MINUTES
MAPLE LEAF TENNIS CLUB – EXECUTIVE MEETING
Monday, February 10, 2014 2:00 pm at Charlotte Center
1. Attendees
 Sue Rowan, President
 Judy Sheehan, Past President
 Lindsay Brannen Vice President
 Don McElroy, Treasurer
 Norm Watson, Secretary
 Harry Durrant, Strawberry Festival
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Dale VanHouzen, Publicity Director
Norma Petican, Social Director
Ron Miles, Tournament Director
Bruce Neff, League Liaison, Men (absent)
Phyllis Gessel, League Liaison
2. Welcome & Approval/Review of Minutes
 Sue welcomed the club members, all present except Bruce.
 Minutes of the previous meeting (Jan. 13, 2014) were discussed, there were no errors and
one correction.
 Judy moved they be adopted, seconded by Dale, and all approved.
3. Correspondence
 A sympathy card will be sent to Jim and Ruth Edwards
 A card will be sent to Paul and Glenna Mulllins.
4. Presidents Report
 Sue brought the Committee up to date on the progress of the Tennis Club Strategic Plan.
Keith McGruer hopes to have the final product available for presentation to our Committee in
two weeks, and we will have a Special Meeting at that time to review the Plan.
 After the Committee has reviewed the Plan, there will be an Information Session for all
members of the Tennis Club.
 Some minor changes to the Tennis Club Bylaws (mostly cosmetic) were discussed, and will
be presented to the next Annual Membership Meeting for approval.
5. Treasurer Report
 Don reported as of January 31, 2014, our bank balance is $19,635.41 and we are on budget.
 As of January 13, 2014, we have 243 members (217 playing, 26 associate)
 We have received $1000.00 in sponsorship funds so far for the Strawberry Social.
 Norma moved to accept the Treasurers report, seconded by Dale and all approved.
6. Vice President Report
 Lindsay reported that the squeegee rollers are now mounted in the new holders.
 The Corporation has directed the Tennis Club to reserve the Can-Am courts from 1 to 3 every
Sunday for Pickle Ball, unless we have a tournament scheduled.
 The Tennis Club should look at replacing the Davis Cup tournament with another format next
year. The Davis Cup has been very successful for the last 5 years, but it may be time for a
change.
7. Past President’s Report
 Judy recommended that the mentoring process for new tennis players include both the name of
a mentor they can contact, and a list of contacts for the various tennis activities they may be
interested in (Ladder, Taste of Tennis, etc.)
 A proposed Executive for the 2014-15 season is being prepared, and should be ready in time
for the AGM.
8. Social Report
 Norma reported that the Dinner Dance is sold out.
 She requested the Executive (and spouses) help to set up tables at 1 pm, and that Executive
members be available to escort guests to their tables.
 Norma is preparing the dates for social events for the 20145-15 season and will send out to the
Executive when ready.
 Norma and Lindsay have spent time together in the shed (cleaning up the Christmas
decorations).
Action
Norm
Sue
Phyllis
Sue/Keith
Sue/Keith
Norm
Lindsay/Ron
Judy
All Executive
Norma
 If the Siesta Key Beach Day is to go this year, we need someone to coordinate it. Dale will ask
for a volunteer to do this on our web site.
9. Publicity Report
 Dale is preparing the Davis Cup video for the web site. This year, Madeleine Connell helped
with the pictures.
 The membership list continues to be updated. Dale asked that corrections be routed through
Don before he makes the changes
10. Strawberry Festival
 Harry reported that we now have 4 sponsors for the festival for a total of $1000.00.
 A second committee meeting was held on Feb. 3rd, and Herb Gladman has volunteered to be
the new setup team leader.
 Advertising for the event has started, tickets printed, and door to door ticket sales will start on
Feb. 21 – March 3.
11. Tournaments
 The men’s singles and triples tournament ran on Feb. 15, and was a great success. Cliff
Loganberg won the singles, and Glen Houghton, Byron Boucher and Sherman Stubbert won
the triples. We only had 6 men sign up for the singles, Next year, we need at least 8 men for
the singles event.
 The Davis Cup had to be delayed one week because of bad weather. Dale Struthers did a great
job of running the event, and we shortened the event so that it finished by 2 pm. We did not get
pictures of the two winning teams, we will contact the Captains to see if we can arrange.
 As mentioned by Lindsay, we are looking at replacing the Davis Cup next year with another
event. Options were discussed, including another Mixed Doubles event or a Team event.
 The next event is the men’s doubles on Feb. 15.
 The Novice tournament was discussed, and it was agreed to define who is eligible to enter the
event. “First year player, new to the game” plus “member of the Tennis Club” will be posted on
the sign up sheet,
 A tournament schedule for the 2014-15 season will be prepared and presented for approval.
12. Team Leagues
 Maple Leaf will host the Peace River Men’s League Spring lunch again on Wednesday, April. 2.
The men’s league has 680 members this season.
 Phyllis reported on an issue concerning the vote taken at the January 50+ Women’s League
meeting with regard to allowing a player to play below their rated level. The issue needs to be
clarified and Phyllis will see that the issue is on the agenda for the next League Captain’s
meeting in the fall.
13. New Business
 No new business
14. Business Arising from Minutes of Last Meeting
 Ordering the cushion material for the benches at the Can-Am courts will be put on hold until
we see the results of the Tennis Club Strategic Plan.
 Dale will advise the membership of the availability of racket restringing on our web site.
15. Next Meeting
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March 10, 2014, 2:00 pm – Charlotte Center
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All meetings will be held the 2nd Monday of every month at 2:00 pm – Charlotte Center
 Move to adjourn the meeting by Norm, seconded by Sue
Meeting adjourned at 3:50 pm
Dale
Dale
Harry
Ron
Ron/Drew/Lindsay
Ron
Ron/Drew
Phyllis
,