ReclamationDistrict2
UnionIsland-West
EmergencyOperationsPlan
(CaliforniaWaterCodeSection9650)
SanJoaquinOperationalArea
December2015
ThisdocumentwaslastupdatedonDecember15,2015.
PreparedbyKJELDSENSINNOCK&NEUDECK,INC.forReclamationDistrict2-UnionIslandWest,withfundsawardedundertheCaliforniaDepartmentofWaterResourcesFlood
EmergencyResponseGrantProgram—Delta,ContractNo.4600010754.
ThisdocumentsatisfiestherequirementsofCaliforniaWaterCodeSection9650.
Kjeldsen,Sinnock&Neudeck,Inc.
711N.PershingAve
StocktonCA95203
KSNbyPhone:
(209)946-0268
(916)403-5900
ReclamationDistrict2
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PlanPromulgation
December15,2015
Towhomitmayconcern:
Thisdocumentandaccompanyingannexmap,havingbeendulyreviewedandapprovedby
theBoardofTrusteesofReclamationDistrict2–UnionIslandWest(hereinafterreferredto
asReclamationDistrict2),isherebypromulgatedastheofficialemergencyplanofthe
District.Districtpersonnelareherebydirectedtousethisplanasthebasisforemergency
responsetofloodevents.ThisplanmeetsthesafetyplanrequirementsofSection9650of
theCaliforniaWaterCodeandiscompliantwiththeNationalIncidentManagementSystem
andNationalResponseFramework.
TheDistrictCounsel/Secretaryisherebydirectedtodistributethisplantooutsideagencies
inaccordancewiththeRecordofInitialDistributiontoensureproperinter-agency
coordinationduringemergencyoperations.Copiesoftheplanshallbeprovidedto
additionalagenciesuponrequest.
TheDistrictCounsel/SecretaryandDistrictEngineershallreviewthisplanand
accompanyingannexannuallyforneededchangesandupdates.TheDistrict
Counsel/SecretaryandDistrictEngineerareauthorizedtomakeroutineupdatesand
changestotheplanrequiredbychangesindistrictoperationsandpersonnelandchangesto
outsideagencyplansthataffectdistrictoperations.
TheBoardofTrusteesofReclamationDistrict2shallreviewthisplanonceeverythreeyears
andafteranymajorfloodeventwheretheplanwasusedtoguideDistrictresponse.The
DistrictSecretaryshallmaintainarecordofBoardplanreviewsandapprovalactionsin
accordancewithDistrictdocumentationproceduresandpolicies.
Sincerely,
RobertFerguson,President
BoardofTrustees
ReclamationDistrict2
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RecordofChanges
Revision#
SectionsRevised
DateofDistribution NameofApproving
Authority
ReclamationDistrict2
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RecordofInitialDistribution
AgencyName
Address
DateProvided
SanJoaquinCountyOfficeof
EmergencyServices
2101E.Earhart
Stockton,CA
DepartmentofWater
ResourcesFloodOperations
Branch
CaliforniaOfficeof
EmergencyServices,Inland
Region
3310ElCaminoAve
Sacramento,CA
630SequoiaPacificBlvd.
Sacramento,CA95811
CentralValleyFlood
ProtectionBoard
3310ElCaminoAve.,Rm151 Sacramento,CA95821
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TableofContents
PLANPROMULGATION...........................................................................................................................2
RECORDOFCHANGES.............................................................................................................................3
RECORDOFINITIALDISTRIBUTION..........................................................................................................4
SECTION1-PLANINTRODUCTION..........................................................................................................7
1.1 PURPOSE.............................................................................................................................................7
1.2 SCOPE.................................................................................................................................................7
1.3 PLANSTRUCTURE..................................................................................................................................7
SECTION2-CONCEPTOFOPERATIONS...................................................................................................8
2.1 SITUATIONOVERVIEW...................................................................................................................8
2.2. GENERALAPPROACHTOSEASONALFLOODOPERATIONS.............................................................................8
2.2.1 RoutinePreparednessandInfrastructureMaintenance............................................................8
2.2.2 MonitoringandAnalysis............................................................................................................9
2.2.3 Alerting,Activation,andInitialResponse..................................................................................9
2.3 PUBLICALERTANDWARNING...............................................................................................................10
2.4 FLOODFIGHTOPERATIONS...................................................................................................................10
2.5 FEDERALANDSTATEDISASTERASSISTANCE.............................................................................................10
SECTION3–ORGANIZATIONANDASSIGNMENTOFRESPONSIBILITIES.................................................12
3.1 ORGANIZATION...................................................................................................................................12
3.2 ASSIGNMENTOFRESPONSIBILITIES.........................................................................................................12
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict................................................12
3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee........................13
3.2.3 ProvidePublicInformation.......................................................................................................13
3.2.4 MaintainEmergencyEquipment,Supplies,andResources......................................................13
3.2.5 MonitorWaterConditions,Elevations,andForecasts.............................................................13
3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations................................13
3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid...........................13
SECTION4–DIRECTION,CONTROLANDCOORDINATION.....................................................................15
4.1 MANAGEMENTANDCONTROLOFDISTRICTOPERATIONSANDCOORDINATIONWITHINDISTRICT......................15
4.1.1. ManagementandPolicy.........................................................................................................15
4.1.2 DistrictIncidentCommand......................................................................................................15
4.1.3 IncidentCommandFacilities....................................................................................................15
4.2 MANAGEMENTANDCOORDINATIONWITHOTHERJURISDICTIONS...............................................................15
4.2.1 UnifiedFloodFightCommandPost..........................................................................................15
4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter.................................................16
4.2.3 State-FederalFloodOperationsCenter....................................................................................16
4.2.4 SanJoaquinOperationalAreaJointInformationCenter.........................................................18
SECTION5-COMMUNICATIONS...........................................................................................................19
5.1 COMMUNICATIONSORGANIZATION........................................................................................................19
5.2 DISTRICTCOMMUNICATIONS.................................................................................................................19
5.3 COMMUNICATIONSWITHOTHERJURISDICTIONS......................................................................................19
5.3.1 SanJoaquinOperationalAreaEOC..........................................................................................19
5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter...............................19
SECTION6-LOGISTICSANDFINANCE/ADMINISTRATION......................................................................20
6.1 MUTUALAID......................................................................................................................................20
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6.2
6.3
6.4
6.5
RESOURCES........................................................................................................................................20
PROCUREMENT...................................................................................................................................20
LOGISTICSFACILITIES............................................................................................................................20
FINANCEANDADMINISTRATION............................................................................................................20
SECTION7-PLANDEVELOPMENTANDMAINTENANCE.........................................................................21
7.1 PLANDEVELOPMENTANDMAINTENANCE...............................................................................................21
7.2 TRAININGANDEXERCISES.....................................................................................................................21
7.3 PLANEVALUATION..............................................................................................................................21
SECTION8-AUTHORITIESANDREFERENCES.........................................................................................22
8.1 FEDERAL............................................................................................................................................22
8.2 STATE................................................................................................................................................22
8.3 LOCAL...............................................................................................................................................22
ATTACHMENT1....................................................................................................................................23
RECLAMATIONDISTRICT2EMERGENCYRESPONSEANDTRAININGPOLICY..............................................................23
ATTACHMENT2....................................................................................................................................25
RECLAMATIONDISTRICT2DELEGATIONOFAUTHORITYLETTER............................................................................25
ATTACHMENT3....................................................................................................................................26
EMERGENCYRESOLUTIONTEMPLATE...............................................................................................................26
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Section1-PlanIntroduction
1.1
Purpose
1.2
Scope
1.3
PlanStructure
ThepurposeofthisFloodSafetyPlanistoensuretheeffectiveperformanceofReclamation
District2responsibilitiesinafloodemergencyincollaborationwithotherjurisdictions
performingemergencyfunctionswithinandaroundtheDistrict.Thisplanistobeusedin
conjunctionwiththeemergencyoperationsplansoftheStateofCaliforniaandtheSan
JoaquinOperationalArea(SJOA)tofacilitatemulti-jurisdictionalcoordinationwithinDistrict
boundaries.Althoughthisisapublicdocument,specificproceduresandinformationofa
sensitivenatureaswellaspersonalinformationmaybeeditedoutofpubliclyavailable
versions.Thefulldocumentissubjecttorestricted-usehandlingprocedures.Thisplan
meetstherequirementsofSection9650oftheCaliforniaWaterCode.
ReclamationDistrict2isanindependentjurisdictionwithresponsibilityfortheoperation
andmaintenanceoftheleveesystemwithinitsjurisdictionalboundaries.ThisDistrict
emergencyoperationsplancoversonlydetailedproceduresforDistrictresponsibilities.
OperationalplansofotherjurisdictionswithpublicsafetyresponsibilitieswithintheDistrict
arereferencedinthisplan.
Thisplanwillcoverindetailthefollowing:
• DistrictFloodPreparednessProcedures
• DistrictLeveePatrolProcedures
• DistrictFloodFightProcedures
• DistrictFloodWaterRemovalProcedures
• DistrictRecoveryandAfter-ActionProcedures
ThisFloodSafetyPlanisstructuredasatraditional
functionalemergencyoperationsplaninaccordancewith
ComprehensivePreparednessGuide(CPG)101v.2.0issued
bytheFederalEmergencyManagementAgency(FEMA).
Consistentwiththatguidance,andbecauseoftheDistrict’s
limitedresponsibilitiesandlackofinternaldepartments,
thisemergencyoperationsplanconsistsofthisBasicPlan
andonehazard-specificannex,AnnexA–FloodContingency
Map.TheDistrict’sexistingfloodcontingencymapwill
constituteAnnexAcontainingtheDistrict’sspecificflood
responseprocedures.Themostcurrentfloodcontingency
mapforthedistrictcanbeaccessedattheSJOAflood
contingencymapwebsite(SeeFigure1.1).
ReclamationDistrict2
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www.sjmap.org/oesfcm
maintained by San Joaquin
Operational Area
Figure1.1
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Section2-ConceptofOperations
2.1SituationOverview
SeetheSJOAHazardMitigationPlanforacomprehensivefloodriskassessmentforthe
CountyofSanJoaquin.SeeAnnexAforDistrictboundaries,levees,pumpingstations,supply
depots,historicalfloodingsummary,locationsofpastbreachesandareasofhistoricseepage
orerosion,topography,andcharacteristicsofwaterwaysfrontingDistrictlevees.
ReclamationDistrict2isresponsibleformaintainingtheleveesystemthatprovidesflood
protectionforUnionIslandWest.ThelanduseswithintheDistrictareprimarilyagricultural
land,withsomepublicinfrastructure,privateresidences,gaswellsandagriculturalsupport
facilities.
TheDistrictencompassesanareaof12,580acres,surroundedby16.2milesofnon-project
leveeandanother4.4milesofaninteriordryleveewhichservesastheboundarybetween
ReclamationDistrict1andReclamationDistrict2.
UnionIslandWestislocatedwithintheboundariesoftheSouthDeltaWaterAgencyandis
borderedbyNorthCanalandMiddleRiveronthenorth,OldRiveronthewest,GrantLine
Canalonthesouth,andaninteriordryleveeadjacenttoTracyBoulevardontheeast.
EmergencyingressandegressroutesareviaTracyBoulevard,whichislocatedontheeast
sideoftheDistrict,providingaccesstotheDistrictfromthenorthandsouth.Accesstothe
DistrictfromtheeastisprovidedbyHowardRoad.CliftonCourtRoadprovidesacentral
east-westrunningmajorcorridorthroughthecenteroftheislandandtoTracyBoulevard.
ReclamationDistrict2alsoprovidestheonlymeansofvehicleaccesstoReclamationDistrict
2117offthewesterlyendofCliftonCourtRoad.
ReclamationDistrict2hasanoverallpopulationoflessthan50andhasnonotable
infrastructureotherthanwhatislistedaboveandcontainedinAnnexA.
2.2. GeneralApproachtoSeasonalFloodOperations
Districtpersonnelwillcarryoutroutinepreparednessactivitiesatthebeginningofflood
seasonasdescribedinbelow.AnnexAofthisplandescribestheconceptofoperationsfor
activeDistrictfloodfightactivities.Section3,OrganizationandResponsibilities,ofthisBasic
Plandescribesauthoritiesandresponsibilitiesforperformingroutineandemergency
activities.
2.2.1 RoutinePreparednessandInfrastructureMaintenance
Districtperformsthefollowingroutinepreparednessactions.
• InspectDistrictleveesannuallyonaroutinebasis
• Ongoingandroutinebaitingforgroundrodents
• Ongoingandroutinevegetationcontrolprogram
• Annualinspectionandmaintenanceofaccesscontrolgatesonlevees
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Districtdoesnotownormaintainpumpingstationsforinternaldrainagecontrol.Thereare
multipleprivatelyownedculvertsorthroughleveepipesthatexistwithinDistrict.
2.2.2 MonitoringandAnalysis
TheDistrictwillmonitorandanalyzewaterconditions,elevations,andforecastsfor
waterwaysaffectingDistrictleveesthroughoutfloodseasonforthepurposeofpromptly
identifyingheightenedthreatstotheintegrityofDistrictleveesystems.Theobjectiveofthis
monitoringeffortistoidentifyconditionsthatwarrantadditionalactionsbeyondroutine
floodseasonpreparednessactivities.
TheDistrictwillusethefollowinggaugesandinformationsourcesinitsmonitoringeffort:
PrimaryReferenceGauge:
VeniceIsland(Tidal)
Mossdale(Riverine)
DatumNAVD88
SecondaryReferenceGauge:
Vernalis(Riverine)
DatumNAVD88
2.2.3 Alerting,Activation,andInitialResponse
ThefollowingactionswillbetakenwhenthetriggerconditionisidentifiedbyDistrict
personnel.TheseactionsmaybetakenbyDistrictpersonnelatanytimeortidalconditionif
itisfeltthatconditionsaffectingtheleveesanddrainagesystemwarrantsuchaction.
Action
TriggerCondition
AlerttheDistrictBoardofTrusteesand
IssueDelegationofAuthorityletter
personnel;Officialpredictionthat8.0’(NAVD appointingDistrictIncidentCommander
88datum)tidewillbereachedatVenice
IslandGauge
Activate/HireDistrictpersonnelandinitiate El.8.0’(NAVD88)tideatVeniceIsland
periodicfocusedleveeinspections
GaugeandtheSanJoaquinRiverisat
MonitorStageisattheMossdaleGauge
Initiate24-hourcontinuousleveepatrols
El.9.0’(NAVD88)atVeniceIslandGauge
andtheSanJoaquinRiverreaches21.5’at
theMossdaleGauge(NAVD88)
ContactSanJoaquinCountySheriffandSan
Potentialthreattoleveeintegrityorif
JoaquinOES
Districtbeginspatrol
ContacttheState-FederalFloodOperations
Identifiedproblemonlevee
Center
TheDistrictdoesnotuse“phases”whereobjectiveconditionstriggeragroupof
actions.Eachactionindicatedwillbetakenuponreachingthetriggerconditionshownorif
Districtpersonnelfeelitiswarranted.Asnotedbelow,theDistrictEngineerandDistrict
personnelareresponsibleformonitoringobjectiveconditionsaffectingtheDistrict.
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Districtpersonnelwilltakealloftheaboveactionsupontheidentification,orverifiedreport,
ofanyoutoftheordinaryconditiononaDistrictleveethatpresentsapotentialriskof
failure.
2.3
PublicAlertandWarning
TheDistrictwillpromptlynotifyjurisdictionsresponsiblefor
alertingandwarningofthegeneralpublicupon
identificationofathreattoDistrictlevees.TheDistrictwill
providedetailedinformationonthecharacteristicsofthe
threatandwillassist,totheextentpossible,withnotification
ofthepublicifrequested.Allalertandwarningofthe
generalpublicwillbecarriedoutinaccordancewiththe
plansofprotectedjurisdictions.
Thefollowingjurisdictionisresponsibleforalertingand
warningofthegeneralpublicwithinDistrict.
•
General Public Evacuation Maps
and Brochures website
www.sjmap.org/evacmaps
maintained by San Joaquin
Operational Area
CountyofSanJoaquin
Alertingandwarningwillbeconductedjointlybythese
jurisdictionsthroughtheSJOAusingtheprocedures
containedintheSJOAWarningAnnex(see
Figure2.1
www.sjgov.org/oes).TheDistrictwillprovidea
representativetotheOperationalArea(OA)andSJOAJointInformationCenter(JIC)toassist
withalertandwarningmessagesifrequested.
Evacuationmapsandbrochuresforthepublicareavailableatadedicatedwebsite
maintainedbySJOA(SeeFigure2.1).Thesemapscontaininformationonreceivingalerts
andwarningswithintheDistrictalongwithevacuationandsafetyinstructions.Accordingto
SanJoaquinCountyOES,noevacuationmapsexistsforthisDistrict,howevertheremaybe
onedevelopedinthefuture.Checkthefollowinglink(seewww.sjmap.org/evacmaps)tosee
ifevacuationmapshavebeendeveloped.
2.4
FloodFightOperations
2.5
FederalandStateDisasterAssistance
Floodfightoperations,includingleveepatrol,willbeconductedinaccordancewiththe
proceduresinthisBasicPlanandthoseshownonAnnexA.AnnexAdisplaystheDistrict’s
conceptofoperationsforemergencycommunications,patrol,floodfight,anddewatering
operations.Thisconceptofoperationsandresponseprocedureswillbemodifiedasneeded
bytheDistrictIncidentCommandertomeetthedemandsofactualemergencyconditions.
PlansofjurisdictionswithresponsibilityforwarningandevacuationwithintheDistrictare
referencedonAnnexAaswellasinthisplan.
TheDistrict’spolicyistomaintainmitigationandemergencyplansandprocedures,andthe
physicalconditionofitsleveesatthelevelrequiredtobeeligiblefordisasterassistance
undertheFederalStaffordActandPL84-99programandtheCaliforniaDisasterAssistance
Act.Emergencyoperationswillbeconductedanddocumentedincompliancewith
conditionsofthoseprogramsforreimbursementofdisasterexpenses.TheDistricthas
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assigneditscontractengineeringfirmtomaintainnecessarydocumentationduringan
emergencyandtoparticipateinanyavailableassistanceprogramsafteradisasteronbehalf
oftheDistrict.
ToensurethattheDistricttakesstepstoquicklyaccesstherecoveryprocess,theseactions
shouldbeconsideredifanincidentisimminentoroccurring:
• PL-84-99:
o ContactDWRFloodOperationsCenter
o Follow-upcalltoUSACEDistrictofficethatarequestwasmadetoDWR
o NotifyOAofPL84-99request,sendcopyofwrittenrequest
• StateandotherFederalprograms:
o RequestSanJoaquinCountytoProclaimtheExistenceofaLocalEmergency
o NotifyDistrictadministrationwhentheProclamationisestablished
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Section3–OrganizationandAssignmentofResponsibilities
3.1
Organization
TheDistrictwilluseitspaid,contract,andvolunteerpersonnelasshownbelowtoperform
itsresponsibilitiesinafloodemergency.
PresidentofBoard
DistrictLegal
Counsel/Secretary
BoardofTrustees
(3Members)
DistrictEngineer
(KSN,Inc.)
District
Superintendent
EmergencyLevee
Workers(hiredat
Zmeofemergency)
Districthiresadditionalstaffunderthejobdescriptionof“EmergencyLeveeWorker”for
leveepatroloncemonitoringeffortsindicatethatconditionsforinitiatingleveepatrolwillbe
reached.EmergencyworkerswillworkunderthedesignatedDistrictIncidentCommander.
3.2
AssignmentofResponsibilities
TheDistrictBoardofTrusteeshasmadethefollowingassignmentsofauthorityand
responsibilitytoensurethatneededemergencyactionscanbetakenpromptlyand
efficiently.
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict
Anysingletrustee,theDistrictEngineer,DistrictSuperintendentortheDistrict
Counsel/Secretaryareauthorized,oncetheBoardhasconcurredthatalocalemergencyis
occurring,to1)makealegalorfinancialcommitmentonbehalfofDistrictduringemergency
operationsand2)purchaseadditionalfloodfightsuppliesormaterials.Thereisnolimitto
thecommitmentthatcanbemade.Anysingletrustee,theDistrictEngineer,ortheDistrict
Secretarycantaketheseactionsuponrecognitionofathreattoleveeintegrityevenwithout
priorBoardconcurrencethatalocalemergencyisoccurring,butinthiscasetheBoardmust
benotifiedoftheactionwithin24-hours.
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TheDistrictPresidentorCounsel/Secretarywillsignwrittencontractswithprivatevendors
orotherpublicagenciesstemmingfromemergencyactionsasdescribedabove.
3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee
TheDistrictSuperintendentand/orDistrictEngineerareauthorizedandresponsiblefor
representingtheDistrictatunifiedfieldcommandsasmaybeestablishedbytheSJOA.The
DistrictEngineerisalsoresponsibleforrepresentingtheDistrictattheSJOAmanagement
committee.TheseDistrictrepresentativesmayspeakfortheDistrictinmattersofthe
conditionofDistrictlevees,inputtoprotectiveactiondecisionsbeingmadebypublicsafety
agencies,andanyrequeststomodifyorconformDistrictresponsethatcomeoutofthe
multi-agencycoordinationprocess.
TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)
confirminganddefiningthesespecificauthoritiesatthetimeofanemergencyandformally
identifytheDistrictIncidentCommanderandDeputyIncidentCommanderuponreaching
thetriggerconditiondescribedinSection2.2.3.
3.2.3 ProvidePublicInformation
TheDistrictCounsel/SecretaryisauthorizedtospeaktothemediaonbehalfoftheDistrict
aspartoftheSJOAJIC.
3.2.4 MaintainEmergencyEquipment,Supplies,andResources
TheDistrictSuperintendentisauthorizedandresponsibleformaintainingDistrict
equipment,supplies,andresourcesforemergencyresponse.TheSuperintendentwill
ensurethatsuppliesaremaintainedatinventorylevelssetbytheBoardoratanyminimum
levelsthatmaybesetbytheDepartmentofWaterResourcesguidanceorstatutes.
3.2.5 MonitorWaterConditions,Elevations,andForecasts
TheDistrictEngineerandDistrictSuperintendentareresponsibleformonitoringwater
conditions,elevations,andforecastsforthepurposeofidentifyingconditionswarranting
additionalactionbeyondroutinefloodpreparednessasoutlinedinthisplan.
3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations
TheDistrictSuperintendentandDistrictEngineerareauthorizedandresponsiblefor
activatingDistrictpersonnelandresources,forrequestingorprovidingmutualaid
assistancefrompublicagencies,andforsupervisingDistrictpersonnel,contractors,and/or
mutualaidresourcesassignedtoDistrictfor1)leveepatrol,2)floodfightoperations,and3)
Districtde-wateringoperations.
TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)
confirminganddefiningtheseauthoritiesasnotedinSection3.2.2.
TheBoardwillusetheemergencyresolutiontemplate(SeeAttachment3)toproclaima
localemergency.
3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid
TheDistrictEngineerisauthorizedandresponsibleformaintainingnecessary
documentationofemergencyexpenditures,damagetoDistrictinfrastructure,anduseof
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supplyinventoriesinaccordancewiththerequirementsoffederalandstatedisaster
assistanceprograms.
TheDistrictEngineerisauthorizedandresponsibleforthepreparationandsubmissionof
disasterassistanceclaimsduringtherecoveryperiodthroughallfederalandstatedisaster
assistanceprogramsthatmaybeapplicableandrelevanttoDistrictcosts.
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Section4–Direction,ControlandCoordination
4.1 ManagementandControlofDistrictOperationsandCoordinationwithin
District
DistrictpersonnelauthorizedandresponsibleforcarryingouttheactionsoutlinedinSection
3,OrganizationandResponsibilities,willusethedirection,control,andcoordination
facilitiesandprocessesdescribedinthissection.Communicationsandlogisticssystemsfor
command,coordination,andresponsearedescribedinSections5and6.
DistrictpersonnelwillusetheNationalIncidentManagementSystem(NIMS),andthe
StandardizedEmergencyManagementSystem(SEMS),toorganizeDistrictresponse
activities.DistrictpersonnelwillcomplywiththeproceduresoftheSanJoaquinCounty
UnifiedFloodFightCommandtowhichtheDistrictisassigned,theSJOAMulti-Agency
CoordinationSystem(MACS)oranyother“asneeded”commandstructureputinplaceby
localofficialsforpurposesofinter-agencycoordination.
4.1.1. ManagementandPolicy
TheDistrictshallmaintaindirectionandcontrolofDistrictoperationsduringemergency
periods.TheDistrictBoardofTrusteesshallmeetandconferasdeemednecessarybythe
Presidentduringemergencyoperationstoperformtheirpolicymakingandfinancial
responsibilitiesduringemergencyresponseoperations.Boardmeetingswilloccurinthe
fieldorifneededattheofficeoftheDistrict.
TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)upon
reachingthetriggerconditionindicatedinSection2.2.3.
4.1.2 DistrictIncidentCommand
TheDistrictwillappointoneincidentcommandertomanageallincidentsoccurringonthe
Districtleveesystemasan“incidentcomplex”duringanysingledisastereventasallowedin
NIMSprotocols.TheDistrictwilloperateona24-houroperationalperiod.
4.1.3 IncidentCommandFacilities
TheDistrictdoesnotmaintainpre-identifiedfacilitiesforhostingemergencyactivitiesbeing
undertakenbyDistrictpersonnel.TheDistrict’scounselhasfacilitiesformeetings.District
activitieswillbeorganizedandcoordinatedinthefieldoratotherincidentcommand
facilitiesestablishedbypublicsafetyagenciesortheSJOA.
4.2
ManagementandCoordinationwithOtherJurisdictions
TheDistrictwillensurethatpropermanagementandcoordinationismaintainedwith1)
otherpublicagenciesandjurisdictionsoperatingwithintheDistrict,2)neighboring
ReclamationDistricts,and3)theSJOA.Thefollowingprocedureswillbefollowedto
accomplishthisfunction.
4.2.1 UnifiedFloodFightCommandPost
TheCountyofSanJoaquinhasestablishedfourpre-plannedunifiedfloodfightcommands
withpre-identifiedcommandpostlocationstofacilitatecoordinationandmutualaid
betweenneighboringreclamationDistrictsandsupportingcity/county,state,andfederal
agencies.TheDistrictSuperintendentorDistrictEngineerwillreporttotheDistrict’s
assignedunifiedfloodfightcommandtocoordinatethedevelopmentandimplementationof
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incidentactionplans.Unifiedsituationassessment,resources,andtacticalplanningofmultiagencyfloodfightactivitieswilltakeplacewithinthisunifiedcommand.SeeUnifiedFlood
FightCommandMapatwww.sjmap.org/oesfcm.
ReclamationDistrict2isamemberoftheCENTRALDELTAUNIFIEDFLOODFIGHT
COMMANDestablishedbytheSJOA.TheCentralDeltaUnifiedFloodFightCommandmeets
atHoltStationonReclamationDistrict2116.Theboundariesandassignmentstothis
commandmaybeviewedontheSJCountyUnifiedFloodFightCommandMapavailableat
www.sjmap.org/oesfcm.SeeFigure4.1.
4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter
TheCountyofSanJoaquinmaintainsandhoststheSJOAemergencyoperationscenter(EOC)
at2101E.EarhartAvenue,Stockton,intheRobertJ.CabralAgriculturalCenter.Therecould
beotheremergencyfacilitiesestablishedundertheOA-EOClocatedinseparatelocations.
TheOAMulti-AgencyCoordinationGroup(MACGroup)maybeactivatedtoassisttheEOC
Directorprioritizeincidentsforallocationofscarceresources,includingmutualaid,assists
Planning/Intelligenceininformationsharing,andconductresourcecoordinationprocesses
inaccordancewiththeproceduresmaintainedbySanJoaquinCountyOfficeofEmergency
Services.ThisgroupworkscloselywiththeOA-EOCLogisticsSection.
TheSJOAPlanning/IntelligenceSectionwillprovidedisasterintelligenceandsituational
statustoparticipatingjurisdictionsuponactivationinanemergency.ThisDistrictwill
participateasneededinthisdisasterintelligenceandinformationsharingprocess.See
www.sjgov.org/oesforrelevantSJOAplans.
ReclamationDistrict2isasignatorytotheSJOAAgreementandassuch,itsDistrictEngineer
and/orSuperintendentwillparticipateinSJOAmulti-agencycoordinationprocessesand
proceduresonbehalfoftheDistrict.GeneraltraveltimesfromDistricttotheSJOA
emergencyoperationscenteris20-30minutes.Districtrepresentativemayremotely
communicatewiththeSJOAEOCthroughcellulartelephone.
4.2.3 State-FederalFloodOperationsCenter
TheDepartmentofWaterResourceshasspecialauthorityunderWaterCodeSection128to
assistreclamationDistrictswithfloodfightoperations.TheDepartmentofWaterResources
maintainstheState-FederalFloodOperationsCenter(FOC)toperformthesefunctionsand
supporttheoperationsofotherStateandFederalagencies.TheDistrictwillmaintain
communicationswiththeFOCinordertoreceiveandprovideinformationwiththatfacility
andtorequesttechnicalassistance.TheDistrictwillcommunicatewiththefloodoperations
centerthroughtelephonesystemsoratCentralDeltaUnifiedFloodFightCommandmultiagencycoordinationactivitieswhereFOCrepresentativesarepresent.
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Figure4.1Unified Flood Fight Commands
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4.2.4 SanJoaquinOperationalAreaJointInformationCenter
Informationtothegeneralpublicandjurisdictionswillalsobecoordinated,planned,and
carriedoutthroughtheSJOAJIC.TheDistrictwillassistwithriskcommunicationas
requestedthroughtheOA.Seewww.sjgov.org/oesforrelevantSJOAplansandprocedures.
TheDistrictwillprovideaPublicInformationOfficer(PIO)asrequestedwhowillhave
authoritytoapproveinformationreleases.TheDistrictPIOwillidentifythelocationand
scheduleoftheJICfromtheSJOAPIOatthebeginningofthefloodevent.
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Section5-Communications
5.1
CommunicationsOrganization
5.2
DistrictCommunications
5.3
CommunicationswithOtherJurisdictions
TheDistrictwillmaintainadequatecommunicationsequipmenttoimplementthis
emergencyplan.Thissectionidentifiesequipmentand/orsystemsavailablefor
communications.
1. BetweenDistrictpersonnel,contractors,andotherstaffworkingunderDistrict
supervision
2. WithotherpublicagenciesoperatingwithintheDistrict
3. WithneighboringReclamationDistricts
4. WiththeSJOAEOC
5. WiththeStateFloodOperationsCenter
TheDistrictdoesnotownoroperatecommunicationsequipment.TheDistrictwillrelyon
personalcellphonesofitsstaffandtrusteestomaintaincommunicationsbetweentheBoard
ofTrustees,theDistrictEngineer,theDistrictSuperintendentandotherresponsestaffthat
maybehiredduringtheemergencyperiod.Intheeventoffailureofcellulartelephone
systems,theDistrictwillusemessengerstotransmitinformationbetweenitsstaffandother
jurisdictionsaswellasregularlyscheduledcoordinationmeetingsofthefieldunified
commandsandtheSJOAorganization.
TheDistrictwillmaintaincommunicationswithotherjurisdictionsbycellulartelephoneand
byparticipationinmeetingsoftheCentralDeltaUnifiedFloodFightCommand.TheOAmay
assignradioorphonecommunicationsequipmenttotheDistrictifthiswillprovidereliable
contact.
5.3.1 SanJoaquinOperationalAreaEOC
TheDistrictwillmaintaincommunicationswiththeSJOAEOCbycellulartelephoneand
participationinscheduledmeetingsoftheSJOAmanagementgroup.Districtwillmaintain
telephonenumbersassignedbySJOAforusebyreclamationDistricts.
5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter
TheDistrictwillcommunicatewiththeFloodOperationsCenterbycellulartelephone.
Additionalcommunicationsequipmentmayalsobeprovidedtoensurecontact.
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Section6-LogisticsandFinance/Administration
6.1
MutualAid
6.2
Resources
6.3
Procurement
TheDistrictisasignatorytotheCaliforniaMasterMutualAidAgreementandtheSJOA
Agreement.Districtpersonnelwillfollowtheprocessesoutlinedinthosedocumentsfor
requestingandprovidingmutualaid.TheSJOAAgreementandSanJoaquinCounty
OrdinanceshaveprovisionsallowingtheSJOALogisticsSectionandSanJoaquinCounty
PurchasingAgenttoacquireandtransport,onbehalfoftheDistrict,resourcesrequestedby
theDistrict.
Mutualaidrequestsfortechnicalassistanceandservices,floodfightcrews,suppliesand
materials,andotherresourceswillbemadethroughtheSJOALogisticsSectionand/orthe
OAPublicWorksMutualAidCoordinator.Seewww.sjgov.org/oesforOAplansand
procedures.
SJOAmaintainsseventwenty-footcontainerswithfloodfightsuppliesthatthedistrictcan
drawonthroughtheSJOAAgreement.Inventoryofthatresourcecanbeobtainedfrom
SJOA.Inaddition,DWRstoresresourcesnearthePortofStockton.
Districtmaintainsstandardformsandprocessesforinitiatingandexecutingcontractswith
appropriatelylicensedcontractorsinaccordancewithPublicContractCodeArticle60.5
Sections(20920-20927)and(22050).TheDistrictmaintainsastandardcontractformfor
contractsunder$25,000whichdonotrequireaformalpublicbidprocess.TheDistrict
maintainsaseparatecontractformforallcontractsforanyimprovementorunitofwork,or
formaterialsorsuppliesover$25,000addingaformalbiddingprocesswherebytheDistrict
shallberesponsibleforawardingtothetothelowestresponsive,responsiblebidderexcept
asotherwiseprovidedbelow.
Intheeventofanyemergency,theDistrictmaynegotiateandawardacontractforthe
constructionofworktopreventdamageorrepairdamagedworkswithoutadvertising
forbidsandexpendanysumreasonablyrequiredintheemergency.Ifnoticeforbids
toletcontractswillnotbegiven,theDistrictshallcomplywithChapter2.5
(commencingwithSection22050).
6.4
LogisticsFacilities
SeeAnnexAforlocationsofpre-planneddeliverypoints,locationsofDistrictsupplies,and
Districtsupplystagingareasandpoints.
6.5
FinanceandAdministration
TheDistrictmaintainsfinancialandadministrativerecordsassociatedwithemergency
responseinaccordancewith44C.F.R.Part13--UniformAdministrativeRequirementsFor
GrantsAndCooperativeAgreementsToStateAndLocalGovernments.Emergencyresponse
andconstructionrecords,includingfieldreports,procurementandconstruction
managementfilesaremaintainedbyboththeDistrictandtheDistrict’sengineerandare
retainedasprescribedbythegrantauthority.Districtmaintainsasafetyplanforemployees
andworkrulesasappropriate.
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Section7-PlanDevelopmentandMaintenance
7.1
PlanDevelopmentandMaintenance
7.2
TrainingandExercises
7.3
PlanEvaluation
TheDistrictCounsel/Secretary,Superintendent,andEngineerareresponsibleforoverseeing
thedevelopmentoftheReclamationDistrict2EmergencyOperationsPlan.TheDistrict
EngineerwillmaintaintheDistrictFloodContingencyMapwhichconstitutesAnnexAofthe
Plan.TheDistrictCounsel/Secretary,Superintendent,andEngineerareresponsiblefor
periodicreviewoftheDistrictEmergencyOperationsPlanandAnnexAtodeterminethe
needforrevisionsorupdates.
TheDistrictBoardwillapprovethisplanwheninitiallycompleted.TheDistrictPresidentis
authorizedtoapproveroutineupdatesandrevisions.TheDistrictBoardwillreviewandreapprovetheEmergencyOperationsPlanandAnnexAatleasteverythreeyears.Revised
plansmustbereviewedandapprovedbyprotectedcitiesandtheCounty.
TheDistrictwillmaintainatrainingprogramtoimplementthisemergencyoperationsplan
andtomeetminimumfederalandstaterequirementsfordisasterreimbursement.All
DistricttrainingwillcomplywiththeNationalIncidentManagementSystem(NIMS)andthe
StandardizedEmergencyManagementSystem(SEMS).TheDistrictEmergencyResponse
andTrainingPolicyexplainstheDistricttrainingprogramindetail(SeeAttachment1).
DistrictemployeeswillreceivetrainingontheDistrictEOP–BasicPlanandAnnexA.
DistrictpersonnelwillparticipateininternalexercisesandexercisessponsoredbytheSJOA
jurisdictions.
ReclamationDistrict2personnelwillprepareawrittenAfter-ActionReport(AAR)afterany
District-declaredemergencyaffectingDistrictlevees.TheDistrictCounsel/Secretaryis
responsibleforthepreparationofthisreport.TheBoardwillreviewandapprovetheAAR
whichwillbrieflydescribeDistrictoperations,responseproblemsthatarose,anddamage
sustainedbytheDistrict.TheAARwillalsocontainrecommendationsforimprovingDistrict
emergencyoperationsinthefuture.TheBoardwillprovidedirectiontostaffastothe
preparationofchanges,additions,orrevisionstotheDistrictemergencyoperationsplan.
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Section8-AuthoritiesandReferences
8.1
Federal
FederalCivilDefenseActof1950(PublicLaw920,asamended)
RobertTStaffordDisasterReliefandEmergencyAssistanceActof1988(PublicLaw93-288,
asamended)
8.2
State
CaliforniaEmergencyServicesAct(Chapter7,Division1ofTitle2oftheGovernmentCode)
StandardizedEmergencyManagementSystemRegulations(Chapter1ofDivision2ofTitle
19oftheCaliforniaCodeofRegulations
8.3
Local
OrdinanceCodeofSanJoaquinCounty1995,Title4–PublicSafety,Division3.–Civil
DefenseAndDisaster,Section4-3008
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Attachment1
ReclamationDistrict2EmergencyResponseandTrainingPolicy
ReclamationDistrict2BoardofTrusteesherebyadoptstheNationalIncidentManagement
System(NIMS)fororganizingemergencyresponseactivities.TheBoardfurtherestablishes
thefollowingemergencyresponseandtrainingpolicies.
EmergencyResponse
Inanemergency,theDistrictBoardofTrusteesisresponsiblefordetermininggeneral
responsepolicyandperformingfinancialoversight.TheDistrictSuperintendentandDistrict
EngineerareresponsiblefororganizingDistrictresponseactivities,supervisinganyhired
stafforcontractorsworkingfortheDistrict,andforcoordinatingwithoutsideagencies.The
DistrictherebyestablishesthepositionofEmergencyLeveeWorkerforpurposesofhiring
orre-assigningstaffatthetimeoftheemergencyforleveepatrol.
NationalIncidentManagementSystemTrainingGuidance
Inregardtomeetingnationaltrainingrequirements,theDistrictwillcomplywiththe
provisionsoftheNationalIncidentManagementSystemTrainingProgramManual,
September2011andanysubsequentrevisionstothatdocument.TheDistrictwillalso
complywithCaliforniaStandardizedEmergencyManagementSystem(SEMS)training
requirements.
TheNIMSTrainingProgramManualindicatesthatfederaltrainingguidanceisnotabsolute
andthatorganizationsshouldtailortheirtrainingtothelevelofincidentcomplexitythat
theirstaffwouldpotentiallymanage.Aftercarefulreviewofthedefinitionsofincident
complexitylevelsshownonPage16oftheNIMSTrainingProgramManual,thisBoardhas
determinedthatDistrictresponsibilitiestopatrolitsleveesandrespondtothreatstolevee
structuralintegritywouldrequireDistrictstafftomanageType4incidents.Districttraining
requirementsoutlinedbelowmeetNIMStrainingrecommendationsforType4incidents
(pages17and18,NIMSTrainingProgramManual,September2011)andSEMStraining
requirements.
ReclamationDistrict2TrainingRequirements
TheBoardofTrusteesherebyestablishesthefollowingtrainingrequirementsforDistrict
staffinvolvedinfloodemergencyoperations.
MembersoftheBoardofTrusteesshallcompletetheG-402,IncidentCommandSystem
OverviewforExecutivesandSeniorOfficialsandtheSEMSExecutiveCourse.
TheDistrictSuperintendentandDistrictEngineershallcomplete,ataminimum,theSEMS
Introduction,ICS-100IntroductiontotheIncidentCommandSystem,ICS-200ICSforSingle
ResourcesandInitialActionIncidents,andIS-700NIMSAnIntroductioncoursestomeet
Type4incidentmanagementrequirements.Inaddition,theDistrictEngineershallcomplete
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IS-800NationalResponseFrameworkandIS-701NIMSMACScoursetomeetinter-agency
coordinationresponsibilities.
StaffhiredortransferredtoserveasEmergencyLeveeWorkersatthetimeofanemergency
shallreceivea2-hourRD1EmergencySafetyandNIMSCoursethatwillincludea60minute
summaryoftheSEMSIntroduction,ICS-100andIS-700coursesandspecificsafety
informationfortheiremergencydutiespriortobeginningwork.
ThispolicyisherebyapprovedbytheBoardofTrusteeson_____________________
bythefollowingvote.
By: _____________________________
____________________________
Title
____________________________
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Attachment2
ReclamationDistrict2DelegationofAuthorityLetter
Asof_______hrs,__________,Ihavedelegatedtheauthorityandresponsibilityforthe
(Time) (Date)
completemanagementoftheReclamationDistrict2______________________Incidentto
(NameofIncident)
____________________________________________________________actingasDistrictIncident
(NameofIndividuals)
CommanderandDeputyIncidentCommanderrespectively.
Instructions
AsIncidentCommander,youareaccountabletomeandtheBoardofTrusteesfortheoverall
managementofthisincidentincludingcontrolandreturntoDistrictstaffandcontractors.I
expectyoutoadheretorelevantandapplicablelaws,policies,andprofessionalstandards.
Mygeneralconsiderationsformanagementoftheincidentare:
1. ProvideforsafetyofDistrictstaff.
2. KeeptheBoardandBoardCounsel/Secretaryinformedofkeyactions,andthesituation.
3. ComplywiththeRD1FloodSafetyPlananddocumentconditionsrequiringits
modification
Myspecificdirectionsandclarificationsofauthorityforthisincidentare:
1.
2.
3.
4.
By: _________________________________
(President,BoardofTrustees)
_________________________________
Date
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Attachment3
EmergencyResolutionTemplate
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RESOLUTIONOFTHEBOARDOFTRUSTEES
OFRECLAMATIONDISTRICTNO.____
RESOLUTIONNo.___
UponspecialnoticetoandconsentbytheTrusteesofReclamationDistrictNo____,ofthe
Countyof____,StateofCalifornia,anemergencymeetingoftheBoardofTrusteeswasheldatthe
districtofficesat[LOCATION]on[DAYandDATE]at[TIME].TheBoardagreesthatanemergency
situationexistswhichrequiresimmediateactionbytheDistrict.
[DESCRIPTIONOFEMERGENCYEVENT,JUSTIFICATION]
EMERGENCYDECLARATION
WHEREAS,thetrusteesofReclamationDistrict____haveconsideredtheconditionofthe
DistrictLeveesandthepotentialriskofgeneraloperationattheexpenseofpublicsafetyand
agriculturalproduction;and
WHEREAS,theTrusteeshavenotedthattheSacramentoandSanJoaquinDeltaisandwill
continuetoexperiencehighwaterlevelsresultingfromheavyrainfallsandrunoff,andhighwinds;
and
WHEREAS,theDistrictisexperiencing[DESCRIPTIONOFEMERGENCYEVENT];and
WHEREAS,afterconsultationwiththeDistrictstaffandengineersafteravisualassessmentof
theconditionoftheDistrictleveeson[DATE(S)andTIME(S)],theDistrictfindsanddeclareson
[DATE]thatanemergencysituationexistsandthatallnecessaryandrequiredworktoprotectthe
DistrictandtheDistrict’sleveesshouldbecompletedattheearliestpossibledate.
NOW,THEREFORE,BEITRESOLVEDANDORDEREDbytheBoardofTrusteesofthe
ReclamationDistrictNo.____,asfollows:
1.
Asof[DATE]anemergencysituationexistswithintheDistrictandalongtheDistrict’s
levees,whichrequirestheDistricttoproceedimmediatelywiththeworktoprevent
thepossiblefloodingofthedistrict,andfailuretoitsleveesattheearliestpossible
time.
2.
ThatthedistrictPresident,and/orstaffbeherebyauthorizedanddirectedtoacquire
suchmaterialsandequipmentandtoenterintocontractsnecessaryandappropriate
tomeettheemergencyneedsofthedistrictinaccordancewithFloodSafetyPlan.
CERTIFICATION
I,__________________,PresidentandtrusteeforReclamationDistrict_____(District)dohereby
certifythattheaboveisatrueandcorrectcopyoftheresolutionwhichtheBoardofTrusteesofthe
Districtunanimouslyadoptedon[DATE].
Executedon_______________________,in___________,California.
___________________________
DistrictPresident
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