P.O. Box 10397
Rochester, NY 14610
Age of Club: 113
Number of Members: 900
Average Age of Members: 49
Club Ownership: Member-Owned
Gross Dollar Volume: $12,000,000.00
Annual Dues Volume: $4,700,000.00
Annual Food Sales: $3,300,000.00
Annual Beverage Sales: $1,000,000.00
Dining Facilities
 1 Formal Dining Room that seats 75
 1 Casual Dining Room that seats 200
Oak Hill offers members’ banquet, casual and fine dining options. The recently renovated
Clubhouse has over 40,000 sq. ft. of banquet space and has six different banquet/meeting rooms
with various capacities and one grand ballroom with seating for 150. The Club’s Grill Room is a 200
person casual dining restaurant with both indoor and outdoor areas. The Oak Room is a 75 person
fine dining room with outdoor seating and member lounge area. Oak Hill offers a lunch and dinner
menu in the Grill Room and a breakfast and dinner menu in the Oak Room. All menus change
seasonally, keeping a fresh look and ever-changing variety in food selection. A full catering menu is
also available for banquets. There are three full service bars in the Clubhouse offering various
spirits and a premium wine list. Oak Hill takes pride in being a Platinum Club of America and
provides world class service and cuisine.
Special Club Features:
 (2) 18 Hole Courses Designed by Donald Ross
 Outdoor Lighted Har-Tru Tennis Courts
 Outdoor Swimming Pool
 Outdoor Heated Paddle Courts
 Bowling Alley
 Fitness Facility
Oak Hill Country Club is one of the most prestigious golf clubs in the world. It is a private memberowned Club founded in 1901, situated in the town of Pittsford, NY, just 10 minutes from downtown
Rochester, New York.
The Oak Hill membership is very active and robust. Fifty-five new members, including 25 new
junior members, joined in 2013.
Oak Hill is considered one of the most beautiful country clubs in America, known for its oak trees,
design, hospitality and Championship East Course. Its historic Tudor-style clubhouse and two 18hole courses provide an enchanting setting in which members and their families can enjoy golf,
tennis, swimming, bowling, platform tennis, pleasant dining with first class food and a varied and
busy year-round social calendar, featuring both indoor and outdoor events.
Job Title: Catering Coordinator
Related Titles: Account Executive; Catering Sales Agent
Reports to: Catering Manager
Supervises: No supervisory duties are included in this position.
Classification:
Education and/or Experience
 Minimum two-year degree from an accredited university/college in Business
Administration, Marketing, Hotel/Hospitality Management or related field.
 Minimum two years of experience in the catering sales business or in the marketing of
member or guest services.
Job Knowledge, Core Competencies and Expectations
 Knowledge of food and beverage operations and principles of promoting and selling
products and services.
 Ability to assess members’ or guests’ needs and evaluate their satisfaction following the
function.
 The ability to gather and organize information using a logical and systematic process.
 The ability to devise unusual or creative ideas around a function’s theme and develop
creative approaches to problem solving.
 Ability to communicate effectively both orally and in writing.
 Use negotiating skills and creative selling abilities to finalize contracts.
 Knowledge of and ability to perform required role during emergency situations.
 Polished, professional appearance and presentation.
Job Summary (Essential Functions)
Help members plan special catered functions that meet their ideal and special needs. Interact
closely with Catering Manager and others to ensure that financial goals are attained for each event.
Job Tasks/Duties
 Implements aggressive, ongoing sales campaign to alert members to the club’s banquet
operations and capabilities.
 Responds to incoming catering and banquet opportunities for the club.
 Continually explores and contacts potential new sales sources as permitted by club’s
bylaws.
 Makes banquet menu suggestions.
 Helps members plan special events, including menus, entertainment, theme, decorations
and other aspects that best meet their needs and will exceed their expectations.
 Represents members’ needs and interests on banquet function committees.
 Maintains current and accurate member files for all events.
 Assists the Catering Manager in developing, implementing and monitoring budget for the
Catering Department; takes corrective actions as necessary to help assure that financial
goals are met.
 Assists the Catering Manager in developing, implementing and monitoring the annual sales
(marketing) plan for the Catering Department.
 Coordinates and assists with the set-up and delivery of assigned banquet events.
 Compiles and manages various sales and other reports detailing the operation of the
Catering Department.
 Attends staff meetings.
 Assists the Catering Manager with special projects as assigned.
Physical Demands and Work Environment
 Must be able to sit and stand for long periods of time.
 Must be able to stoop, kneel and crouch.
 This position requires use of close vision, distance vision, color vision, peripheral vision,
depth perception and ability to adjust focus.
Professionals who meet or exceed the established criteria are encouraged to submit their résumé
to:
Chad Ellis
General Manager
Oak Hill Country Club
[email protected]