Georgia-Carolina Council
Boy Scouts of America
Yamasee District
Eagle Board of Review Committee
Dear Eagle Scout Candidate,
Congratulations – you are on your way to achieving the rank of Eagle Scout!
Please use the following links to ensure you have the current paperwork as you start your planning:
http://www.scouting.org/sitecore/content/Home/BoyScouts/AdvancementandAwards/re
sources.aspx
Eagle Scout Rank Application: 2014 Eagle Scout Rank Application with Cooking Merit Badge
Required
Eagle Scout Service Project Workbook:
http://www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/Eagle
WorkbookProcedures-PC.aspx (May 2014 version, for PC users)
http://www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/Eagle
WorkbookProcedures-Mac.aspx (May 2014 version, for Mac users)
Navigating the Eagle Scout Service Project; Information for Project Beneficiaries:
http://www.scouting.org/filestore/pdf/510-025.pdf
Guide to Safe Scouting: www.scouting.org/scoutsource/HealthandSafety/GSS
Please read over the Eagle Scout Service Project Workbook thoroughly before you begin. Excerpts
from the Guide to Advancement and other helpful notes are provided in section 1 of the workbook.
The full Guide to Advancement is available at the first link above if you have other questions. The
workbook is divided into the following sections:
Section 1 Instructions and Contacts
Section 2 Eagle Scout Service Project Proposal
Section 3 Eagle Scout Service Project Final Plan
Section 4 Fundraising Application
Section 5 Eagle Scout Service Project Report
September 2014
Page 1
Sections 1 and 2: When you have decided on a project that you would like to propose, please meet
with your unit’s leaders and discuss your ideas. You will need to know some initial details on the
project, including the organization which will benefit from it. The first two sections of the
workbook are designed to help you think through the initial planning stages of a project without
committing full resources. If there is a question on whether the project is viable, please contact a
member of the Yamasee District Eagle Board of Review Committee (see below) to discuss it prior to
committing to an organization that the project will be completed. If possible, please include before
pictures to help in the review process. When you meet with the representative of the beneficiary,
you are now required to provide them with a copy of “Navigating the Eagle Scout Service Project;
Information for Project Beneficiaries,” available at the link provided on the first page of this guide.
Proposal Page E of the workbook is where approval is granted for pursuing the proposed project. If
the workbook you have does not have spaces under the approval signatures for the names of the
people approving your proposal, you have an older version of the workbook and need to go to the
links provided on the previous page to download the version which was updated in May 2014.
Section 3: The Final Plan is recorded in this section. During the review process, changes may be
identified which will need to be included on Final Plan Page A. Details which were not finalized in
the proposal are provided. This section is critical to the success of your project! Take the time to
fully plan your project prior to starting. Reworking some steps because you did not spend the
necessary time planning can be a painful lesson.
Section 4: The Fundraising Application is provided in this section. As noted in the form, “This
application is not necessary for contributions from the candidate, his parents or relatives, his unit
or its chartered organization, parents or members in his unit, or the beneficiary. All proceeds left
over from fundraising or donations, whether money, materials, supplies, etc., regardless of the
source, go to the beneficiary. If the beneficiary is not allowed, for whatever reason, to retain any
excess funds or materials, etc., the beneficiary should designate a suitable charity to receive them,
or allow the unit to retain them. The unit must not influence this decision.” Approval of the
fundraising activities will be provided on the bottom of Fundraising Application Page A. Detailed
information on the requirements is provided on Fundraising Application Page B.
Section 5: The Project Report is provided in this section and includes approval from the beneficiary
that the project was completed to their satisfaction. It is important to keep a running log of hours
spent on the project by both yourself and anyone who helps you – you will provide a summary of
the service hours on Project Report Page B. The Scout, beneficiary representative and unit leader
all sign on page Project Report Page C – there is not a signature for the Yamasee District Eagle
Board of Review Committee member that has been working with you, but they will be interested in
hearing that your project has been completed. The Committee member will be the person who
provides the reference letter form to you and will also typically be the one to conduct your Eagle
Board of Review with members of your Troop Committee or the community.
The Yamasee District Board of Review Committee has also developed a Policies and Procedures
checklist which is provided on the following pages as a tool. The checklist has been developed over
many years of working with candidates – we hope you will use it!
September 2014
Page 2
Yours in Scouting,
Yamasee District Board of Review Committee:
Alvin Padgett
Johnnelle Ramsey
John Strickland
Miran Tyrrell
Yamasee District Eagle Board of Review Committee
When it is time for you to get project proposal approval from a Yamasee District Eagle Board of
Review Committee member, you may call any of the below listed individuals. The Committee
member will follow your project through to your Board of Review. Please DO NOT contact a
Committee Member that has any affiliation with your unit.
Alvin Padgett, Troop 351
206 Langley Cemetery Road, Warrenville, SC 29851
Home: 803-593-9040
E-mail: [email protected]
Johnnelle Ramsey, Troop 146
1034 Kismet Drive, Aiken SC 29803
Home: 803-642-2830
E-mail: [email protected]
John Strickland, Troop 110
116 Savannah Drive, Aiken, SC 29803
Home: 803-649-5405
E-mail: [email protected]
Miran Tyrrell, Troop 7
1095 Thornwood Drive, North Augusta, SC 29860
Home: 803-279-9443
Cell: 803-215-0254
E-mail: [email protected]
September 2014
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Yamasee District Eagle Board of Review Checklist
1. Complete the requirements for the Life rank, including your Scoutmaster’s Conference and
Board of Review.
2. It is recommended you obtain a listing from the Council Service Center of the dates for your
merit badges and review it early in your Eagle process. Since several Eagle-required merit
badges have 90-day requirements, you need to allow sufficient time to complete them prior
to your 18th birthday. Work with your unit Advancement Coordinator and the Scout Service
Center to correct any discrepancies. After January 1, 2014, the Cooking Merit Badge is an
Eagle-required merit badge. The Sustainability Merit Badge is now an alternative to the
Environmental Science Merit Badge.
3. Either download the current Eagle Scout Service Project Workbook and Eagle Scout Rank
Application from the Scouting.org website (links provided on page 1) or contact the Council
Service Center or a member of the Yamasee District Eagle Board of Review to obtain a
current copy. The easiest way to see if your copy is current is to look for the Cooking Merit
Badge listed on page 1 of the form. If it is not listed, you have an older version that should
not be used.
4. Project:
a. Develop an initial proposal by completing sections 1 and 2 of the Workbook.
Include before pictures if possible. Make sure you check the Guide to Safe Scouting
to ensure you plan appropriate activities for both Scouts and adults. The online
version can be accessed at: www.scouting.org/scoutsource/HealthandSafety/GSS
b. Obtain signatures of your unit leader, representative of the beneficiary organization,
Unit Committee representative, and Yamasee District Eagle Board of Review
Committee member. Provide the representative of the beneficiary organization
with a copy of “Navigating the Eagle Scout Service Project; Information for Project
Beneficiaries,” available at the link provided on the first page of this guide.
c. Recruit fellow Scouts and friends to work on your project – your project should not
be an all-adult project). You must show leadership ability during the course of the
project.
d. Develop the detailed Final Plan by completing section 3 of the Workbook. Include
any necessary changes which have been identified.
5. Execute and complete your project:
a. Schedule fundraisers and work days to maximize the support of friends, family,
fellow Scouts and the community. The form in the Workbook is required for
approval of any fundraising activities. Any excess funds must be distributed
according to the information on Fundraising Application Page B.
b. Have a sign-in sheet to log the hours for completing all of the phases of your project.
You will need to report the hours completed using the following categories: Eagle
Scout candidate, registered BSA youth members, other youth, registered BSA adult
Scouting volunteers and leaders, and other adults (not BSA members). You will also
provide a Grand Total of Hours.
September 2014
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c. Following completion of the project, prepare section 4 of the Workbook which
provides an opportunity for you to review the lessons learned from the project and
the service hours accomplished.
d. Go back through your Workbook and ensure that all appropriate pages have been
completed.
e. At the end of section 4, you, the beneficiary representative and your unit leader will
all sign.
f. Once you have completed all of the merit badges, leadership position time, etc.
required for the Eagle Rank, schedule your Scoutmaster’s Conference.
6. Eagle Scout Rank Application
a. If you have completed additional merit badges since you reviewed your listing from
the Council Service Center, it is recommended that you complete an additional
review while preparing your application.
b. Fill out your Eagle Scout Rank Application. Make sure you are using the current
version by downloading it from the links provided on page 1.
c. Attach to the application the material for requirement 6: “…a statement of your
ambitions and life purpose and a listing of positions held in your religious
institution, school, camp, community or other organizations during which you
demonstrated leadership skills. Include honors and awards received during this
service.”
d. Complete your Scoutmaster’s Conference. You should bring your Scout handbook,
completed Workbook and completed Eagle Scout Rank Application with required
attachments to the meeting.
e. Have your unit leader and unit committee chairman sign the application and your
Scout handbook following your Scoutmaster’s Conference.
f. It is advised that you make copies of your completed Workbook and completed
Eagle Scout Rank Application with required attachments to keep for your records.
7. Submittal to Council Service Center (4132 Madeline Drive, Augusta, Georgia 30909, near
Fort Gordon Gate 1)
a. Take the original completed Workbook and completed Eagle Scout Rank Application
with required attachments to the Council Service Center. The Council employee will
log in your information which you will leave.
b. The Council will verify the information in your application by entering into the
National system. Once the application has been verified, the Council will contact the
chairman of the Yamasee District Eagle Board of Review Committee to arrange for
the material to be picked up. The chairman is responsible for transferring the
material to the committee member you have worked with during the course of your
project.
c. It is mandatory that the verification be completed prior to your 18th birthday. DO
NOT wait until the day before your birthday to submit the application in case there
are issues that need to be resolved relating to your merit badges, positions of
responsibility, etc.
September 2014
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8. Personal Reference Letters
a. The Yamasee District Eagle Board of Review Committee member will contact you
and provide the recommendation letter forms (an example is attached).
b. Prior to sending the forms to the individuals you plan to ask, call them to verify they
will be able to provide the information in a timely manner.
c. Send out or hand-deliver the recommendation form with a stamped envelope to
each of your references. The addressee on the envelope should be your
Yamasee District Eagle Board of Review Committee member, not you.
d. Please send out at least 5 recommendation forms, one to each of the following
categories:
i. School (if home-schooled, please use someone who is familiar with your
academic history other than a parent or guardian)
ii. Religious (use someone that is familiar with your religious or spiritual
beliefs, such as a Sunday School teacher, minister, church youth leader, etc.)
iii. Work (use someone who is familiar with your work ethics such as a boss, a
neighbor/adult friend who has worked on a project with you, etc.)
iv. Adult friend (someone who knows you well and can speak about the type of
person you are
v. Family/Parent
vi. Other (any adult who knows you well and can speak about your character
and values)
e. Your Yamasee District Eagle Board of Review Committee member should receive at
least four (4) references before your Board of Review is scheduled. In accordance
with the Guide to Advancement, we will not delay your Board of Review if we do not
have the references, but the Board members need to have a full picture of your
character to complete a thorough review.
f. Your Yamasee District Eagle Board of Review Committee member will let you know
when the references have been received and the Board of Review will be scheduled.
If you have not heard from your contact in a reasonable time after sending out the
reference forms, it is okay to contact them to confirm the status.
9. Board of Review
a. The Yamasee District Eagle Board of Review Committee member will contact your
unit committee to arrange the date and time for the Eagle Board of Review to be
conducted. The unit committee will provide several possible dates based on all of
the individuals (you, your unit’s adults who will staff the Board of Review and your
District representative) who will participate.
b. Be properly uniformed.
i. Official Scout shirt with patches correctly located
ii. Official Scout pants (can be borrowed)
iii. Official Scout belt
iv. Official Scout merit badge sash
[Note: The Order of the Arrow sash should not be worn since your Board of Review
is NOT an OA function.]
September 2014
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c. Be prompt.
d. Bring your Boy Scout handbook and any additional information you would like the
Board to have available. The Yamasee District Eagle Board of Review Committee
member will bring your Workbook, verified Eagle Scout Rank Application, and
reference letters.
10. Final Paperwork
a. Upon successful completion of your Board of Review, the chairman of your Board of
Review and the Yamasee District Eagle Board of Review Committee member will
sign the Eagle Scout Rank Application and your Boy Scout handbook. If possible,
they will make a copy of the application for you to have. You are officially an Eagle
Scout upon the successful completion of the Board of Review, but you may not
purchase and wear the Eagle Scout Rank until your credentials have been received.
The date on the credentials you receive from National will be the date of your Board
of Review.
b. Either you or your Yamasee District Eagle Board of Review Committee member will
deliver the completed Workbook, original, signed Eagle Scout Rank Application, and
reference letters to the Council Service Center.
c. The Council Scout Executive will provide the final signature on the Eagle Scout Rank
Application and the registrar will submit the information electronically to the
National office. The entire package will be logged in and stored for the Council
committee to review during the selection of the Eagle Scout Project of the Year the
following spring.
d. When your credentials have been received from the National office, you will be
contacted by the Council Service Center to pick them up. You may then schedule
your Court of Honor. Typically, credentials are received between two (2) and four
(4) weeks after submittal.
September 2014
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EAGLE SCOUT RECOMMENDATION FORM
BOY SCOUTS OF AMERICA
GEORGIA-CAROLINA COUNCIL
YAMASEE DISTRICT
Eagle Applicant:
Troop:
Date:
The individual named above is applying to the Boy Scouts of America for consideration for the
prestigious Eagle Scout Award. This is the highest award that a boy may earn in the Boy Scout
program and marks the recipient as a person of high caliber. The applicant has requested that you
provide this recommendation on his behalf.
I.
Letter of Recommendation
In brief narrative form, please write a letter of recommendation to the Eagle Scout Board of Review
in which you evaluate the applicant. In this letter, please include how long you have known the
applicant, in what capacity, and what you consider his strengths and weaknesses to be. Also,
consider his motivation, helpfulness, cheerfulness, etc. Your candor and time are appreciated.
II. The Scout’s Profile - Please rate the Scout in each area.
Superior
Good
Average
Can’t Judge
Leadership Ability
Sense of Commitment
Maturity
Imaginative Skills
Oral Expression
Organizational Skills
III. Please provide the following information about yourself.
Name:
Business Phone:
Home Phone:
Relation to Scout:
Signature:
Date:
IV. Please return this form and letter of recommendation within two weeks of the date listed
above to:
Yamasee District Advancement Committee
c/o
September 2014
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