
fines if issues are not resolved in a
timely manner
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Intralinks is the #1
vendor in the enterprise
collaboration and social
software suites market.
* Based on 2013 worldwide
revenues (Gartner Inc.)
How Intralinks® can help
Used by 99% of Fortune 1000
companies, Intralinks delivers over 17
years of experience in time-tested secure
collaboration across organizations and
a compliance model for the lifetime
management of your content.
Intralinks VIA enables governance,
risk, and compliance professionals
to stay in control of the regulatory
examination process from day one.
Intralinks VIA helps manage risk and
ensure compliance while accelerating
productivity with minimal reliance on your
IT team, ensuring examiners receive the
documents they need – when they need
them.
Control document sharing with
real-time monitoring
•
Provision access to documents
controlling what is shared, when, and
with whom
•
Evidence who has viewed,
downloaded, and edited documents
•
Perform reviews using audit trails of
document changes, user ID’s, dates
and times
•
Retain current and previous versions
and corresponding comments
•
Remove individual user access
to specific documents, even after
they’ve been downloaded
Securely share documents with
internal and external parties
•
Share confidently with time-tested,
comprehensive security and
encryption
•
Invite examiners to collaborate – yet
only grant document access when it
is ready
•
Seamlessly exchange information
between Intralinks and existing
content management systems
Streamline exam management
process
•
Accelerate productivity and
accuracy with Workspace and folder
constructs to classify documents
and organize examiner requests
•
Manage Workspaces with
centralized administration or allow
users to administer their own
A better examination partnership
•
Give examiners confidence
in the financial institution and
increase goodwill with the exam
manager with Intralinks’ controlled,
collaborative process
•
Spend less time tracking down
missing documents and revising
inaccurate findings
•
Improve ability to meet document
turnaround times required by
examiners – and reduce the amount
of time examiners stay on-site
Rapid rollout ready to go
•
Rapidly deploy new Workspaces
and provision internal/external
users based on changing business
requirements using a safe, flexible
Software-as-a-Service model
•
Improve IT efficiency through
easy onboarding and set-up that
requires little IT involvement – and
no increases in infrastructure or
support costs
•
Reduce manual activities and errors
thanks to proven integration with
enterprise content management
systems
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