Annual Report
2 014 - 15
Ministry of Personnel, Public Grievances and Pensions
Government of India
ANNUAL REPORT
2014-15
Ministry of Personnel, Public Grievances and Pensions
Government of India
CONTENTS
List of chapters
Page Nos.
Vision and Mission
5
Executive Summary
6
DEPARTMENT OF PERSONNEL AND TRAINING
6
1
Overview
9
2
Major initiatives during the year
15
3
Personnel Policies
27
4
Reservation in the Central Government services
51
5
Cadre Management
59
a) Indian Administrative Service (IAS)
59
b) Central Secretariat Service (CSS)
66
c) Central Secretariat Stenographer Service (CSSS)
69
d) State Reorganization
71
6
Senior Appointments under Government of India
75
7
Training Policy and Programmes
81
8
Training Institutions
91
9
Administrative Vigilance Division
109
10
International Cooperation
119
11
Central Bureau of Investigation
123
12
Joint Consultative Machinery
135
13
Administrative Tribunals
139
14
Staff Welfare
145
15
Right to Information
159
16
Result Framework Document (RFD)
165
17
Progressive Use of Hindi in Official Works
173
18
Financial Management
177
ANNUAL REPORT 2014-15
3
DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC
GRIEVANCES
183
19
Administrative Reforms
189
20
Public Grievances
193
21
Organisation and Methods Division
201
22
E-Governance
203
23
International Exchange & Cooperation (IE&C)
207
24
Documentation and Dissemination Division (D&D)
215
25
Hindi Section
221
26
DEPARTMENT OF PENSIONS AND PENSIONSERS’ WELFARE
223
ANNEXURES
233
Department of Personnel and Training
235
Annexure I – Incumbency Position of Under Secretary level Officers and
above in DoPT
235
Annexure II – Results Framework Document for the year 2013 – 2014
238
Department of Administrative Reforms and Public Grievances (DARPG)
244
Annexure III – Organisational Chart of DARPG
244
Annexure IV – Incumbency position of Under Secretary level officers and
above in DARPG
245
Annexure V – Prevention of Sexual Harassment of Women at Workplace
246
Annexure VI – Welfare of SC, ST, OBC and Person with Disability(PWD)
247
Annexure VII – Results Framework Document for the year 2013 – 2014
248
Department of Pensions and Pensioners’ Welfare
252
Annexure VIII – Organisation Chart
252
Annexure IX – Incumbency Position of Group ‘A’ officers in D/o PPW
253
Annexure X – Results Framework Document for the year 2013-14
254
27
28
29
4
ANNUAL REPORT 2014-15
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Vision
To create an enabling environment for the development and management of Human Resources of the
Government for efficient, effective, accountable, responsive and transparent and ethical governance.
Mission
Development and management of government personnel by attracting the best talent, providing
excellent career advancement opportunities, encouraging competence and innovation, adopting a
dynamic framework of personnel policies and procedures, ensuring capacity building at all levels,
inculcating and supporting a culture of transparency, accountability and zero tolerance of corruption in
public affairs, and institutionalizing a system of continuous and constructive engagement with stakeholders to make the public services in India more efficient, effective, accountable and responsive.
ANNUAL REPORT 2014-15
5
EXECUTIVE SUMMARY
The Ministry of Personnel, Public Grievances and Pensions is the nodal Ministry responsible for
personnel matters, especially in respect of issues concerning recruitment, training, career development,
staff welfare and the post retirement dispensation. The Ministry also works towards promotion of
responsive, people-oriented and modern administration.
The Ministry comprises three Departments:
(i) Department of Personnel and Training (DoP&T)
(ii) Department of Administrative Reforms and Public Grievances (DARPG)
(iii) Department of Pensions and Pensioners’ Welfare (DPPW)
DEPARTMENT OF PERSONNEL & TRAINING
Various wings of DoP&T are as under:
 Establishment Officer’s (EO) Wing
 Services & Vigilance (S&V) Wing
 Establishment (Estt.) Wing
 Training (Trg.) Wing
 Administrative Tribunals & Administration (AT&A) Wing
The Establishment Officer’s Wing deals with and matter relating to senior appointments under the
Government of India requiring approval of the ACC.
The Services & Vigilance Wing handles matters relating to Cadre Management of All India Services
and acts as the nodal agency in the arena of vigilance and anti–corruption.
The Establishment Wing is responsible for framing and revising rules and regulations regarding
service conditions of the employees and personnel policies of the Central Government employees
other than All India Service Officers. This wing also handles the work related to Cadre Restructuring
in respect of the other Central Services.
The Training Wing acts as the nodal agency for training of Government functionaries and is primarily
responsible for formulating policies with regard to training.
The Administrative Tribunal and Administration Wing deals with the matters related to Cadre
Management of the Central Secretariat Service, Central Secretariat Stenographers Service and the
Central Secretariat Clerical Service. This wing, in addition to governing the implementation of
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ANNUAL REPORT 2014-15
RTI Act, also handles the administrative matters relating to the Administrative Tribunals, Central
Information Commission, State Reogranization, Welfare Activities for benefit of the employees, and
Reservation Policy of the Government.
The Department of Personnel & Training also handles the administrative work relating to the following
Institutions:  Union Public Service Commission
 Central Vigilance Commission
 Lokpal
 Central Administrative Tribunals
 Central Information Commission
 Central Bureau of Investigation
 Staff Selection Commission
 Public Enterprises Selection Board
 Lal Bahadur Shastri National Academy of Administration
 Institute of Secretariat Training & Management
DEPARTMENT OF ADMINISTRATIVE REFORMS & PUBLIC GRIEVANCES
The Department of Administrative Reforms and Public Grievances is the nodal agency of the
Government of India for administrative reforms as well as redressal of public grievances relating
to the States in general and those pertaining to the Central Government agencies in particular. The
Department endeavours to document and disseminate successful governance practices by way of audiovisual media and publications. The Department also undertakes activities in the field of international
exchange and cooperation to promote public service reforms. There are 7 Divisions in the Department
namely Administrative Reforms, Organization & Methods, E-Governance, Documentation &
Dissemination, International Cooperation, Administration & Coordination and Public Grievances.
DEPARTMENT OF PENSIONS AND PENSIONERS’ WELFARE
The Department of Pension & Pensioners’ Welfare was set up in 1985 as part of the Ministry of
Personnel, Public Grievances and Pensions to formulate policy and coordination of matters relating
to retirement benefits of Central Government employees (Civil, Defence and Railway Pensioners).
ANNUAL REPORT 2014-15
7
1
OVERVIEW
1.0 The Ministry of Personnel, Public
Grievances and Pensions acts as the formulator of
policies pertaining to recruitment, regulation of
service conditions, and deputation of personnel
besides advising all organisations of the Central
Government on issues pertaining to personnel
management. The organisational chart of the
Department is at subsequent page.
Major
(Chapter 2)
Initiatives/Achievements
1.1 Major Initiatives/Achievements during
the period April 2014 - March, 2015 have been
brought out in Chapter 2.
Personnel Policies (Chapter 3)
1.2 The Department is responsible for framing
rules and regulations governing service conditions
including recruitment rules, promotions and
seniority, Flexible Complementing Scheme,
Leave Travel Concession, deputation and
Child Care Leave of employees. Personnel are
recruited for the Central Government by the
Union Public Service Commission through
competitive examinations conducted by them for
appointments to higher civil services and through
the Staff Selection Commission for non-gazetted
staff in Group-'B' & 'C' categories.
Reservation (Chapter 4)
1.3 In order to achieve the objective of
upliftment and welfare of the Scheduled Castes
and Scheduled Tribes, Other Backward Classes
and Persons with Disabilities, the department
is responsible for framing policies to provide
reservation to these groups in various Central
Government services and for monitoring its
implementation.
Cadre Management (Chapter 5)
1.4 This Department is responsible for
management of the cadres of All India Services
(AIS) (IAS, IPS and IFS) and all three Secretariat
Services namely Central Secretariat Services
(CSS), Central Secretariat Stenographers’
Services (CSSS) and Central Secretariat Clerical
Services (CSCS). In addition, this Department
frames and also revises Rules and Regulations
regarding conditions of the All India Services,
such as Indian Police Service (IPS) and Indian
Forest Service (IFS), in consultation with the
Ministry of Home Affairs and Ministry of
Environment and Forests. This Department is
also responsible for cadre review of 59 Central
Group ‘A’ Services on a periodic basis.
Senior Appointments under
Government of India (Chapter 6)
the
1.5 The Department deals with appointments
at senior level and personnel policies of the
Government of India. All proposals for senior
appointments under the Government of India,
which require the approval of the Appointments
Committee of the Cabinet (ACC), are processed
by the Department. These include board
level appointments to Central Public Sector
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9
Undertakings and appointments under the Central
Staffing Scheme for posts of Joint Secretaries,
Directors and Deputy Secretaries in Ministries
/Departments. In addition, all appointments by
promotion, which require the approval of the
ACC, are also processed by the Department.
Prime Minister
Minister of State (PP)
Secretary (P)
AS (S & V)
JS(AT & A)
JS(Trg.)
JS(Estt.)
DIR (ADMIN)
DIR (B &C)
DIR (E-I)
DIR (AT)
DIR (LTTP)
DIR (E-II)
DIR (IR)
DIR (PIIA)
DIR (E)
DIR (TRG.)
DIR (L & A)
DIR & CWO
DIR(WELFARE)
DIR(CANTEEN)
DIR (DFFT)
DIR (AVD -IV)
DIR (AIS)
DIR (AVD -I)
DIR (SM)
DIR (S)
DIR (V-II)
DIR (AVD -III)
DIR (ACC)
DIR CRD)
DIR (JCA)
DIR (PAY)
DIR (CPC)
DIR (CS-I)
DIR (CS-II)
DS (RES.)
ANNUAL REPORT 2014-15
AS & FA
JS(S&V-I)
DIR (PR)
DIR (MM)
DIR(SR,RR&DC)
10
JS(S&V-II)
EO & AS
DIR (FINANCE)
Abbreviations used in the Organization Chart
ACC
Appointments Committee of Cabinet
ADMIN
Administration
AIS
All India Services
AVD
Administrative Vigilance Division
AS
Additional Secretary
AT
Administrative Tribunal
AT&A
Administrative Tribunal & Administration
CS
Central Secretariat
CPC
Central Pay Commission
PIIA
Pathways for an Inclusive India Administration
CRD
Cadre Review Division
CWO
Chief Welfare Officer
DFFT
Domestic Funding of Foreign Training
DS
Deputy Secretary
DIR
Director
JCA
Joint Consultative Machinery & Arbitration
E
Establishment
LTTP
Long Term Training Programme
EO
Establishment Officer
L&A
Leaves & Allowances
IR
Information Rights
PESB
Public Enterprises Selection Board
PP
Personnel & Pension
JS
Joint Secretary
RES
Reservation
MOS
Minister of State
RR&DC
Redeployments & Retraining & Departmental Council
S&V
Services & Vigilance
PR
Personal Records
SR
State Reorganization
MM
Middle Management
TRG
Training
S
Services
V
Vigilance
SM
Senior Management
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11
Training Policy
(Chapter 7)
and
Programmes
1.6 The Department is the nodal Department
to impart training to the government functionaries.
The Training Wing of the DoPT formulates
policies and implements its training programmes
by identifying areas of training, designing training
programmes, development of trainers and
training capabilities and administering policies
in training. Major training activities undertaken
during the year are (i) In-service training of IAS
officers (ii) Mid-Career Training of IAS Officers
(iii) Domestic Funding of Foreign Training (iv)
Post Graduate Programmes in Public Policy
(v) Training Support (vi) Intensive Training
Programme (vii) Augmentation of the Capacity
of Training Institutions (viii) Capacity Building
for poverty reduction (ix) Distance and e-learning
initiatives and (x) e-governance initiatives.
Training Institutions (Chapter 8)
1.7 Lal Bahadur Shastri National Academy
of Administration (LBSNAA), Mussourie,
Uttarakhand and Institute of Secretariat Training
and Management (ISTM), Delhi are two
premier training institutions, attached to this
Department. These institutes cater to the needs
of human resource development by imparting
training to all officers of Central Government at
frequent intervals for their career progression.
The Department also supports the Indian
Institute of Public Administration (IIPA) which
is an autonomous organisation, in undertaking
advance training programmes for administrators
as well as researchers on issues relating to public
administration.
Administrative
(Chapter 9)
1.8 12
Vigilance
Division
The Department is the nodal agency
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responsible for formulation and implementation
of vigilance and anti-corruption policies of the
Government. Administrative Vigilance Wing in
the Department oversees government programme
for maintenance of discipline and eradication
of corruption from public service. The Central
Vigilance Commission (CVC) advises the
Central Government on all vigilance matters. The
jurisdiction of the Commission extends to all the
organisations to which the executive powers of
the Union of India extend.
International Cooperation
(Chapter 10)
1.9 The Department of Personnel and Training
is the nodal Department for anti corruption.
An International Cooperation Cell has been
created in this Department. The primary tasks
of this Cell emanate from the follow up to the
ratification of the United Nations Convention
Against Corruption (UNCAC) and the other
consequential
International
collaborative
efforts, on global platforms. This Cell acts in
conjunction with specialized agencies like the
Central Bureau of Investigation, the Enforcement
Directorate and the other line Ministries entrusted
with the specific ancillary tasks within their
respective administrative domain, viz. corporate
governance, extradition matters, prevention
of money laundering, mutual legal assistance
treaties etc.
Central Bureau
(Chapter 11)
of
Investigation
1.10
Central Bureau of Investigation (CBI)
was set up by the Government of India by a
Resolution dated April 1, 1963 to not only
investigate cases of bribery and corruption, but
also violation of central fiscal laws, major frauds
relating to Government of India Departments,
Public Joint Stock Companies, passport frauds
and serious crimes committed by organized
gangs and professional criminals. CBI was
further strengthened by the addition of Economic
Offences Wing by the Government of India by
Resolution dated February 2, 1964.
Joint
Consultative
(Chapter 12)
Machinery
1.11 The Government provides for a Joint
Consultative Machinery for joint consultation
at three levels between the Central Government
and its employees for promoting harmonious
relations and securing optimum level of cooperation between the Central Government and
its employees in matters of common concern.
The objective is to increase the efficiency of
public services along with the well-being of the
employees. The three tiers are:
a)
National Council – at the apex level,
functioning under the Department of
Personnel and Training.
b)
Department Councils – functioning at the
level of the Ministries / Departments.
c)
Office Councils – functioning at offices/
organisations under various Ministries /
Departments.
1.12 The Scheme has proved to be an effective
forum for amicable settlement of grievances of
the Central Government employees relating to
their service matters etc.
Administrative Tribunal (Chapter 13)
1.13 In order to provide speedy and inexpensive
justice delivery system to the employees who
feel aggrieved by Government decisions, the
Government set up the Central Administrative
Tribunal (CAT) in 1985, which now deals with
all cases relating to service matters. The CAT has
17 regular benches, 15 of which operate at the
Principal seats of High Courts and the remaining
two are at Jaipur and Lucknow.
Staff Welfare (Chapter 14)
1.14 The Central Government being the
largest single employer in the country discharges
its responsibility for looking after the welfare of
employees through various welfare measures.
The Department also extends support to various
staff welfare measures. The DoPT is the nodal
Department for four registered societies
set up for the welfare of the Government
employees and their families. In addition, the
Department lays down policies for Departmental
Canteens and supports the Resident Welfare
Associations.
Right to Information (Chapter 15)
1.15
The Department has brought out a
comprehensive law in order to ensure right to
information to the Citizens of India in almost entire
matters of governance at all levels from Central
Government to the local self-government. The
Law (RTI Act, 2005) has provided a mechanism
where the Central Information Commission,
being the apex body at the Centre, facilitates
its citizenry in accessing information in a time
bound, hassle free and affordable manner.
Results Framework Document for the
Department (Chapter 16)
1.16 A system for Monitoring and Evaluating
the Performance of all Government Departments
and Ministries has been put in place. The system
provides for preparation of a Results Framework
Document (RFD) by the Department, summarizing
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13
the main objectives and corresponding action for
the year. DoPT has prepared its RFD listing out
various objectives to be achieved in a given time
frame for monitoring and proper evaluation of its
performance at the end of the year. As part of
RFD exercise, this Department has prepared its
Strategy and Strategic Plan for five years after
consultation with the stakeholders.
Progressive Use of Hindi
(Chapter 17)
1.17 The Department is fully committed to
promote the use of Hindi as the official language,
in official matters and motivate compliance
of the provisions of the Official Language
Act, 1963, the rules framed there-under. The
Department also ensures that the spirit of various
orders and guidelines issued by the Department
of Official Language are appropriately enforced
for implementation of the official language
policy of the Union. The Department has an
Official Language Division which monitors
the implementation of the policy in the
Department.
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ANNUAL REPORT 2014-15
Financial Management (Chapter 18)
1.18 In order to promote the various
programmes administered by this Department, an
annual allocation of Rs.227.00 crores was made
in the Annual Plan Outlay for the year 2014-15
(RE 2014-15) and Rs.811.68 crore under NonPlan allocation for the year 2014-15 (RE-201415). The corresponding figures for 2015-16 are
Rs.260.15 crore as Annual Plan Outplay and
Rs. 893.75 crore under Non-Plan allocation.
The requirements and priorities of its attached
and subordinate offices were kept in view while
making budgetary allocations to them by this
Department. No PAC Para is pending in respect
of this Department. However, two C&AG paras
pertaining to UPSC and ISTM are pending in this
Ministry. The revised ATN on the basis of vetting
comments of the audit on the para pertaining to
UPSC was sent to the O/o DG, Audit and further
observation of DG, Audit is under consideration
of UPSC for finalization of the ATN which is
awaited. The para on ISTM has been included in
the C&AG Report 2014-15 and the ATN will be
submitted in due course.
2
MAJOR INITIATIVES/ACHIEVEMENTS
DURING THE YEAR
Empanelment and Appraisal System
(EASY)
2.1 As per Central Staffing Scheme,
empanelment is a pre-requisite for appointment
of a member of an All India Service/Central
Group ‘A’ Service to the post of Joint Secretary/
equivalent at the Centre. An IT-enabled SystemEmpanelment and Appraisal System (EASY)
has been developed with technical support
from NIC for generating data electronically by
Cadre Controlling Authorities(CCAs) and then
transferring it to DOPT for further processing
of the proposal for JS level empanelment. All
proposals for JS level empanelment are now
received and processed electronically through
this software.
2.2 The software includes various other
features which help the CCAs in the management
of the cadres under their control and at the
same time helps EO Division in expediting the
empanelment process. The software has three
modules viz., Cadre Controlling Authority
Module, DOPT Module and Officers’ Interface
Module. All the three modules have been made
functional from last year.
2.3 The Officers’ Interface Module of EASY
has been further upgraded. As per this, before
submitting a proposal to the DOPT, the system
would allow the CCAs to send an alert to all
officers in a batch individually so that if she/he
has any issue with regard to availability of ACRs/
ACR grading etc., she/he could represent online
via a link provided in the Officers’ Interface
Module. The Officers’ Interface Module can
also be accessed using the same user id and
password generated for their personal NIC email
by registering the same on EASY. A link has also
been provided on EASY enabling the officers
who do not have an NIC email for registering for
an NIC email.
2.4 Provision has also been made in
the Officers’ Interface Module to submit
representations online, if the officer desires so,
by directly typing in the space provided for
this purpose in a maximum of 500 characters.
Representations can also be scanned and uploaded
in PDF file up to a maximum of 3 MB size.
Officers can also modify the representation many
times till they finalize and submit it to the CCAs.
The CCAs can download the representation,
examine them and upload their comments in
CCA Module which would become available to
DOPT for further processing.
2.5 Fifteen(15) meetings of various Experts
Panels were convened during the year 2014-15
so far. Assessment of Officers of 32 batches from
different participating services was completed
by the Experts Panel. 117 ACC proposals have
been processed and submitted from the Section
and 445 officers of various services have been
empanelled so far during the year.
ANNUAL REPORT 2014-15
15
1375 files have been scanned, edited and
uploaded in the e-Record Room. 434 files have
been reviewed; 301 weeded out and 133 recorded
for retention.
2.6 The EO Division has taken a number of
initiatives for e-Governance which are detailed
below :
Subsequently, the responsibility to update the
requisite details in respect of the officers was
passed on to the Employee Master Data (EMD)
manager of the respective Cadre/Central Ministry
and Department. Auto-alerts are generated
for officers whose PARs are pending beyond
stipulated date. In the year 2013-14, 5150 PARs
were electronically generated while the number
for 2014-15 as on date is approximately 1233.
(A)ACC Proposal
(APMS)
System
(C) Property Related Information System
(PRISM)
This system is an online tool for real-time
monitoring of proposals submitted to the
Appointments Committee of the Cabinet. It also
provides a readily available e-record of orders,
directions and back-references made by the
ACC Secretariat. Recently, the system has been
cleaned and redundancies removed. A separate
module for monitoring of ACC directions and
the status of compliance has been developed. A
module for monitoring of board-level vacancies
in PSUs has been added. The system helps in
tracking of sites thereby enabling the effective
monitoring and elimination of delays.
An application, namely, PRISM (Property
Related Information System) was launched with
effect from 01.08.2014 for IAS officers in order
to facilitate filing of information online related
to assets and liabilities as required under Lokpal
and Lokayukta Act, 2013. The navigation tab
for PRISM > ‘Declaration’ is made available
in SPARROW itself and therefore, no separate
user ID and password is required once the officer
accesses SPARROW by using his existing user
ID and password.
E-Governance Initiatives
Monitoring
(B) Smart Performance Appraisal Report
Recording Window (SPARROW)
This is an online system for performance
appraisal of IAS officers. The system aims to
bring more transparency in the recording of
performance appraisals, to eliminate loss of PARs
during transition, to ensure better monitoring and
timely completion of PARs and to provide easy
and immediate access to the PARs by authorized
stakeholders. The system was launched with
effect from 01.04.2014 and was initially linked to
the intra-IAS database enabling the PAR form to
be pre-populated with the existing information.
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ANNUAL REPORT 2014-15
The officer is required to authenticate the
declaration and information filed by using his
Digital Signature (DSC). However, provision
for 'Úpload Form’is also available to enable the
officer to scan and upload the declaration and
information relating to assets and liabilities in
case she/he does not have a DSC or is not able to
use his DSC for any reasons. A Úser Manual to
facilitate filling up the forms has been provided
in the help menu on the Welcome Page of
SPARROW itself.
As of now, 576 officers have already filed the
returns and declaration as envisaged under the
Act and approximately 712 have saved details as
drafts which they intend to use while filing the
returns.
(D) Integrated Personal Information System
(IPIS)
This system was created to maintain e-records of
the career profiles of IAS officers and of officers
of other services who come on deputation under
the Central Staffing Scheme. The records are
updated regularly based on orders etc. received
from various sources and are available in the
public domain. The career profiles of retired IAS
officers have also been put in public domain.
(E)
e-Records Room Application Software
Recently, an e-Records Room has been set
up to maintain a database of files in electronic
format thereby facilitating easy accessibility and
retrievability of records. The digitized records
are in PDF format and are text-searchable using
a free-string search facility. The search facility is
in its initial stages.
In addition to the above, the division is already
using the Empanelment and Appraisal System
(EASY) details of which have been given earlier
and the Central Staffing System Software which
allows online submission of applications by
officers and their online validation by the Cadre
Controlling Authorities for retention of officers
for Central Staffing Scheme. The CSS Software
also makes the list of officers retained on offer
available on the public domain.
Appointment at the level of Joint
Secretary and above under CSS
2.7 During the period from 01.04.2014 to
28.02.2015, 146 Officers have been appointed as
Joint Secretary of which 27 are women. A total
of 56 officers have been appointed as Additional
Secretary / equivalent which includes 4 lady
officers. At the level of Secretary / equivalent,
106 officers including 15 women have been
appointed.
Appointment at the level of Deputy
Secretary/Director
2.8 During the period from 1.4.2014 to
28.02.2015, 9 Under Secretaries (3 women),
55 Deputy Secretaries (05 women) and 156
Directors (14 women) have been appointed.
Appointments in the personal staff of
the Union Ministers
2.9 During the period 1.4.2014 to 28.02.2015,
64 Private Secretaries, 23 OSDs and 01 MTS in
the Personal staff have been appointed.
Appointments processed by SM-II
Section and ACC Sections
2.10 During the period 1.1.2014 to 28.02.2015,
66 proposals pertaining to Member/Chairman/
CEO/Adviser, 651 proposals at the level of Joint
Secretary, 640 proposals at the level of Additional
Secretary and 119 Secretary level proposals
were processed and a total of 1476 officers
approved for appointment. From 01.01.2014 to
28.02.2015, 182 proposals relating to Banks/
PSUs, 131 proposals of Indian Railways and 243
other proposals were also processed.
Prevention of Corruption (Amendment)
Bill, 2013
2.11. The Prevention of Corruption Act (PC
Act) was enacted in 1988 in order to make the anticorruption laws more effective by widening the
coverage and by strengthening some provisions
ANNUAL REPORT 2014-15
17
of the earlier Act, namely the Prevention of
Corruption Act, 1947. The 1988 Act provided,
inter alia, for widening of the expression “public
servant”, incorporation of offences under section
161 to 165A of the Indian Penal Code (IPC) in
the PC Act and for enhancement of penalties
provided for those offences.
June, 2011. Therefore, it has become necessary
to ensure that our anti-corruption laws are fully
in compliance with the obligations under the
Convention. Even though our domestic laws are
found to be substantially compliant with most of
the mandatory provisions of the UN Convention,
the existing laws have been found to be deficient
in relation to –
2.12. Subsequent developments led to a
proposal for amending the PC Act in the year
2008, and a Bill for the purpose was introduced
in the Lok Sabha. The said Bill, although passed
by Lok Sabha, lapsed due to dissolution of the
14th Lok Sabha.
(a) the requirement relating to criminalization
of bribery of foreign public officials;
2.13. Later developments, such as, first, India
ratifying the United Nations Convention Against
Corruption, secondly, implications arising out
of the judgments of the Apex Court in some
recent pronouncements, thirdly, the international
practice on the treatment of the offence of
bribery and corruption, and fourthly, the need
for provisions for confiscation of proceeds of
corruption, have necessitated a revisit and review
of the existing provisions of the PC Act 1988 and
the need to amend the same to infuse more clarity
and address any ambiguity in the Prevention of
Corruption Act, 1988. Finally, there is a need
to bring it in line with the current international
practice to meet, more effectively, the country’s
obligations under the United Nations Convention
Against Corruption (UNCAC).
2.14. India has ratified the UNCAC on 9th
May, 2011 (the Convention was signed on 9th
December, 2005) by deposit of instrument
of Ratification with the Secretary General of
the United Nations. With the ratification, the
obligations for implementation of the UNCAC
have devolved on India with effect from 8th
18
ANNUAL REPORT 2014-15
(b) the requirement relating to criminalization
of private sector bribery; and
(c) the requirement relating to criminalization
of bribe-giving (supply side of bribery).
2.15. In regard to the bribery of foreign public
officials, a standalone Bill titled “The Prevention
of Bribery of Foreign Public Officials and Officials
of Public international Organizations Bill, 2011”
was introduced in Lok Sabha in March, 2011.
The Department Related Parliamentary Standing
Committee on Law & Justice and Personnel
submitted its report on the Bill on 29th March,
2012. However, the said Bill has lapsed on the
dissolution of the 15th Lok Sabha. A proposal for
introduction of a fresh Bill to criminalise foreign
bribery, on the lines of the lapsed Bill, is under
consideration of the Government.
2.16. In regard to private sector bribery, a
process of due diligence has been initiated to
consider amendments in the Indian Penal Code
in consultation with the State Governments by
the Ministry of Home Affairs. A draft Bill for
this purpose has been circulated amongst State
Governments by the Ministry of Home Affairs,
seeking their views in the matter.
2.17. In order to address deficiencies in the
Prevention of Corruption Act, 1988 as regards
the definition of offences, particularly those
on the supply side of domestic corruption, and
with a view to addressing other perceived gaps
in the Act, an exercise was undertaken by the
Department of Personnel and Training. The main
objectives of this exercise were:ƒƒ
Providing a clear and unambiguous
definition for the term ‘corruption’.
ƒƒ
Incorporating provisions for confiscation
and forfeiture of property illegally acquired
by a corrupt public servant.
ƒƒ
Affording protection to public servants
from frivolous and vexatious prosecution
by extending the requirement of sanction
by the competent government to retired
officers or ministers even after their
demitting office for acts committed while
in office.
ƒƒ
Laying down clear criteria and procedure
for sanction of prosecution.
2.18. Based on the above exercise, proposals
for amendments in the Prevention of Corruption
Act, 1988, along with a related amendment in
the Delhi Special Police Establishment Act,
1946, were approved by the Cabinet at its
meeting held on 1st May, 2013. Accordingly, the
Prevention of Corruption (Amendment) Bill,
2013 has been introduced in the Rajya Sabha on
19th August, 2013. The proposed amendments in
the Prevention of Corruption Act, 1988 are, inter
alia, aimed at –
a) providing for a clear definition of different
forms of bribery including active bribery
(i.e., for punishment of the bribe giver) in
line with international practice;
b) providing for liability of a commercial
entity for failure to prevent bribery of a
public servant by any person associated
with such commercial entity;
c) incorporating separate provisions for
confiscation and forfeiture of property
illegally acquired by corrupt public
servants;
d) protecting honest public servants from
frivolous and vexatious prosecution by
extending the requirement of sanction
by the competent government to retired
public servants for acts committed while
in office; and
e) laying down clear criteria and procedure
for sanction of prosecution.
2.19. The related amendment of section 6A of
the Delhi Special Police Establishment Act, 1946
as proposed in the Bill was aimed at protecting
public servants at policy making levels from
frivolous and vexatious investigations by
extending the requirement of approval of the
Central Government even after they cease to
be public servants or after they cease to hold
sensitive policy level positions. However, in a
subsequent development, section 6A of the Delhi
Special Police Establishment Act, 1946 was
struck down by the Supreme Court as invalid and
unconstitutional in its judgment dated 6th May,
2014 [WP(C) No. 38 of 1997 :: Dr. Subramanian
Swamy vs. Director, CBI and Anr.].
2.20. The
Prevention
of
Corruption
(Amendment) Bill, 2013 was referred to the
Department Related Parliamentary Standing
Committee on Personnel, Public Grievances,
Law and Justice for examination and report.
The Standing Committee has submitted its
Report on the Bill to Parliament on 6th February,
ANNUAL REPORT 2014-15
19
2014, which is under consideration of the
Government. Having regard to the fact that the
Bill contemplates an important paradigm shift
in defining the offences relating to bribery, the
Ministry of Law and Justice (Department of
Legal Affairs) was requested to seek the views
of the Law Commission of India on the proposed
amendments. The Law Commission has given
its recommendation on 12.02.2015 which are
presently under consideration of the Governemt.
DoPT-UNDP Project ‘Strengthening
Human Resource Management of Civil
Service’ (SHRM)
2.21. Competency mapping exercise: National
Training Policy - 2012 emphasizes that there
is an imperative need to move from the current
system of rule-based Personnel Administration
to competency-based system of Strategic Human
Resource Management. For a shift towards
competency-based approach, NTP- 2012
stipulates that each Government Department/
Ministry should classify each post with a clear
job description and competencies required.
2.22. The Department of Personnel & Training
(DoPT) in collaboration with United Nations
Development Programme (UNDP) has developed
Competency Dictionary for Civil Services. As a
further step towards competency-based approach,
DoPT has conducted a pilot on Competency
Mapping in two Departments, namely DoPT
and the Ministry of Corporate Affairs (MCA)
and one cadre i.e. Central Secretarial Services
(CSS). This was done through a consultative
process whereby Job Descriptions were prepared
for unique positions, followed by Expert
Panel sessions wherein competencies were
shortlisted for the Department and competency
20
ANNUAL REPORT 2014-15
requirements for each position was identified.
Out of the 25 Competencies outlined in the
Competency Dictionary, a set of 14 competencies
have been identified for DoPT under MCA,
10 competencies for Regional Directors, 11
competencies for Registrar of Companies &
10 competencies for Office Liquidators and 21
competencies for different roles within the CSS
Cadre.
As a way forward, the Competency mapping
done in pilot Departments and CSS Cadre will
be used for Competency Assessment and training
of Personnel.
2.23. Handholding Support for Strategic
planning for State ATIs: One of the significant
components of the SHRM Project is related to
strengthening of State Administrative Training
Institutes (ATIs) through extending technical
assistance and developing their capacity of
strategic planning. It was observed that most of
the ATIs are working on reactive-response basis
without any strategic or perspective plan. The
strategic plan helps in setting the vision, mission
and objectives of the institutions and training
priorities in the context of available resources
and current as well as future capacity needs of
the civil services.
2.24. Realizing the importance of strategic
planning, under the Project, technical assistance
was provided to help the State ATIs in the process
of developing their Strategic Plans and Action
Road Maps. Training-cum-workshops were
organised on Strategic Planning and hand holding
support was provided to 12 ATIs. The initiative
aimed at developing the internal capacity of
the ATIs in analysing, planning, designing and
implementing organization wide interventions
in structure and processes. Strategic Plans have
been submitted by Assam and Punjab ATIs, the
other State ATIs are in the process of preparation
and finalisation of the same.
Learning Resource Centre
2.25. National
Training
Policy-2012
recommended setting up of a Learning Resource
Centre (LRC) for identifying and adapting the
leading national and international practices in
the field of training techniques and technologies;
for strengthening of Trainers Development
Programme (TDP) and to develop a cadre of high
quality trainers. In line with NTP-2012, a Learning
Resource Centre was set up in July 2014 at
Institute of Secretariat Training and Management
(ISTM) to build sustainable indigenous capacity
in the field of modern training techniques and
technologies and strengthening of Trainers.
2.26.Mandate of LRC as outlined in
NTP
1)
Identifying, acquiring and transforming
the most appropriate training techniques
and technologies
2) Conduct research and innovation on
training techniques/technologies
3)
Developing content/curricula for ToT
programmes through both conventional
and distributes learning means
4) Designing, developing and conducting
courses for training managers
2.27. LRC activities
As part of strengthening of Trainer Development
Programme (TDP), LRC has taken up review
and updation of 'Training Need Analysis
(TNA)'. LRC conducted two Focus Group
Discussions with certified Trainers in TNA.
Based on interactions, LRC has developed the
finalized TNA Package which was launched in
the Workshop on February 18th 2015. During the
Workshop, Secretary(P) has launched a dummy
face page of the LRC website and the TNA link.
Remaining 8 packages of TDP will be developed
on similar lines over a period of 2 years, till 2017,
as mandated.
National
Centre
Governance(NCGG)
for
Good
2.28. National Centre for Good Governance
(NCGG) was set up by the Government of India
in February 2014. It was formally inaugurated
by the then Minister of State in the Ministry of
Personnel, Public Grievances and Pensions and
Prime Minister’s Office on 24th February 2014.
Mandate of NCGG
2.29. The National Centre for Good Governance
aims to be an apex think tank of the country in
guiding and implementing good Governance
reforms. It is a high level institute for research
and training to deal with the entire gamut of
governance issues – from national to state
to the local level and in sectors across the
Government. The NCGG will be a national level
multi-disciplinary institute devoted to action
research and analytical studies for supporting
good governance strategy, action plan and their
implementation with country wide jurisdiction.
It is envisaged that NCGG would be an institute
of excellence that works with the Government,
and facilitates exchange of ideas between India
and other countries.
2.30. The
NCGG
would
work
towards
ANNUAL REPORT 2014-15
21
resolution of key issues in Governance, analyse
policy and programme implementation, develop
action plans, support governance reforms and help
in developing synergy across various sectors and
Ministries/Departments. The expected outcome
of the NCGG would be in the form of research
papers, best practices on Governance reforms,
policy analysis and options would provide the
necessary direction, guidance and capacity
building inputs on Governance and management
issues to the Central and State Government
organisations, Central Training Institutes and
State Administrative Training Institutes.
Governing Structure of NCGG
2.31. NCGG is an autonomous body registered
as Society under the Societies Registration Act
1860. A Governing Body comprising of 20
Members with Cabinet Secretary as the Chairman
has been constituted for NCGG. The affairs
of the Society are managed under the overall
superintendence, direction and control of the
Governing Body, having 21 Members. NCGG
also have a 12 member Management Committee
with Secretary-(DoPT) as the Chairperson.
NCGG will have a 3 tier structure. The first tier
will consist of the internal Faculty and Staff, the
second of outside domestic experts and the third
of international consultants.
NCGG is headquartered at New Delhi with a
branch office in Mussoorie.
Activities of NCGG
2.32. NCGG organised one day National
Consultations with Stakeholders on 20th
December 2014 at Vigyan Bhawan Annexe.
The workshop was inaugurated by Shri Sanjay
22
ANNUAL REPORT 2014-15
Kothari, Secretary,(P) and Chairperson,
Management Committee, NCGG. The workshop
was attended by about 100 delegates representing
National and International Experts in the field
of governance and public policy; Academia;
Civic Society; Professionals; Central Training
Institutes; State Training Institutes, Centres
of Good Governance, Members of Governing
Body and Government Officials. Some of the
prominent panellists were Prof. NR Madhva
Menon (Eminent Jurist); Prof. Dipankar Gupta;
Mr B.S. Baswan, IAS (Retd.); Mr Padamvir
Singh IAS (Retd.); Shri Pradeep Singh, Deputy
Dean, ISB; Prof. Krishana Kumar; Shri N.C.
Saxena, IAS (Retd.) to name a few.
2.33. The workshop aimed to develop vision
and mission of NCGG in consultation with its
stakeholders; to identify priority areas to take in
the next few years; to know global institutes for
Good Governance for partnerships; to get ideas
for building its office building and to identify
channels of interface with stakeholders.
In the workshop a number of suggestions emerged
and NCGG would work on these suggestions so
as to fulfil its objectives.
OTHER
MAJOR
ACHIEVEMENTS:
INITIATIVES/
2.34 In-House Training Programme : An
in-house weekly training programme has
been started for the employees of DoP&T on
08.10.2014 with a view to build the capacity
of the employees. So far 20 in-house training
programmes have been organized and 700
employees have been imparted training on File
Management and Noting & Drafting.
Inauguration of weekly in-house training programme for the employees of
DoPT at North Block, New Delhi on the 08th October, 2014.
2.35 Abolition of Affidavit sought in the case
of compassionate appointment: Department
of Personnel & Training has discontinued the
practice of submission of affidavits sought
for the compassionate appointment. Now the
system of self-certification by the candidates
applying for compassionate appointment has
been introduced.
2.36 Exemption of parents of disabled
children from routine transfers/rotational
transfers policy: Government employees who
are having disabled children have been exempted
from routine transfers, so that such children are
not exposed to new environment which may
affect their rehabilitation process.
2.37 Benefit of reservation to ex-servicemen:
Earlier ex-servicemen were provided one chance
to join any civil employment. As per new
instructions, they will get chance to join any of
the choice post for which he/she had applied
before joining the civil employment.
2.38 Revision of OBC Certificate Format: In
the revised format, provision made for inclusion
of the specific Resolution by which the said caste/
community included in the Central List of OBCs.
2.39 Mandatory
Induction
Training
Programme: Induction training programme has
been made mandatory for Stenographers and
Assistants before joining the service to ensure
that they perform their duties effectively.
ANNUAL REPORT 2014-15
23
Induction Training Programme at Institute of Secretariat Training and Management, New Delhi.
2.40 Swachh Bharat Mission: Cleanliness
drive was launched at the three premises of
DoP&T – North Block, Lok Nayak Bhawan
& Old JNU Campus. Hon’ble MOS(PP) and
Secretary(Personnel) along with other officers
and employees of DoP&T participated in the
cleanliness drive at North Block. Similar kind of
cleanliness drive also undertaken at LBSNAA,
ISTM, UPSC, SSC and CIC. One Joint Secretary
level officer inspect the rooms and corridors of
DoP&T every month and follow up action is
taken in accordance with the inspection report.
Launch of cleanliness drive in Department of Personnel and Training at North Block,
New Delhi by Hon’ble MOS(PP) and Secretary (Personnel).
24
ANNUAL REPORT 2014-15
2.41 Human Resource Management System
(HRMS): Human Resource Management System
for projection and filling up of vacancies related
on real time basis is being carried out as a pilot
project. Manpower planning is to be based on
requirement of cadre of persons and functions.
2.42 Scheme for interaction with students:
A scheme for interaction of officers with school
students has been formulated and is under wider
discussions. The mission is to interact with young
minds towards nation building.
2.43 Encouragement
to
government
employees for preparing schemes in their
area of interest: A scheme is being envisaged
to provide an opportunity to the government
employees to use their initiatives and insights
for the benefit of the community and nation at
large by giving an opportunity to design and
implement schemes in the area of their interest.
2.44 Protection of women employees against
sexual harassment at workplace: Definition
of sexual harassment at work place has been
widened to ensure better protection against sexual
harassment of women employees. The Conduct
Rules have been aligned with Sexual Harassment
of Women at Work Place (Prevention, Prohibition
& Redressal) Act, 2013 and Rules thereunder.
2.45 Strengthening of Institutional Memory:
Instructions have been issued to all Ministries
regarding note for successors to ensure that
institutional memory is retained.
2.46 Amendment to Delhi Special Police
Establishment Act, 1946: The Delhi Special
Police Establishment Act, 1946 has been amended
to facilitate the selection of Director(CBI) in
smooth manner.
2.47 Certificate of Excellence: To recognize
the meritorious performance of employees, the
Certificate of Excellence awards for the year
2013-14 was given to 38 employees of the level
of Under Secretary and below in DoP&T on
18.07.2014 in a function chaired by the then
Secretary(Personnel).
2.48 Employee of the Month: Nine
employees of the Department have been awarded
the Employee of the Month award for their
extraordinary contribution during a particular
month from April, 2014 to December, 2014.
2.49 Internship Scheme: Under the Internship
Scheme of Department of Personnel & Training,
7 interns worked on identified subjects in various
wings of Department of Personnel & Training.
2.50 The incumbency position of the level of
Under Secretary and above is given at Annexure
I. The Results Framework Document of the
Department for the year 2013-2014 is given at
Annexure II.
ANNUAL REPORT 2014-15
25
3
PERSONNEL POLICIES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Matters relating to framing and amendment of recruitment rules/service rules for
Group 'A' and 'B' posts
Framing of policy relating to the procedure for Departmental Promotion Committee(s)
Policy on seniority
General policy matters relating to:a) Flexible complementing scheme,
b) Modified Assured Career Progression Scheme,
c) Leave Travel Concession,
d)Deputation,
e) Child Care Leave,
f)
Pay & Allowances,
g) Holiday policy,
h) Age relaxation and
i)
Other matters concerning service conditions.
Administration of UPSC and SSC including exams except the Civil Service Examination
Policy matters of PESB
Policy on Character verification before appointment
Disagreement cases with UPSC from various Ministries except on appointment cases
UPSC (Exemption from Consultation) Regulations
Policy on APAR
Commercial employment after retirement
Policy on :(a) Retirement, extension, re-employment,
(b) Posting and transfers, Conduct and CCA Rules,
(c) Sealed cover procedure,
(d) Status of Women in Central Government,
(e) Temporary Service Rules.
(f) Lien, Probation, Confirmation
(g) Daily Wage Casual Labourers etc.
ANNUAL REPORT 2014-15
27
3.1 The Department of Personnel & Training
is responsible for framing and revising rules and
regulations regarding service conditions of the
employees, in consultation with the Ministry
of Finance. The Establishment Division of
this Department deals with all matters relating
to personnel policies of Central Government
employees other than All India Service Officers,
matters relating to the Union Public Service
Commission, Staff Selection Commission and
PESB as well as Joint Consultative Machinery
for Central Government Employees.
3.2 The important issues/initiatives taken
during the year by Establishment Division are
indicated below:
MODEL RRs FOR VARIOUS COMMON
CATEGORIES OF POSTS:
Scheme have been revised to include the
provisions for Child Care Leave.
Institutionalized
Mechanism
for
resolution of pending issues relating
to framing of RRs
3.6 Institutionalized mechanism to expedite
resolution of pending issues of various Ministries/
Departments relating to Framing/amendment
of RRs including Online RRs, Establishment
matters, Reservation issues, Handling of court
cases, issues related to All India Services,
Vigilance and CS Division related issues. A
Committee of Joint Secretary (Establishment) as
Chairperson and Director (E.I), Director (CS.I)
and Director (Vigilance) has been formed. This
has also been included in the 100 days Action
Plan.
3.3 The Model Recruitment Rules for
Group ‘A’ & ‘B’ posts in Electronics Data
Processing Cadre were reviewed in the light of
6th CPC recommendations and revised Model
Recruitment Rules have been circulated to
all Ministries/Departments with the advice to
review the existing rules and notify fresh rules
conforming to the Model Recruitment Rules.
Inviting comments from stake holders
before amending service rules
3.4 The Model Recruitment Rules for Staff
Car Driver Category have been reviewed in the
light of 6th CPC recommendations and revised
Model RRs have been forwarded to Ministries/
Departments to review the existing rules and
notify rules conforming to the Model RRs.
Guidelines on treatment of effect of
penalties on promotion-role of DPC
Treatment of Leave under FCS
3.5 The instructions for treatment of period of
Leave towards minimum residency period for insitu promotion under Flexible Complementing
28
ANNUAL REPORT 2014-15
3.7 Instructions have been issued to all the
Cadre Controlling Authorities of Organized
Group ‘A’ Services for putting up the proposed
amendments in the Service Rules on the
Department’s website for 30 days for inviting
comments from the concerned officers.
3.8 In order to ensure that uniform criterien is
applied by Departmental Promotion Committees
(DPCs) in assessment of officials undergoing
penalty that are consistent with the extant
instructions of the DOPT, broad guidelines
vide O.M. No. 22011/4/2007-Estt.(D) dated
28.04.2014 have been issued in consultation with
the Department of Legal Affairs on treatment of
penalties on promotion in the context of DPCs .
Procedure to be observed by
Departmental Promotion Committees
(DPCs) - Assessment of entries and
gradings in ACRs/APARs
3.9 Procedure to be observed by Departmental
Promotion Committees (DPCs) for assessment of
entries and gradings in ACRs/APARs was issued
vide O.M. No. 22011/5/2013-Estt.(D) dated
09.05.2014. It was reiterated that in discharge
of its statutory functions the respective DPCs
are required to determine the merits of those
being considered for promotion with reference
to the prescribed bench-mark, by making its
own assessment, on the basis of the entries and
gradings contained in the APARs and other
relevant material facts placed before it, and
accordingly grade the officers as ‘fit’ or ‘unfit’.
Eligibility of officers to be considered
for promotion by DPC - Fixing of
Crucial Date
3.10 For determining eligibility of officers to
be considered for promotion by Departmental
Promotion Committees (DPCs) crucial date
shall remain as 1st January of the vacancy
year for calendar year based vacancy year.
However, for the financial year based vacancy
year the crucial date will be 1st April vide O.M.
No. 22011/6/2013-Estt(D) dated 28.05.2014
commencing from vacancy year 2015-16 and
shall be applicable to all subsequent vacancy
years.
Adoption of Self certification in the
field of Compassionate Appointment.
3.11 To encourage Self Certification, it has
been decided vide O.M. No. 14014/02/2012Estt. (D) dated 07.10.2014 that the declaration/
undertaking furnished by the applicant at the
time of Compassionate Appointment is sufficient
and there is no need of getting it countersigned
by two permanent government employees.
Relaxation of upper age-limit for the
residents of the State of the Jammu
& Kashmir for recruitment to Central
Civil Services & Posts
3.12 The Central Government has decided
vide Notification No. 15012/1/2014-Estt.(D)
dated 30.09.2014 to extend the age relaxation to
all persons who had ordinarily been domiciled
in the State of Jammu and Kashmir during the
period from the 1st day of January, 1980 to the
31st day of December, 1989 for a further period
of two years beyond 31st December, 2013.
Inclusion of eligible officers who are
due to retire before the likely date of
vacancies, in the panel for promotion
3.13 All the Ministries/Departments were
advised vide O.M. No. 22011/1/2014-Estt(D)
dated 14.11.2014 to ensure strict compliance
of the instructions of the Department of
Personnel & Training issued vide O.M. No.
22011/4/98-Estt(D) dated October 12, 1998
regarding consideration of retired employees
who were within the zone of consideration in
the relevant year(s) but who are not actually in
service when the DPC is being held.
Delegation of power of Secretary to
Appointing Authority in regard to
submission of recommendations of
Screening Committee for approval for
Grant of MACP benefit
3.14 This Department vide O.M. No.
35034/3/2008-Estt.(D)(Vol.II) dated 10.12.2014
has decided that the recommendations of the
ANNUAL REPORT 2014-15
29
Screening Committee for grant of financial
upgradation under MACP Scheme shall
henceforth be placed before the Appointing
Authority of the post instead of the Secretary in
cases where the Committee is constituted in the
Ministry/Department or before the Head of the
organisation/competent authority in other cases
for approval.
Appointment
of
meritorious
Sportspersons in relaxation of the
procedure
3.15 Department of Personnel & Training
has in its O.M. No. 14034/1/2013-Estt(D)
dated 30.12.2014 has advised all Ministries/
Departments to ensure strict compliance of the
instructions as contained in Para 3 of OM No.
14015/1/76-Estt.(D) dated 04.08.1980 providing
that:a.
Ministries/Departments of Government of
India can recruit meritorious sportspersons
in any year in relaxation of the recruitment
procedure, to the extent that these including
all other reservations under existing orders
do not exceed 50% of the total number of
vacancies proposed to be filled by direct
recruitment.
b.
For the purpose of making appointment of
meritorious sportspersons, the appointing
authorities may at their discretion notify
to the Staff Selection Commission, in all
cases where the recruitment to the posts
have been entrusted to that Commission,
vacancies reduced by upto 5% thereof
and may fill such vacancies so held back
by appointing meritorious sportspersons
subject to the overall limitations as
mentioned in sub-para (a) above.
30
ANNUAL REPORT 2014-15
CCS (LTC) Rules, 1988 - Relaxation
to travel by air to visit NER, J&K and
A&N.
3.16 The Government has decided to permit
Central Government employees to travel by air
to North East Region (NER), Jammu & Kashmir
(J&K) and Andaman & Nicobar Islands(A&N)
against conversion of one block of Home Town
LTC. Government employees entitled to travel
by air can avail this LTC from their Headquarters
in Economy Class. Government employees not
entitled to travel by air are permitted to travel by
air between Kolkata/ Guwahati and any place in
NER, between Kolkata/ Chennai/ Bhubaneswar
and Port Blair, between Delhi/ Amritsar and any
place in J&K. Air travel is to be performed by
Air India in Economy Class only and at LTC80 fare or less. This relaxation is valid up to 25th
September, 2016. The facility to travel by private
airlines to J&K on LTC has also been included in
this scheme for a period of one year.
Introduction of mandatory Induction
Training for Probation clearance.
3.17 As per extant instructions during the
period of probation, or any extension thereof,
candidates may be required by Government to
undergo such courses of training and instructions
to pass examinations and tests as Government
may deem fit as a condition to satisfactory
completion of the probation. The Government has
now decided that in all cases of direct recruitment
there should be a mandatory induction training
of at least two weeks duration. Successful
completion of the training shall be made a prerequisite for completion of probation.
Amendment to the Central Civil
Services (Classification, Control and
Appeal) Rules, 1965- Advice of the
Union Public Service Commission
(UPSC) to be communicated to the
delinquent Government servant
3.18 The Hon'ble Supreme Court in its
judgment on 16.03.2011, while dismissing the
Government’s Civil Appeal No. 5341 of 2006,
held that it is a settled principle of natural
justice that if any material is to be relied upon
in departmental proceedings, a copy of the
same must be supplied in advance to the charge
sheeted employee so that he may have a chance
to rebut the same. The judgment was made in
respect of the advice of the Union Public Service
Commission and the Apex Court observed that a
copy of the advice should be supplied in advance
to the concerned employee, otherwise, there will
be violation of the principles of natural justice.
3.19 Accordingly, the Central Civil Services
(Classification, Control and Appeal) Rules, 1965,
were amended on 31.10.2014. The amendment
provides that a copy of UPSC's advice is to
be supplied to the Government servant and
his representation, if any, on such advice is to
be considered by the disciplinary/ Appellate/
Revisionary/ Reviewing Authority, as the case
may be, before passing the final order.
Alignment of Service Rules with the
Sexual Harassment of Women at
Workplace (Prevention, Prohibition
and Redressal) Act, 2013
3.20 The Sexual Harassment of Women
at Workplace (Prevention, Prohibition and
Redressal) Act, 2013 was promulgated on
22.04.2013. Subsequently, the Sexual Harassment
of Women at Workplace (Prevention, Prohibition
and Redressal) Rules, 2013 were notified on
09.12.2013. The Act and the Rules provide a
redressal mechanism for handling cases of sexual
harassment at workplace.
3.21 In so far as the Central Government
employees are concerned, even prior to the Act,
provisions already existed in the CCS (Conduct)
Rules, 1964 defining sexual harassment. The
proviso to Rule 14(2) of the CCS (CCA) Rules,
1965 also provides that in the matters alleging
sexual harassment, the Complaints Committee
established in each Ministry or Department or
office enquiring into such complaints shall be
deemed to be the inquiring authority appointed
by the Disciplinary Authority and the committee
shall hold the inquiry so far as practicable in
accordance with the procedure laid down in
those rules.
3.22 The Central Civil Services (Conduct)
Rules, 1964 and the Central Civil Services
(Classification, Control and Appeal) Rules, 1965,
have now been amended vide Notification dated
19.11.2014 to align them as per the provisions of
the Sexual Harassment of Women at Workplace
(Prevention, Prohibition and Redressal) Act,
2013. ‘Sexual harassment’, as defined in rule
3-C of CCS (Conduct) Rules,1964, has been
amended in line with the SHWW (PPR) Act.
Amendment to Rule 3 of Central Civil
Services (Conduct) Rules, 1964 Need
for code of Ethics and Values of Civil
Services.
3.23 Rule 3 of Central Civil Services (Conduct)
Rules, 1964 has been amended vide G.S.R.
No 845(E) dated 27.11.2014 to incorporate the
expected standards of the civil services and
ANNUAL REPORT 2014-15
31
provide for accountability of civil servants to
ensure good governance and better delivery of
services to citizen.
Amendment of Rule 43-C of CCS
(Leave) Rules, 1972
3.24 Child Care Leave was allowed for a
minimum period of 15 days. The stipulation was
re-considered and it was decided to remove the
requirement of minimum period of 15 days CCL.
Instructions were issued making it effective from
5th June, 2014. Subsequently, Rule 43-C of
CCS (Leave) Rules, 1972, was amended vide
Notification No. GSR 711(E) dated 9th October,
2014.
Establishment (Allowance)
3.25 Instructions were issued to all Ministries
and Departments of the Government of India
vide O.M. No. -20025/191/2014-Estt.(AL) dated
3rd November, 2014, to ensure that the Service
Books of all Central Government employees bear
the Aadhaar number of the respective employees.
Other Ministries/Departments, such as Health
and Family Welfare, Urban Development,
Department of Expenditure and Department of
Pensions & P.W., dealing with service matters
of Central Government employees have also
been requested to seed the documents with the
Aadhaar numbers of the employees.
Revision in the rates of Personal Pay
in respect of Central Government
employees for participating in sporting
events and tournaments of national/
international importance
3.26 This Department vide OM No.6/1/2013Estt (Pay-I) dated 19th September, 2013 issued
32
ANNUAL REPORT 2014-15
instructions in terms of which sportspersons are
entitled to revise the amount of personal pay
subject to a minimum of Rs.210/ per month
as indicated in that O.M . This revised rate is
applicable prospectively w.e.f. 1.9.2013.
Fixation of pay of State Government
Employees on their appointment in
Central Government, subsequent to
implementation of CCS (RP) Rules,
2008
3.27 Method of fixation of pay of State
Government employees on their appointment
under the Central Government has been spelt out
in this Department's OM No. 12/1/94-Estt(Pay-I)
dated 24 March, 1994, 3rd January, 1996 and
OM NO. 13/2/99-Estt (Pay-I) dated 18.6.2001.
However, the question of fixation of pay in cases
of appointment from State Govt. to Central
Govt. consequent upon revision of pay scales
on acceptance of the recommendations of the
6th Central Pay Commission in the revised pay
structure has been considered in consultation
with the Department of Expenditure and
accordingly instructions have been issued vide
OM No.12/1/2009-Estt (Pay-I) dated 28th
August, 2014.
Notification for further amendment of
clause (2) of rule 29 of Fundamental
Rules, 1922
3.28 In order to bring the provisions of FR 29(2)
in consonance with the amended Rule 11(vi) of
the CCS (CCA) Rules, 1965, the clause (2) of
rule 29 of Fundamental Rules, 1922 was further
amended vide Notification No. G.S.R. 6(E) dated
2nd January, 2015. An O.M. No.6/2/2013-Estt
(Pay-I) dated 30th January, 2015 was also issued
in this regard.
RECRUITMENT AGENCIES
3.29 The Union Public Service Commission
(UPSC) and the Staff Selection Commission
(SSC) are the two designated recruitment
agencies administered by the Department of
Personnel & Training. While the UPSC is a
Constitutional body set up under Article 315 of
the Constitution, the Staff Selection Commission
has been set up by Resolution of the Government
and it has the status of an attached office of
the Department of Personnel & Training. Both
these agencies enjoy the reputation for selecting
candidates for the Government services in fair,
objective and impartial manner. The candidates
for the various examinations come from a variety
of social environment and having studied in
different disciplines.
as respects the All India Services and also as
respects other services and posts in connection
with the affairs of the Union specifying the
matters in which it shall not be necessary for the
UPSC to be consulted. The latest 64th Annual
Report of the Union Public Service Commission
for the period 01.04.2013 to 31.03.2014 was laid
on the Table of Lok Sabha and Rajya Sabha. The
major activities of the Commission during the
period from April 1, 2013 to March 31, 2014, as
included in the above mentioned Annual Report
are given below:Examination
ƒƒ
The Commission conducted a total of
16 examinations under the method of
Recruitment through Examinations. 12
examinations were for selection to Civil
Services/Posts & 4 were for Defence
Services/Posts. For these examinations,
a total of 27,53,730 applications were
received and processed; 10,544 candidates
were interviewed for Civil Services/
Posts [interviews for Defence Services
were conducted by Services Selection
Board (SSB) of Ministry of Defence]
and 7,799 candidates were recommended
for appointment to various posts. A
total of 5,905 candidates (including 186
candidates from the Reserved List) were
recommended for Civil Services/Posts and
1,894 candidates were recommended for
the Defence Services/Posts.
ƒƒ
The Commission had formed a Committee
of Experts headed by Prof. Arun S.
Nigavekar to review the existing Scheme
of Civil Services (Main) Examination
based on the suggestions of Prof. Khanna
Committee which had gone into the
reforms of Civil Services (Preliminary)
SET UP AND FUNCTIONS OF UNION
PUBLIC SERVICE COMMISSION
3.30 The Union Public Service Commission
comprises a Chairman and ten Members. The
UPSC makes recruitment for All India Service,
Group ‘A’ Central Civil Services /posts,
and Group ‘B’ Gazetted posts in Ministries/
Departments of the Central Government. The
Commission also conducts the examination for
recruitment of Commissioned Officers in the
Defence Forces. Some Union Territories (UTs)
also avail the services of the Union Public
Service Commission for recruitment to the posts
under the UT.
3.31 The functions of the Commission are as
specified in Article 320 of the Constitution. By
exercise of powers conferred by the proviso to
Article 320 (3) of the Constitution the President has
made the UPSC (Exemption from Consultation)
Regulations, 1958 as amended from time to time,
ANNUAL REPORT 2014-15
33
Examination. The recommendations of the
Nigavekar Committee along with the views
of the Commission were forwarded to the
Government of India for consideration.
Consequent upon Government’s approval
of some of the recommendations the
required changes were implemented w.e.f.
Civil Services (Main) Examination, 2013.
ƒƒ
The Scheme of the Indian Forest Service
Examination was changed by the
Government during the year 2013 by
introducing screening through the Civil
Services (Preliminary) Examination.
Accordingly, the candidates opting for
Indian Forest Service are required to first
appear and qualify in the screening for
appearing in Indian Forest Service (Main)
Examination.
ƒƒ
A Committee of Experts was constituted by
the Commission under the Chairmanship
of Prof. R. Natarajan, Ex-Chairman,
AICTE to review the existing structure of
Engineering Services Examination. The
Committee submitted its recommendations
to the Commission on March 12, 2014
which are being examined by the
Commission.
ƒƒ
34
For the posts reserved for SC, ST and
OBC candidates to be filled up under
method of Recruitment by Examination,
the Commission recommended 2,576
SC, ST and OBC candidates. In addition,
the Commission also recommended
05 SC, 04 ST and 65 OBC candidates
through the operation of the Reserved
List. Furthermore, 67 reserved category
candidates were recommended against
unreserved posts.
ANNUAL REPORT 2014-15
Direct Recruitment by Selection
ƒƒ
For Direct Recruitment by Selection
method of recruitment, the Commission
received 481 requisitions (including 69
reopened cases) involving 3,764 posts
from various Ministries/ Departments.
With the inclusion of the cases carried
forward from the previous year, a total
of 551 requisitions for 4,734 posts were
processed. Requisitions numbering 70
for 780 posts were deemed as closed for
want of clarifications from the concerned
Ministries/ Departments or withdrawn
at the pre-advertisement stage. In all,
413 requisitions involving 3,009 posts
were advertised during the year 201314. Besides, action for recruitment for
14 requisitions involving 48 posts, was
treated as cancelled on the request of the
Ministries/Departments after placement of
advertisement for given posts.
ƒƒ
During the year 2013-14, a total of 1,82,802
applications were received in direct
recruitment cases; 6,904 candidates were
called for Interview and 5,646 candidates
were interviewed. The number of
candidates recommended for recruitment
was 1,053.
ƒƒ
As against 3,65,777 applications processed
during 2013-14, which also include
applications of the preceding year, a total
of 1,053 candidates were recommended
against 198 cases involving 1,210 posts.
The Applicants to Post Ratio of 302 and
a Recommendation to Post Ratio of 0.87
was thus accrued.
ƒƒ
Computer Based Recruitment Tests
(CBRTs) were conducted as a method
for short-listing a suitable number of
candidates for selection in 19 cases of
Direct Recruitment where the number of
applicants were proportionately high visà-vis the number of vacancies.
ƒƒ
No candidate was found suitable for
selection to 157 posts to be filled up
through Direct Recruitment by Selection
from amongst the applicants. Most of
these posts required specialized medical,
engineering or scientific qualifications.
ƒƒ
80.1 percent of the posts for reserved
category were filled by Direct Recruitment
by Selection. A total of 138 Scheduled
Caste, 63 Scheduled Tribe & 243 Other
Backward Classes were recommended.
Furthermore, 13 candidates belonging
to the Scheduled Castes, 4 candidates to
the Scheduled Tribes and 69 candidates
to the Other Backward Classes were
recommended for selection against the
unreserved posts.
ƒƒ
The Commission recommended 14
candidates with disabilities against 36
posts reserved for them to be filled through
Direct Recruitment by Selection.
Appointments
ƒƒ
The Commission considered the service
records of 9,853 officers and recommended
(a) 5,661 officers for promotion in the
Central Services and (b) 222 officers for
appointment on Deputation/ Absorption.
4th UPSC Annual Foundation Day Lecture on
“Governance and Public Service”
ƒƒ
Pursuant to the decision taken in the year
2009, the Commission has been organizing
a lecture on contemporary issues of
Governance and Public Administration
which is delivered by an eminent
personality. The lecture series helps in
generating ideas and fresh thinking in the
field of governance.
ƒƒ
Fourth Lecture in the series was delivered
by Shri Pranab Mukherjee, Hon’ble
President of India on November 29, 2013 at
Vigyan Bhawan, New Delhi. The Hon’ble
President of India observed that the Nation
is confronted with myriad challenges
and the solution lies in the quality of
Public Administration. The Nation looks
forward to the transparent and professional
administration so that the challenges can
be taken into stride. The President further
advised that the benefits of development
and welfare measures would percolate
down to the masses only when we ensure
quality service delivery at all governance
levels.
ƒƒ
The Minister of State in the Prime
Minister’s office and Ministry of
Personnel, Public Grievances & Pensions,
Shri V. Narayanasamy also addressed
the gathering. The Chairman of the
Commission, Prof. D.P. Agrawal spoke on
the occasion and highlighted the role of the
Commission in the field of Recruitment,
Promotion, Deputation and other service
related matters.
Visits by Foreign delegations
3.32 The following five Foreign Delegations
visited the Commission and held interaction/
discussion on various issues of mutual interest:ANNUAL REPORT 2014-15
35
a)
Officers from Independent Administrative
Reforms and Civil Service Commission of
Afghanistan.
b)
Six member team from Zanzibar Public
Service Commission.
c)
Team from People’s Republic of China
led by the Vice Minister of the Ministry of
Human Resources and Social Security of
China.
d)
Team from Mauritius led by Chairman,
Public and Disciplined Forces Commission
of Mauritius.
e)
Ten member team from the Nigerian
Institute of Civil Services, Nigeria.
Progressive use of Hindi in official
work
3.33 Union Public Service Commission in
its commitment to achieve a progressive use
of Hindi for official purposes has continued to
make concerted efforts to ensure compliance
with the provisions of the Official Language Act/
Rules and various Orders/Instructions issued by
the Department of Official Language from time
to time.
(a) Implementation
of
Government’s
Language Policy and Programme
Arrangements and machinery for
implementation
The Union Public Service Commission has
a Hindi Branch under the charge of a Director
(Official Languages) with two Deputy Directors,
four Assistant Directors and other supporting
staff. Apart from guiding and monitoring
the implementation of the Official Language
Policy and Programmes of the Government, the
Hindi Branch performs the work relating to the
36
ANNUAL REPORT 2014-15
translation of those documents, from English
to Hindi and vice-versa, which are required in
Hindi or bilingually.
(b) Official Language
Committee
Implementation
The
Official
Language
Implementation
Committee during the year 2013-14, held four
meetings to monitor and review the achievement
towards the progressive use of the Official
Language in the Commission.
(c) Correspondence in Hindi
In pursuance of Section 3(3) of the Official
Language Act, 1963, General Orders,
Resolutions, Notifications, Press Communiqués,
Administrative Reports, Rules, Regulations,
Tender Notices, Tender Forms etc. were issued
bilingually. Correspondence with offices located
in ‘A’ and ‘B’ regions were largely in Hindi.
(d) Training in Hindi
During the year 20 Officials were imparted
training in Hindi typing and 5 stenographers were
imparted training in Hindi stenography under the
Hindi Teaching Scheme.
(e) Hindi Workshop
To encourage the Officers/ Officials of the
Commission for performing their official works
in Hindi, and in the process to overcome the
difficulties faced by them, four workshops were
organized.
(f) Cash awards and Incentive Schemes
To encourage those officials who perform
their official works in Hindi, three incentive
Schemes with cash awards, are in operation
in the Commission. During the year, two first
prizes of Rs.2000 each, three second prizes of
Rs.1200 each, five third prizes of Rs.600 each
and 10 consolation prizes of Rs.400 each were
awarded to the officials of the Commission
under the first Scheme for encouraging the use of
Hindi in official work. Similarly, cash prizes and
Certificates were also given under the Incentive
Scheme for Officers for giving dictation in Hindi.
In addition to the incentives provided under the
Official Language Policy, the Commission is
also implementing an Incentive Scheme for
rewarding those Sections who have performed
maximum of their official work in Hindi.
(g) To specify the Sections under Rule 8(4)
of Official Language Rules, 1976
Seven Sections of the Commission were specified
under Rule 8(4) of the Official Language Rule,
1976, to undertake their day to day official works
in Hindi. This is in addition to the 31 Sections
that were already specified till previous years.
(h) Hindi Diwas and Pakhwara
A Hindi Pakhwara (Fortnight) was organized
from September 1, 2013 to September 14, 2013.
The Pakhwara started with an appeal made by
the Chairman of the Commission, requesting the
officers/officials of the Commission to perform
maximum work in Hindi during the fortnight.
During this period, competitions on Noting &
Drafting, Essay writing and Typing in Hindi
were held. To conclude the Hindi Pakhwara,
a main function was organized on the eve of
Hindi Divas i.e. September 13, 2013, under the
Chairmanship of Member of the Commission,
Smt. Alka Sirohi, wherein Prizes, Certificates
were distributed to the winners of the various
competitions organized during the fortnight.
(i) Inspections
The use of Hindi is closely monitored through
a review of Quarterly Progress Reports received
from the Sections and also through Organization
& Management meetings conducted by the
Branch Heads. Furthermore, during the course of
the year, with a view to ensure proper compliance
of the Official Language Policy and Programmes,
35 Sections of the Commission were inspected
by Assistant Directors of Official Language
Division.
(j) Follow-up action on Assurances received
from Parliamentary Committee on
Official Language
Follow-up action was taken by the Commission on
the Assurances received from the Parliamentary
Committee on Official Language and the
Compliance report was sent to the Committee.
SET UP AND FUNCTIONS OF STAFF
SELECTION COMMISSION
3.34 The set up of the Staff Selection
Commission (SSC) comprises its Headquarters
located in New Delhi and 09 Regional/Sub
Regional Offices located at different parts of
the country. The SSC (Hqrs) comprises one
Chairperson, two Members, one Secretary-Cum
Controller of Examinations and other supporting
Officers and staff. The Regional/ Sub-Regional
Offices are responsible for receipt and processing
of applications for various examinations, issue
of admit-cards to the candidates and conduct
of examinations, interviews and Physical
Endurance Tests (wherever required) either at
the Regional Headquarters or other major cities
in the regions. The role of the Staff Selection
Commission is to make recruitment to Group ‘C’
(non-technical) and Group ‘B’ (non-gazetted)
ANNUAL REPORT 2014-15
37
posts in Ministries/Departments of Government
of India and its attached and subordinate offices
except those for which recruitment is made by
the Railway Recruitment Boards and which were
exempted from the purview of SSC.
INNOVATIVE MEASURES ADOPTED
IN THE EXAMINATION SYSTEM
3.35 In order to enhance operational efficiency
of the Commission many new initiatives were
taken/mooted. These inter alia include:
ƒƒ
Introduction of jammers in the examination
halls to check increasing incidence of use
of Bluetooth technology.
ƒƒ
Introduction of videography to check
impersonation in written examinations and
typing test.
ƒƒ
Utilisation of services of CISF/Delhi
Police personnel in the examination
centres for frisking of candidates to check
malpractices.
3.36 In order to reduce time taken between
declaration of results and candidates physically
joining their designated departments, the
Commission introduced system of online
verification of documents at the time of skill tests/
interviews. This resulted in significant reduction
of time taken and has been very well received by
the candidates and the user departments.
3.37 In order to address accuracy of reporting
of vacancies, the Commission introduced
online vacancy reporting mechanism which has
eliminated the possibilities of dual reporting of
vacancies which used to cause inconvenience to
user departments as well as candidates.
38
ANNUAL REPORT 2014-15
3.38 Keeping in view the need for streamlining
the examination system and bringing it up to
date to address the challenges being faced in
recruitment of such a large number of applicants,
the Commission’s proposal for setting up a
high level Expert Group to review the existing
examination system of the Staff Selection
Commission, was approved by the Government.
3.39 Supervisors’ manual as well as handbook
of procedures followed in SSC were revised to
specifically address the emerging challenges
being faced by the Commission. The said revision
was undertaken after more than a decade.
3.40 In order to enhance awareness of
candidates in the States from where representation
of candidates in Government jobs is less, the
Commission initiated the practice of holding
Annual Conference of Regional Directors
in those States where the representation is
not proportionate to their share in national
population. Towards this end, the first meeting
of the annual conference was organised in
Coimbatore which received wide publicity and
succeeded in enhancing awareness about job
opportunities being offered by the Government
in Southern Region such as Kerala, Karnataka
and Tamil Nadu.
PROGRESSIVE USE OF HINDI IN
COMMISSION’S WORK
3.41 During the period under review, provision
of Section 3(3) of Official Languages Act,
1963 and Official Language Rule,1976 were
duly complied with. All the notices of various
examinations published during the period were
issued bilingually and the emphasis was laid on
increasing the original correspondence in Hindi
with three regions namely A, B and C as per
targets prescribed by the Department of Official
Language. Three regional/sub-regional offices
of SSC namely Allahabad (Region-A), Mumbai
(Region-B) and Kolkata (Region-C) were
awarded Rajbhasha Shield under the scheme of
commendable work in official language Hindi
for the year 2013-14. In the year 2013-2014 three
cash awards were awarded to one officer and two
employees under the scheme of Hindi dictation
and original work in Hindi.
3.42 In order to encourage the progressive
use of Hindi in the official work and to create
interest among the Officers/Officials for its
usage, Hindi software supported by Unicode
compliance is being used. All the Regional/
Sub-Regional Offices of Commission (Hqrs)
too are using this Hindi Software/Fonts. In
addition, Hindi Fortnight was organized from
1st September to 15th September, 2014. During
the fortnight, various competitions like Essay
writing, Typing test, Noting & Drafting, Poem
recitation, Debate competition, Hindi dictation,
translation, painting and drawing, filmy quiz and
stenography competition were organized. Cash
awards and certificates were also distributed to
the winners by Hon'ble Member of SSC in the
concluding session. A one day Hindi Workshop
was also organized on 10th September, 2014 on
“Noting & Drafting". Twenty two participants
were trained in this workshop. Besides this,
SSC has taken a unique initiative to start a new
quarterly literary House magazine "Jharokha"
to showcase the versatile literary talent of the
officials of SSC. Three editions of this magazine
have been published so far.
MAJOR EVENTS DURING 2014-15
Regional Directors’ Conference
3.43 The Commission has organized its Annual
Conference at New Delhi on 10th January, 2015
wherein all officers of Commission’s (HQs) and
its Regional Directors / Deputy Directors have
participated in the Conference. The Agenda
of the Conference was to have discussion on
important policy matters relating to examinations
conducted by the Commission.
Regional Directors Conference held on 10th
January, 2015
Workshop on Recommendations of
Expert Group.
3.44 An Expert Group was set up by the
Government to review the examination system
of Staff Selection Commission under the
ANNUAL REPORT 2014-15
39
Chairmanship of Shri I.M.G. Khan, Former
Secretary, Department of Posts. The Group has
submitted its Report. To give further thought on
the Report of the Expert Group, Staff Selection
Commission has decided to hold wide ranging
deliberations on the recommendations of the
Expert Group among the various stakeholders
and accordingly a Workshop was organized
on 5th December, 2014 which was attended
by the officers of different user departments /
indenting departments, Department of Personnel
& Training, Central Paramilitary Forces, etc.
During the deliberation in the Workshops, three
Working Groups were set up on the following:
(i) National Screening Test & Technology
related issues
(ii)
Awareness Campaign
(iii) Issues relating to Central Armed Police
Forces (CAPFs)
The recommendations of the Expert Group
and the deliberation of the Working Groups in
the Workshop are under consideration of the
Government.
3.45 Candidates selected through various Open Exams in 2014-15
(up to 15th January, 2015)
S. No.
Name of Examination
1
SI, CPO, 2013 (Male)
2
SI, CPO, 2013 (Female)
3
Prasar Bharti (Engg Assistant)
4
Prasar Bharti (Technician)
5
CHSL, 2013 (DEO)
1,016
6
CHSL, 2013 (LDC)
2,018
7
Prasar Bharti (Prog. Executive)
177
8
Prasar Bharti (Trans Executive)
561
9
Constable, 2013 (Male)
10
Constable, 2013 (Female)
11
Steno, 2013 (Steno C)
22
12
Steno, 2013 (Steno D)
1,131
13
JHT, 2014
14.
MTS, 2014
Total
40
Candidates selected
ANNUAL REPORT 2014-15
2,522
334
1,290
339
21,752
2,931
158
1,672
35,923
Candidates selected through various Open Exams in 2014-15
1,131
22
1 SI, CPO, 2013 (Male)
158
334
1672
2,522
1,290
2 SI, CPO, 2013 (Female)
339
3 Prasar Bharti (Engg Assistant)
4 Prasar Bharti (Technician)
1,016
2,931
5 CHSL, 2013 (DEO)
6 CHSL, 2013 (LDC)
2,018
177
7 Prasar Bharti (Prog. Executive)
561
8 Prasar Bharti (Trans Executive)
9 Constable, 2013 (Male)
10 Constable, 2013 (Female)
11 Steno, 2013 (Steno C)
12 Steno, 2013 (Steno D)
13 JHT, 2014
21,752
14 MTS, 2014
3.46 Information in respect of various examinations conducted during 2014-15 and the total
number of candidates registered for these examinations
S.
No.
Name of Examination
1
Combined Graduate Level (Tier-I) ReExam. 2013
19.01.2013
27.04.2014 &
20.07.2014
14,73,492
2
Junior Engineer (Civil & Electrical)
Exam. 2014
01.03.2014
25.05.2014
4,64,705
3
Junior Hindi Translator Exam. 2014
22.03.2014
08.06.2014
8,957
4
S.I. in CPOs Exam. 2014
15.03.2014
22.06.2014
6,37,836
5
Stenographer Grade 'C'& 'D' Exam.
2014
31.05.2014
14.09.2014
6,38,393
6
Multi Tasking Staff (Paper-II) Exam.
2014
16.11.2013
17.08.2014
17,514
7
Combined Graduate Level (Tier-I)
Exam. 2014
18.01.2014
19.10.2014 &
26.10.2014
30,84,707
8
Combined Higher Secondary (10+2)
Level (Tier-I) Exam. 2014
19.07.2014
02.11.2014,
09.11.2014 &
16.11.2014
51,25,852
TOTAL
Date of
Advt.
Date of Exam
Total No. of
candidates registered
1,14,51,456
ANNUAL REPORT 2014-15
41
Information in respect of various examinations
conducted during 2014-15 and the total number of
candidates registered for these examinations.
6,000,000
5,125,852
5,000,000
4,000,000
3,084,707
3,000,000
2,000,000
1,473,492
637,836 638,393
464,705
1,000,000
17,514
8,957
Combined Graduate Level (Tier-I) Re-Exam. 2013
Junior Engineer (Civil & Electrical) Exam. 2014
Junior Hindi Translator Exam. 2014
S.I. in CPOs Exam. 2014
Stenographer Grade “C”& “D” Exam. 2014
Multi Tasking Staff (Paper-II) Exam. 2014
Combined Graduate Level (Tier-I) Exam. 2014
Combined Higher Secondary (10+2) Level (Tier-I)
Exam. 2014
0
1
2
3
4
5
6
7
8
PUBLIC ENTERPRISES SELECTION
BOARD
3.48 The specific functions assigned to the
PESB include the following:
3.47 The Public Enterprises Selection Board
(PESB) is a high powered body constituted by
Government of India Resolution dated 3.3.1987
which was subsequently amended from timeto-time, the latest being on 4.4.08. The PESB
has been set up with the objective of evolving a
sound managerial policy for the Central Public
Sector Enterprises(CPSE) and, in particular
to advise Government on appointment to top
management posts. The PESB is headed by a
full – time Chairman with three Members.
(i) to be responsible for the selection of
personnel for the posts of Chairman,
Managing Director or Chairman-cumManaging Director and Functional
Director in CPSEs as well as in posts at
any other level as may be specified by the
Government;
42
ANNUAL REPORT 2014-15
(ii) to advise Government on matters relating
to appointments, confirmation or extension
of tenure and termination of services of the
personnel of the above mentioned levels;
(iii) to advise Government on the desired
structures at the Board level, and for senior
management personnel, for each PSE or a
group of PSEs;
(iv) to advise Government on a suitable
performance appraisal system for both the
PSEs and the managerial;
(v) to advise Government on formulation and
enforcement of a code of conduct and
ethics for managerial personnel in PSEs;
(vi) to advise Government on evolving suitable
training and development programmes for
management personnel in PSEs; and
(vii) to build data bank containing data relating
to the performance of PSEs and their
officers.
3.49 During the year 2014-15 (up to
28.11.2014), the PESB has conducted 92
Selection meetings for appointment of Board
level executives. PESB has also recommended
extension/non-extension in one case. In addition,
presentations in respect of four cases of upgradation and three cases of creation of posts
were also held. Selection meetings were held to
fill up a large number of unforeseen vacancies
that occurred. Recommendations are being sent
six months in advance of the occurrence of
anticipated vacancies and within four months of
occurrence of unforeseen vacancies.
3.50 Keeping in view the specific role assigned
to the PESB, the Administrative Ministries/
Departments have been advised to invariably
consult the PESB in all cases of non-confirmation
and non-extension of tenure.
3.51 As per ACC orders, Ministries are required
to send proposals to PESB only in cases of non-
confirmation of tenure of Board level incumbents
on performance grounds i.e. in cases where the
score on the Special Performance Report (SPR)
is less than 37.5.
3.52(a) A CMD/MD/Functional Director would
be deemed to be confirmed unless the Ministry/
Department sends a proposal to the PESB, to
the contrary, within 30 days after the expiry of
one year of the executive’s contractual period.
Within this stipulated period of one year and
thirty days, the Ministry shall issue necessary
order for confirmation, if the Ministry fails to
send a proposal to the contrary, to the PESB.
(b)
Now only proposals of non-extension
on performance grounds are required to be
sent to PESB by the Administrative Ministries.
All cases of extension are to be referred to the
ACC.
3.53 The PESB in consultation with DPE has
evolved a benchmarking system to be applicable
while considering proposals for extension. All
proposals in which the incumbent meets the
benchmark and the Ministry/Department decides
to recommend extension are to be referred to the
ACC for approval, not later than two months
before the scheduled expiry of the tenure of the
incumbent. No reference would be needed to be
made to the PESB in such cases.
3.54 All proposals wherein the incumbent does
not meet the benchmark are to be referred to the
PESB by the Department/Ministry concerned.
This reference has to be made six months before
the scheduled expiry of tenure of the incumbent.
The recommendation of the PESB would then be
submitted to the ACC for orders.
ANNUAL REPORT 2014-15
43
3.55 In view of large number of applications
being received for Board level positions in
CPSEs, shortlisting of eligible candidates is
restricted to only fifteen applicants for a Selection
Meeting.
3.56 A software for inviting online applications
for the posts of CMD/MD/Director for various
CPSEs is under development in PESB as a part
of e-Governance initiated by the Government.
3.57 Under the Swachh Bharat Mission, old
records/files have been reviewed and weeded
out/recorded as per the guidelines of Record
Retention Schedule. A mass cleanliness drive
had also been undertaken under this mission to
clear the office spaces of obstacles in fire safety
measures and a schedule drawn up to monitor
cleanliness drive.
3.58 Policy and Procedures Relating to Central Public Sector Enterprises (CPSEs)
Followed by Public Enterprises Selection Board (PESB)
Initiation of
procedure
Selection The PESB keeps a close and constant watch on the vacancies that are likely to
arise and initiates the process of selection 16 months before the occurrence of
the vacancies.
The Board initiates selection process by sending job description of the post to
the concerned Administrative Ministry/Department with a request to update the
company profile and the job description within 15 days followed by reminder.
In case, the Ministries/Departments do not respond within the aforesaid time
frame the job description of the post is circulated suo moto. A period of 60/45
days is normally given to receive the applications after circulation of the
vacancy for superannuation/unforeseen vacancies respectively.
Date of Vacancy
The date of vacancy of a post is reckoned with reference to the date it will fall
vacant or has fallen vacant as follows:
Post newly created or Date of issue of order creating/reviving the post.
kept in abeyance.
Panel recommended by Date of issue of order scrapping the panel.
PESB scrapped by the
ACC.
Circulation of the post
The post is circulated among all Central PSEs, Ministries and State Chief
Secretaries, and also uploaded on the Board's website. Further, no valid
application should be withheld by the PSU or the Ministries/Departments.
Shortlist of candidates
Applications, including names from data bank wherever applicable, are
considered with reference to the job description and eligibility criteria in the
following manner; subject to a maximum of 15:
8
3
2
2
:
:
:
:
Internal (from the same CPSE or its subsidiary).
Sectoral (from PSEs of the same Administrative Ministry).
External (from any other CPSE).
Govt.
The shortfalls in a category is carried forward and distributed between the
remaining categories on a pro rata basis.
44
ANNUAL REPORT 2014-15
Scheduling of selection Selection meeting is scheduled in consultation with the Secretary of the
date
Administrative Ministry/Department.
Assistance by Ministry Secretary is invited to assist the PESB on behalf of the Administrative Ministry/
representative and CMD/ Department. However the concerned Secretary may nominate an officer not
MD of the PSE
below the rank of Additional Secretary to represent him for a Board level post
other than CMD of Schedule 'A' company. In the case of selection of Functional
Directors, the concerned regular Chief Executive of the concerned enterprise is
invariably invited to assist the PESB. However, in the case of subsidiaries, the
Chairman of the holding Company is invited to assist the Board.
Joint Venture PSE
In the case of Joint Venture enterprises with the State Governments, Chief
Secretary of concerned State Government is also invited.
Recirculation/
constitution of Search
Committee/ Press
Advertisement
After the first round of Selection Interview, in case no candidate is found
suitable and the Board wishes to see some more candidates, the post is recirculated.
Rule
of
absorption
The Board may also decide to convert itself into a Search cum Selection
Committee and follow the Search Committee mechanism for making selection.
immediate Officers from Organized Services will be considered only on "immediate
absorption basis", unless the posts have been exempted specifically from the
rule of immediate absorption with the approval of the Competent Authority.
Exemption from the rule Provided if no suitable candidate is found and the Administrative Ministry
of immediate absorption so desires, the question of granting exemption from the rule of immediate
absorption may be recommended by the Board.
Vigilance
CVC
clearance
Internal candidate
by The Board while sending its recommendations to the concerned Administrative
Ministry/Department also conveys the recommendation to the Central Vigilance
Commission to enable them to initiate advance action for processing vigilance
clearance.
Internal candidate is one, who is an employee of an enterprise who has put in a
minimum of two years of continuous service in it immediately preceding date
of vacancy, and who does not hold a lien in any other PSE/Government. An
employee who holds a lien on a post in a CPSE can also be considered as an
internal candidate of that enterprise, provided he/she has put in a minimum of
two years of continuous service in that enterprise, on the date of acquiring the
lien and the period for which he/she is away from the enterprise is not more
than 5 years.
ANNUAL REPORT 2014-15
45
Age criteria
On the date of occurrence of Vacancy:
Schedule of PSE
Age of superannuation 60 years
Internal
External
Min.
Max.
Min.
Max.
CMD Schedule 'A'/Director
Schedule 'A'/ CMD Schedule 'B'
45
58
45
57
Director Schedule 'B'/CMD
Schedule 'C'/ Director Schedule
'C'/CMD Schedule 'D'
40
58
40
57
Age of superannuation 58 years
Internal
External
CMD Schedule 'A'/Director
Schedule 'A'/ CMD Schedule 'B'
45
56
45
55
Director Schedule 'B'/CMD
Schedule 'C'/ Director Schedule
'C'/CMD Schedule 'D'
40
56
40
55
ELIGIBILITY PAY SCALES FOR VARIOUS BOARD LEVEL POSTS
Pay scale of the Board level post
PSE executives
Eligibility for Government
officers
8250-9250(IDA) Pre 01.01.92
11,500-13,500(IDA)Post 01.01.92
23,750-28,550(IDA) Post 01.01.97
62,000-80,000(IDA) Post 01.01.07
22,400-24,500(CDA) Pre revised
67,000-79,000 (CDA)
Addl. Secretary or equivalent/
Lt. General in the Army or Vice
Admiral in Navy or Air Marshal in
the Air Force.
7250-8250(IDA) Pre 01.01.92
9500-11,500(IDA) Post 01.01.92
20,500-26,500(IDA) Post 01.01.97
51,300-73,000(IDA) Post 01.01.07
18,400-22,400(CDA) Pre revised
37,400-67,000+GP 10,000(CDA)
Joint Secretary or equivalent/
Major General in the Army or
Rear Admiral in Navy or Air Vice
Marshal in the Air Force.
Schedule 'A' CMD
(in rupees)
27,750-31,500 (Pre 2007)
80,000-12,5000
Schedule 'A' Director
Schedule 'B' CMD
25,750-30,950
75,000-1,00,000
75,000-90,000
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ANNUAL REPORT 2014-15
Schedule 'B' Director
Schedule 'C' CMD
22,500-27,300(Pre 2007)
65,000-75,000
Schedule 'C' Director
Schedule 'D' CMD
20,500-25,000 (Pre revised)
51,300-73,000
6250-7475(IDA) Pre 01.01.92
8520-10,050(IDA) Post 01.01.92
18,500-23,900(IDA) Post 01.01.97
43,200-66,000(IDA) Post 01.01.07
14,300-18,300(CDA) Pre revised
37,400-67,000+GP 8700(CDA)
Director or equivalent/ Brigadier
in the Army or Commodore in
Navy or Air Commodore in the Air
Force.
5550-6870 (IDA)
7500-9900 (IDA)Post 01.01.92
17,500-23,000(IDA)Post01.01.97
36,600--62,000(IDA)Post01.01.07
12,000-16,500 (CDA) Pre revised
15,600--39,100+GP 7600 (CDA)
Deputy Secretary or equivalent/ Lt.
Colonel in the Army or Captain in
Navy or Group Captain in the Air
Force.
Period of service in the eligible The minimum length of service required in the eligible scale will be one
scale
year for internal candidates, and two years for others as on the date of
vacancy.
Job hopping
1. For PESB the concept of job hopping is valid only when a candidate has
taken a position at the Board level.
2. When a candidate moves from Company A to Company B on a Board
level position, he is expected to work for minimum two years in order that
restriction of job hopping does not apply to him. If he has put in less than
2 years, the rule of job hopping will apply to him for a position in other
companies.
3. If a position falls vacant in the same company at a higher level, the
restriction of job hopping will not apply to a Director as 'vertical hopping'
is permitted in the same Company. For example, if an incumbent has
moved from company A to company B he will be eligible for applying for
CMD's position in company B but not in company A even if he holds lien
in company A.
4. Job hopping restriction will apply to an incumbent for lateral movement
within the company as well as in any other company.
5. There is an embargo of six months for a candidate holding No.1 position
in a panel.
Candidate
recommended Candidate recommended as No. 1 in the panel for a Board level post is not
earlier not considered for considered for another Board level post for a period of six months from
another post for six months
the date of selection interview or till the approval of the concerned panel,
whichever is earlier.
Tenure of appointment at The Board level functionary will be considered for appointment for a
Board level
period of 5 years or till the age of superannuation, whichever is earlier, on
contract basis, with a provision that the Government will have the option
to terminate the services with three months’ notice.
ANNUAL REPORT 2014-15
47
Relaxations in appointment
of Chief Executive and
Functional Directors in sick/
loss making PSE where revival
package has been approved
In the case of sick/loss making CPSE for which revival plan has been
approved by the Government, the following relaxation could be provided:In case, any Board level incumbent of such CPSE has contributed
exceedingly well in the turnaround of that sick CPSE, his tenure may be
extended till he attains the age of 65 years. Since, the selection process to
a Board level post is being initiated by PESB one year prior to the due date
of superannuation of the incumbent, the proposal for extension of tenure
beyond the age of superannuation will have to be initiated at least one year
prior to the date of superannuation of the incumbent. In case, the balance
period of tenure of incumbent is less than one year at the time of approval of
revival package by the Government, such proposal for extension of tenure
may be initiated immediately after approval of revival package by the
Government. The decision on the extension of tenure beyond the normal
retirement age will be taken as per the extant procedure for extension of
tenure of Board level executives, i.e. joint appraisal by PESB followed by
the approval of the competent authority. Further, such extension would
be subject to annual review of the performance of the incumbent to be
conducted by Secretary of the concerned Administrative Ministry.
Where fresh appointment of the Chief Executive or any Functional Director
is proposed and if the PESB procedure of circulation of vacancy does not
ultimately lead to a panel for consideration by the competent authority,
then relaxation of cut-off age for applying, to 62 years, with minimum
tenure of 3 years, could be considered. In such cases, serving/retired CPSE
executives, Government servants and private sector executives could be
considered.
Chief Executives and Functional Directors of these CPSEs would be
considered for a lump-sum incentive up to maximum of Rs.10 lakh out of
the profits of the CPSE besides usual pay, allowances and perks attached
to the post.
Competent Authority
Appointments Committee of Cabinet is the competent authority for
appointment and extension of CMD/MD/Functional Directors of Schedule
'A' and 'B' PSEs, and the Minister in-charge is the competent authority for
appointment and extension of Board level posts belonging to Schedule 'C'
and 'D' CPEs.
Validity of Panel
As per D.O.No.29 (3) EO/2008(ACC) dated 27th May, 2008 of Cabinet
Secretary, the panel of names recommended by PESB is valid for one year
and need to be revalidated before submission to ACC.
Number of appearance in a A candidate may apply any number of times in a calendar year, but he
year
may be allowed to appear only up to four times in selection meetings, in
a calendar year. This restriction in number of appearances has come into
effect from 1st January 2013.
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ANNUAL REPORT 2014-15
Incomplete Application
If any candidate fails to fill up any column in his application, the same
will be rejected as incomplete. Applications for Board level posts that
are received through proper channel sometimes leave column no -9 (with
respect to penalty / enquiry etc.) blank. PESB has decided that henceforth
such applications will be treated as incomplete and rejected.
Eligibility
of
incumbent (i) Pre-upgradation Posts: Vacancies arising for the first time after
Directors when the schedule of upgradationCompany is up-graded.
If the date of first time vacancy is within 2 years of the date of upgradation
(as notified by DPE), the eligibility criteria for internal candidates (only)
will be the same as was applicable prior to upgradation.
(ii) Posts created after upgradationAs per norms applicable to the Schedule to which PSU has been upgraded.
3.59 BUDGET ESTIMATES 2014-15 (IN THOUSANDS OF RUPEES)
HEADS
SALARIES
WAGES
OVER TIME ALLOWANCE
MEDICAL TREATMENT
DOMESTIC TRAVEL EXPENSES
FOREIGN TRAVEL EXPENSES
OFFICE EXPENSES
PUBLICATION
MINOR WORKS
PROFESSIONAL SERVICES
OAE
TOTAL
PLAN
0
0
0
0
0
0
0
0
0
0
0
0
NON-PLAN
22000
180
120
500
550
200
4000
200
500
200
600
29050
TOTAL
22000
180
120
500
550
200
4000
200
500
200
600
29050
ANNUAL REPORT 2014-15
49
4
RESERVATION IN THE CENTRAL
GOVERNMENT SERVICES
MANDATE
Policy matters regarding Reservation in Services in Central Government for the following:•
Scheduled Castes, Scheduled Tribes & Other Backward Classes;
•
Persons with Disabilities;
•
Ex-servicemen.
4.0 The Government has taken several steps
for the upliftment and welfare of the Scheduled
Castes, the Scheduled Tribes, the Other Backward
Classes and the Persons with Disabilities. One
such step is to give them reservation in services
under the State. The ex-servicemen also get
reservation in services.
RESERVATION FOR SCs, STs AND
OBCs:
4.1 Clause (4) of Article 16 of the Constitution
of India enables the State to make provision for
reservation of appointments or posts in favour
of any backward class of citizens which, in the
opinion of the State, is not adequately represented
in the services under the State. Clause (4A) of
the same Article enables the State to provide
reservation for the members of the Scheduled
Castes and Scheduled Tribes in the matter
of promotion. Article 335 provides that the
claims of the members of the Scheduled Castes
and the Scheduled Tribes shall be taken into
consideration, consistently with the maintenance
of efficiency of administration, in the making of
appointments to services and posts in connection
with the affairs of the Union or of a State.
4.2 In consonance with the powers given
by the Constitution, the Government has issued
various instructions providing for reservation
in services for the members of the Scheduled
Castes (SCs), the Scheduled Tribes (STs) and
the Other Backward Classes (OBCs).
Such
members of Other Backward Classes who fall in
creamy layer, however, do not get the benefit of
reservation. The income limit for determining
the creamy layer status amongst the OBCs to
exclude the socially advanced persons/sections
is Rs.6.0 lakh per annum.
4.3 Reservation to SCs, STs and OBCs, in case
of direct recruitment, is available in all groups of
posts. When direct recruitment is made on all
India basis by open competition, reservation for
SCs, STs and OBCs is respectively 15%, 7.5% and
27%; and when direct recruitment is made on all
India basis otherwise than by open competition
it is 16.66%, 7.5% and 25.84% respectively.
ANNUAL REPORT 2014-15
51
In case of direct recruitment to Groups 'C' and
'D' posts normally attracting candidates from a
locality or a region, percentage of reservation for
SCs and STs is generally fixed in proportion to
the population of SCs and STs in the respective
States/UTs and reservation for OBCs in such
cases is fixed keeping in view their proportion in
the population of the State/UT and that it is not
more than 27% and total reservation for SCs, STs
and OBCs does not exceed the limit of 50%.
4.4 The Government had carved out a subquota of 4.5 per cent for minority communities
from within the 27% reservation for OBCs.
However, the Hon’ble High Court of Andhra
Pradesh quashed the same. An SLP has been filed
by Union of India in the Hon’ble Supreme Court
against the decision of the High Court of Andhra
Pradesh and the matter is sub-judice.
4.5 Reservation in promotion by nonselection method is available to SCs and STs
in all groups of services at the rate of 15% and
7.5% respectively. In case of promotion by
selection method, SCs and STs get the benefit of
reservation up to the lowest rung of Group ‘A’.
However, no reservation is given in the matter of
promotion to the grades of posts or services in
which the element of direct recruitment, if any,
exceeds 75 per cent. There is no reservation for
OBCs in the matter of promotion.
4.6 In promotion by selection to posts
within Group ‘A’ which carry a Grade Pay of
Rs.8700/- or less (in revised pay scale), there
is no reservation, but the Scheduled Caste/
Scheduled Tribe officers who are senior enough
in the zone of consideration for promotion so as
to be within the number of vacancies for which
the select list is to be drawn up, are included in
52
ANNUAL REPORT 2014-15
that list provided they are not considered unfit for
promotion.
4.7
Various relaxations and concessions are
given to SC and ST candidates so as to improve
their representation in services. For example, they
get relaxation in the upper age limit, unlimited
number of chances within the relaxed age limit
prescribed for appearing in the competitive
examinations, exemption from payment of
examination fee and relaxation in standards of
suitability. Likewise, the OBC candidates get
concessions like relaxations in the upper age
limit up to three years, relaxation in number of
chances up to seven within the relaxed age limit
for appearing in the Civil Services Examination
etc. The SC/ST/OBC candidates appointed on
their own merit are adjusted against unreserved
vacancies. To ensure that posts reserved for SCs,
STs and OBCs are filled by candidates belonging
to these categories of persons only, there is a
general ban on de-reservation of vacancies in
case of direct recruitment.
4.8 Provision of reservation has, over the
period, helped in increasing the representation
of Scheduled Castes and Scheduled Tribes in
services of the Government of India. As per
available information, there were only 13.17%
Scheduled Castes and 2.25% Scheduled Tribes
in services as on 1st January, 1965, which has
increased to 17.57% and 7.73%, respectively,
as on 1.1.2013. Representation of Scheduled
Castes and Scheduled Tribes in Group 'A'
service has increased to a great extent during
last few decades. Representation of Scheduled
Castes in Group ‘A’ services has increased from
1.64% in 1965 to about 13.94% now. Likewise,
the representation of Scheduled Tribes in
Group ‘A’ services has increased from 0.27%
in 1965 to about 5.82% now. Representation
of Other Backward Classes in services, as per
information received from various Ministries/
Departments is now 17.74%. Reservation for
the Other Backward Classes started in the year
1993. Moreover, there are employees of Other
Backward Classes who were appointed prior
to introduction of reservation for them or who
fall within the creamy layer. It is expected that
as a result of introduction of reservation, their
representation in services would increase in due
course of time. 69 Ministries/ Departments have
supplied information about representation of
Scheduled Castes, Scheduled Tribes and Other
Backward Classes as on 1st January, 2013, which
is summarized below:-
GROUP
Number of persons
Total Number
SC
of Employees Number
ST
%
Number
OBC
%
'A'
74,866
10,434 13.94
4354
5.82
'B'
1,88,776
29,373 15.56
12,073
6.4
'C' (excluding Safai Karamchari)
'C' (Safai Karamchari)
25,70,757 4,43,854 17.27 2,03,444
1,17,681
Total
34971 29.72
8387
29,52,080 5,18,632 17.57 2,28,258
4.9 Number of vacancies reserved in Indian
Administrative Service, Indian Foreign Service
and Indian Police Service for the year of
Unreserved
Service Vacancies
(s)
earmarked
unreserved
Number
%
8316
11.11
20,069 10.63
7.91 4,72,074 18.36
7.13
23,262 19.77
7.73 5,23,721 17.74
Examination, 2013 and vacancies filled up are
given in the following statement:
Scheduled Castes
Scheduled Tribes
Other Backward Classes
Service
Vacancies
Service
Vacancies
Service
Vacancies
allocated
earmarked
allocated earmarked/ allocated earmarked/
as
reserved for SCs
to SCs reserved for to STs
reserved for
unreserved
STs
OBCs
Vacancies
earmarked/
reserved For SCs
Service
allocated
to OBCs
I.A.S
90
90
27
27
14
14
49
49
I.F.S.
17
17
04
04
02
02
09
09
I.P.S.
75
75
24
24
08
08
43
43
4.10 Quantum of reservation for the SCs, STs
and OBCs in any grade/cadre is determined on
the basis of number of posts in the grade/cadre.
However, in small cadres having less than 14
posts, where it is not possible to give reservation
to all the three categories on the basis of this
principle, reservation is provided by rotation by
way of L-Shaped 14-Point rosters prescribed
by Department of Personnel & Training Office
Memorandum No.36012/2/96-Estt.(Res.) dated
2.7.1997. While determining reservation, it is
ensured that total number of reserved posts for
SCs, STs and OBCs in any cadre does not exceed
50% of the total number of posts in the cadre.
ANNUAL REPORT 2014-15
53
At the same time, total number of vacancies
earmarked reserved in a year in any cadre should
not be more than 50% of the total vacancies of the
year. However, the backlog reserved vacancies
are treated as a separate and distinct group, on
which limit of 50% does not apply.
providing for reservation should be included in
terms and conditions while giving grant to the
voluntary agencies employing more than 20
persons on regular basis and meeting at least
50 per cent of their recurring expenditure from
grants-in-aid from Central Government.
4.11 In each Ministry/Department, the Deputy
Secretary in-charge of Administration or any other
officer at least of the rank of Deputy Secretary is
appointed to act as Liaison Officer in respect of
matters relating to the representation of Scheduled
Castes and Scheduled Tribes in all establishments
and services under the administrative control
of the Ministry/Department. He is, inter alia,
responsible for ensuring due compliance, by the
subordinate appointing authorities, of the orders
and instructions pertaining to the reservation of
vacancies in favour of Scheduled Castes and
Scheduled Tribes and other benefits admissible
to them. Each Ministry/ Department is supposed
to have a Cell within the Ministry/Department
under the direct control of the Liaison Officer to
assist him to discharge his duties effectively. In
offices under the control of Head of Department
also, a Liaison Officer is nominated for work
relating to representation of Scheduled Castes and
Scheduled Tribes. The duties of Liaison Officers
for offices under such Heads of Departments
are similar to those of Liaison Officer of the
Ministry/Department in respect of offices under
their charge.
4.14 This Department has been launching
Special Recruitment Drives to fulfill the backlog
vacancies reserved for SCs and STs from time
to time. The last Special Recruitment Drive
was launched in November, 2008 to fill up the
backlog reserved vacancies of SCs, STs and
OBCs. The drive was concluded on 31.03.2012.
As per information received from the Ministries/
Departments, there were 75,522 backlog
reserved vacancies of which 48,034 were filled
up. The Government considered the status of
filling up of backlog reserved vacancies and
desired that concerted efforts be made to fill up
the backlog reserved vacancies at the earliest.
General instructions were issued in June, 2013
to all concerned to make concerted efforts
to fill up backlog reserved vacancies. As per
information received by this Department, 19,676
backlog reserved vacancies of Scheduled Castes,
Scheduled Tribes and Other Backward Classes
were further filled up after the conclusion of the
Drive by some major Ministries/Departments
which include their attached/subordinate offices
and also banks/financial institutions. Ministries/
Departments have also been requested to
constitute a in-house Committee to take various
time bound measures including study of the root
cause of backlog reserved vacancies, initiation
of measures to remove such factors, filling up of
backlog reserved vacancies.
4.12 Orders were issued on 6.3.1997 for
appointment of separate Liaison Officers in each
Ministry/Department for looking into the matters
concerning reservation for Other Backward
Classes.
4.13 Instructions exist to the effect that a clause
54
ANNUAL REPORT 2014-15
4.15 Instructions have been issued on 13th
February, 2014 to the effect that wherever a
Selection Committee/Board exists or has to be
constituted for making recruitment to 10 or more
vacancies in any level of posts or services, it is
mandatory to have one member belonging to
SC/ST, one member belonging to OBC and one
member belonging to Minority Community in
such Committees/Boards. One of the members
of the Selection Committee/Board, whether
from the general category or from the minority
community or from SC/ST/OBC, should be a lady
failing which a lady member should be co-opted
on the Committee/Board. It is also to be ensured
that where the number of vacancies against which
selection is to be made is less than 10, no effort
should be spared in finding a Scheduled Caste/
Scheduled Tribe/Other Backward Class Officer,
a Minority Community officer and a lady officer
for inclusion in such Committees/Boards.
RESERVATION FOR PERSONS WITH
DISABILITIES
4.16 Section 33 of the Persons with
Disabilities (Equal Opportunities, Protection
of Rights and Full Participation) Act, 1995
(PWD Act) provides that every appropriate
Government shall appoint in every establishment
such percentage of vacancies not less than three
per cent for persons or class of persons with
disability of which one per cent each shall be
reserved for persons suffering from (i) blindness
or low vision, (ii) hearing impairment and (iii)
locomotor disability or cerebral palsy; in the
posts identified for each disability. Section 32 of
the Act requires the Government to identify posts
in establishments which can be reserved for the
persons with disability.
4.17 The PWD Act came into force only in
1996. However, it was much before in November,
1977 that reservation for persons with disabilities
was introduced in case of direct recruitment to
Groups 'C' and 'D' posts. It was extended to the
cases of promotion to Group 'C' and 'D' posts in
1989. Reservation for persons with disabilities
is made applicable in Group 'A' and 'B' posts in
case of direct recruitment.
4.18 With a view to streamlining the
procedure of reservation for persons with
disabilities, the Department of Personnel &
Training issued consolidated instructions on
the subject in December, 2005 superseding all
previous instructions. As per these instructions,
reservation for persons with disability is now
available in all Groups of posts in case of direct
recruitment. Three per cent of vacancies in case
of promotion to Group 'D' and Group 'C' posts in
which element of direct recruitment if any, does
not exceed 75% shall be reserved for persons with
disability. As provided in the Act, the benefit of
reservation goes to persons suffering from (i)
blindness or low vision, (ii) hearing impairment
and (iii) locomotor disability or cerebral palsy,
each category being entitled to 1% reservation.
4.19 Various concessions are given to persons
with disabilities like upper age limit for persons
with disabilities is relaxable (a) by ten year
(15 years for SCs/STs and 13 years for OBCs)
in case of direct recruitment to Group ‘C’ and
Group ‘D’ posts; (b) by 5 years (10 years for
SCs/STs and 8 years for OBCs) in case of
direct recruitment to Group ‘A’ and Group ‘B’
posts where recruitment is made otherwise than
through open competitive examination; and (c)
by 10 years (15 years for SCs/ STs and 13 years
for OBCs) in case of direct recruitment to Group
‘A’ and Group ‘B’ posts through open competitive
examination. The relaxation in age limit is given
ANNUAL REPORT 2014-15
55
to them irrespective of the fact whether the post
is reserved or not, provided the post is identified
suitable for persons with disabilities. Apart from
age relaxation, they also get exemption from
payment of application fee and examination
fee and relaxation in standards of suitability. A
separate guideline for providing certain facilities
in respect of persons with disabilities who are
already employed in Government for efficient
discharge of their duties was issued and is available
in the public domain of the Department, namely,
permin.nic.in>DPPT>OMs&Orders>Persons
with Disabilities.
4.20 As per available data, the representation
of persons with disabilities in the Central
Government services is as under:GROUP Number of Persons with Disabilities
VH
HH
OH
Total
A
24
22
171
217
B
68
80
1049
1197
C
1299
2118
9296
12713
D
320
323
977
1620
Total
1711
2543
11493
15747
(Source: Data provided by Ministries/ Departments).
4.21 A Special Recruitment Drive was
launched to fill up the backlog reserved
vacancies for persons with disabilities in
November, 2009 which concluded on 31.3.2012.
As per information received from Ministries/
Departments, there were a total of 6003 backlog
vacancies of Persons with Disabilities (PwD)
and out of these 2388 vacancies were filled up by
the end of the Drive i.e. 31.03.2012.
RESERVATION FOR EX-SERVICEMEN
4.22 Reservation for ex-servicemen is
available in terms of the Ex-servicemen (Re56
ANNUAL REPORT 2014-15
employment in Central Civil Services and
Posts) Rules, 1979 as amended from time to
time. As per these Rules, ten per cent of the
vacancies in the posts up to the level of Assistant
Commandant in para-military forces, ten per
cent of the vacancies in Group 'C' posts, and
twenty per cent of the vacancies in Group 'D'
posts are reserved for ex-servicemen to be filled
by direct recruitment in any year. Ex-servicemen
are entitled to get age relaxation for appointment
to any vacancy in Central civil services/posts,
whether reserved or not. Ex-servicemen who
have already secured employment under the
Central Government are entitled to the benefit of
age relaxation as prescribed for securing another
employment in a higher grade or cadre under the
Central Government. There are some provisions
regarding relaxation/exemption of educational
qualifications for the ex-servicemen. The DG
(Resettlement), Ministry of Defence monitors
the implementation of these orders in the
Central Government Agencies. A compendium
of instructions on reservation for ex-servicemen
was issued on 25.2.2014 and is now available in
the public domain of this Department namely
persmin.gov.in>DOPT>OMs & Orders>Estt.
(Reservation)>Ex-servicemen. As per Office
Memorandum dated 14.08.2014 which is
available in the above mentioned public domain,
if an ex-serviceman applies for various vacancies
before joining any civil employment, (s)he
can avail of the benefit of reservation as exservicemen for any subsequent employment,
which are filled through direct recruitment and
wherever reservation is applicable to the exservicemen. However, to avail of this benefit,
an ex-serviceman as soon as (s)he joins any
civil employment, should give self-declaration/
undertaking to the concerned employer about
date-wise details of application for various
vacancies for which (s)he had applied for before
joining the initial civil employment. These
Orders take effect from the date of issuance of
the Office Memorandum.
4.23 Reservation for ex-servicemen and
physically handicapped persons is termed as
"horizontal" reservation and reservation for SCs,
STs and OBCs is termed as "vertical" reservation.
Guidelines exist explaining how the "horizontal"
reservation is to be adjusted against the "vertical"
reservation.
ANNUAL REPORT 2014-15
57
5
CADRE MANAGEMENT
MANDATE
The Services Division is responsible for Cadre Management of All India Services (IAS, IPS and
IFS) which includes framing and revising rules and regulations regarding service conditions of
the employees, in consultation with the Ministry of Home Affairs and Ministry of Environment
and Forests. Matters relating to framing and amendment of recruitment rules, clarification related
to rules etc., are examined and processed in this Division. Some of the important issues/initiatives
taken during the year include:-
5.0 Amendments in AIS Rules
(i)
Amendment in AIS (Conduct) Rules, 1958
related to public service values and ethics
was notified on 08.08.2014.
(ii) Amendment in Rule 5(2) of the IAS
(Probation) Rules, 1954 related
to
training of SCS officers was notified on
05.12.2014.
Cadre strength of IAS
5.1 The Total Authorized Cadre Strength
of the IAS as on 01.01.2014 was 6270 and the
number of officers in position was 4619. The
corresponding figures are 6375 and 4802 as on
01.01.2015 respectively. The authorized cadre
strength and the number of officers in position in
different years since 1951 are as given below:
Year
1951
(At the time of
initial constitution
of the service)
Authorized
cadre
strength
1232
Number of officers in
position
(As on 1st January)
957
(Including 336 officers
of the Indian Civil
Service)
1961
1862
1722
(Including 215 officers
of the Indian Civil
Service)
1971
3203
2754
(Including 88 officers
of the Indian Civil
Service)
1981
4599
3883
1991
5334
4881
2001
5159
5118
2002
5159
5051
2003
5159
4871
2004
5159
4791
2005
5261
4788
2006
5337
4790
2007
5422
4731
2008
5460
4761
2009
5671
4572
2010
5689
4534
2011
6077
4456
2012
6154
4377
2013
6217
4737
2014
6270
4619
2015
6375
4802
ANNUAL REPORT 2014-15
59
5.2 There is a provision for quinquennial
cadre review in respect of every cadre of the
three All India Services under the relevant Cadre
Rules.
5.3 In the year 2014, notifications have been
issued revising the strength and composition of
the following cadres participating in the All India
Services:
Indian Administrative Service
1.
Assam-Meghalaya
2.
Bihar
3.
Karnataka
4.
Odisha
5.
Tamil Nadu
6.
Uttar Pradesh
Indian Police Service
1.
Uttar Pradesh
5.4 Consequent on bifurcation of Andhra
Pradesh, relevant notifications were issued
pertaining to the State of Telangana and Residual
Andhra Pradesh with regard to the IAS, IPS and
IFS cadre strength.
5.5 In compliance of Hon’ble Supreme
Court’s directions in PIL filed by Shri TSR
Subramanian & Ors vs. UoI & Ors., relevant
amendments were carried out under Rule 7 of
the IAS, IPS and IFS (Cadre) Rules, thereby
fixing minimum tenure for cadre posts and for
formation of Civil Services Board. Relevant
notifications were issued accordingly.
a pensioner shall not accept any commercial
employment before the expiry of one year
from the date of his retirement, except with the
previous sanction of the Central Government.
During the year 2014, permission of the Central
Government was granted to 4 (four) retired IAS
officers for accepting commercial employment
(post retirement) under this rule.
Resignation of AIS Officers
5.7 The issue of resignation of AIS officers is
governed by Rule 5 of AIS (DCRB) Rules, 1958.
Rule 5(1) of AIS (DCRB) Rules, 1958 provides
that no retirement benefits may be granted to a
person who has been dismissed or removed from
the service or who has resigned from service.
During the current year i.e. 2014, no resignation
of IAS officer was examined/accepted by the
Central Government.
5.8 In 2014, the Union Public Service
Commission conducted the Civil Services
Examination 2014 for recruitment to the
following 23 services out of which 19 are Group
‘A’ Services and the remaining 4 are Group ‘B’
Services.
i)
The Indian Administrative Service.
ii)
The Indian Foreign Service.
iii)
The Indian Police Service.
iv) The Indian P&T Accounts and Finance
Services. Group ‘A’
v)
The Indian Audit and Accounts Service,
Group ‘A’
Commercial Employment
vi) Indian Revenue Service (Customs &
Central Excise) Gr. ‘A’
5.6 As per Rule 26 of the All India Services
(Death-Cum-Retirement Benefits) Rules, 1958
vii) The Indian Defence Accounts Service,
Group ‘A’
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ANNUAL REPORT 2014-15
viii) The Indian revenue Service, (I.T) Group
‘A’
ix) The Indian Ordnance Factories Service,
Group ‘A’ (Asstt. Works Manager-Non¬
technical).
x)
The Indian Postal Service, Group ‘A’
xi)
The Indian Civil Accounts Service, Group
‘A’
xii) The Indian Railway Traffic Service, Group
‘A’
xiii) The Indian Railway Accounts Service,
Group ‘A’
xiv) The Indian Railway Personnel Service,
Group ‘A’
xv) Post of Assistant Security Officer, Group
‘A’ in Railway Protection Force.
xvi) The Indian Defence Estates Service, Group
‘A’
xvii)The Indian Information Service, Junior
Grade Group ‘A’
xviii)The Indian Trade Service, Group 'A'
(Gr.III)
xix)The Indian Corporate Law Service,
Group ‘A’.
xx) The Armed Forces Headquarters Civil
Service, Group ‘B’ (Section Officer’s
Grade).
xxi) The Delhi, Andaman and Nicobar Islands,
Lakshadweep, Daman & Diu and Dadra &
Nagar Haveli Civil Service, Group ‘B’
xxii)
The Delhi, Andaman and Nicobar
Islands, Laskhadweep, Daman & Diu and
Dadra & Nagar Haveli Police Service,
Group ‘B’
xxiii)Pondicherry Civil Service, Group ‘B’
Data regarding service allocation on
the basis of CSE 2013.
5.9 During the year 2014 (Jan 2014 to Dec
2014), service allocation to 1029 candidates out
of 1122 candidates recommended by UPSC on the
basis of Civil Service Examination-2013 (Main
List) and service allocation to 73 candidates
out of 90 candidates recommended by UPSC
on the basis of Civil Service Examination-2012
(Reserve List) have been done.
Issues relating to the Civil Services
Examination (CSE)
5.10 The Government has decided that the
candidates, who appeared in Civil Services
Examination (CSE), 2011, and had exhausted
their chances for the reasons they had already
availed all the attempts available to them or had
attained the maximum age limit prescribed for
their category, will be given one additional attempt
in CSE 2015. The Government has also decided
not to include the marks allocated to questionsection on “English Language Comprehension
Skills” of Paper-II in Civil Services (Preliminary)
Examination, 2014 for gradation or merit.
5.11 Further, an All Party Meet was held
on 23.11.2014 on the issues of Civil Services
Examination. As decided in the said meet, a
background note was circulated to all the floor
leaders in Parliament for their valuable inputs /
suggestions in the matter. Inputs from several
floor leaders have been received and are under
examination in consultation with UPSC.
ANNUAL REPORT 2014-15
61
Hon’ble MOS(PP) and Secretary (Personnel) with the IAS Probationers
on 29th August, 2014 at North Block, New Delhi.
Bifurcation of erstwhile Andhra
Pradesh into State of Telengana
and the State of residual Andhra
Pradesh and distribution of officers belonging to All India Service
5.12 As per Andhra Pradesh Reorganization
Act, 2014 this Department had constituted an
Advisory Committee which was mandated for
evolving fair, just and transparent criteria for
the distribution of AIS officers of the undivided
Andhra Pradesh between the successor states
of Telengana and Andhra Pradesh and to
physically allocate the officers based on the
approved criteria by the appointed day i.e. 2nd
June 2014. As per the recommendations of the
Advisory Committee and approval thereof by
the Competent Authority, the AIS officers borne
on the cadre of undivided Andhra Pradesh have
been provisionally distributed between the newly
created States of Telangana and Andhra Pradesh,
vide notification dated 26.12.2014.
Policy for change of cadre of IAS
officers appointed against vacancies
reserved for PH category
62
ANNUAL REPORT 2014-15
5.13 This Department had been receiving
requests from IAS officers appointed against
vacancies reserved for physically handicapped
candidates for change of their cadre to a preferred
cadre including their home cadre on the grounds
of hardship. Therefore, in order to mitigate
hardship of such officers, DOPT with the approval
of the Competent Authority has issued separate
guidelines on 14.2.2014 for change of cadre of
Indian Administrative Service Officers appointed
against vacancies reserved for Physically
Handicapped (PH) category. According to this
Policy, an officer may apply for change of cadre
to DoPT through his/her parent cadre/LBSNAA
as the case may be so as to reach DoPT within
three months from the date of notification of the
cadre allocation in the official website of the
DoPT indicating a minimum of three states, in
the immediate proximity / neighbourhood of his /
her Home State, to which he/she would like to be
transferred, in order of priority. The Government
may, on a case to case basis and taking into
account [based on the report of a medical board]
the extreme hardship faced by such an IAS
officer permit his/her transfer to a cadre in the
immediate neighbourhood / proximity of his/her
Home State. However, no such transfer to the
Home State of the officer shall be permitted.
5.14 In this regard, this Department had
received applications from a number of IAS
officers appointed against vacancies reserved for
physically handicapped candidates for change
of their cadre to a preferred cadre. Medical
examination of these officers has been done and
proposals are at various stages of consideration.
So far, change of cadre of two IAS officers has
been approved by the Appointments Committee
of the Cabinet (ACC) under this policy.
INTER-CADRE
DEPUTATION/
TRANSFER DURING 2013.
Inter-Cadre deputation:
5.15 Inter-cadre deputation is permissible
to All India Service officers on completion of
their nine years of service and before attaining
promotion to super-time scale in his/her own
home cadre. Such deputation is considered in
view of the personal difficulties of the officers
concerned and is permissible for a maximum
period of 5 years in the entire service career
of the officers and the period at a time thereof
normally do not exceed three years.
Inter-cadre Transfer
5.16 Inter-cadre
transfer
is
normally
permissible to an All India Service officer
on the ground of his/her marriage to another
officer of the All India Service. Other grounds
for cadre transfer of All India Service officers
is ‘extreme hardship’ which includes (a) threat
to the life of the officer or his immediate family
and (b) severe health problems to the officer or
his immediate due to the climate or environment
of the state to which he is allotted. In the case
of lady officer borne on North eastern cadres
marries officer borne on another cadre the lady
officer is mandatorily transferred to her spouse’s
cadre if she so request except her home cadre.
All India Service officers belonging to North
Eastern cadre may be allowed transfer of cadre
to any other cadre in the North East in relaxation
of the existing conditions subject to availability
of deficit in the insider quota.
Data regarding Inter Cadre Deputation
/Deputation
5.17 During the year 2014 (January 2014 to
December 2014) ACC approval has been obtained
on Inter cadre transfer, Inter cadre deputation,
Regularization of overstay and Extension on
inter cadre deputation, in the following number
of cases:
Type of Case
Number
Inter cadre transfer
7
Inter cadre deputation
21
Regularization of overstay
1
Extension on inter cadre deputation
6
Appointment by Promotion/ Selection
5.18 Filling up of the posts in IAS through
Appointment by Promotion/ Selection is
important to achieve the objective of bridging
up the shortage of officers in the service. During
2014, this Department made some concerted
efforts to make appointment from SCS/NonSCS category to the IAS. As a first step towards
that, all the proposals regarding determination
of vacancies received from cadres/segments,
were finalized. As regards appointment from
SCS/ Non-SCS to IAS during the period from
01.04.2014 till date, in all 149 officers have been
appointed in various cadres.
ANNUAL REPORT 2014-15
63
Meeting by MOS (PP)/Secretary (P)
with Principal Secretaries of General
Administration /Personnel Department
of the State Governments. 5.19 A mechanism for holding biennial
meetings with Principal Secretaries of General
Administration /Personnel Department of the
State Governments for on the spot consultation on
the issues of mutual concern has been developed
during last few years. Last such meeting was held
on 9th September, 2014 in CSOI, New Delhi.
5.20 Meeting was inter-alia attended by the
representatives of 19 States wherein mainly
the issues relating to Cadre Review, Promotion
of state service officers to IAS, Stability of
tenure, unauthorised absence, courtesy of Public
Representatives, promotion of SCS officers to
IAS, Induction training of promotee IAS officers,
Inter Cadre Deputation/Change of Cadre,
Vigilance issues, CBI related issues, training
related issues etc. were discussed.
facilitate quick retrieval, dossiers of IAS officers
have been digitized up to CSE-2013. Further,
more than 1000 files of AIS Division have also
been digitized.
Frequently Asked Questions (FAQ)
relating to Civil Services Examination
5.24 For the prospective candidates of Civil
Services Examination, FAQ and Answers relating
to CSE have been prepared and uploaded on the
website of this Department. Cadre Review of Group ‘A’ Services
5.25 The Department is undertaking following
responsibilities with reference to Group ‘A’
Central Services:
i.
Policy and Guidelines of cadre review of
Central Civil Service / Cadres.
ii.
Monitoring of periodical review of Group
‘A’ Central Civil Services. Secretariat
functions of the Cadre Review Committee
in respect of Group ‘A’ Central Civil
Services.
iii.
Policy and general orders regarding NonFunctional Selection Grade in Organized
Group ‘A’ Central Civil Services.
iv.
Compilation of Half yearly statistical
information about grade wise cadre
strength and structural ratio of Group ‘A’
Central Civil Service and the threshold
profile of the members of these Services.
v.
Analysis based on Statistical Profile and
follow up on stagnation / incongruencies
with the concerned Cadres/Services.
ISO 9001:2008 certification of Service
Allocation on the basis of Civil
Services Examination.
5.21 The process of service allocation to the
recommended candidates on the basis of Civil
Services Examination has been awarded ISO
9001:2008 certification on 11.04.2014.
IAS Regulation of Seniority
5.22 During 2014, seniority/year of allotment
of pertaining to 15 cadres/States on receipt of
proposal from them, have been determined, and
orders have been issued.
Digitization of Records
5.23 In order to preserve for longer period and
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ANNUAL REPORT 2014-15
5.26 Cadre Review Division facilitates the
review of 59 existing Central Group ‘A’ Services.
The cadre review proposals are scrutinised in
this Division keeping in view the broad factors
like functional requirements, sustainability of
cadre structure, career progression, stagnation at
various levels, financial implications, changing
role of organisation etc. The proposals are then
referred to the Department of Expenditure for
financial concurrence and placed before the
Cadre Review Committee headed by Cabinet
Secretary for its approval. Thereafter the
approval of the MOS (PP) and FM is obtained
and then the department concerned takes the
approval of the Cabinet. The Division also acts
as the Secretariat for Cadre Review Committee
constituted for review of individual service/
cadre. The procedure for Cadre Review has been
streamlined and in order to complete expeditious
examination of the proposal, the Cadre Review
Division prepares Note and presentation for the
Cadre Review Committee.
Target/Achievements
5.27 Cadre reviews of Central Power
Engineering Service, Indian Ordnance Factories
Service and Indian Civil Accounts Service have
been approved by the Cabinet. The proposals
of Indian Naval Material Management Service,
Indian Statistical Service, Indian Trade Service
and Indian Information Service have been
recommended by the Cadre Review Committee
and the approval of MoS(PP) and Finance
Minister has also been obtained and the
proposals have to be placed before the Cabinet
by the departments concerned. The proposal of
Border Roads Engineering Services has been
recommended by the Cadre Review Committee.
The proposals of Indian Postal Service, Micro
Small & Medium Enterprises (MSME),
Directorate General of Employment & Training
(DGET), Post and Telecommunication Accounts
& Finance Service, P&T Building Works
Service and six Railway Services are under
consideration in consultation with the cadre
authority. A proposal to constitute Organized
Group ‘A’ Engineering Service namely, Indian
Naval Material Management Service has been
recommended by the Cadre Review Committee
and the approval of Cabinet is to be taken by the
Ministry of Defence. Besides, the proposal of
Defence Aeronautical Quality Assurance Service
has also been recommended by the Cadre Review
Committee.
5.28
A meeting of Cadre Controlling
Authorities was held on 22nd July, 2014 wherein
various issues related to Cadre Review of Central
Group ‘A’ Services were discussed. Thereafter a
model cadre review proposal has been prepared
and uploaded on the website. A workshop was
also organized on 20.08.2014 by Cadre Review
Division for the Ministry of Home Affairs
especially for the officers of Para Military Forces
on cadre review procedure.
5.29 On the basis of the information provided
by the Cadre Authorities, the data regarding
statistical information of all the Central Group
‘A’ Services as on January 1, 2014 has been
compiled and uploaded on the Website of the
DoPT. For dissemination of information and for
increasing transparency, this division has started
updating status of cadre review proposals on
monthly basis on the website of DOPT.
ANNUAL REPORT 2014-15
65
CENTRAL SECRE TARIAT SERVICE (CSS)
Mandate of CS – I DIVISION
5.30 CS-I Division is responsible for the cadre management of the Central Secretariat Service
(CSS) comprising the grades, starting from the entry grade of Assistant, Section Officer, Grade–I
(Under Secretary), Selection Grade (Deputy Secretary) and Senior Selection Grade (Director). The
responsibility involves, inter alia, policy making, framing CSS Rules and Regulations, encadrement
of posts in CSS & CSSS and managing the human resources of the service viz. recruitment, posting
and transfer.
5.31 The details of the grades comprising CSS are as under:Grade and Classifcation
Pay Scale and Grade Pay
Sanctioned Strength as on 4.3.2015
Senior Selection Grade
37,400-67,000 (PB-4) + GP 8700
(Director); Group ‘A’ (Gazetted)
600*
Selection
Grade
(Deputy 15,600-39,100 (PB-3) + GP 7600
Secretary); Group ‘A’ (Gazetted)
Grade-I (Under Secretary);
Group ‘A’ (Gazetted)
15600-39100 (PB-3) + GP 6600
1583
Section Officers’ Grade
Group ‘B’ (Gazetted)
9300-34800 (PB-2) + GP 4800
15600-39100 (PB-3) + GP 5400
(after 4 years of approved service)
3145
Assistants’ Grade
Group ‘B’ (Non-Gazetted)
9300-34800 (PB-2) + GP 4600
6656
* The strength of Deputy Secretary/Director is operated on combined basis with inter se flexibility. CSS officers empanelled
as Joint Secretaries under Central Staffing Scheme are also given in situ promotion as Joint Secretary in SAG grade at their
current places of posting till they are placed under the Central Staffing Scheme, with such in-situ promotions restricted to 40
in number. In the combined strength, the ceiling for Director grade is 220. Any unfilled post at Dir/ JS (in-situ) is operated at
the level of DS.
5.32 Cadre management of the grades of
Under Secretary and above of CSS is centrally
administered in the CS-I Division and that of the
grades of Assistant and Section Officer is partly
centralized. Functions such as conduct of DPC
for promotions, cadre clearance for deputations,
acceptance of resignation, voluntary retirement,
disciplinary powers etc. are carried out by the
respective Ministries/Departments (also known
as cadre units) in so far as the grades of Assistant
and SO are concerned. However, issue of zone
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ANNUAL REPORT 2014-15
of consideration for promotions, calculation of
vacancies, maintenance of reservation roster etc.
for these grades are, however, done centrally by
the CS.I Division.
Major developments during the year
5.33
Promotions/appointments
5.33.1 Joint Secretary (in-situ): Orders of
appointment of Joint Secretary (in- situ) in
respect of 5 CSS officers were issued.
5.33.2 Deputy Secretary: Due to pending
litigation relating to Select List in the grade of
Under Secretary, no regular promotions to the
Selection Grade (Deputy Secretary) could be
made. 133 officers were promoted on ad-hoc
basis to fill up the vacancies.
5.33.3 Under Secretary: Under Secretary Select
List 2012 and Under Secretary Select List-2013
were issued on 4th July, 2014 and on 23.1.2015
respectively in consultation with Union Public
Service Commission for regular promotion of
516 officers to the Under Secretary grade. In
addition, 234 officers were promoted to the grade
of Under Secretary on ad-hoc basis with a view to
fill up the vacancies pending regular promotion.
5.33.4 Section Officer: On the basis of the
results of the Combined Limited Departmental
Competitive Examination for Section Officer
Grade for 2012 and 2013, 554 SOs were allocated
to various cadre units. The zone for select list
of Section Officers’ under Seniority Quota for
the years 2012, 2013 & 2014 was issued for
regular promotion of 433, 210 & 150 officers
respectively.
5.33.5 Assistants: 75% in this grade are filled by
direct recruitment through Combined Graduate
Level Examination (CGLE) conducted by the
Staff Selection Commission (SSC). A requirement
of 1267 was made to SSC for the CGLE-2013.
The results of CGLE-2013 have not yet been
declared as re-examination was held on account
of litigation relating to this exam. Preliminary
examination for CGLE-2014 has also been held
and the vacancies in the Assistants’ grade could
be filled up only on declaration of results of these
two CGLEs.
5.34 Encadrement of posts in CSS
Newly created posts in the Ministries/Departments
are encadred in relevant grades of CSS as per laid
down policy, thus raising the strength of each
grade in CSS. On the basis of proposals received
from the Ministries/Departments, 180 posts were
encadred in CSS/CSSS.
5.35 Annual Property Returns of CSS
Officers
Immovable Property Returns of CSS officers of
Under Secretary and above levels are maintained
in CS-I Division. Out of 2365 Officers of these
level, 1787 have submitted the Immovable
Property Returns for the year 2013 which was
due on 31.1.2015.
5.36 Annual Performance Appraisal
Report of CSS officers
CS-I Division is entrusted with the task of
maintenance and upkeep of the APARs of Under
Secretary and above level officers of CSS. The
position regarding availability and completion
of APARs of the officers are regularly published
in the website of the Department and also
being monitored through Web Based Cadre
Management System. The scanned APARs
are also being linked to the Web Based Cadre
Management System.
5.37 Web based cadre management
of CSS
A web-based cadre management system has
been developed for effective and efficient cadre
management of CSS to facilitate timely and better
quality of decision making for activities such as
postings, training, promotions etc. The system
has been operational for the past two years and
ANNUAL REPORT 2014-15
67
a number of cadre management activities are
being done through the system. The system is
also continuously improved. During this year
new modules viz. long leave, permission for
foreign visit, cadre clearance for long term
training/foreign training, technical resignation/
resignation, intimation of death were added to the
system. New forms for submission of property
details under the Lokpal Act are also being added
to the system.
5.38 Cadre Training Plan for CSS
A comprehensive Cadre Training Plan (CTP)
is in place for CSS officers. The training
Sl.
Training
Eligible officers
No. Programme
1.
Assistant DR Direct Recruit Assistants
on joining
2.
Level A
UDCs with eight years of
approved service.
3.
Level B
Assistants with six years
of approved service.
4.
Level D
Section Officers with six
years of approved service.
5.
Level E
Under Secretaries with
four years of approved
service.
programmes under CSS (CTP) are mandatory
and promotion linked. During the year, the policy
matters relating to training of CSS Officers was
transferred to Training Division and the role of
CS.I Division has been limited only to nominate
officers to the mandatory training programmes
under CSS (CTP).
5.39 ISTM is the nodal agency for training
of CSS officers, including foundational training
for Direct Recruit Assistants. During the year
2014-15, ISTM has so far conducted 31 training
programmes under the CSS-CTP. The table
below gives the level-wise details:
Duration
12 weeks
Number of training Officers nominated
courses held
during the year
3
288
4 weeks
6
299
5 weeks
8
425
8 weeks
11
510
6 weeks
3
141
5.40 Cadre Review of CSS: Recommendations
of the Committee on Cadre Restructuring of the
CSS (3rd Cadre Restructuring) were examined
and decisions taken. A proposal for creation of
posts as recommended by the Committee is also
under consideration of the Government.
5.41 Mandate of CS – II DIVISION
Matters pertaining to Central Secretariat General policy and framing and interpretation of CSSS
Stenographers’ Service (CSSS) including:
Rules.
Open competitive /departmental examinations, recruitment
and allocation of candidates to different grades of CSSS.
Advice to Cadre Authorities on individual cases of
promotion, confirmation, seniority and other related service
matters.
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ANNUAL REPORT 2014-15
Preparation of panels of Senior Principal Private Secretary
(Sr. PPS) and Principal Private Secretary (PPS) of CSSS.
Cadre clearance in respect of PPS and Sr. PPS/ Principal
Staff Officer (PSO) of CSSS.
Fixation of Zones of promotions for various grades in CSSS.
Allocation and transfers of personnel to other cadres under
the zoning schemes and inter cadre transfers.
Policy regarding training courses for Stenographers of
CSSS on various subjects.
Matters relating to compassionate appointment in Steno
Grade. ‘D’ of CSSS.
All matters pertaining to Central Secretariat General policy and framing and interpretation of CSCS
Clerical Service (CSCS) including Matters Rules.
relating to personal staff of the members of
the Union Council of Ministers
Open competitive / departmental examinations, recruitment
and allocation of candidates to different grades of CSCS.
Advice to Cadre Authorities on individual cases of
promotion, confirmation, seniority and other related service
matters.
Fixation of Zones of promotions for various grades in
CSCS/ CSS (UDC/Asstt.).
Allocation and transfers of personnel to other cadres under
the zoning schemes and inter cadre transfers.
Policy regarding training courses for LDCs of CSCS.
Matters relating to appointment of Group ‘D’ Employees in
the LDC Grade of CSCS.
CENTRAL SECRETARIAT
STENOGRAPHERS’ SERVICE
(CSSS):
5.42 The Central Secretariat Stenographers'
Grade
Classification
Principal Staff Officer (PSO)
Senior
Principal
Secretary (Sr. PPS)
Principal
(PPS)
Private
Service (CSSS) is one of the three services in the
Central Secretariat. CS-II Division is the cadre
controlling authority in respect of the CSSS.
CSSS comprises of the following grades:Pay Scales (Rs.)
Grade (Pay Sanctioned
Band) (Rs.) Strength
Group ‘A’ (Gazetted) 37400-67000 (PB-IV)
8700
Private Group ‘A’ (Gazetted) 15600-39100 (PB-III)
7600
Secretary Group ‘A’ (Gazetted) 15600-39100 (PB-III)
6600
ANNUAL REPORT 2014-15
143
780
69
Private Secretary (PS) (after 4 Group ‘B’ (Gazetted) 15600-39100 (PB-III)
years service)
5400
Private Secretary (PS) (entry
grade for 4 years)
9300-34800 (PB-II)
4800
2090
Personal Assistant (PA)
Group ‘B’ (NonGazetted)
9300-34800 (PB-II)
4600
2627
Stenographer Grade ‘D’
Group ‘C’ (NonGazetted)
5200-20200 (PB-I)
2400
1324
TOTAL
5.42.1 Consequent upon the cadre review,
sanctioned strength of CSSS was revised w.e.f.
20.01.2011. However, the cadre strength is subject
to change in view of the further encadrements in
various grades.
5.42.2 The grades of PSO, Sr.PPS and PPS
are centrally administered by Department of
Personnel & Training and all matters relating to
cadre management to these grades are directly
dealt with by CS-II Division of the Department.
5.42.3 The other three grades viz. PS, PA &
Steno Grade 'D' are decentralized into 43 cadre
units (Ministry of Textiles is latest addition to the
list of cadre units). This Division coordinates the
process of filling up the vacancies in these grades.
Accordingly, as provided in CSSS Rules, 2010
and CSSS Regulations, 2010, the CS-II Division
prescribes the zone of promotion in respect
of vacancies to be filled up through seniority
quota on the basis of seniority-cum-fitness.
In respect of vacancies to be filled up through
direct recruitment in Stenographers Grade 'D'
as well as Limited Departmental Competitive
examinations in the grades of PSs and PAs,
the vacancies are reported by this Division to
the recruiting agency, namely, Union Public
Service Commission (UPSC) & Staff Selection
Commission (SSC).
70
ANNUAL REPORT 2014-15
6964
5.43 During the year under report, several
panels were prepared and issued in all grades of
CSSS. The grade wise details of these panels are
as follows:
(a)
Principal Staff Officer: Select List for
the year 2014 for Principal Staff Officers
(PSO) Grade of CSSS has been issued
and all the eligible Sr. PPSs have been
promoted as PSO.
(b)
Senior Principal Private Secretary (Sr.
PPS): Select list of Sr.PPS of CSSS for
the year 2014 has been issued. All eligible
PPSs have been promoted as Sr. PPS.
(c)
Principal Private Secretary (PPS):
Select list of PPS of CSSS for the Year
2013 & 2014 promoting all the eligible
PSs respectively have been issued.
(d) Private Secretary (PS): Select List of PS
Grade – both for seniority quota and LDCE
quota - for SLY 2012 and 2013 have been
issued.
(e) Personal Assistant (PA): Select List of PA
Grade, both for seniority quota and LDCE
quota, for SLY 2012, 2013 and 2014 have
been issued.
(f)
Stenographer Grade ‘D’: 228 candidates
were declared successful for the
Stenographers Grade 'C' & 'D' Examination,
2013 by the SSC. 208 candidates have
since joined the nominated cadre unit
after successful completion of mandatory
induction training at ISTM.
Cadre Training Plan
5.44 With a view to ensure that the officials are
suitably trained before they are promoted to the
next higher grade, officials have been regularly
nominated to the various training programmes
under CTP as per the calendar of ISTM. LevelII training for PAs, which was earlier nonmandatory, has been made mandatory vide O.M.
dated 31.07.2014. Induction Training has been
made mandatory for Steno Grade 'D' before they
join the allotted cadre unit.
Cadre Review of CSSS
5.45 A Committee has been constituted vide
order dated 29.12.2014 to review the structure
of CSSS. Under its terms of reference the
Committee is required to assess the magnitude of
stagnation in various grade of CSSS and suggest
remedial measures. The Committee is expected
to examine the various issues having a bearing on
the CSSS and make suitable recommendations to
enhance effectiveness of the service and capacity
of its members.
CENTRAL SECRETARIAT CLERICAL
SERVICE (CSCS)
5.46 The Central Secretariat Clerical Service
(CSCS) is one of the three services in the
Central Secretariat. CS-II Division is the cadre
controlling authority in respect of the service.
CSCS comprises of the following grades:-
Grade
Classification
Upper
Division
Clerk (UDC)
Lower
Division
Clerk (LDC)
Group
‘C’ (NonGazetted)
Group
‘C’ (NonGazetted)
Pay
Scales
(Rs.)
520020200
(PB-I)
520020200
(PB-I)
Grade
(Pay Band)
(Rs.)
2400
1900
5.47 The Central Secretariat Clerical Service
(CSCS) is decentralized into 42 cadre units.
This Division coordinates the process of filling
up the vacancies in the grade of UDC as reported
by the cadre units. Accordingly, as provided in
CSCS Rules and extant instructions, the CS-II
Division prescribes the zone of promotion in
respect of vacancies to be filled up in UDC grade
through seniority quota on the basis of senioritycum-fitness. In respect of vacancies to be filled
up through Limited Departmental Competitive
Examination, the vacancies are reported, after
collecting the same from participating Ministries/
Departments, to the recruiting agency namely,
Staff Selection Commission (SSC). In addition,
CS-II Division also prescribes the range of
seniority for promotion under Seniority Quota to
the Assistant Grade of CSS.
5.48 CS-II Division also coordinates the filling
up of vacancies in the LDC grade of CSCS
through Limited Departmental Examination
for Group C staff (Grade Pay of Rs 1800). The
vacancies for UDC grade LDCE, 2014 have been
conveyed to SSC. Successful candidates of LDC
grade of LDCE, 2014 have been nominated to
the various cadre units.
STATE REORGANISATION DIVISION
5.49 The State Reorganisation Acts enacted by
the Parliament in the year 2000 for Reorganisation
ANNUAL REPORT 2014-15
71
of UP, MP and Bihar solely authorize the Central
Government to allocate the employees of the
Reorganised States between the successor States
of UP/Uttarakhand, MP/Chhattisgarh and Bihar/
Jharkhand.
5.50 The State Reorganisation (SR) Division
in the Department of Personnel & Training is
entrusted with the task of allocation of the State
Governments’ employees (other than All India
Services) between the successor States.
5.51 The Strength of employees/vacancies
existing as on the “Appointed Day” is the basis of
allocation of posts between the Successor States.
The ‘Appointed Day’ for Uttar Pradesh, Madhya
Pradesh and Bihar were 09.11.2000, 01.11.2000
and 15.11.2000 respectively.
Criteria for allocation
5.52 To maintain the balance of the cadres, the
State Government employees of each and every
cadre are allocated between the successor State
first by ‘Option’ followed by ‘Domicile’ (Home
District) and lastly by including junior most
personnel in the reverse order of their seniority.
However, special consideration in allocation
has been given to women employees, class-IV
employees, Handicapped Persons, Employees
with certain Medical conditions, SC/ST personnel
where the employees are allocated as per their
options. Where both spouses are in Government
employment, they are allocated to one successor
State as per their option as far as possible. These
are exceptions to the regular guidelines and are
considered as special cases.
5.53 As per provision of the Reorganisation
Acts, State Advisory Committees were
constituted by the Central Government to assist it
in finalizing allocation of the employees between
the successor States. To facilitate allocation,
certain guidelines and procedures were laid down
to be followed by the State Advisory Committee.
5.54 The Central Government, taking into
account the recommendations of State Advisory
Committee which are based on the Guidelines on
Reorganisation, issues final allocation orders of
the employees between the successor States.
5.55 A large number of Court Cases have been
filed by the employees of these States, who were
allocated to a successor State against their option/
domicile. A majority of such cases are pending
in the High Courts of these States.
Status of Allocation
5.56 As substantial allocation work has been
completed, State Advisory Committees have
been discontinued and the residual, deferred
allocation and matters relating to revision of
allocation are being considered by the respective
Advisory Committees headed by Joint Secretary
(AT&T), who is in-charge of SR Division in the
Ministry. Allocation revised during the period
under report, in brief, is as under:
Uttar Pradesh/ Uttarakhand
Date of the meeting of State Advisory Committee
Total cases discussed in the meeting
72
ANNUAL REPORT 2014-15
18.07.2014
71
Total cases disposed of (on the recommendation of Advisory Committee as well
as directly by the Union of India)
12
Court cases disposed of
5
Pending court cases in the various High Courts/Supreme Court
800
Madhya Pradesh/Chhattisgarh
Date of the meetings of State Advisory Committee
13.05.2014 &
29.10.2014
Total cases discussed in the meeting
132
Total cases disposed of
78
Court cases disposed of in the meeting
30
Pending court cases in the various High Courts
173
Implementation of AP Reorganisation
Act, 2014 in respect of allocation of
State cadre employees of Andhra
Pradesh (other than AIS) between
successor States of Andhra Pradesh
and Telangana
5.57 Consequent upon enactment of the AP
Reorganisation Act, 2014 on 01.03.2014, an
Advisory Committee was constituted under the
Chairmanship of Shri C. R. Kamalanathan (IAS:
Retd. 1965: AP). Orders to serve provisionally
in the State of Telangana under Sub-section (I)
of Section 77 of the Act have been issued before
and on the appointed day i.e. 02.06.2014.
5.58 The guidelines for Final Allocation of
the State cadre employees (other than AIS) of
the erstwhile State of Andhra Pradesh between
the Successor States of Andhra Pradesh and
Telangana have also been approved by the Central
Government and the same has been forwarded
to the SR Department of State Government of
Andhra Pradesh on 29.10.2014 for taking further
necessary action.
REDEPLOYMENT OF SURPLUS STAFF
5.59 Central Government employees rendered
surplus as a result of reorganization etc. are
taken on surplus rolls and redeployed in suitable
vacancies by this Department. The scheme for
redeployment of personnel declared surplus has
been in operation since 1966 and has undergone
various modifications and improvements. Salient
Provisions of the revised Scheme are :ƒƒ
Surplus employees enjoy first priority for
absorption against the vacancies meant for
direct recruitment;
ƒƒ
Such appointment is not subject to any
test, interview, fresh medical examination
or age limit;
ƒƒ
Prescribed educational qualifications may
also be relaxed by DoPT, if necessary for
redeployment;
ƒƒ
The provisions of relevant recruitment rules
would be deemed to have been amended to
the extent required for redeployment;
ƒƒ
A redeployed surplus employee enjoys
protection of pay, lien etc.;
ANNUAL REPORT 2014-15
73
ƒƒ
Past service, however, does not count for
seniority and promotion;
ƒƒ
There is no time limit for redeployment and
a surplus employee can remain on surplus
roll until he is redeployed or retired.
5.60 In order to make the Scheme of
redeployment of surplus staff more effective,
pro-active measures have been adopted to ensure
that the prior claim of surplus staff is considered
before any action for fresh recruitment is initiated
by the Ministries/Departments/offices of the
Government of India covered under the scheme.
5.61 As on 01.04.2014, there were 368 surplus
employees waiting for their redeployment. In
addition, 5 more surplus employees were taken
on surplus roll during 2014. Out of the total 373
employees, 17 have retired on superannuation
and 5 have taken SVRS. During 01.04.2014 to
28.02.2015, 24 employees have been nominated
for redeployment. Finally, 327 surplus employees
are waiting for their redeployment as on
01.03.2015. Besides this, some adjustment have
also been taken place as under:(a)
16 Employees of India Government Mint,
Kolkata who were previously nominated
74
ANNUAL REPORT 2014-15
in Department of Posts, have been adjusted
in Accounts office of CBDT in Kolkata.
(b)
2 employees of DGE&T (NIMI), Chennai
who were previously nominated in Ministry
of Corporate Affairs (South Region) have
been adjusted in DGE&T, Chennai.
Departmental Council
5.62 Functioning of the Departmental Council
which is a vital part of Joint Consultative
Machinery formed with the very important
purpose of promotion of harmonious relations
and ensuring cooperation between Government
and its employees.
5.63 The present Council is headed by
Secretary(Personnel) with Senior Officers of
this Department, Ministry of Home Affairs,
Department of Expenditure, Ministry of External
Affairs, Ministry of Railways and Ministry of
Defence as members of Official Side.
5.64 The action to hold 58th meeting is under
process.
5.65 Recognition/Reverification of Service
Associations under CSS(RSA) Rules, 1990 is
also under process.
6
SENIOR APPOINTMENTS UNDER
THE GOVERNMENT OF INDIA
MANDATE
6.0 The Department of Personnel & Training (DOPT) is not only responsible for the
personnel policy of the Government of India but also looks after appointments at senior levels in
the Government. For this purpose, the Establishment Officer in the Department is the Secretary
to the Appointments Committee of the Cabinet (ACC). All proposals for senior appointments
under the Government of India requiring approval of the ACC, as per the Government of India
(Transaction of Business Rules, 1961) are processed through the Establishment Officer. These
include Board level appointments in Public Sector Undertakings and appointment to posts at the
level of Joint Secretary. In addition, all appointments by promotion, which require approval of
the ACC, are also processed through the Establishment Officer.
6.1 The Establishment Officer is the ex-officio Member Secretary of the Civil Services Board,
which is chaired by the Cabinet Secretary. This Board makes recommendations for appointments
in respect of posts at the level of Deputy Secretary, Director and Joint Secretary under the Central
Staffing Scheme. In addition, the Board also makes recommendations to the ACC for inclusion
of officers in the Joint Secretaries’ suitability list.
6.2. The Establishment Officer is also Member Secretary of the Central Establishment Board
(CEB), which is chaired by the Secretary (Personnel). This Board inter-alia makes assessment
of Central Secretariat Service officers for appointment to posts at the level of Deputy Secretary
and Director in the Ministries/Departments.
6.3.
A Screening Committee chaired by the Cabinet Secretary comprising Secretary (P)
and Finance Secretary has been constituted for approval of cases of Foreign Assignments and
assignments under Rule 6 (2)(ii) of the AIS (Cadre) Rules 1954. Approval of the PM is taken on
the recommendations of the Committee for Joint Secretary level officers and above.
THE CENTRAL STAFFING SCHEME
6.4 The Central Staffing Scheme provides
a systematic arrangement for the selection and
appointment of officers to senior administrative
posts at the Centre, excluding posts which are
specifically encadred for the organised Group 'A'
services or filled by recruitment through the Union
Public Service Commission. Appointments to
posts of the rank of Under Secretary (excluding
the posts encadred for the Central Secretariat
ANNUAL REPORT 2014-15
75
Service) and above in the Government of India
are filled under the Central Staffing Scheme by
borrowing officers from the All India Services
and participating Group 'A' services, the cardinal
principle being that all officers who are so
borrowed will serve the Government of India for
a stipulated tenure on deputation and thereafter,
return to their parent cadre. Their growth,
development and career prospects will be mainly
in their own Service.
6.5 The raison d’être of such a scheme is
the Centre's need for fresh inputs at senior
levels in policy formulation and programme
implementation from diverse sources viz. the AllIndia Services and the participating organised
Group 'A' Services. The services of scientific
and technical personnel and professionals in the
fields of economics, statistics, law and medicine
are, similarly, obtained from officers serving for
specified periods on deputation who return to
their respective cadres at the end of their tenure.
This two-way movement is of mutual benefit to
the service cadres and the Government of India.
PLACEMENT AT MIDDLE & SENIOR
MANAGEMENT LEVELS
6.6 A total of 528 Officers, 106 at Secretary/
Equivalent level, 56 at Additional Secretary/
Equivalent level, 146 at Joint Secretary/
Equivalent level and 220 at Director and below
levels were appointed under the Central Staffing
Scheme during the period 1.4.2014 to 28.2.2015.
Out of these, 335 belong to the IAS and 193 are
from the organized Group ‘A’ Services.
NUMBER OF APPOINTMENTS MADE UNDER CENTRAL STAFFING SCHEME
DURING THE LAST FIVE YEARS
350
335
300
250
222
240
194
256
277
210 221
193
200
150
IAS
120
OTHER GP'A' SERVICES
100
50
0
2010-11
2011-12
2012-13
2013-14
2014-15*
*(Up to 28-02-2015)
CENTRAL DEPUTATION RESERVE
6.7 The office of the Establishment Officer
in the Department of Personnel & Training
76
ANNUAL REPORT 2014-15
maintains an electronic database of the IAS
officers, Group ‘A’ officers working at the
Centre and Central Secretariat Service (CSS)
officers of Joint Secretary level and above. These
records are maintained on the basis of orders/
letters/notifications issued by the DOPT, various
Central Ministries/Departments and the State
Governments. The maintenance/updation of this
database is significant, as it helps in providing
readily available digitized information in respect
of all officers and also processing of cases for
foreign appointments/assignments and training
etc. This database is being used by DOPT,
Cabinet Secretariat, Prime Minister’s Office
etc. for culling out names of officers possessing
domain experience in a particular sector in order
to make appointments at the Centre.
6.8 The Central Deputation Reserve
statement in respect of Indian Administrative
Service summarizes the statewise number of
officers that are on central deputation vis a vis the
sanctioned strength as well as the actual strength.
It also gives out the level wise number of officers
presently on central deputation.
CENTRAL DEPUTATION RESERVE FIGURES AS ON 01.03.2015
Sl.
No.
Cadre
Total
Central
Actual Proportionate No. of
Percentage of
Authorized Deputation Strength
CDR
Officers Proportionate
Reserve
at Centre CDR utilization
1
AGMUT
337
73
260
56
25
44
2
Andra Pradesh
211
46
168
36
16
44
3
Assam
Meghalaya
263
57
211
45
35
77
4
Bihar
342
74
212
45
33
73
5
Chhattisgarh
178
38
137
29
5
17
6
Gujarat
297
64
201
43
17
39
7
Haryana
205
44
159
34
22
64
8
Himachal Pradesh
147
37
107
23
23
100
9
Jammu &
Kashmir
137
30
109
23
12
52
10
Jharkhand
208
45
151
32
09
28
11
Karnataka
314
68
228
49
18
36
12
Kerala
231
50
154
33
40
121
13
Madhya Pradesh
417
90
325
70
28
40
14
Maharashtra
361
78
276
59
21
35
15
Manipur
Tripura
206
45
161
35
23
65
16
Nagaland
91
20
60
13
9
69
17
Oridha
237
51
190
40
32
80
18
Punjab
221
48
177
38
17
44
ANNUAL REPORT 2014-15
77
19
Rajasthan
296
64
219
47
24
51
20
Sikkim
48
10
38
7
7
100
21
Tamil Nadu
376
81
283
60
31
51
22
Uttar Pradesh
621
134
498
107
69
64
23
Uttarakhand
120
26
94
20
12
60
24
West Bengal
359
78
244
53
22
41
25
Telangana
163
35
127
27
13
48
6386
1381
4789
1024
563
60
Total
6.9 In addition to the appointments under
the Central Staffing Scheme, a total number of
182 appointments as Chairman/ CMDs/MDs/
Deputy Governor/Vice Chairman/Members/
Executive
Directors/Officers
Employee
Directors/Workmen
Employee
Directors/
Functional Directors/ Non Official Director
were made on the Boards of Public Sector
Undertakings and Banks/Financial Institutions
during the period 1.4.2014 to 28.02.2015. During
the same period,131 appointments were made at
the level of Chairman/Financial Commissioner/
General
Managers/equivalent
Members/
Additional Members Director General/General
in the Railway Board/Zonal Railways/RCT and
Promotion/empanelment was carried out for
appointments to Higher Administrative Grade in
Rs. 67,000-79,000/- and Rs. 75,500-80,000/- in
various Group ‘A’ Services under the Ministry of
Railways.
NUMBER OF APPOINTMENTS OF CHAIRMAN-CUM-MANAGING DIRECTOR/
MANAGING DIRECTOR ETC IN PSUs/BANKs
500
450
425
450
400
350
326
298
300
250
182
200
150
100
50
0
2010-11 2011-12 2012-13
78
ANNUAL REPORT 2014-15
2013- 2014-15*
2014
*(Up to 28-02-2015)
APPOINTMENTS
OF CMDs/MDs
PSUs/BANKs
6.10 Besides, 243 Officers were also approved
during the above period for additional charge/
current charge/extension of tenure/non-extension
of
tenure/ad-hoc/rejection/termination
of
service of GM/DG/VC/CMDs/MDs, Functional
Directors, Non-Official Directors in PSUs/
Banks/Financial Institutions, and Ministry of
Railways.
6.13
During the year 2014-15, (i.e. from
01.04.2014 to 28.02.2015) 674 nominations of
IAS/SCS/IFS officers for appointment as General
Observers for Elections to the Legislative
Assemblies and a number of bye-elections in
various States were sent to Election Commission
of India (ECI).
6.11 During this period 66 Member/Chairman/
Chief Executive Officer/Advisor were approved
in various Autonomous Bodies, Administrative
Tribunals, Labour Courts, Regulatory Bodies.
6.14 To ensure that women officers get
adequate representation in the higher echelons
of management, attention is paid to their cases
during empanelment of officers to JS rank to
include women officers.
6.12 A total of 1476 officers were approved for
appointment (including promotion, empanelment
and deputation) to posts of and above the level
of Joint Secretary, in various organized Central
Services which are not included in the Central
Staffing Scheme and postings in various Indian
Embassies/Missions abroad .Out of these,87 are
women.
NUMBER OF OFFICERS ON CENTRAL
DEPUTATION AS ON 01.03.2015
Designation
Secretary level and
equivalent
Additional Secretary level
and equivalent
Joint Secretary level and
equivalent
Director level and
equivalent
Deputy Secretary level and
equivalent
Number of Officers
99
89
GENDER ISSUES
6.15 During the period from 1.1.2014 to
28.02.2015, a total of 87 women officers were
appointed at Secretary/Addl Secy/ Joint Secy
level in various organized Central Service which
are not included in the Central Staffing Scheme.
6.16 A total of 11 female officers were approved
during the above period for appointments/holding
additional current charge/Extension of tenure /
services of CMDs/MDs, Executive Directors,
Functional Directors, Non-official Directors in
PSUs/Banks, Financial Institutions, Railway
Claim Tribunal (Indian Railways).
463
592
109
ANNUAL REPORT 2014-15
79
7
TRAINING POLICY AND PROGRAMMES
MANDATE
7.0 The Training Division of the Department of Personnel & Training is the nodal agency
for training of Government functionaries and is primarily responsible for formulating policies
with regard to training. It also implements certain components of training directly. In the
implementation of its mandate, the Division has set the following objectives:
•
Administering Policy matters in training
•
Identification of functional areas of training
•
Designing and implementing training programs for officers involved in the priority
development sectors
Development of trainers and training capability
•
7.1
The ultimate goal of the Training Division is to attain “Training for All” which means
that training would be imparted to all rungs of Civil Services starting from the lowest and cuttingedge to the highest in policy making.
Major Activities
1) In-service Training of IAS Officers
2) Mid Career Training of IAS Officers
3) Domestic Funding of Foreign Training
4) Post Graduate Programmes in Public Policy
5) Training Support
6) Intensive Training Programme
7) Augmentation of the Capacity of training institutions
8) Distance/E-learning Initiatives in Training.
9) E-governance initiatives.
Training Programmes
One-week In-Service Training (IST) Programs
for Officers of All India Services and for those
working under Central Staffing Scheme-
Sponsored by Department of Personnel &
Training
7.2 The Training Division sponsors ‘InService Training Programme’ of ‘one-week
ANNUAL REPORT 2014-15
81
duration’ in various ATIs/CTIs/Other Premier
Training Institutes in the country by inviting
proposals from them on relevant themes. During
current year (2014-15), twenty-four programs
have been offered at 18 selected institutions.
These programmes provide select middle to
higher management level officers an opportunity
to update their skills in area of their own choice—
in a sector they are currently working in, or in
an area they expect to work in near future, or in
a theme they feel they should specialize. These
programs also provide a valuable platform for
horizontal and vertical knowledge sharing.
7.3 The primary objective of the IST program
is to sensitize the participants to national concerns
and the values enshrined in the Constitution; to
provide for exchange of experience and adequate
discussion on issues of values, ethics and
attitudes; to make the participants more confident
to face problems in their work areas and attempt
solutions; and to train the participants to look at
problems in an integrated manner and develop a
systems approach.
7.4 In past, these programs have been offered
in diverse and broad thematic areas: such as
governance issues; sector specific coverage
of agriculture, education, rural development,
urban development, social policy; climate
change, Natural Resource Management; ethics,
corruption; e-governance; fiscal policy and
macroeconomic management, WTO and trade
issues; PPP, Project Appraisal, Environment
Impact Assessment, Project Analysis; Public
Policy making, Decision science and quantitative
methods.
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ANNUAL REPORT 2014-15
Advanced Professional Programme
in Public Administration (APPPA)
at
Indian
Institute
of
Public
Administration, New Delhi
7.5 The Training Division has been
sponsoring a ten-month Advanced Professional
Programme in Public Administration (APPPA)
at the Indian Institute of Public Administration
(IIPA), New Delhi every year since 1975-76. The
40th Programme in the series is being held from
July 1, 2014 to April 30, 2015. 46 participants
are attending this programme. This 10 month
program includes three semesters, rural and
urban field visits in India and a 10 day Foreign
Study Tour. In 39th Program, the participants
visited in two groups to South Africa & France
and Indonesia & New Zealand. The objectives of
this programme are to prepare the participants to
make a greater contribution to better governance,
develop attitudes that focus on citizen services
and also to strengthen leadership qualities in the
civil service. It provides an opportunity to the
participants to analyze major contemporary issues
in Governance, learn about recent developments
in the social sciences and their application in
administration; review their experiences by
making a critical analysis of environmental and
other factors, apply relevant concepts, skills and
techniques relating to policy, behavioural and
administrative sciences and to demonstrate their
creative and analytical abilities individually and
in groups. It also seeks to develop interpersonal
skills and sensitiveness to the needs of the people
with a view to making administration more
responsive and result oriented.
7.6 The course covers classroom studies
relating to various facets of administration
viz. Social, Political, Economic, Legal and
Administrative
Systems,
Organizational
Behavior, Social Science and Research Methods,
Operational Research, Information Technology
in Management and Financial Management.
Participants are also required to conduct rural
and urban field studies and prepare a project
report and dissertation. They are expected to
select an area for specialization relevant to
their present and likely future assignments from
following fields of study: Advanced Information
Technology and MIS, Comparative Development
Experience, Project Management, Constitutional
Law, Disaster Management, Economics of
Regulation, Inter Governmental Relations,
Management Systems, Organizational Needs
Analysis, Public Expenditure Management,
Public Organizational Theory, TQM, Finance,
Personnel, Corporate or Public Sector
Management, General Administration, Planning
and Rural Development etc.
Joint
Civil
Military
Training
Programme at Lal Bahadur Shastri
National Academy of Administration,
Mussoorie
7.7 DoP&T organises one Joint Civil Military
Training programmes each year of two weeks
duration on National Security at Lal Bahadur
Shastri National Academy. The participants
of the training programme are drawn from the
Civil Services, the Armed Forces and the ParaMilitary forces, in the manner outlined in the
agreed curriculum document. During the current
financial year, the Training Programme was
organised from 02 June to 13 June, 2014 which
was attended by 43 participants.
Mid-Career Interaction between Armed
Forces and Civil Services Officers
7.8 Mid-Career interactions between Armed
Forces and Civil Services Officers are being
organized at the Central Training Institutes/State
Administrative Training Institutes and Defence
Institutions in various parts of the country with
an objective to benefit both the Armed Forces
and Civil Services Officers by way of mutual
learning from each other’s strength and also by
imbibing the best points of each other’s work
culture, ethos and customs. This, in the long run,
is expected to help the participating officers to
combat future challenges to national security in a
better manner.
During the current financial year 2014-15, 5
programmes have been conducted so far on
themes like Internal Security, Drug Trafficking,
Infrastructure development in border areas, Left
Wing Extremism, Mitigation & streamlining of
interface Modalities with State/CPMF Orgs for
better crisis Management.
Capacity Building Programmes for
State Civil/Secretariat Service Officers
of North Eastern Region
7.9 DoP&T has approved four Capacity
Building Training Programmes of two weeks
duration each for the State Civil Services Officers
of North Eastern Region at ATI Mysore (2), HPIPA
Shimla (1) and YASHADA Pune (1) during the
current financial year. Two Capacity Building
Training Programmes of two weeks have also
been approved for the State Secretariat Services
Officers of Assam and Mizoram Secretariat
Service Officers at ISTM, New Delhi during the
current financial year. The objectives of these
programmes are capacity building, personality
development and sensitization to national and
developmental issues. The programme also covers
inputs on Good Governance, Public Service
Delivery, Project Appraisal & Management
and Public Private Partnership. ATI Mysore
ANNUAL REPORT 2014-15
83
has organised one programme from 18/08/2014
to 01/09/2014 which has been attended by 13
participants. HPIPA, Shimla has organised one
programme during 17/11/2014 to 28/11/2014
which was attended by 29 participants. Another
programme at YASHADA, Pune was organised
during 12-24 January, 2015 which was attended
by 21 participants. In addition to the above, one
Capacity Building Training Programme for State
Civil Service Officers of NER is scheduled to
be held at ATI Mysore in Feb 2015. In addition
to the above, one Capacity Building Training
Programmes for State Secretariat Service
Officers of Assam was organised at ISTM New
Delhi during 10 November to 21 December,
2014 which was attended by 25 participants and
another Capacity Building Training Programme
for Mizoram State Secretariat Service Officers
was organised at ISTM New Delhi during 9th
February to 20th February 2015 which was
attended by 23 participants.
are offering these programmes. In order to
provide international policy perspective to the
participants, each programme has incorporated
an international component of 4 weeks (Now
revised for 2 weeks) in association with reputed
international institutes.
7.12 Since the year 2002, approximately 500
officers belonging to various AIS and Group ‘A’
Services have undergone training in Long-Term
Domestic Post Graduate programmes in Public
Policy and Management. At present, seventeen
(17) officers in IIMB, twelve (12) officers in
TERI University and twenty (20) officers in MDI
Gurgaon are undergoing training.
Domestic Funding of Foreign Training
(DFFT):
(iv) Exposing them to alternative systems of
public management in other countries.
7.13 Department of Personnel & Training has
been nominating officers for training programmes
abroad. In the past, these programmes were
funded by bilateral or multilateral assistance.
However, over the years, this assistance had
come down. Keeping in view the importance
and benefits of providing international exposure
to the officers, a scheme of Domestic Funding
of Foreign Training (DFFT) was started in
2001. This covers both long term and shortterm training in various universities/institutes in
several countries. A scheme of “partial funding
of foreign study” was also started in 2002-03
as another component of the scheme of DFFT.
Under this scheme, Government of India provides
financial assistance to such officers who secure
admission on their own in reputed universities
and in programmes relevant to their present or
future job context.
7.11 At present, IIM Bangalore, MDI
Gurgaon and TERI University, New Delhi
7.14 During the financial year i.e. 2014-15,
upto February 2015, 42 officers under long term
Long-Term Domestic Post Graduate
programmes in Public Policy and
Management
7.10 These programmes were envisaged to
enhance the competence of Mid-Career Civil
Servants in Public Policy and Management by –
(i) Broadening awareness of the latest trends
in policy approaches,
(ii) Developing technical, analytical
leadership skills for public policy,
and
(iii) Providing opportunity in specialization
and
84
ANNUAL REPORT 2014-15
foreign training programmes, 281 officers under
short term foreign training programmes and 7
officers under Partial Funding Assistance were
approved for grant under DFFT Scheme.
Training Support Thematic Training Programmes: STATE
CATEGORY TRAINING PROGRAMME
7.15 Under the scheme of “Training for All”,
support is provided to State Administrative
Training Institutions (ATIs) by way of sponsoring
training programmes in the areas accorded
priority by the Central Government. The
Training Programmes conducted by the State
ATIs are designed to develop management skills
and knowledge in different areas for senior and
middle level officers of State Govt. /State Public
Sector Undertakings and State autonomous
bodies. These training courses are also meant to
sensitize the officers to new and important issues
facing our society. The courses are also being
conducted at District and Sub District Centres
of the State ATIs. These courses cover a large
variety of subjects under broad thematic groups.
7.16 During the year 2014-15, about 936
such short-term courses have been sponsored at
various State ATIs on subjects such as Computer
& IT, Human Rights, Leadership & Team
Building, Court Procedures, Office Procedures,
Audit & Budget, Women Empowerment,
Child Development, Consumer Rights, Role
of NGOs, Public Private Partnership, Labour
Law, Panchayati Raj, Road Safety, Right to
Information, Establishment Rules, Gender
Issues, Disability Issues, Minority Issues, Ethics
& Values in Governance, Decentralized Planning,
Disaster Management, Financial Management,
E-Governance, Cyber Security, Environment
Issues etc. As on January 31, 2015, out of 936
sponsored courses, 632 courses have actually
been conducted and more than 16053 participants
have been trained under this Scheme.
Photo1- Participants of “Establishment Rules” course conducted by Goa Institute of Public Administration & Rural
Development (GIRDA), Goa, sponsored by Department of Personnel and Training, Government of India.
ANNUAL REPORT 2014-15
85
Yearwise Attendance under State Category
Training Programmes
ATTENDED
50000
40000
30000
20000
10000
0
06-07
TRAINER
PROGRAMME
07-08
08-09
09-10
DEVELOPMENT
7.17 Recognizing the importance of trainers
in the training function, Training Division
started the Trainer Development Programme
in the early 1990s. Initially, faculty members
of various training institutions were developed
as Master Trainers and Recognized Trainers of
various “Training of Trainers (ToT)” packages in
10-11
11-12
12-13
13-14
14-15
(up to Jan 15)
collaboration with the Thames Valley University
of U.K. Over a period of time, indigenous
mechanisms were evolved for developing a cadre
of professional trainers and resource persons in
the country to create a cascading and multiplier
effect. The programme has gone a long way in
embedding the Systematic Approach to Training
(SAT) into the process of designing and imparting
effective training to government officials.
Photo 2 - Participants of the Direct Trainer Skills course organized by Administrative Training
Institute, Kolkata sponsored by Department of Personnel & Training, Government of India.
86
ANNUAL REPORT 2014-15
Yearwise Trainer Development Programmes sponsored by DoPT
250
PROGRAMMES
200
150
100
50
0
06-07
07-08
08-09
09-10
10-11
7.18 Currently, the following ToT programmes
are sponsored under Trainer Development
Programme at various training institutions across
the country:
ƒƒ
Training Needs Analysis (TNA)
ƒƒ
Design of Training (DOT)
ƒƒ
Direct Trainer Skills (DTS)
ƒƒ
Evaluation of Training (EoT)
ƒƒ
Management of Training (MoT)
ƒƒ
Experiential Learning Tools (ELT)
ƒƒ
Mentoring Skills
ƒƒ
Facilitation Skills
ƒƒ
Introduction to SAT courses
7.19 The Department has developed a pool of
57 Master Trainers and 320 Recognized Trainers
in different packages under this Scheme, who are
11-12
12-13
13-14
14-15
called upon to conduct TDP courses. DoPT has
sponsored 105 TDP courses on various packages
during the current financial year 2014-15.
INTENSIVE TRAINING PROGRAMME
7.20 Intensive training programme for frontline
Government functionaries of State Governments
was initiated during the year 2008-09. The
focus of this programme is on demand–driven
training of frontline personnel and is conducted
in close coordination with line Departments
by the State Administrative Training Institutes
(ATIs). The programme was given a momentum
through issue of new ITP implementation
and management guidelines to all the Chief
Secretaries and the State ATIs; holding three
workshops in the beginning covering all 29 States
at Delhi, Hyderabad and Assam; followed by
workshops, mid-term-reviews of this programme
in Chandigarh, Shillong and Goa.
ANNUAL REPORT 2014-15
87
Photo 3- Training session of frontline functionaries of Animal Husbandry & Dairy Development Department, Punjab
under Intensive Training Programme organized by Mahatma Gandhi State Institute of Public Administration (MGSIPAP),
Punjab at Amritsar in August 2014 sponsored by Department of Personnel and Training, Government of India.
7.21 The intensive training programme has
been implemented in more than 130 districts and
approximately 9847 officials so far have been
trained during the current financial year 2014-15.
Some of the sectors covered under the Programme
include – Public Health, School Education,
Public Distribution System, Revenue, Water
and Sanitation, Integrated Child Development
Services, Dairy Development, Registration,
Social Welfare, Police, Citizen Centric Delivery
and Right to Public Services Act. A national
documentation-cum-facilitation centre for this
programme has been established (www.itpndfc.
in) under which an ITP knowledge portal is in
existence for the benefit of general public and
for the use of all those who are involved in the
process of implementation of this Programme.
INDUCTION TRAINING PROGRAMME
7.22 Department of Personnel & Training
88
ANNUAL REPORT 2014-15
(DoPT) has recently launched a new scheme of
Induction Training Programme for the newly
recruited cutting edge level State Government
functionaries on pilot basis in 15 districts in the
three states of Jammu & Kashmir, Maharashtra
and Tamil Nadu. Three days Training of Trainers
(ToT) workshop was organized on December
17-19, 2014 at New Delhi for validation &
familiarizing the trainers with the design &
content of the module of the Induction Training
programme. This training programme will
play a very important role in preparing the new
entrants in the Government for fulfilling their
responsibilities towards the nation and the citizens
effectively and efficiently. The Scheme envisages
the conduct of five training programmes of two
weeks duration in each district. The objective of
the induction training programme is to develop
generic and domain specific competencies in
cutting edge level functionaries for strengthening
capabilities to improve the public service delivery
mechanism. It is expected that approximately
3000 newly recruited officials would be imparted
training under this Scheme during the current
financial year 2014-15. In subsequent years, the
scheme will be scaled up to cover all districts of
the country.
Photo 4-Inauguration of Training of Trainers (ToT) workshop by Secretary (P) on December 17-19, 2014 at New Delhi
ANNUAL REPORT 2014-15
89
8
TRAINING INSTITUTIONS
LAL BAHADUR SHASTRI NATIONAL ACADEMY OF ADMINISTRATION
INTRODUCTION
8.0 The Lal Bahadur Shastri National
Academy of Administration (LBSNAA),
Mussoorie is the premier training institution for
the higher civil services in India. The Academy
imparts induction level and in service training.
A common Foundation Course is held for
entrants to All India Services and all Group 'A'
services of the Union. The professional training
to regular recruits of the Indian Administrative
Service (IAS) and members of the Royal Bhutan
Director’s Office
Service is conducted after the Foundation
Course. The Academy also conducts in-service
and mandatory Mid-Career Training Program
(MCTP) for members of the IAS and Induction
Training programme for officers promoted to
the IAS from State Civil Services, as well as
workshops and seminars on policy issues.
8.1 To ensure that the academic curriculum
is relevant, it is constantly reviewed and
updated through extensive consultations with
the representatives of the State Governments,
the Central Government and other scholars and
practitioners. As the conventional classroom
lecture methodology is not often the most
effective route to create an impact on attitudes
and values, several new methodologies have
been introduced with significant success. Most
courses operate on a modular structure whereby
relevant themes are chosen and dealt with in a
consolidated fashion to ensure that all aspects
relating to them are covered comprehensively.
8.2 In order to promote an all-round
development of the personality, due emphasis
is placed on outdoor events. Physical training,
team games and tennis, badminton cross-country
running, yoga, horse riding, river rafting, para
gliding and pistol shooting are some of the
activities that the officer trainees are involved
in. Exposure to public speaking, theatre
workshops, motor mechanic skills, gardening,
photography and music appreciation are some of
the co-curricular activities offered to the young
administrators.
To nurture the values of integrity, moral courage,
empathy with and respect for the underprivileged,
and freedom from any sectarian prejudices based
on religion, region, caste, class or gender, the
officer trainees are encouraged to participate
in diverse social activities. Various Clubs and
Societies have been formed, in which the Officer
ANNUAL REPORT 2014-15
91
Trainees are elected as office-bearers.They
organize and take part in quizzes, debates, poetry
competitions and numerous other activities after
class hours. This lends a spirit of bonhomie and
also encourages esprit de corps.
Induction Training Courses
8.3 The Academy conducts Induction training
courses for direct recruits to the IAS and other
senior civil services as well as officers promoted
to the IAS.
Foundation Course (15 Weeks)
8.4 The Foundation Course is the flagship
course of Induction training and is intended
for fresh entrant to the All-India Services, i.e.
the Indian Administrative Service, the Indian
Police Service and the Indian Forest Service,
and the various Central Services (Group 'A') of
the Union. It is a fifteen-week course conducted
from September to December every year. The
course aims at imparting a basic understanding of
the constitutional, political, socio-economic and
legal framework of the country; and also fostering
greater co-ordination among the members of
the different public services by building esprit-
Hon’ble Vice-President of India, Shri Hamid Ansari,
at the inaugural of the 89th FC
92
ANNUAL REPORT 2014-15
de-corps and cultivating an attitude of cooperation and inter-dependence. This year total
of 282 Officer Trainees belonging to AIS &
Group 'A' Central Civil Services including five
officers from RBCS/RBFS participated in the
Course organised from 01st September to 12th
December, 2014.The course was inaugurated by
the Hon’ble Vice-President of India Shri Hamid
Ansari and the valedictory programme was
graced by the Hon’ble President of India Shri
Pranab Mukherjee. During the year, two parallel
Foundation Courses were conducted at MCHRD
Institute Hyderabad and Haryana Institute of
Public Administration, (HIPA), Gurgaon for
Group ‘A’ Central Civil Services.
8.5 The main activities organized during the
Foundation Courses at LBSNAA were:
1.
Trekking: The objective of trek is to
inculcate the spirit of adventure and to
strengthen Esprit de corps in the Officer
Trainees. The trek is also a significant
learning experience in group dynamics,
interpersonal relations, courage, endurance
and love and respect for nature.
2.
Village Visit Programme: Officer
Trainees spent one week in select villages
in Uttar Pradesh, Haryana, Uttrakhand
and Punjab in groups of 4-5 in a village
and they were sensitized to the reality of
rural India, through a structured study of a
village. A special feature of the village visit
this year was organization of “Swachatta
Diwas’’ in each of the selected villages
when the trainees raised awareness about
the cleanliness mission of the Government
and also undertook cleanliness drives in
the villages along with the residents.
3.
Extra-Curricular Activities are conducted
Probationers of 89th FC on trek
in the afternoons in order to impart skills
other than purely academic to the trainees
in recognition of the need for an officer to
have diverse interests and a well-rounded
personality.
4.
5.
To provide a forum for the talents of the
OT's, various cultural programmes are
organized. The A.K. Sinha One Act Play
Competition displays the acting skills
of the trainees. Apart from these, zonewise cultural programmes and India Day
was organized to instill in the trainees
a sense of the diversity and oneness of
the country. The trainees themselves
highlight the cultural traditions of various
parts of the country through exhibitions,
cuisine and folk dances etc. A fete was
organized in order to inculcate the spirit
of entrepreneurship among the trainees,
the proceeds of which go to the Social
Services Society.
This year several debates were organized
under the auspices of the Contemporary
Affairs Society on topical issues.
IAS Professional Course Phase-I (26
Weeks)
8.6
The IAS Officer Trainees of the 2013
batch (total 181 including 03 Officers Trainees
from Royal Bhutan Civil Service) underwent
the IAS Professional Course Phase-I from 16th
December 2013 to 13th June, 2014. This course
aimed at developing the professional skills in
handling a large range of responsibilities that
an officer shoulders within the first ten years
of service. Emphasis is laid on understanding
public systems and their management, together
with a grounding in Public Administration,
Law, Economics, Management and Computer
applications. During the first part of Phase-I, the
Officer Trainees are sent on a 9 weeks Winter
Valedictory function of Phase-I (2013 Batch)
Study Tour (Bharat Darshan) comprising of
attachments with the three Armed Forces, Public
Sector, Private Sector Units, Municipal Bodies,
Voluntary Agencies, especially those working in
difficult conditions, and civil administration in
insurgency affected areas etc. After completion
of IAS Phase – I, they were relieved on 13th
June, 2014 for their Cadre State in which they
would undergo District Training Component of
the IAS Professional Course Phase – II. During
the District Training they are attached with ATI
Training and various departments of the District.
District Training (52 Weeks)
8.7 During District Training, the Officer
Trainees learn about the various facets of
ANNUAL REPORT 2014-15
93
administration at the district level. During this
period they are under the direct control of the
District Collector and the State Government. They
get an opportunity to get firsthand knowledge of
the work of the Collector/ District Magistrate
and various other institutions in the State
Government. Most of the State Governments
give them an opportunity of holding independent
charge as Tehsildar/Mamlatdar, Sub Divisional
Magistrate, Block Development Officer and/or
Executive Officer of a Municipality. The 2013
batch of the IAS will return to the Academy for
their second phase of professional training on
June 29, 2015.
IAS Professional Course Phase-II (8
Weeks)
8.8 While theoretical concepts are sought
to be imparted in the Foundation and Phase-I
courses, the ground level delivery mechanisms
are expected to be imbibed during District
Training. Phase-II is a time to debrief and share
experience and good practices from the various
states of the country. The course content of
Phase-II is designed to consolidate the learning
and assimilation of the district experience with
the theoretical constructs taught earlier. A total of
170 Officer Trainees of 2012 batch including two
from Royal Bhutan Civil Services participated in
the Phase II course organised from 30th June to
22ndAugust, 2014.
Induction Courses for State Civil
Service officers promoted to the IAS
8.9 The Academy organizes Induction
Programme for officers promoted to the IAS
from the State Civil Services. The aim of these
courses is to update levels of knowledge, skills
and information and to provide opportunities
94
ANNUAL REPORT 2014-15
Hon’ble Chief Minister of Uttarakhand, Shri Harish
Rawat, at the valedictory function of 116th Induction
Training Programme
for exchange of ideas, views and experiences
with people who have developed expertise
in different sectors of national development.
There is an emphasis on giving the Induction
Course participants an all India perspective.
The courses are of duration of eight weeks with
about two weeks of exposure visit. The 116th
edition of the Induction Training Programme
had 44 participants from 11 states on India (H.P.,
Punjab, U.P, M.P, Maharashtra, Tamil Nadu, West
Bengal, Tripura, Meghalaya and Mizoram) and
was held from 27th October – 19th December,
2014. The programme aimed at training and
sensitizing officers from the state services for
the next level of governance and administration.
The course was for duration of eight weeks with
about two weeks of exposure visit to Sri Lanka
and destinations within the country to learn of
successful interventions in various areas of
governance. Participants were evaluated by
means of a mid-term exam, policy memo and
presentations and an overall assessment based
upon peer review, discipline and participation in
the programme.
Mid-Career Training Programme for
IAS Officers
8.10 The mandatory Mid-Career Training
(MCT) Programme for IAS officers was
introduced in 2007. The objective of the MCT
Programme has been to equip officers to handle
the next higher level of responsibilities at certain
identified stages of their careers; broadly when
they are primarily working in the field (8-9
years), at the policy formulation stage (15-18
years) and at inter-sectoral policy formulation
and implementation stage (26-28 years).
8.11 The Academy conducted the 8th round
of Mid-Career Training Programme for the IAS
officers for batches of 2002 to 2006 for IAS
Phase-III (seven to nine years service) in which
100 participants were trained, Phase-IV for
batches of 1994 to 1999(fifteen to twenty years
of service) in which 56 participants were trained
and Phase-V for batches 1984 to 1987 (twenty
six to twenty eight years of service) in which 98
officers were trained. 254 officers were trained in
three MCTP courses.
8.12 Among the significant highlights of
the MCT Programme was the introduction of
a structured module in Public Policy in Phase
IV delivered in collaboration with the Harvard
Kennedy School as part of a Memorandum
of Understanding signed with the Evidence
for Policy Design, Harvard University. The
second novel feature was the introduction of
Foreign Study Tour to France and Belgium
in collaboration with Sciences Po, a leading
international university on social sciences in
Paris. In Phase V, the Academy introduced the
writing of a two-stage Policy Brief, an individual
Situation Report on a given topic followed by
a Policy Brief on the topic, prepared in small
Participants of Phase-V Mid-Career Training Programme for IAS Officers
ANNUAL REPORT 2014-15
95
cohorts of 4-5 officers. The underlying objective
in all the three courses was to introduce greater
rigor in course work and evaluation to foster
better internalization of concepts and practical
learning.
and IAS Officers, who were in service at the time
of independence, participated. Since then, the
retired officers are invited every year for a period
of two-three days to share their rich experience
with the faculty and Officer Trainees.
Joint-Civil Military Programme on
National Security
8.16 The Golden Jubilee Reunion for 64
officers of the 1964 batch was organized from
28-29 May, 2014. The Reunion commenced with
the inaugural ceremony on 28 May followed by
a group photograph in the A.N. Jha Plaza. The
participants were taken for a walk around the
Academy campus before lunch and post-lunch
there was a two hour interaction with the Officer
Trainees of the Phase-I 2013. The participants
also had a session in small groups wherein they
deliberated on issues of importance for the civil
services in the present context before the Reunion
came to a close with the valedictory ceremony on
29 May.
8.13 The Joint Civil-Military Training
Programme on National Security commenced in
2003 and since then 20 more rounds have been
conducted with participants drawn from the
Civil Services, the Armed Forces and the ParaMilitary Forces in a manner outlined in the agreed
curriculum document. Various issues including
national security, police, challenges of the north
east, military, intelligence, external security,
economic security, Left Wing Extremism,
governance issues, technology & security, Open
Source Analysis, strategic culture, insurgency
and terrorism are discussed and deliberated at
length. The 21st Joint Civil Military Programme
held this year during 2-13 June, 2014 had 43
participants. This also included members from
the state judiciary and local self-governments.
New areas of concern like money laundering,
cyber security, war games and sessions on
narcotics/drugs trafficking were included in the
programme.
Seminars and Workshops
8.14 Seminars and Workshops conducted by
the Academy included the following:
Golden Jubilee Reunion
8.15 The Academy organizes a reunion every
year for Officers who joined the service 50 years
back. The first was held in 1997, the Golden
Jubilee Year of the new nation, where the ICS
96
ANNUAL REPORT 2014-15
Conference of Heads of ATI and State
Training Coordinators
8.17 A conference of all state Administrative
Training Institutes is held every year to discuss
various issues related to interface of the Academy
with State Governments and coordination of the
52 weeks district training of IAS officer trainees.
The conference also provides an opportunity
to obtain feedback on district training from the
Officer Trainees attending Phase II. This year
LBSNAA organized the 13th Conference of
Heads of ATI on 9th May, 2014. The objective
of the conference was to build on the foundation
of earlier conferences and take follow-up on the
action resolutions made therein. Twenty two
participants attended the Conference.
Research Centres in the Academy
8.18 The centres of the Academy have been
established with an aim to provide an avenue for
initiating research in key areas of governance
both from policy as well as implementation
perspectives. The research is supposed to feed
into the training curriculum and provide it with
fresh insights. These centres are mostly funded
either by line ministries, like CRS, or are selfsustaining like the NGC and CDM and collaborate
with various national and international funding
agencies.
Centre for Rural Studies (CRS)
8.19 The CRS coordinated the eight-day
long Village Visit Programme for 270 Officer
Trainees during the 89th Foundation Course. The
Officer Trainees were sent to 53 villages across
four states to obtain an empirical understanding
of rural life. During the Village Visit Programme
the OTs organized and took part in ‘Swachh
Bharat Abhiyan’ in all the 53 villages. The Centre
coordinated the two week programme on ‘Land
Administration and Management’ for the 180
Officer Trainees of IAS-2013 batch during their
Phase-I training. The Centre also coordinated
and evaluated Village Study Assignments (Land
Reforms and Socio Economic Reports) for 170
Officer-Trainees of IAS-2012 batch during
district training.
8.20 The Centre organized two workshops on
the themes of ‘Homestead Land & Livelihood
Initiated’ and ‘Tenancy Laws & Practices:
Emerging Issues’. The recommendations of the
workshop have been submitted to the Department
of Land Resources. The Centre also completed
primary studies and brought out five publications
namely, ‘Land Records Management in India: A
Plea for Reforms’, ‘Autonomous District Council
and Land Administration’, ‘Waqf Records
Management’, Rural Profile of Northern India,
and ‘Identifying Existing Capacities to Execute
the NLRMP in West Bengal’ during the current
year. The Centre brings out a biannual journal
‘Journal of Land and Rural Studies’ which
focuses on issues like land administration and
rural development.
Centre for Disaster Management
8.21 Ministry of Home Affairs, Govt. of
India assisted the academy in setting up of
the Centre for Disaster Management for acting
as a nodal institution for imparting training on
various aspects of Disaster Management with a
special focus on Incident Command System. The
Centre has been conducting a number of training
programmes and has also been assisting in
formulating the national strategy for adaptation of
the global best practices to suit Indian conditions.
The Centre for Disaster Management has
collaborations with United States Department of
Agriculture-Forest Services under GOI-USAID
Disaster Management Support Programme. It has
also taken up the task of setting up and initiating
training at regional training centers in the country.
The Centre is involved in training IAS officers
at induction as well as in-service level in the
field of disaster management, use of ICT, HAM
radio, action research projects, documentation of
best practices, development of films, conducting
seminars, case studies, teaching materials etc.
National Gender Centre
8.22 The National Centre for Gender Training,
Planning and Research (National Gender Centre)
was established in 1993 and registered as a society
under the Societies Act, 1860 in 1998. NGC is a
capacity building centre which functions as part
of the Academy. The main aim of the Centre
ANNUAL REPORT 2014-15
97
is to work with a global network of partners
and to mainstream gender and child rights
issues in policy, programme formulation and
implementation in Government so as to establish
gender as a priority concern in government and
to ensure the equitable development of men,
women and children. The Centre is involved in
training of civil servants at induction level as
well as in service level on gender and child rights
issues through courses and sensitization inputs to
develop a gender perspective.
8.23 This year the Centre organized a National
Consultation Workshop to Develop Modules
on Child Rights; which was followed up with
a Workshop to finalize these Modules; Training
Programme on Gender & Child Rights for State
of Jammu & Kashmir; Training Programme on
Gender & Child Rights for North Eastern States;
Workshop on Gender Responsive Budgets
& Violence Against Women with MWCD
and Workshop to Finalize Best Practices on
Governance in the year 2014-2015.
National Centre for
Community Systems
Sustainable
8.24 The National Centre for Sustainable
Community Systems (NCSCS) is a research
centre of the Lal Bahadur Shastri National
Academy of Administration, Mussoorie. The
genesis of this centre goes back to September
1995, when the Centre for Co-operatives and
Rural Development (CCRD) was established. To
fit the additional mandate of the centre, CCRD
was renamed as National Centre for Livelihood
Management (NCLM) in 2011. Further, to
cater to growing demand and complexities of
livelihood, agriculture and sustainability of
rural poor and smallholder farmers, this centre
in March 2014 was assigned a larger mandate
98
ANNUAL REPORT 2014-15
of recreating sustainable community systems in
the country, rechristened as National Centre for
Sustainable Community Systems (NCSCS) and
registered as a Society under the Societies Act,
1860.
8.25 The centre’s focus is to improve
local governance through the principles of
decentralization, convergence, and cooperation
at the community level from the perspective
of long term sustainability of our society. The
activities of the centre include research, action
research, consultancy & handholding support to
state livelihood missions and line departments of
the Government on community based producer
organizations and platforms of the poor, develop
training modules, policy seminars, prepare
policy notes, publish research findings, and
most importantly to facilitate the Academy to
sensitize and build awareness among the Officer
Trainees and officials of the Government on the
various perspectives of rebuilding sustainable
community systems and sustainable governance at
Gram Panchayat and District levels across India.
National Centre for Leadership
Development
and
Competency
Assessment (NCLDCA)
8.26 With the aim to strengthen the
capacities of civil servants and their enabling
environment to achieve an efficient, transparent
and accountable public administration at both
national and state levels, LBSNAA/NIAR
established a Leadership Development Cell
(LeDC) to take up research on best practices
from India & abroad, to develop training
materials and enrich policy recommendations
to complement the National Training Policy. In
February 2014, the LeDC was brought under the
fold of LBSNAA and was registered under the
Societies Act as NCLDCA. A series of capacity
building workshops on leadership skills in the
context of public administration were designed
and run in collaboration with Center for Creative
Leadership Pvt. Ltd. (CCL) and German Society
for International Cooperation (GIZ). The outcome
of these collaborations has been selection and
training of a pool of ‘National Leadership
Trainers’ who would be able to deliver leadership
inputs according to the requirements of different
levels of IAS being trained in the Academy.
8.27 In February 2014, aco-creation workshop
was held with GIZ to design a training module
on Leadership Development for IAS Phase I,
in which 16 faculty members of LBSNAA and
SVPNPA, Hyderabad were trained as trainers
who rolled out the module for 180 Officer
Trainees of IAS Phase-I in 2014.In July-August
2014, these national pool of trainers rolled out
a hybrid module combining the learnings of
GIZ and CCL trainings with 180 IAS Phase II
participants and 55 IAS Phase IV participants.
The Academy Spirit
8.28 LBSNAA seeks to imbue civil servants
with the required attitude and values expected in
public service. The skills and knowledge required
by a professional civil servant are relatively
easier to impart, and these have traditionally
been the strength of the Academy. However,
to positively influence in the brief period
available to Academy, the attitudes and values of
intelligent young persons in their mid-twenties,
coming from a wide variety of backgrounds, is a
challenging task.
8.29 It is generally argued that for public service
one needs integrity, moral courage, empathy with
and respect for the underprivileged, and freedom
from any sectarian prejudices based on religion,
region, caste, class or gender. But today, it is
precisely these very values that are under siege
because of turbulent conflicts and upheavals
in the recent past. To nurture these values, the
officer trainees are encouraged to participate
in diverse social activities. They are given
responsibilities for improving the Lalita Shastri
Balwadi School, where LKG/UKG & Class-I are
conducted at a concessional rate for the children
of the employees and the public. The problem of
solid waste management has also been addressed
by them in close coordination with NGOs
working in Mussoorie. The officer trainees also
do shramdaan to clean their premises and to
instill a dignity of labour. Emphasis on caring
for the poor, listening to the people, providing
safety nets for the vulnerable, and being open
and transparent runs as a continuous thread
in all the courses and interactions. In addition,
OTs are divided into counsellor groups where
they are able to discuss their beliefs in a frank
atmosphere. This forum serves as a great means
of eliciting their views and conveying the right
messages to them.
The Academy as Alma Mater
8.30 All Officer Trainees in the All India
Services and Central Services begin their careers
from the proverbial “gaumukh” of civil service,
the Lal Bahadur Shastri National Academy of
Administration at Mussoorie. As a result, this
institution provides a foundation that paves
the way for lifelong professional and personal
associations among officers across different
civil services. These officers look back to the
Academy with great nostalgia and also draw
inspiration from the values and ideals instilled in
them during their formative years.
ANNUAL REPORT 2014-15
99
List of other activities undertaken by the Academy
8.31 During the year 2014-15 the following Training Programmes have been conducted for the
Academy Staff in the LBSNAA.
Sl. No.
1.
2.
3.
4.
5.
6.
Training Programme
E-office and Computer Skills
Health & Happiness
Etiquette Training
Refresher Training on Protocol Staff/Drivers
Dates
21st December, 2014
22nd December, 2014
22nd to 24th December, 2014
22nd to 24th December, 2014 &
29th to 31st December, 2014
Basic Office Procedure
24th December, 2014
Income Tax-filing of returns, understanding calculations 29th December, 2014.
8.32 Names of Faculty/staff members who have been nominated for various training programmes
during 2014-15:
S.
Name of the Staff
No.
S/Shri/Ms.
Faculty
1. Sachiv Kumar
2. Sachiv Kumar
3. Mononita Das Kundu
4. Mononita Das Kundu
5. Tejveer Singh
6.
Dr. Prem Singh
7.
Nidhi Sharma
Academy Staff
1. Alok Pandey
2.
Ashok Dalal
3
Vipin Kumar
4.
Gyan Chandra
5.
6.
100
Vinod Kumar
Baggasi
Sumit Kumar
Training Programme
Dates
DTS
DoT
DTS
DoT
Personal EffectivenessNegotiations Strategies
Personal EffectivenessNegotiations Strategies
Personal EffectivenessNegotiations Strategies
5th to 9th January, 2015
12th to 16th January, 2015
5th to 9th January, 2015
12th to 16th January, 2015
8th -9th January, 2015
ATI, West Bengal
ATI, West Bengal
ATI, West Bengal
ATI, West Bengal
ISB, Hyderabad
8th -9th January, 2015
ISB, Hyderabad
8th -9th January, 2015
ISB, Hyderabad
9th October to 11th
October, 2014
National Council for
Training & Social
Research, New Delhi
National Council for
Training & Social
Research, New Delhi
National Council for
Training & Social
Research, New Delhi
ISTM, New Delhi
Materials Management
and Purchase Policy &
Procedure
Materials Management
and Purchase Policy &
Procedure
Materials Management
and Purchase Policy &
Procedure
Pay Fixation
Pay Fixation
Computer Skills
ANNUAL REPORT 2014-15
9th October to 11th
October, 2014
9th October to 11th
October, 2014
22nd to 24th November,
2014
22nd to 24th November,
2014
24th -26th November,
2014
Institute Name
ISTM, New Delhi
ISTM, New Delhi
8.33 The following Training of Trainers
courses were conducted by the Academy:
1.
Module on Mezzanine Leadership skills
on 16th June to 22nd June, 2014.
2.
Training workshop for development of
teaching course curricula for Agriculture
on 6th December, 2014.
3.
Training of Trainers (ToT) on Negotiations
on 6th to 7th December, 2014.
4.
ToT on Leadership Module for FC on 8th
to 10th December, 2014.
8.34 A one day Visioning Workshop was
conducted on 13th December, 2014 involving
both internal faculty and external resource
persons.
8.35 An MoU between LBSNAA and China
Executive Leadership Academy Pudong
(CELAP), People’s Republic of China was signed
in June 2014 during the visit of the Hon’ble VicePresident of India to China.
8.36 An MoU between LBSNAA and Evidence
for Policy Design (EPoD) of Harvard University
for assisting in delivery of public policy inputs
and capacity development was also signed during
the year.
INSTITUTE
OF
SECRETARIAT
TRAINING AND MANAGEMENT
8.37 The Institute of Secretariat Training and
Management (ISTM) is imparting training to the
officers of the Central/State Government, Public
Sector Undertakings & Autonomous Bodies.
Originally set up with the objective of conducting
foundational and in-service training programmes
for Assistants and Section Officers of the Central
Secretariat, the range of the activities of the
Institute has increased exponentially over the last
six decades. In addition to the in-house training
programmes, the Peripatetic Training provided
by the Institute to the State Governments and
Union Territories, and training in Behavioral
Skills, Management Techniques, Financial
Management and Office Management are of
particular significance. On specific request from
Central Government Departments, Autonomous
Bodies, Public Sector Organisations, the Institute
organises special programmes addressed to the
specific customer needs in different areas.
8.38 From the year 2007-08, ISTM is also
involved in implementation of the Central
Secretariat Service Cadre Training Plan (CSSCTP) and from 2011 onwards Central Secretariat
Stenographers' Service Cadre Training Plan
(CSSS-CTP), which envisages organisation
of mid-career service mandatory training
programmes having linkages with career
progression up to Director Level Officers.
8.39 ISTM conducts programme in various
categories like:
(a) Foundational & Refresher Courses
conducted as per new CSS Cadre Plan
(b) Personnel Administration
Management
and
Office
(c)
Financial Management
(d)
Management Services
(e)
Behavioral Training & Secretarial Skills
(f)
Training of Trainers
(g)
Peripatetic Training Programmes
(h)
Right to Information
(i)
Cadre Specific Programmes
ANNUAL REPORT 2014-15
101
8.40 SUMMARY OF COURSES CONDUCTED DURING (2014-15) (Up to 31st
December, 2014)
Sl. No.
Course
1.
CSS-CTP, CSSS-CTP, Other Calendared Training Programmes,
(Other than CSS/CSSS-CTP), Other Important Training programmes
(Cadre Specific Programmes for Gp 'A' services, Capacity Building
Training Programme for North Eastern State Civil Service Officers,
Training Programmes for DoPT Officers, International Training
Programmes, Orientation Training Programme), Peripatetic Training
Programme for Union Territories
ƒƒ
Review and changes in the course
curriculum of Assistants (Direct Recruit)
and Stenographers (Direct Recruit).
ƒƒ
Introduction of File Management module
in all ISTM courses.
ƒƒ
NGO Attachment in SDRs, LD and LE
courses.
ƒƒ
Organizing Blood donation camp
in Assistant (Direct Recruit) on 17
November, 2014, Secretary (Personnel)
himself donated blood in the above camp
organized at ISTM.
ƒƒ
Visit of Stenographers (Direct Recruit) to
Indira Gandhi International Airport.
ƒƒ
Direct Joining of Assistants (Direct
Recruit) and Stenographers (Direct
Recruit) at ISTM for training before
102
ANNUAL REPORT 2014-15
No. of
Participants
4562
deployment in Ministries/Departments.
NEW INITIATIVES
8.41 After Sh. Sanjay Kothari joined as
Secretary (Personnel) in Department of Personnel
& Training on 1 August, 2014, he took keen
interest in upgrading the skills of officials through
the training. The following new initiatives were
taken by Secretary (Personnel) in the area of
training.
No. of
Courses
165
ƒƒ
Organizing File Management Training for
officials of DoPT and other Ministries/
Departments/ Offices of the Govt.
8.42 Under the new Initiatives by Secretary
(Personnel) in Training, 348 trainees
[Stenographers (Direct Recruit), Assistant
(Direct Recruit) and Level-E, (For Promotion
from Under Secretary to Deputy Secretary)
Training Programmes] have been trained since
October, 2014. Introduction of new topics in a
number of other courses:
ƒƒ
Basic Leadership Skills
ƒƒ
Composite Culture of India
ƒƒ
Managing Impact of Information and
Communication Technology [ICT]
ƒƒ
Litigation Process
ƒƒ
E-Office
ƒƒ
NGO’s attachment
International Training Programmes
8.43 International Training Programmes for
Civil Service Officers of Nigeria was conducted
during the year 2014-15.
Visit of Training Delegations
8.44 Training delegation from Tanzania visited
ISTM on 11th September 2014.
VISIT OF MEMBERS OF PARLIAMENT,
INFORMATION COMMISSIONERS AND
CIVIL SOCIETY FROM SOUTH ASIA
8.45 The Common Wealth Human Rights
Initiative (CHRI) organised RTI Learning
Programme for Members of Parliament,
Information Commissioners and civil society
from South Asia. The delegation visited ISTM
on 10 December, 2014.
Special Programmes for Officers of
DoPT
8.46 Special Training Programmes for LDCs,
UDCs, Assistants, Section Officers and Under
Secretaries of DoPT, were conducted at ISTM
and partly at RIPA, Jaipur.
Other training programmes
8.47 Cadre Specific Programmes were
conducted for various Central Ministries/
Departments, States, UTs and Autonomous
bodies and PSUs. Capacity Training Programmes
for Secretariat Service officers of North Eastern
States were also conducted. Special Training
Programme for visually impaired was conducted
during 1 – 12 September, 2014
Peripatetic Programmes
Ministry of Social Justice and Empowerment was
conducted. For Security and Exchange Board of
India (SEBI), a research and consultancy study
was conducted on Office Procedures.
Development of Training Management
Information System (TMIS):
8.50 TMIS module of Training Management
System project was initiated in the year 201112 and it has become operational as far as work
relating to co-ordination and administration is
concerned. Revamping of ISTM website from
static to dynamic with the online filling of
nomination forms facility has also started.
Signing
of
Memorandum
Association with AIT, Bangkok:
of
8.51 ISTM is conducting CSS Level E
programmes for Under Secretaries since January,
2008. A Memorandum of Association was signed
by ISTM with AIT Bangkok for conducting of
2 weeks overseas component under Level E
training programme for the year 2014-15.
8.52 Visit of Secretary (P) to ISTM: Secretary
(P) visited ISTM to inaugurate/interact with
the participants in Induction Course for
Stenographer’s Grade 'D', Assistant Direct
Recruits course and with Level–E participants
on 08 October, 2014, 16 October, 2014 and 17
November, 2014 respectively.
Other Events:-
8.48 ISTM faculty members were deployed
to conduct peripatetic programmes at various
places such as Chandigarh, Puducherry, Goa,
Lakshadweep and Delhi.
ƒƒ
Blood donation camps at ISTM- Blood
donation camps were organized on 17
November, 2014 and 5 January, 2015
respectively, in which 84 and 64 persons
donated blood .
Consultancy Projects
ƒƒ
Cleaning Drive ( Swwatch Bharat Mission)Swwatch Bharat Mission started in ISTM
on 2 October, 2015 and is continuously
practised in ISTM.
8.49 ISTM is also engaged in the research and
consultancy projects. In this connection recently
a consultancy study on training need analysis for
ANNUAL REPORT 2014-15
103
MAJOR EVENTS DURING 2014-15
Inauguration – Foundation Training Programme for Stenographers (DR) – 08 October, 2014.
Inauguration – Basic Leadership Skills module for CSS-CTP courses (Level D) 22 July 2014.
104
ANNUAL REPORT 2014-15
Visit of Tanzania Delegates to ISTM on 10 September, 2014.
Interaction on with ADR (F) by Secretary (P) Foundation Training Programme
for Assistants (DR) – 16/10/2014
ANNUAL REPORT 2014-15
105
Signing of Memorandum of Association with AIT Bangkok
Visit of Members of Parliament, Information Commissioners and civil society from South Asia
106
ANNUAL REPORT 2014-15
Training on File Management Module at DoPT, North Block.
Blood Donation Camp in the ADR Programme 17th November, 2014
ANNUAL REPORT 2014-15
107
9
ADMINISTRATIVE VIGILANCE DIVISION
9.0 This Division is responsible for
examination of disciplinary cases in respect of IAS
officers working under the Central Government.
The Division also processes cases referred by the
State Governments and Ministries/Departments
under Government of India on the following
issues:
ƒƒ
ƒƒ
Proposals from States to impose major
penalty of dismissal/removal/ compulsory
retirement on members of Indian
Administrative Service;
Proposals from States seeking permission
under the AIS (DCRB) Rules to initiate
action against retired members of IAS;
ƒƒ
Proposals from States for imposing penalty
of cut in pension;
ƒƒ
Proposal
to
initiate
disciplinary
proceedings/suspension of IAS officers
working under the Government of India;
ƒƒ
Appeal against suspension submitted by
IAS officers serving in the States;
ƒƒ
Requests for sanction for prosecution
under the Prevention of Corruption Act,
1988 against the above categories of
officers;
ƒƒ
Advice/clarification
to
Governments/Departments
procedural aspects of
proceedings;
ƒƒ
Provides information regarding vigilance
the
State
on
the
disciplinary
status of IAS officers at the time of
their empanelment/training/posting on
deputation etc. To facilitate this function,
a Computerized Vigilance Information
System is in operation with a central
data base which can be accessed by the
requisitioning Divisions of this Department
concerned.
ƒƒ
Handling of complaints received against
IAS officers from the President’s
Secretariat, Prime Minister’s Office, CVC,
Cabinet Secretariat etc. and individuals.
ƒƒ
Handling of Privilege Notices and
Complaints from Members of Parliament
against IAS officers received from the Lok
Sabha/Rajya Sabha Secretariat.
Disciplinary Proceedings & Sanction
for Prosecution
9.1 Final orders in disciplinary proceedings
were issued in five cases during the period from
01.04.2014 till 05.03.2015. In two cases, decision
on the request of the State Government regarding
grant of permission to initiate disciplinary
proceedings against retired IAS Officers under
the provisions of All India Service (Death cum
Retirement Benefits) Rules was conveyed.
Request of CBI and State Investigation Agencies
for grant of sanction for prosecution under
Prevention of Corruption Act, 1988 was decided
in 5 cases during the year.
ANNUAL REPORT 2014-15
109
Complaints against IAS officers
9.2 During the period from 01.04.2014 till
05.03.2015, 333 complaints were received and
252 were processed. 130 complaints were finally
disposed of with the approval of the competent
authority.
Privilege Notices and Complaints
from Members of Parliament against
IAS officers
9.3 During the period 01.04.2014 till
05.03.2015, 9 new notices were received from
the Lok Sabha/Rajya Sabha Secretariat, 9 were
processed and 5 were finally disposed of. Eleven
Notices had lapsed due to the formation of the
16th Lok Sabha.
Monitoring of Proposals of Sanction
for Prosecution under provisions of
Prevention of Corruption Act, 1988.
9.4 In terms of para 2(ix) of DOP&T O.M.
No. 399/33/2006-AVD.III dated 06.11.2006,
the delayed cases of sanction for prosecution
were reviewed by the Committee chaired by the
Secretary (Personnel) on 13.6.2014, 13.10.2014
and 20.01.2015.
Disagreement cases in disciplinary
matters
9.5 In order to bring about greater uniformity
in existing disciplinary cases on behalf of the
President, in cases where the President is the
disciplinary authority and there is a difference
of opinion between the CVC and the concerned
Department, the Departments are required
to consult the DoPT before taking a decision
on not to accept the CVC’s advice. Similarly,
disciplinary cases where Central Vigilance
110
ANNUAL REPORT 2014-15
Commission advises major penalty and the
UPSC favours a minor penalty or recommends
exoneration, before the Disciplinary Authority
takes a final view, the matter is to be referred to
this Department for resolving the disagreement.
This Division has disposed of 10 such cases, till
Feb. 2015.
Disagreement in the matter
Prosecution Sanction cases
of
9.6 Similarly, the cases of disagreement
between the CVC/CBI and Sanctioning/
Disciplinary Authority in the matter of
Prosecution sanction cases are required to be
referred to DoPT for a final decision in terms
of this Department’s O.M. dated 6th November,
2006. This has been modified vide DoPT’s O.M.
No. 372/19/2012-AVD-III dated 3rd May, 2012
providing that final decision for grant or denial
of sanction for prosecution shall be taken by the
Competent Authorities concerned even in cases
where they decide to differ with CVC’s advice
after obtaining views of DoPT. Accordingly, the
views of DoPT may be taken into account while
passing the final speaking order. This Division
has disposed of 6 such cases till Feb. 2015.
Chief Vigilance Officer
9.7 The Division has been responsible for the
appointment of Chief Vigilance Officers (CVOs)
in Central Public Sector Undertakings etc. It
also deals with matters relating to extension of
tenure of the CVOs, their pre-mature repatriation
and debarment of officers who fail to take up
their assignments as CVO consequent upon
their selection. During the financial year 201415, (Up to Feb. 2015) 42 panels were sent to
various Ministries/Departments for finalizing
selection of appointment of CVO in PSUs under
their respective administrative control. Out of
these, 25 officers have been appointed as CVOs
in various CPSUs etc. During the same period,
12 CVOs have been granted extension of tenure
after completion of initial tenure, 6 officers have
been debarred from central deputation for not
joining the post after their selection and 6 cases
of premature repatriation have been finalized. In
addition, the Administrative Ministry/Department
of 4 new organizations have requested DoPT for
appointing CVOs.
Central Vigilance Commission
9.8 The Central Vigilance Commission
(CVC) was set up by the Government of India
through a Resolution vide No. 54/7/64 dated
11.02.1964 and was accorded statutory status
by the Central Vigilance Commission Act, 2003
(No. 45 of 2003), notified in the Gazette of India
Extraordinary on 12.09.2003.
9.9 The jurisdiction of the Commission
extends to all the organisations to which the
executive powers of the Union of India extend. In
terms of clause (b) of sub Section (2) of Section
8 of the Central Vigilance Commission Act,
2003 (45 of 2003), the Government has notified
vide Notification No. 418/2/2004-AVD-IV dated
18th March 2004 and 12th September 2007, the
level of officers in the public sector banks and
corporations established by or under any Central
Act, the Government companies, societies and
other local authorities owned or controlled by the
Central Government.
9.10 The Commission, on its part, has
been taking steps to ensure accountability &
transparency in decision-making by Government
organisations. It has taken several measures to
promote proactive anti-corruption efforts and
has continuously emphasized on leveraging
technology like-e-payment, reverse auction etc.
for reducing scope for corruption and improving
transparency.
9.11 The Commission has been advocating
transparency, equity and competitiveness in
public procurement also. Integrity Pact (IP) is
an effort in this direction. The Commission has
approved names for appointment of Independent
External Monitors (IEMs) in more than 97
Ministries/ Departments/ Organisations so
far. Vide O.M. No. 14(12)/2008-E-II(A) dated
19th July, 2011 issued by D/o Expenditure
implementation of Integrity Pact has become
mandatory for all Ministries/ Departments/
Organizations of Central Government.
9.12 The Commission observes Vigilance
Awareness Week every year as an outreach
measure. In the year 2014, Vigilance Awareness
Week was observed from 27.10.2014 to
01.11.2014 on the theme ‘Combating corruptionTechnology as an enabler’. Ministries/
Organizations/ Departments /CPSUs/ PSBs
observed Vigilance Awareness Week and various
activities/programmes were also organized.
9.13 The Commission has increased its
engagement in international cooperation with
the aim of increased sharing of information
among various anti-corruption agencies. The
Central Vigilance Commissioner is a member
of the Executive Committee of International
Association of Anti-Corruption Authorities
(IAACA) since its inception. The information
sharing system “Information Sharing and
Analysis Against Corruption- ISAAC” for
International Association of Anti-Corruption
ANNUAL REPORT 2014-15
111
Authorities (IAACA) developed by Central
Vigilance Commission has also been launched.
Further, a Memorandum of Understanding
(MoU) between Central Vigilance Commission
and Komisi Pemberantasan Korupsi (KPK)
of the Republic of Indonesia for International
Cooperation on combating corruption is also in
place.
9.14 A national seminar was organized by
Central Vigilance Commission (CVC) to mark
its Golden Jubilee on 11th -12th February, 2014,
at Vigyan Bhawan, New Delhi. The Golden
Jubilee Celebrations were inaugurated by Shri
Pranab Mukherjee, the Hon’ble President of
India and presided over by Dr. Manmohan Singh,
the then Prime Minister of India, Former, Leader
of the Opposition in Lok Sabha, Smt. Sushma
Swaraj; Former Law Minister, Shri Kapil Sibal
and Shri V Narayanasamy, the then, Minister of
State for Personnel and Pensions, Former CVCs
and Vigilance Commissioners, Chief Vigilance
Officers of Central Government Ministries,
Autonomous organizations, Public Sector
Undertakings and Banks, NGOs; Members of
Civil Society and Media were also present on this
occasion. A commemorative stamp on Central
Vigilance Commission (CVC) was released by
the Hon’ble President of India. A Coffee Table
Book titled “Untiring Eye” was released by Dr.
Manmohan Singh on the occasion.
9.15 As per Section 14 of the CVC Act, 2003,
the Commission submits an Annual Report of its
activities to the President within six months of
the close of the year under report. The report also
contains a separate part on the functioning of the
Delhi Special Police Establishment (DPSE) in so
far as it relates to sub-section (1) of section 4 of
the DSPE Act, 1946 (25 of 1946).
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ANNUAL REPORT 2014-15
9.16 The Annual Report of the Central
Vigilance Commission for the year 2013 has
been laid on the Table of both the Houses in
December, 2014.
Measures to expedite disciplinary
vigilance proceedings
9.17 The Government had appointed a three
member committee of experts to examine
and suggest measures to expedite the process
involved in disciplinary/vigilance proceedings.
The Committee was headed by Shri P.C. Hota,
former Chairman, UPSC. The Expert Committee
submitted its report on 14.07.2010. In its
report, the Hota Committee made a number of
recommendations aimed at ensuring expeditious
conclusion of disciplinary/vigilance proceedings
against government servants
9.18 While some minor recommendations of
the Committee were accepted by the Government
straight away, some of the major recommendations
of the Expert Committee were subsequently
considered by a the Group of Ministers (GoM)
on tackling Corruption. The recommendations of
the GoM on those issues, as contained in the First
Report of the Group of Ministers, have already
been accepted by the Government and action
has been initiated for their implementation. In
a number of cases, instructions have already
been issued. The remaining recommendations
of the Hota Committee were placed before a
Committee of Secretaries headed by the Cabinet
Secretary. Based on the recommendations made
by the Committee of Secretaries, Government
has taken appropriate decisions on these
recommendations of the Expert Committee and
necessary instructions, wherever required, have
been issued in October, 2013.
Lokpal & Lokayuktas Act, 2013 (No. 1
of 2014) & Rules thereunder
9.19 In order to meet a long standing
demand to establish a mechanism for dealing
complaints on corruption against certain public
functionaries, including corruption at high
places, the Government had constituted a Joint
Drafting Committee on 08.04.2011, consisting
of five nominee Ministers from Government of
India and five nominees of Shri Anna Hazare
(including Shri Hazare himself), to prepare a draft
of the Lokpal Bill. Based on the deliberations of
the Committee, and on the basis of inputs from
Chief Ministers of States and political parties, a
draft Lokpal Bill was prepared. The Cabinet at
its meeting held on 28.07.2011 considered the
draft Lokpal Bill, 2011 and upon approval by the
Cabinet, the Lokpal Bill 2011 was introduced
in Lok Sabha on 04.08.2011. The said Bill was
referred to the Department-Related Parliamentary
Standing Committee on Personnel, Public
Grievances, Law and Justice on the 8th August,
2011 for examination and report.
9.20 The Department Related Parliamentary
Standing Committee after extensive discussion
with all the Stakeholders, in its 48th Report, made
a number of recommendations suggesting major
amendments in the Bill both as regards the scope
and content of the Bill, including that necessary
provisions be made, in the Union legislation, for
establishment of Lokayuktas in the States, so as
to provide leverage to the States where no such
institution exists and to bring in uniformity in
the laws relating to State Lokayuktas which are
already in existence in a number of States. The
Committee also recommended that Lokpal and
Lokayuktas should be conferred Constitutional
status.
9.21 Upon
consideration
of
the
recommendations of the Standing Committee,
the Government withdrew the Lokpal Bill, 2011
pending in the Lok Sabha and introduced a new
comprehensive Lokpal and Lokayuktas Bill,
2011 in the Lok Sabha on 22.12.2011 to establish
the institution of Lokpal at the Centre and
Lokayukta at the level of States. Also, keeping
in mind the recommendations of the Standing
Committee that the Lokpal and Lokayuktas may
be made Constitutional bodies, the Government
also introduced Constitution 116th Amendment
Bill, 2011 to provide for Constitutional status to
these bodies.
9.22 These Bills were taken up for consideration
by the Lok Sabha on 27.12.2011. The Lokpal and
Lokayuktas Bill, 2011 was passed with certain
amendments whereas the Constitution 116th
Amendment Bill, 2011 could not be passed with
the requisite majority. The Lokpal and Lokayuktas
Bill, 2011 was taken up for discussion and
passing in the Rajya Sabha on 29.12.2011 but the
discussion remained inconclusive. Subsequently,
the Rajya Sabha adopted a motion on 21.05.2012
and referred the Bill to a Select Committee of
the Rajya Sabha for examination and report. The
Select Committee of Rajya Sabha submitted its
report to the Rajya Sabha on 23.11.2012. The
recommendations of the Select Committee were
examined and a proposal for moving official
amendments to the Bill as reported by the Select
Committee was considered and approved by
the Cabinet in its meeting held on 31st January,
2013. The Bill has been finally passed by Rajya
Sabha with amendments on 17.12.2013 and the
Lok Sabha has agreed to the amendments made
by Rajya Sabha on 18.12.2013. The Bill as
passed by both Houses has received the assent
of the President on 01.01.2014. The Act has been
ANNUAL REPORT 2014-15
113
brought into force with effect from 16th January,
2014.
Rules and Orders made under the Act
9.23 The Central Government, in exercise of
powers conferred by sub-section (1) read with
clause (b) of sub-section (2) of section 59 of
the Lokpal and Lokayuktas Act, 2013, notified
the Search Committee (Constitution, Terms and
Conditions of appointment of members and
the manner of selection of Panel of Names for
appointment of Chairperson and Members of
Lokpal) Rules, 2014 on 17th January, 2014. A
writ petition has been filed by Common Cause,
a Registered Society, before the Supreme Court
wherein, inter alia, challenge has been made to
the validity of the said Search Committee Rules.
During the course of hearing of the case by the
Supreme Court on 5th May, 2014, the Court was
informed that the Government will re-examine
the issue and make formal amendments in the
Rules and only thereafter proceed further in the
matter. Accordingly, Government examined the
matter and necessary amendments in the Search
Committee Rules have since been notified in the
official Gazette on 27th August, 2014.
9.24 A number of writ petitions have also
been filed in various High Courts, challenging,
inter alia, certain provisions of the Act and the
Search Committee Rules. Government has
filed applications before the Supreme Court for
transfer of these writ petitions to the Supreme
Court so as to get authoritative pronouncement
on all these issues, so that the institution of
Lokpal can be made functional at the earliest.
9.25 Section 44 of the Act requires making
of a declaration of assets and liabilities by the
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ANNUAL REPORT 2014-15
public servant to the competent authority in the
manner provided under the said Act. The section
requires furnishing of information relating to
assets and liabilities, (i) by the public servant
on the occasion of entering upon office within
thirty days from the date of assumption of office,
and (ii) by a public servant holding his office
as such within a period of thirty days from the
date of coming into force of the said Act. It also
requires the filing of annual return of such assets
and liabilities with the competent authority, on
or before the 31st day of July every year; and the
competent authority in respect of each Ministry
or Department shall ensure such statements are
published on the website of such Ministry or
Department by the 31st day of August of that
year. Sub-section (5) of section 44 mandates
that the information and annual returns are to
be filed by public servants in such form and in
such manner as may be prescribed by rules made
by Government. Since there are different set of
rules such as ––
(i) the Central Civil Services (Conduct)
Rules, 1964;
(ii) the All-India Services (Conduct) Rules,
1968;
(iii) the Railway Services (Conduct) Rules,
1966,
with respect to public servants on filing of
property returns and making of declaration
of assets by every public servant which have
been framed by the President or the Central
Government in exercise of powers under the
Constitution or the relevant Acts of Parliament
and are being complied with by each and
every Government servant and necessary
modifications or amendments of the above said
rules and other relevant rules in consonance
with the provisions of section 44 of the said Act
will need some time keeping the constitutional
and other statutory requirements which are
to be followed while modifying or amending
of such rules which are in force and since the
amendments to the Central Civil Services
(Conduct) Rules, 1964 shall require consultation
with the Comptroller and Auditor-General of
India as per the constitutional provisions, and in
case of the All-India Services (Conduct) Rules,
1968, the amendment or modification of the
said rules shall require consultation with the
Governments of the States concerned in terms
of section 3 of the All-India Services Act, 1951
(61 of 1951), it was not possible to complete
the process of harmonising the provisions of
section 44 of the said Act with other relevant
Acts and the Constitutional provisions within the
timeframe provided in section 44 of the said Act.
Therefore, difficulties had arisen in giving effect
to the provisions of section 44 of the said Act
and harmonising its requirement with the above
referred Constitutional provisions, Acts and the
rules made thereunder before the rules are made
by the Central Government for prescribing the
form and manner of furnishing information
and filing of annual returns by public servants
under the said section 44. Accordingly, the
Central Government, in exercise of the powers
conferred by sub-section (1) of section 62 of the
Lokpal and Lokayuktas Act, 2013 (1 of 2014),
notified the Lokpal and Lokayuktas (Removal
of Difficulties) Order, 2014 on 15.02.2014,
providing that the modification or amendment to
the relevant rules referred to in this Order shall
be carried out within a period not exceeding one
hundred and eighty days from the date on which
the provisions of the said Act came into force.
This time limit was extended by subsequent
amendments to the Order to eighteen months
from the date on which the provisions of the said
Act came into force.
9.26 Subsequently, in exercise of the powers
conferred by sub-section (1) read with clause
(k) and clause (l) of sub-section (2) of section
59 of the Lokpal and Lokayuktas Act, 2013 (1
of 2014), read with section 44 and section 45 of
the said Act, the Central Government has notified
the Public Servants (Furnishing of Information
and Annual Return of Assets and Liabilities and
the Limits for Exemption of Assets in Filing
Returns)Rules, 2014 on 14th July, 2014. These
rules, inter alia, contain the forms in which
such information/return is required to be filed
by public servants. Subsequently, concerns and
apprehensions were raised by several Ministries/
Departments and other stakeholders, inter alia,
about the complexity involved in furnishing the
desired details in the forms prescribed under the
Rules. Accordingly, the Government of India,
vide its order dated 28.08.2014, constituted a
Committee to simplify the forms and the process
in which public servants shall make declaration
of assets and liabilities. The provision in the said
rules, which required filing of such information
by the public servants by 15th September, 2014
was also amended by a notification dated 8th
September, 2014, by which the time limit, for
furnishing of such information/return by public
servants, was extended till 31st December,
2014. The said Committee has submitted its
First Report on 01.10.2014, recommending
simplified formats for declaration of movble
property and for declaration of debts and other
liabilities by public servants. On the basis of the
recommendations made by the said Committee,
the Public Servants (Furnishing of Information
and Annual Return of Assets and Liabilities and
ANNUAL REPORT 2014-15
115
the Limits for Exemption of Assets in Filing
Returns) Second Amendment Rules, 2014
have been notified by the Government on 26th
December, 2014, by which, inter-alia, revised
formats have been prescribed for declaration of
movable assets and for declaration of liabilities.
9.27 The Government is also considering
a proposal for amendments to the existing
provisions of the Lokpal and Lokayuktas Act,
2013 to remove certain deficiencies as noticed
in some of its provisions and some provisions
in the Delhi Special Police Establishment Act,
1946 (DSPE Act) as amended by the Lokpal
and Lokayuktas Act, 2013. The Lokpal and
Lokayuktas and other related law (Amendment)
Bill, 2014 for this purpose has been introduced
in the Parliament on 18th December, 2014. The
proposed amendments would, inter alia, ensure
the participation of the Leader of the single
largest Opposition Party in the Lok Sabha as a
member of the Selection Committee for making
selections for appointment of Chairperson and
Members of the Lokpal, where there is no Leader
of Opposition recognised as such in that House.
The proposed amendments will also bring the
provisions of section 44 of the Act relating
to declaration of assets by public servants in
harmony with the provisions of the relevant laws,
rules or regulations, as applicable to each category
of public servants, such as the Representation of
the People Act, the All India Services Act, etc.
The proposed amendments in the Delhi Special
Police Establishment Act, 1946 would promote
the independence of the Director of Prosecution
in the Delhi Special Police Establishment and also
lay down the qualifications for being considered
for appointment as the Director of Prosecution
in the Delhi Special Police Establishment. The
Lokpal and Lokayuktas and other related law
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ANNUAL REPORT 2014-15
(Amendment) Bill, 2014 has been referred to
the Department Related Parliamentary Standing
Committee on Personnel, Public Grievances, Law
and Justice and is, at present, under consideration
of the said Committee.
The Whistle Blowers Act, 2011
9.28 In order to establish a mechanism to
receive complaints relating to disclosure on any
allegation of corruption or willful misuse of
power of discretion against any public servant
and to inquire or cause an inquiry into such
disclosures and to provide adequate safeguards
against victimization of the persons making such
complaint and for matters connected therewith
or incidental thereto, the Government introduced
“The Public Interest Disclosure and Protection
to Persons Making the Disclosure Bill, 2010”
in the Lok Sabha on 26.08.2010. The Bill was
referred to the Department Related Parliamentary
Standing Committee. The recommendations of
the Parliamentary Standing Committee were
considered and the Cabinet in its meeting held
on 13.12.2011 approved official amendments
to the Bill which included renaming it as “The
Whistle Blowers Protection Bill, 2011”. The Lok
Sabha considered the Bill along with the Official
Amendments and passed it on 27.12.2011 and
transmitted it to the Rajya Sabha for discussion
& passing. The Bill was listed for consideration
on 28th & 29th December, 2011 but could not
be taken up for discussion and passing in Rajya
Sabha. The Whistle Blowers Protection Bill, 2011
came up for consideration in the Rajya Sabha
on 14.08.2012 during the Monsoon Session,
2012. The Bill was listed on a number of days
subsequently, but the same could not be taken
up during the said Monsoon Session. Notices
for moving motion for consideration and passing
of the Bill and for moving official amendments
were also given to the Rajya Sabha Secretariat
during the Winter Session, 2012, Budget Session,
2013 and Monsoon Session, 2013 of Parliament,
respectively, but the Bill could not be taken
up. Notices for moving official amendments as
well as for consideration and passing of the Bill
were again sent to the Rajya Sabha during the
Winter Session, 2013 of Parliament. The Bill as
passed by Lok Sabha was finally passed by Rajya
Sabha on 21st February, 2014 and received
the assent of the President on 9th May, 2014.
As the Bill was taken up on the last day of the
last Session of the 15th Lok Sabha, the official
amendments to the Bill (aimed at safeguarding
against disclosures affecting sovereignty and
integrity of India, security of State, etc.) were
not moved. The proposed amendments are of
crucial nature and, therefore, can be brought
into force only after necessary amendments are
carried out. The Government is considering a
proposal for amendments to the Whistle Blowers
Protection Act, 2011 so as to incorporate
necessary provisions aimed at strengthening
the safeguards against disclosures which may
prejudicially affect the sovereignty and integrity
of the country, security of the State, etc.
Prevention of Bribery of Foreign
Public Officials and Officials of Public
International Organisations Bill, 2011
9.29 The Government has introduced the
Prevention of Bribery of Foreign Public
Officials and Officials of Public International
Organizations Bill, 2011 in Lok Sabha on
25.3.2011 in order to comply with Article 16 of
United Nations Convention Against Corruption.
The said Bill was referred to the Department
Related Parliamentary Standing Committee. The
Parliamentary Standing Committee submitted its
report on the Bill on 29.3.2012. The Committee
in its report made a number of recommendations,
inter alia, for widening the scope of certain terms
used in the original Bill and for comprehensively
defining the term ‘undue advantage’, providing
for uniform punishment in line with the
domestic bribery law, etc. The majority of the
recommendations of the Committee have been
accepted and the Cabinet, in its meeting held on
17.08.2012, approved the proposal to move official
amendments to the original bill. Subsequently,
some additional consequential amendments
were necessitated due to amendments in the
Prevention of Money Laundering Act, 2002 and
the proposal in this respect was approved by the
Cabinet in March 2013. A consolidated notice for
moving official amendments along with a notice
for consideration and passing of the Bill was
sent to Lok Sabha during Budget Session, 2013
and Monsoon Session, 2013 of the Parliament
respectively, but the Bill did not come up for
consideration. Necessary notices were again sent
to Lok Sabha Secretariat for consideration and
passing of the Bill during the Winter Session of
Parliament, but the Bill could not be taken up
during the extended Winter Session also and the
Bill has ultimately lapsed with the dissolution of
the 15th Lok Sabha.
9.30 In order to meet India’s obligations under
Article 16 of the UNCAC, it is necessary to put in
place necessary legislation to criminalise foreign
bribery and, for that purpose, it is necessary to
introduce a fresh Bill. A proposal for introduction
of a fresh Bill in Parliament for this purpose is
under consideration of the Government.
ANNUAL REPORT 2014-15
117
10
INTERNATIONAL COOPERATION
MANDATE
10.0 The Department of Personnel & Training is the nodal Department for anti corruption.
The primary tasks of this Division emanate from the follow up to the ratification of the United
Nations Convention Against Corruption (UNCAC) and the other consequential International
collaborative efforts, on global platforms. This Division acts in conjunction with specialized
agencies like the Central Bureau of Investigation, the Enforcement Directorate and other line
Ministries entrusted with the specific ancillary tasks within their respective administrative
domain, viz. corporate governance, extradition matters, prevention of money laundering, mutual
legal assistance treaties etc.
10.1 The United Nations Convention Against
Corruption (UNCAC) is a universally binding
international legal instrument to fight corruption
at both domestic and global level and was
adopted by the United Nations General Assembly
in October 2003. The convention through its
prescription aims to bring in rationalization
and uniformity in legal frameworks and in the
approaches in the fight against corruption.
The prescriptions contain both mandatory and
non-mandatory obligations. India signed the
Convention in December 2005 and ratified
the same in May 2011, after being satisfied of
substantial compliance status of its domestic
laws with the tenets of the Convention.
10.2 The Convention provides for a
detailed mechanism for peer review of the
status of implementation of its provisions by
the Member States. Under this mechanism,
the review of the state of implementation is
undertaken by governmental experts from two
other Member States. Presently, India is under
review for compliance status of domestic laws
with the provisions contained in Chapters III
(Criminalization and Law Enforcement) and IV
(International Cooperation) of the Convention.
This review will be undertaken by Uganda and
Kazakhstan and the self assessment report for
India was prepared by the IC Division of DOPT
and submitted to the United Nations Office
on Drugs and Crime (UNODC) which acts as
Secretariat for the UNCAC. The self assessment
report of compliance of domestic laws with
the provisions of the UNCAC was concluded
by a core group consisting of officers drawn
from different departments concerned with
the domestic law/acts connected to the various
provisions of the Convention, including the CBI.
10.3 The interaction on various global
platforms specific to UNCAC related issues
during the year included India’s participation as
indicated below:
ANNUAL REPORT 2014-15
119
S. No.
Description
Period
Organized by
Venue
1.
Participation in the 5th session of the
Implementation Review Group (IRG) meeting
of UNCAC
2-6 June 2014
UNODC
Vienna, Austria
2.
Open-ended Intergovernmental Working Group 8 -10 Sept 2014
Meeting on the Prevention of Corruption
UNODC
Vienna, Austria
3.
Third open-ended Intergovernmental Expert 9 –10 Oct 2014
Meeting on International Cooperation under
the UNCAC.
UNODC
Vienna, Austria
10.4 India is also a Member of G-20 Anti
Corruption Working Group for review of
implementation of UNCAC provisions. This
Group has evolved an action plan which inter alia
requires the members of G-20 Group of countries
to lead by example. The focus of this Group is
towards the global financial system, particularly
from the point of view of denial of entry or visa
to corrupt officials, providing measures to protect
whistle blowers, promote effective functioning
S. No.
Description
of anti corruption bodies and association of
private and business sector in combating
corruption. India has been participating in Anti
Corruption Working Group (ACWG) meetings.
In the Leader’s Summit of G20 held on 15-16th
Nov 2014 at Brisbane, Australia, India, along
with other Members of the G20 , has endorsed
its ACWG Annual Action Plan of Year 2015-16.
India’s representation in this forum is as follows:
Period
Organised by
Venue
1.
2nd Meeting of G20 Anti Corruption 9-11 June 2014
Working Group
G20
Rome
2.
3rd G20 Anti Corruption Working Group 16-17th Oct 2014
Meeting at the OECD conference Centre
G20
Paris, France
10.5 The
Organization
for
Economic
Cooperation and Development Convention
(OECD) on Combating Bribery of Foreign
Officials in International Business Transactions
(OECD Anti Bribery Convention) is a
multilateral international convention which
contains prescriptions for criminalizing the
supply side of the bribery of Foreign Public
Officials in International Business Transactions.
This Convention entered into force from 15th
Feb 1999. India is not a signatory to the said
Convention but has been a regular participant
on this forum and its Working Groups as an
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ANNUAL REPORT 2014-15
Observer, so as to avoid multiplicity of similar
activities as are covered under the UNCAC
umbrella. However, India is a founding member
of Asian Development Bank (ADB)-OECD Anti
Corruption Initiative and hosted the 16th Steering
Group Meeting and 7th Regional Conference of
the Initiative in New Delhi in September, 2011.
The sole objective of such participation is to
enhance capacity building and to stay in tune
with the developments on the international level
with respect to Foreign Public Officials. During
the year, India’s participation in this regard is as
follows:
S. No.
Description
Period
Organised by
Venue
1.
Meeting of the OECD
3-6 June 2014
OECD
Paris, France
2.
19th Steering Group Meeting of ADB/OECD
Anti Corruption Initiative for Asia and the
Pacific followed by 8th Regional Conference
2-5th Sept 2014
ADB/OECD
Phnom Penh,
Cambodia
3.
3rd Meeting of Working Group on Bribery
(WGB)
14-15th Oct
2014
OECD
Paris, France
10.6 As part of the capacity building exercise
and so as to keep pace with the world on anti
corruption issues, India at the initiative of the
then President, in 2011 conveyed its commitment
of active and continued association with
International Anti Corruption Academy (IACA)
to foster exchange of information, research and
training of Anti Corruption personnel. Further,
the Chapter VI of the UNCAC in general and
article 60(3) of the Convention, which India
has ratified mandates that the State Parties shall
to the extent possible strengthen, to the extent
necessary, efforts to maximize operational
and training activities in international and
regional organizations and in the framework of
relevant bilateral and multilateral agreements or
arrangements.
10.7 International Anti Corruption Academy
is a joint initiative of United Nations Office on
Drugs and Crime, the Republic of Austria and
European Anti Fraud Office. The parties to the
Agreement of the Academy, enjoy participation
in Assembly of Parties and also participate in the
shaping of Academy’s curriculum and that there
are no long term obligations or contributions,
which are purely on voluntary basis. After
considering Article XVIII of the agreement for
establishment of IACA, it was observed that
India could associate itself with the Academy
only through accession to the Convention. The
Training Division has also included for DFFT
Programme the courses of IACA. Institutions like
CBI, CVC, ED and FIU could benefit in capacity
building exercise of experts and policy makers in
the area of anti corruption efforts while ensuring
compliance of obligations under the UNCAC as
regards requirements relating to association in
areas of training and research with international
organizations.
10.8 The instrument of accession was deposited
with the Austrian Foreign Ministry on 29th May,
2013. India participated in the third Session of
the Assembly of Parties (AoP) Meeting of IACA
at Baku, Azerbaijan from 19 - 21st November,
2014.
10.9 Apart from the direct interactions by
the Department of Personnel & Training there
are other specialized areas for which the line
Ministries are representing the Government of
India in respect of specialized areas and the role
of this Department in such cases is specific to
providing overarching support and inputs and
such association on global platforms include
participation in BRICS, FATF, SAARC, Stolen
Asset Recovery (StAR) initiative etc.
ANNUAL REPORT 2014-15
121
A delegation from Yemen visited Department of Personnel and Training on 19.01.2015.
A Tanzanian delegation met Secretary (Personnel) on 9.9.2014.
11
CENTRAL BUREAU OF INVESTIGATION
AN OVERVIEW
11.0 In the early stages of the World WarII, the Government of India realised that the
vast increase in expenditure for war efforts
had provided opportunities to unscrupulous
and antisocial persons, both officials and nonofficials, for indulging in the bribery and
corruption. In order to tackle the problem, the
Government set up Special Police Establishment
(SPE) under a DIG in the then Department of
War, through an executive order in 1941, with
mandate to investigate cases of a bribery and
corruption in transactions with which the War and
Supply Department was concerned. At the end
of 1942, the activities of the SPE were extended
to include cases of corruption in Railways also,
which was vitally concerned with the movement
and supply of war materials.
11.1 In 1943, an Ordinance was issued by the
Government, constituting a Special Police Force
vested with powers for investigation of certain
offences committed by servants of Central
Government. As a need for a Central Government
Agency to investigate cases of a bribery and
corruption was felt even after the end of the
war, the Ordinance, which lapsed on September
30, 1946,was replaced by Delhi Special Police
Establishment Ordinance of 1946.Subsequently,
the same year, Delhi Special Police Establishment
Act, 1946(DSPE Act) was enacted.
11.2 After promulgation of the Act,
superintendence of SPE was transferred to the
Home Department and its functions were enlarged
to cover all departments of the Government of
India. The jurisdiction of SPE was extended to
all the Union Territories and the Act provided
for its extension to the States with the consent of
the State Government. The Headquarters of SPE
was shifted to Delhi and the organization was put
under the charge of Director, Intelligence Bureau.
However, in1948, a post of Inspector-General of
Police, SPE was created and the organization
was placed under his charge.
11.3
In 1953, an Enforcement Wing was
added to the SPE to deal with offences under the
Import and Export Control Act. With the passage
of time, more and more cases under various
laws other than Prevention of Corruption Act
and violations of Import and Export Control Act
also entrusted to the SPE. In fact, by 1963, SPE
was organized to investigate offences under 91
different Sections of Indian Penal Code and 16
other Central Acts, besides offences under the
Prevention of Corruption Act,1947.
11.4 A growing need was felt for a Central
Police Agency at the disposal of the Central
Government, which could investigate not
only cases of bribery and corruption, but also
violation of Central fiscal laws, major frauds
relating to Government of India Departments,
Public Joint Stock Companies, Passport frauds,
ANNUAL REPORT 2014-15
123
crimes on the High Seas, crimes on the Airlines
and serious crimes committed by organized
gangs and professional criminals. Therefore, the
Government of India set up Central Bureau of
Investigation by a Resolution dated 1st April,
1963 with the following Divisions:
(c) Passport frauds.
(d) Cases under the Official Secrets
Act pertaining to the affairs of the
Central Government.
(e) Cases of certain specified categories
under the Defence of India Act
or Rules with which the Central
Government
is
particularly
concerned.
(i) Investigation & Anti-Corruption Division
(Delhi Special Police Establishment).
(ii) Technical Division.
(iii) Crime Records and Statistics Division.
ƒƒ
Serious cases of cheating or fraud relating
to the Railways, or Posts & Telegraphs
Department, particularly those involving
professional criminals operating in several
States.
ƒƒ
Crime on the High Seas.
ƒƒ
Crime on the Airlines.
ƒƒ
Important and serious cases in Union
Territories,
particularly
those
by
professional criminals.
ƒƒ
Serious cases of fraud, cheating and
embezzlement relating to Public Joint
Stock Companies.
ƒƒ
Other cases of a serious nature, when
committed by organized gangs or
professional criminals, or cases having
ramifications in several States, including
Union Territories, serious cases of spurious
drugs, important cases of kidnapping of
children by professional interstate gangs,
etc. These cases will be taken up only at
the request of or with the concurrence of
the State Governments/Union Territories
Administrations concerned.
(a) Breaches of Import and Export
Control Orders.
ƒƒ
Prosecution of cases investigated by this
Division.
(b) Serious breaches of Foreign
Exchange Regulation Act.
11.6 CBI was further strengthened by addition
(iv) Research Division.
(v) Legal and General Division.
(vi) Administration Division.
11.5 The Investigation & Anti-Corruption
Division (Delhi Special Police Establishment)
was entrusted with the following mandate in the
Resolution although it continued to derive its
jurisdiction and powers from DSPE Act, 1946:
ƒƒ
Cases in which public servants under the
control of the Central Government are
involved either by themselves or along
with State Government servants and/or
other persons.
ƒƒ
Cases in which the interests of the Central
Government or of any public sector
project or undertaking, or any statutory
corporation or body set up and financed by
the Government of India are involved.
ƒƒ
Cases relating to breaches of Central
Laws with the enforcement of which
the Government of India is particularly
concerned, e.g.:
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ANNUAL REPORT 2014-15
of an Economic Offences Wing by a Government
of India Resolution dated February 2, 1964. At
this time, CBI had two Investigation Wings: one
called the General Offences Wing, which dealt
with cases of bribery and corruption involving
employees of Central Government/PSUs and
the other Economic Offences Wing, which dealt
with cases of violation of fiscal laws.
11.7 In September 1964, a Food Offences Wing
was formed to collect intelligence regarding
hoarding, black marketing, smuggling and
profiteering in foodgrains and take up such cases
having inter state ramifications in view of the
situation prevailing at that time. It was merged in
the Economic Offences Wing in 1968.
11.8 Over a period of time, some of the work
originally allotted to the CBI was transferred to
other organizations. Part of the work relating
to Crime Records and Statistics Division was
transferred to National Crime Records Bureau
(NCRB) and that relating to Research Division
was transferred to Bureau of Police Research &
Development (BPR&D).
11.9 With the passage of time, requests were
made by various quarters for CBI to take up
investigation even in conventional crimes, like
assassinations, kidnappings, hijackings, crimes
committed by extremists, violation of Official
Secrets Act, large-scale Banks and Insurance
Frauds, etc. and other complicated cases, like
Bhagalpur Blinding, Bhopal Gas Tragedy,
etc. Since early 1980's, Constitutional Courts
also started referring cases to CBI for enquiry/
investigation on the basis of petitions filed by the
aggrieved persons in cases of murders, dowry
deaths, rape, etc. In view of these developments,
it was decided in 1987 to have two Investigation
Divisions in CBI, namely, Anti-Corruption
Division and Special Crimes Division, the latter
dealing with cases of conventional crimes as
well as economic offences. Banking Frauds and
Securities Cell was created in 1992 to investigate
cases related to Banking Frauds & Securities
Scams.
11.10 Even after the establishment of Special
Crimes Division, Special Cells were created to
take up investigation in important & sensational
cases of conventional nature, e.g., Special
Investigation Team (SIT) was constituted in 1991
to investigate case relating to the assassination of
Shri Rajiv Gandhi, Special Investigation Cell-IV
was created in 1992 to investigate cases relating
to the demolition of Babri Masjid in Ayodhya
and Special Task Force was created in 1993 to
take up investigation relating to bomb blast in
Bombay.
11.11 Due to increased workload relating to
Securities Scam cases and rise in economic
offences with the liberalization of Indian
economy, a separate Economic Offences Wing
was established in 1994. Accordingly, three
Investigation Divisions were created in CBI:
(a) Anti-Corruption Division – To deal with
cases of corruption and fraud committed
by public servants of all Central
Government Departments, Central Public
Sector Undertakings and Central Financial
Institutions.
(b)
Economic Crimes Division – To deal with
bank frauds, financial frauds, ImportExport & Foreign Exchange Violations,
large-scale smuggling of narcotics,
antiques,cultural property and smuggling
of other contraband items, etc.
ANNUAL REPORT 2014-15
125
(c) Special Crimes Division – To deal
with cases of terrorism, bomb blasts,
sensational homicides, kidnapping for
ransom and crimes committed by the
mafia/underworld.
11.12 Pursuant to the direction of Hon'ble
Supreme Court in Vineet Narain and Others v.
Union of India, the then Legal Division was
reconstituted as the Directorate of Prosecution in
July, 2001.
11.13 Over the years, the Central Bureau
of Investigation has emerged as a Premier
Investigating Agency of the country, which
enjoys the trust of the people, Parliament,
Judiciary and the Government. In the last 72
years, the organization has evolved from an AntiCorruption Agency to a Multifaceted, MultiDisciplinary Central Police – Law Enforcement
Agency with capability, credibility and legal
mandate to investigate and prosecute offences
anywhere in India. As on date, offences under
existing 82 Central Acts, 22 State Acts and
252 offences under the Indian Penal Code have
been notified by the Central Government under
Section 3 of the DSPE Act.
11.14 With enactment of CVC Act, 2003,
the superintendence of Delhi Special Police
Establishment vests with the Central Government
save investigations CBI of today continues to
derive its power to investigate from DSPE Act,
1946. Section 2 of the Act vests DSPE with
jurisdiction to investigate offences notified under
Section 3 of the Act in the Union Territories
only. However, the jurisdiction of the DSPE Act
can be extended by the Central Government to
other areas, including Railway areas and States
under Section 5(1) of the Act, provided a State
126
ANNUAL REPORT 2014-15
Government accords consent under Section 6
of the Act. The Executive Officers of CBI of
the rank of Sub-Inspector and above exercise
all powers of a Station Officer-in-Charge of the
Police Station for the concerned area for the
purpose of investigation. As per Section 3 of the
Act, Special Police Establishment is organized to
investigate only those cases, which are notified
by the Central Government from time to time, of
offences under the Prevention of Corruption Act,
1988, in which the superintendence vests with
the Central Vigilance Commission. Director,
CBI as Inspector-General of Police, Delhi
Special Police Establishment, is responsible for
the administration of the Organization. Director,
CBI has been provided security of two-year
tenure in CBI by the CVC Act, 2003. The CVC
Act also provides mechanism for selection of
Director, CBI and other Officers of the rank of
SP and above in CBI.
11.15 In order to improve the organizational
efficiency, the organization was restructured with
effect from 01.01.2009 by reducing one level of
decision-making. A new zone, namely, “Technical
Forensic & Coordination Zone” (TFC) headed by
IG/ DIG was created at CBI Headquarters, New
Delhi with effect from 14th January, 2010. This
zone is not only responsible for technological
upgradation of CBI, including functioning
of Technological and Forensic Support Units
(TAFSU), but also strengthening inter-branch,
interstate and international cooperation and
coordination. The CBI has 16 investigative
Zones and 60 investigative Branches under these
Zones, besides three support Divisions/Zone,
viz., Policy, Administration and TFC. It has been
ensured that each State is covered by at least one
Branch/Unit of CBI at State- Capital or at big
City/Metro.
11.16 The Parliament has passed Lokpal and
Lokayuktas Act, 2013 (Act No. 1 of year 2014).
According to the Act, selection of Director, CBI
is to be done by a High- Powered Committee
chaired by Hon’ble Prime Minister of India.
Lokpal will also have superintendence over CBI
for cases referred to it by the Lokpal.
HUMAN RESOURCES
11.17 The total sanctioned strength of CBI
as on December 31, 2014 was 6,676 against
which 5,676 officers were in position with
1000 posts lying vacant. The vacancies existed
7000
6676
6674
6586
5796
5755
in the ranks of Special/Additional Director (2),
Joint Director (3), Deputy Inspector-General
of Police (13), Senior Superintendent of Police
(9), Superintendent of Police (20), Additional
Superintendent of Police (21), Deputy
Superintendent of Police (38), Inspector (234),
Sub-Inspector (133), Assistant Sub- Inspector
(8), Head Constable (29), Constable (162). The
posts of 79 Law Officers, 95 Technical Officers
(including 30 Technical Officers working on
contract basis), 160 Ministerial Staff and 24
Canteen staff at various levels were also lying
vacant. A Comparative Manpower Chart for the
last three years is given below:
5676
6000
5000
Sanction Strength
4000
Actual Strength
3000
Vacancy
2000
1000
878
831
1000
0
2012
2013
CRIME INVESTIGATION WORK
11.18 During 2014, 1174 Regular Cases /
Preliminary Enquiries were registered. 32 of
these were taken up on the requests of State
Governments / Union Territories and 175 on
the directions of the Constitutional Courts. 814
Regular Cases and 280 Preliminary Enquiries
were finalised during the year. At the end of year,
1004 cases / enquiries were pending investigation
/ enquiry. During the year, charge-sheets were
2014
filed in 632 cases and judgements were received
in 1006 court cases. The conviction rate for 2014
was 69.02%. There were as many as 9243 cases
(court cases) pending in various Courts at the end
of year.
REGISTRATION
11.19 1174 cases registered during 2014
comprised 871 Regular Cases (RCs) and 303
Preliminary Enquiries (PEs). Out of these, 213
ANNUAL REPORT 2014-15
127
cases were registered for demand of bribe by
public servants for showing official favours and
43 cases were registered for possession of assets
disproportionate to known sources of income.
The comparative figures of registration of cases /
enquiries during the last three years are depicted
in the Bar Chart below:
REGISTRATION OF CASES LAST 3 YEARS
CASES UNDER INVESTIGATION AT
THE END OF YEAR
1004
922
861
2012
1131
1174
1048
2012
2013
2014
INVESTIGATION
11.20 During 2014, investigation was completed
in 814 Regular Cases (RCs) and 280 Preliminary
Enquiries (PEs). Out of the 814 RCs, Chargesheets were filed in 678 cases in the Competent
Courts. The following Bar Chart indicates the
disposal of cases / enquiries from investigation
during the last three years:
2013
2014
11.22 There were 278 cases under investigation
for more than one year as on December 31, 2014.
The following Bar Chart shows pendency of such
cases at the end of 2012, 2013 and 2014 :
ONE YEAR -OLD CASES UNDER
INVESTIGATION AT THE END OF THE
YEAR
278
228
194
DISPOSAL FROM INVESTIGATION
DURING LAST 3 YEARS
1094
11.23 The following Pie Chart gives the
detailed break-up of the disposal of cases from
investigation during 2014:
1070
Break-up of Investigation Disposal during 2014
1019
2012
2013
2014
11.21 A total of 1004 RCs/ PEs were under
investigation/ enquiry at the end of the year
as against 922 RCs/PEs under investigation/
enquiry at the end of 2013. The following Bar
Chart shows the comparative figures for the last
three years:
128
ANNUAL REPORT 2014-15
PE to RC
8%
Closed
22%
Such Action
2%
RDA
9%
Others
1%
Prosecution
37%
Prosecution
& RDA
21%
TRIAL
11.24 During the year 2014, courts delivered
judgements in 1006 court cases. Out of these,
635 cases resulted in conviction, 258 in acquittal,
27 in discharge and 86 cases were disposed of for
other reasons. The conviction rate was 69.02%.
The Bar Chart given below shows the disposal
by courts during the last three years :
DISPOSAL FROM TRIAL DURING LAST 3 YEARS
1188
1225
2012
2013
1006
2014
11.25 The following Bar Chart shows break-up
of cases decided by the courts during the year 2014:
BREAK-UP OF DISPOSAL BY
COURTS DURING 2014
635
258
27
86
11.26 9243 trials were pending in various courts
as on December 31, 2014. The Bar Chart given
below shows the number of pending under trial
cases during last three years:
TRIALS PENDING AT THE END OF THE YEAR
9734
9366
2012
2013
9243
2014
POLICY & INTERNATIONAL POLICE
COOPERATION DIVISION
11.27 India is one of the oldest members of
INTERPOL having joined the organization
way back in 1949. The Government of India,
Ministry of Home Affairs designated the
Intelligence Bureau as the ICPO-INTERPOLNational Central Bureau (NCB) for India. After
the formation of CBI in the year 1963, vide its
circular letter dated 17.10.1966, the Government
of India, conveyed its decision that the Central
Bureau of Investigation will henceforth be the
representative of this country for the purposes
of correspondence with the ICPO-INTERPOL.
Accordingly, the INTERPOL work was
transferred from Intelligence Bureau to the
Central Bureau of Investigation, an investigating
agency under the administrative control of
Department of Personnel & Training. All matters
relating to the NCB India are, however, dealt with
by the Ministry of Home Affairs, Government of
India.
11.28 The NCB India functions as an integral
part of CBI, with Director, CBI being its ex-officio
Head. The International Police Cooperation Unit
(IPCU) comprising of National Central Bureau
(NCB) and International Police Cooperation Cell
(IPCC) actively provides support to Ministry of
Home Affairs (Central Authority of India with
regard to Mutual Legal Assistance Treaties),
Ministry of External Affairs (nodal Ministry with
regard to Extradition matters and execution of
Letters Rogatory), State Police Forces and other
Law Enforcement Agencies. While NCB looks
after all INTERPOL related work, IPCC handles
Letters Rogatory, requests under MLAT, active
assistance to MHA and MEA in negotiation
of treaties on Extradition and Mutual Legal
Assistance.
ANNUAL REPORT 2014-15
129
Conferences held
11.29 7th Interpol global programme on
Anti Corruption, Financial Crime and Asset
Recovery at CBI, Head Office, New Delhi -dated: 10.02.2014:- The 7th INTERPOL Global
Programme on Anti-Corruption, Financial Crime
and Asset Recovery for South Asia was held
in the CBI (HQ), New Delhi. Union Minister
of State for PMO and Personnel, Pensions &
Public Grievances Shri V. Narayanasamy was
the Chief Guest at the function. Addressing the
Valedictory function, Shri V. Narayanasamy said
India was committed to provide the institutional
framework to improve governance and ensure
that the fruits of development reach the poorest
of the poor and for this it was important to have
adequate laws to prevent corruption.
11.30 Complementing the CBI and the Anti
Corruption Sub Directorate of Interpol for
choosing New Delhi as a venue for their South
Asian Training Programme, Shri Narayanasamy
said that in the past three years, as many as
seven Capacity Building Programmes have
been conducted in association with INTERPOL
for the benefit of Indian and South Asian Law
Enforcement Agencies. The Capacity Building
Programmes of this nature promote a culture of
collaboration and cooperation which are crucial
for fighting this global menace.
15th D.P. Kohli Memorial Lecture
11.31 It was held at Vigyan Bhawan on
15.04.2014 Plenary Hall, Vigyan Bhawan, New
Delhi. Shri Gopalkrishna Gandhi, Chairman,
Governing Body, IIAS, Shimla, delivered
the Memorial Lecture on “Eclipse at Noon:
Shadows over India's Conscience”. Delivering
the 15th D.P. Kohli Memorial Lecture organized
130
ANNUAL REPORT 2014-15
in the honour of CBI’s founder Director. This
also marked the end of year long golden jubilee
celebrations of formation of CBI.
Workshop on Maritime Piracy
11.32 A three day workshop on Maritime
Piracy was held in CBI HQ from 26.09.2014
to 28.09.2014. Piracy at sea is a worldwide
phenomenon which has not just affected the
coasts of India but also Africa, Indonesia,
Malaysia, Yemen, Venezuela etc. In India, post
2008, maritime security operations have gained
significant importance.
11.33 CBI and BKA (the Federal Criminal
Police Office of Germany) organized a workshop
on “ Maritime Piracy” to exchange best practices
regarding cases of Maritime Piracy, Kidnapping
and Hostage-Taking (Terrorist Activities
included). During the workshop, three German
Officers with experience and expertise in the
matter of maritime piracy delivered lecture and
made presentations on (a) BKA and its role/
mandate & (b) Case studies of abduction, hostagetaking, extortion, piracy/terrorism and related
activities. Resource persons from different State
police agencies of the country and from IPSG
& UNODC-Counter Piracy programme also
participated in the workshop.
One day programme of NDC in CBI
11.34 54th Batch of trainee officers of 47-week
"National Security and Strategic Studies" Course
of National Defence College (NDC) visited
CBI Head Office, New Delhi on 08.08.2014
and met CBI Director Ranjit Sinha. In a firstever such meeting the delegates met Shri Ranjit
Sinha, Director CBI, and they discussed the
working of CBI and anti-corruption measures.
The participants belonged to countries like US,
UK, Germany, France, Sri Lanka, Kazakhstan,
Mynamar, Bangladesh, Afghanistan, Thailand,
Brazil, Oman, Egypt, Bhutan, Saudi Arabia,
Kenya, Bangladesh, Tanzania, Nigeria, Australia,
Israel, Nepal, Brunei, Japan.
DGPs-IGPs Conference 2014
Defence Attache at the Embassy in India.
Discussions were held regarding signing
new MLAT between India-Switzerland,
cooperation in the field of Enforcement
and other bilateral security issues.
ƒƒ
11.35 The DGPs-IGPs Conference 2014 was
held at Guwahati, Assam from 28.11.2014 to
30.11.2014. This was attended by Shri Ranjit
Sinha, the then Director CBI, as a delegate.
11.36 Visit of delegations to CBI headquarters
ƒƒ
ƒƒ
ƒƒ
A delegation headed by Mr. Simon Bronitt,
Director, Centre of Excellence in Policing
and Security (CEPS), Griffith University,
Australia visited CBI HO on 21.02.2014.
Discussions were held to enter into MoU
with CEPS and CBI Academy, Ghaziabad
in the field of terrorism, cyber terrorism,
money laundering, corruptions, sports
corruptions and people’s smuggling and
community policing.
A delegation headed by Sh. Upendra
Kant Aryal, IGP/Nepal Police visited CBI
HO on 04.03.2014. He had discussion
with Director CBI regarding Human
Trafficking, Cyber Crime, Economic
Offences besides Mutual Legal Assistance
in Criminal Matters (Letters Rogatory)
and pending extradition matters as well as
Red Notice Subjects.
A delegation headed by H.E. Dr. Linus Von
Castelmur, Ambassador of Switzerland in
India visited CBI Office and met Director,
CBI, on 02.05.2014. The delegation
also included Mr.Mario Affentranger,
Chief of Department of International
Treaties, Berne and Colonel Bruno Russi,
Visit of Australian High Commissioner
Mr. Patrick Suckling visited CBI,
Headquarters, New Delhi on 14.02.2014
and held discussions with Director, CBI
regarding matters of mutual interest.
11.37 Visits of CBI officers abroad
ƒƒ
During the year 2014, a total number of 67
CBI officers attended various international
conferences/seminars/symposiums/
training courses, investigations, etc. as
against 74 in 2012.
11.38 Letters Rogatory (OUTGOING)
ƒƒ
During the year 2014, a total of 75 LRs
were sent abroad out of which 38 LRs
pertain to CBI cases and 37 pertain to
State Law Enforcement and Central Law
Enforcement agencies.
ƒƒ
During the period, in 15LRs, Indian Law
Enforcement agencies confirmed full
execution of their LRs. These 15 LRs
include 9 LRs of CBI and 6 of State Police
and other Law Enforcement Agencies.
ƒƒ
Further during 2014, 11 LRs were either
returned/withdrawn or disposed of. These
include 9 LRs of CBI and 2 LRs of State
Police Agencies.
ƒƒ
As on 31.12.2014, a total of 292 LRs are
pending with other countries out of which
203 pertain to CBI cases and 89 pertain
to State Police and other Central Law
Enforcement Agencies.
ANNUAL REPORT 2014-15
131
ƒƒ
Besides the officers/officials of IPCU,
in close liaison with Australian Police
Liaison Officer played an important
proactive role in getting LRs issued by
Tamil Nadu Police in Crime No. 65/2008
& 133/2008 of Udayarpalayam P.S. &
Vikkaramanglam P.S. respectively, for
investigation in Australia in the matter of
burglary and smuggling of large numbers
of antique idols of Hindu deities belonging
to Chola dynasty. The matter was regularly
followed up with Australian Authorities.
This has resulted in return of two antique
idols of Hindu deities in the year 2014.
Australian Prime Minister himself handed
over antique idols of Shivnatraja and
Ardhanarishvara on 05.09.2014 to Sh.
Narendra Modi, Prime Minister of India.
LETTERS ROGATORY (INCOMING)
11.39 During this period 71 Letters Rogatory
were received from various countries requesting
to provide assistance in investigation of criminal
matters and execution reports in 54 cases were
sent to MEA after receiving the same from
the various ILOs / CBI Branches for onward
transmission to the LEAs of the requesting
countries. Besides these, 4 cases were closed, 4
were withdrawn by requesting countries and 2
were returned unexecuted. As on 31.12.2014, 77
LRs were pending for execution.
ASSISTANCE
IN
FORMULATION/
NEGOTIATION OF TREATIES
11.40 IPCU has participated in the negotiation
of MLAT /Extradition treaties/Joint Working
Group meetings with the following countries
during the year 2014:India
and
ƒƒ
Azerbaijan:-
132
ANNUAL REPORT 2014-15
Azerbaijan
signed a treaty on mutual legal assistance
in criminal matters which will help
improve effectiveness in investigation of
transnational crimes including terrorism.
The treaty was signed by Home Minister,
Sushil Kumar Shinde and visiting
Azerbaijani Justice Minister Fikrat
Mammadov. Mutual Legal Assistance
treaty was one of the significant legal
instruments to improve effectiveness of
the contracting states in investigation
and prosecution of transnational crime
including terrorism by providing the
necessary framework for assistance
ƒƒ
Kyrgyzstan:- India and Kyrgyzstan
signed a Mutual Legal Assistance Treaty in
Criminal Matters – Exchange of Instrument
of Ratification. The treaty was signed by
H. E. Mr. Erlan Abdyldaev Minister of
Foreign Affairs of Kyrgyz Republic and
Shri Salman Khurshid, the then External
Affairs Minister, India.
Memorandum
of
Understanding
(MoUs) signed by CBI.
11.41 The Central Bureau of Investigation
(CBI) has signed its first ever Memorandum of
Understanding (MOU) with the Netherlands
Forensic Institute (NFI) for cooperation in
capacity-building and training in Forensic
Science. The MOU signed between the Central
Forensic Science Laboratory (CFSL) of the CBI
and the NFI would "strengthen and enhance"
cooperation in the field of Forensic Science
Services and Forensic Science Lab governance.
11.42 The MoU was signed by Shri Ranjit
Sinha, the then Director CBI and Netherlands
Ambassador to India His Excellency
Mr.Alphonsus Stoelinga. The MoU aims at
providing consultancy, training for Forensic
DNA Database (on the lines of the European
Forensic Data base) in India, capability, capacity
building in the field of digital forensics, which
includes Computer Forensics, Audio/Video
authentication, training, consultancy in forensic
laboratory processes, management and crime
scene management.
Extradition/Deportation
11.43 The data on Red Notice published, Red
Notice subjects arrested in India/ abroad and Red
Notice subject extradited to India are as under :Red Notices published by NCB-India during
the year-2014
75
Fugitives wanted by India, arrested in India
in the year-2014
21
Fugitives wanted by India, arrested/located
abroad during 2014
22
Fugitives wanted by other countries,
arrested/located in India during 2014
07
Fugitives extradited/deported to India from
abroad during 2014
09
Fugitives extradited/deported from India to
abroad during 2014
02
11.44
Fugitives
India
ƒƒ
Deported/Extradited
from
Amandeep Singh Dhami – US National
(Red Notice No.A-2868/9-2009):- The
subject was wanted by US authorities
for the charges of murder with use of
firearm, discharge of fire arm, causing
great bodily harm, attempted murder
with use of firearm. He was arrested by
Punjab Police on 29.11.2013. Being a US
National, the subject was deported to USA
on 28.02.2014, based on the approval of
Foreigner’s Division, MHA, New Delhi.
ƒƒ
Jayapaul Joseph Palanivel (Red Notice
No.A-4539/7-2010)–Indian National:The subject was wanted by US authorities
for the charges of criminal sexual conduct
in the first degree with a maximum penalty
of 30 years imprisonment and/or $ 40,000
fine. The subject was traced by Tamil Nadu
Police, arrested on 16.3.2012 and produced
before the Extradition Magistrate on
19.3.2012. The subject has been extradited
to USA on 15.11.2014.
11.45 Passport Related Information Data
Exchange(PRIDE):-The records of about 100
million passports are maintained in the MEA’s
Passport Related Information Data Exchange
(PRIDE) which is the backbone of the Ministry’s
ongoing Passport Seva Project. CBI Interpol has
been provided with access to this database. The
network is helpful in locating accused/suspects
on the basis of the details available in the passport
and also beneficial for execution of tasks under
police to police cooperation.
11.46 Miscellaneous Matters: During the
period under review, the four regional desks of
NCB-India also worked in close coordination
with other NCBs and rendered necessary
guidance to them on various issues.
TRAINING
11.47 In the year 2014, CBI Academy and the
three RTCs conducted a total of 75 courses and
trained 2414 Officers/Officials.
ANNUAL REPORT 2014-15
133
No. of Courses
No. of Participants
CBI
Non-CBI
Total
CBI Academy
75
1577
837
2414
RTC, Kolkata
14
164
26
190
RTC, Mumbai
10
134
00
134
RTC, Chennai
12
295
00
295
Total
111
2170
863
3033
134
ANNUAL REPORT 2014-15
12
JOINT CONSULTATIVE MACHINERY
12.0 The Scheme for Joint Consultative
and Compulsory Arbitration for the Central
Government Employees was introduced in the
year 1966 on the lines of the Whitely Councils
in the U.K. The scheme provides a platform for
constructive dialogue & discussion between the
representatives of the staff side and the official
side for peaceful resolution of all disputes
between the Government as employer and the
employees. The scheme was introduced with the
objectives of promoting harmonious relations
and securing the greatest measure of cooperation
between the Central Government as the employer
and the employees in matters of common concern
and with the object of further increasing the
efficiency of the public service combined with
the well being of those employed.
12.1 The JCM Scheme provides for three tier
machinery:
(i)
the National Council as the apex body;
(chaired by the Cabinet Secretary);
(ii) Departmental Councils at the level of
individual Ministries / Departments
including their attached and subordinate
offices and
(chaired by respective
Secretaries); and
(iii) Regional / Office Councils to deal with
mainly the local problems at the level of
each individual office, depending on its
structure. (chaired by Head of office of
respective organizations).
12.2 The scope of the JCM Scheme includes
all matters relating to:
ƒƒ
conditions of service and work;
ƒƒ
welfare of the employees; and
ƒƒ
improvement of efficiency and standards
of work, Provided, however, that
(i) In regard to recruitment, promotion and
discipline, consultation is limited to
matters of general principles; and
(ii) Individual cases are not considered.
12.3 Under the JCM Scheme, there have been
continuous interactions with staff unions at the
National level as well as at the Departmental
level and a number of important issues have been
resolved amicably through mutual discussions.
46 meetings of the National Council (JCM) have
been held under the Chairmanship of Cabinet
Secretary since the inception of the Scheme in
1966.
Standing Committee Meeting
12.4 Meeting of the Standing Committee of the
National Council (JCM) was held on 7th May,
2014 under the chairmanship of the Secretary,
Department of Personnel and Training. The
following issues were considered:1.
Terms of Reference for the 7th CPC.
2.
Revision of Wage w.e.f. 1.1.2011.
ANNUAL REPORT 2014-15
135
3.
Merger of DA with Pay.
4.
Appointment on the Compassionate
Grounds under the Central Government.
5.
Regularisation of Casual/contingent/Daily
Rate workers.
6.
Downsizing,
Contractorisation etc.
7.
Revising Overtime Allowance(OTA) and
Night Duty Allowance Rates.
8.
Stepping up of Pay of seniors who are
drawing less pay than the juniors consequent
on fixation of pay due to implementation
of 6th CPC recommendations between
direct recruits and promotees.
9.
Stepping up of pay of senior employees
at par with their juniors consequent upon
implementation of MACPs.
Outsourcing,
10. Granting of additional pay to LOCO &
Traffic running staff.
A meeting was held on 25th February, 2015
to discuss the various demands raised by the
Staff Side, JCM under the Chairmanship of the
Secretary (Personnel). The Charter of Demands
submitted by the staff side NC(JCM) included
implementing Wage Revision of Central
Government employees from 1.1.2014; accepting
the memorandum of the staff side JCM; 5 year
wage revision in future; grant of interim relief
and merger of 100% DA; submission of the 7th
Central Pay Commission (C.P.C) report with
the stipulated time frame of 18 months; include
Grameen Dak Sewaks within the ambit of the
7th CPC; settle all anomalies of the 6th CPC
removing ban on recruitment/creation of posts;
removing of arbitrary ceiling on compassionate
appointments; removing the bonus ceiling; five
promotions in the service career.
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ANNUAL REPORT 2014-15
The other demands included no PPP or FDI in
Railways and Defence Establishments and no
corporotisation of Postal Services; Scrapping
PFRDA Act and re-introducing the defined
benefit statutory pension scheme; no outsourcing
contractorisation, privatisation of Governmental
functions; withdrawing the proposed move to
close down the Printing Presses and Medical
Stores Depots; regularising the existing
daily rated/casual and contract workers and
absorption of trained apprentices etc. Revive
the JCM functioning at all levels as an effective
negotiating forum for settlement of the demands
of the Central Government Employees. The
meeting was attended by the representatives
from the Ministry of Railways, Finance Urban
Development and the Department of Post. It was
decided to convey the concerns of the Staff Side
to the Ministries of Railways and Finance and
convene another meeting shortly.
7th Central Pay Commission
12.5 A meeting of Secretary (Personnel) with
the 7th CPC as requested by the Commission
was held on 30th May, 2014 and the requisite
material was given to the 7th CPC. Another
meeting was held by 7th CPC with Secretary(P)
on 27.02.2015 and a number of issues relating
to personnel management were discussed and
necessary data / information have been provided
to the 7th CPC.
ARBITRATION
12.6 An important feature of the JCM Scheme
is the provision for Arbitration in cases where
there is no agreement on an issue between the
Official Side and the Staff Side on matters
relating to:ƒƒ
pay and allowances;
ƒƒ
weekly hours of work; and
ƒƒ
leave of a class or grade of employees.
BOARD OF ARBITRATION (BOA)
12.7 A Board of Arbitration (BOA) comprising
a Chairman (an independent person) and two
members (nominated - one each by staff side and
official side) functions under the administrative
control of the Ministry of Labour. Awards of
the Board of Arbitration are binding on both
the sides, subject to the over-riding authority
of Parliament to reject or modify the awards.
Under JCM Scheme, 259 references have been
made to Board of Arbitration for settlement of
disagreement cases to date of which 257 have
been decided by BOA. Most of the awards
which were in favour of the employees have
been implemented except a few which could not
be accepted due to adverse affect on National
Economy / Social Justice.
ANNUAL REPORT 2014-15
137
13
ADMINISTRATIVE TRIBUNALS
13.0 The enactment of Administrative
Tribunals Act, 1985 opened a new chapter in the
sphere of administering justice to the aggrieved
Government servants in their service matters.
The Administrative Tribunals Act owes its origin
to Article 323-A of the Constitution of India
which empowers Central Government to set up
an Act of Parliament Administrative Tribunals
for adjudication of disputes and complaints with
respect to recruitment and conditions of service
of persons appointed to the public services and
posts in connection with the affairs of the Union
and the States. In pursuance of the provisions
contained in the Administrative Tribunals Act,
1985, the Administrative Tribunals, set up under
it, exercise original jurisdiction in respect of
service matters of employees covered by the
Act. As a result of the judgment dated 18th
March, 1997 of the Supreme Court in the case
of L. Chandra Kumar & Others Vs. UOI, the
appeals against the orders of an Administrative
Tribunal shall lie before the Division Bench of
the concerned High Court.
person can also appear before it personally.
Government can also present its cases through
its departmental officers or legal practitioners.
Further, only a nominal fee of Rs.50/- is to be
paid by the litigants for filing the application
before the Tribunal. Thus, the objective of the
Tribunal is to provide speedy and inexpensive
justice to the litigants.
13.1 The Administrative Tribunals are
distinguishable from the ordinary courts with
regard to their jurisdiction and procedure.
They exercise jurisdiction only in relation to
the service matters of the litigants covered by
the Act. They are also free from the shackles
of many of the technicalities of the ordinary
courts. The procedural simplicity of the Act can
be appreciated from the fact that the aggrieved
13.3 The Tribunal consists of a Chairman and
Members. It has also been the constant endeavour
of this Ministry that the posts of Chairman and
Members are filled up well in time and no post
remains vacant for long time. The Members of
Central Administrative Tribunal (CAT) and State
Administrative Tribunals are drawn from judicial
as well as administrative streams, so as to give the
Tribunal the benefit of expertise both in legal and
13.2 The Act provides for establishment
of Central Administrative Tribunal and the
State Administrative Tribunals. The Central
Administrative Tribunal was set up on 1.11.1985.
At present, it has 17 regular Benches, 15 of which
operate at the principal seats of High Courts and
the remaining two at Jaipur and Lucknow. These
Benches also hold circuit sittings at other seats of
High Courts. A statement showing the location
of Central Administrative Tribunal Benches, the
dates of their establishment and the number of
courts in each of these Benches along with a list
of places where they hold circuit sittings is given
in Appendix-I.
ANNUAL REPORT 2014-15
139
administrative spheres. The sanctioned strength
of the Chairman is one and sanctioned strength
of the Members of Central Administrative
Tribunal is 65. The appointment of Members in
CAT is made on the basis of recommendations
of a Selection Committee chaired by a sitting
Judge of Supreme Court (nominated by the Chief
Justice of India). After obtaining concurrence of
Chief Justice of India, appointments are made
with the approval of Appointments Committee
of the Cabinet.
13.4 State Administrative Tribunals were also
set up in the following States –
(i) Andhra Pradesh
(ii) Himachal Pradesh
their appointments undergo the same process
as the one in respect of Central Administrative
Tribunal.
13.6 Since its inception in 1985 and upto 31st
December, 2014, the Central Administrative
Tribunal received 6,81,969 cases for adjudication
(including those transferred from High Courts),
out of which 6,43,760 cases have been disposed
of leaving a pendency of 38,209 cases. On an
average more than 90% of the cases instituted
during the year are disposed of. A statement
indicating the institution, disposal and
pendency of cases since inception of CAT is at
Appendix-II.
(ix) Kerala
13.7
Section 14(2) of the Administrative
Tribunals Act, 1985 empowers the Central
Government to extend the provisions of the Act
to local or other authorities within the territory
of India or under the control of Government of
India and to Corporations or Societies owned or
controlled by Government of India. In exercise
of these powers, the Central Government has
extended the provisions of the Act to 207
organizations so far.
However, the Madhya Pradesh, Tamil Nadu and
Himachal Pradesh Administrative Tribunals
were abolished on the request of the concerned
State Governments. Subsequently, on a proposal
submitted by the Government of Himachal
Pradesh, the Central Government has notified
for re-establishment of Himachal Pradesh
Administrative Tribunal.
13.8 In order to familiarize the newly
appointed Members of CAT with the functioning
of the Tribunal, a short Orientation Programme /
Training is held once in a year. So far four such
Orientation Programmes/ Trainings have been
held and the last such Training was organized in
February, 2014 at the National Judicial Academy,
Bhopal.
13.5 The appointments to the vacancies in
State Administrative Tribunals are made on the
basis of proposals sent by the State Governments
with the approval of the Governor. Thereafter,
13.9 In 2010, in order to commemorate
completion of 25 years of establishment
of CAT, the Rajiv Gandhi Lecture Series
on Administrative Law was instituted. The
(iii) Orissa
(iv) Karnataka
(v) Madhya Pradesh
(vi) Maharashtra
(vii) Tamil Nadu
(viii) West Bengal and
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ANNUAL REPORT 2014-15
inaugural lecture was delivered by Justice Shri
Michael Kirby, Retired Australian High Court
Judge on 11th December 2010 on the topic “The
Modern-Administrative State-Reflections on
India and Australia”. The second lecture in Rajiv
Gandhi Lecture Series was delivered by Shri
Soli J. Sorabjee, former Solicitor General, on the
“Meaningful Facets of Administrative Law” on
6th November, 2011 at Vigyan Bhawan. The third
Rajiv Gandhi Lecture on Administrative Law
was delivered by Dr. G. Mohan Gopal, Director,
Rajiv Gandhi Institute of Contemporary Studies,
New Delhi on “ Justice, Court and Tribunal” on
16th March 2013.
13.10 Presently, Justice Shri Syed Rafat Alam,
is the Chairman of CAT. He has been appointed
as Chairman, CAT with effect from 08.08.2012.
Before his appointment as the Chairman, CAT,
Justice Shri Alam was the Chief Justice of
Allahabad High Court.
APPENDIX-1
NAME, DATE OF SETTING, NO. OF COURTS AND ADDRESSES OF VARIOUS
BENCHES OF CENTRAL ADMINISTRATIVE TRIBUNAL
S.
No.
Name of the Bench
Date of setting
No. of courts
Address
1.
PRINCIPAL
01.11.1985
6
NEW DELHI
2.
AHMEDABAD
30.06.1986
1
AHMEDABAD
3.
ALLAHABAD
01.11.1985
4
ALLAHABAD
4.
BANGALORE
03.03.1986
2
BANGALORE
5.
CHANDIGARH
03.03.1986
2
CHANDIGARH
6.
MADRAS
01.11.1985
2
CHENNAI
7.
CUTTACK
30.06.1986
1
CUTTACK
8.
ERNAKULAM
01.09.1988
2
ERNAKULAM
9.
GUWAHATI
03.03.1986
1
GUWAHATI
10.
HYDERABAD
03.06.1986
2
HYDERABAD
11.
JABALPUR
30.06.1986
1
JABALPUR
12.
JAIPUR
15.10.1991
1
JAIPUR
13.
JODHPUR
30.06.1986
1
JODHPUR
14.
CALCUTTA
01.11.1985
2
KOLKATA
15.
LUCKNOW
15.10.1991
1
LUCKNOW
16.
MUMBAI
01.11.1985
2
MUMBAI
17.
PATNA
30.06.1986
2
PATNA
ANNUAL REPORT 2014-15
141
STATEMENT SHOWING THE NAME OF BENCHES AND PLACES
CIRCUIT SITTINGS ARE HELD
WHERE
BENCHESPLACES
1.
ALLAHABAD BENCH
-
Nainital
2.
CALCUTTA BENCH
-
Port Blair, Gangtok
3.
CHNDIGARH BENCH
-
Shimla, Jammu
4.
MADRAS BENCH
-
Pondicherry
5.
GUWAHATI BENCH
-
Shillong, Itanagar, Kohima, Agartala, Imphal
6.
JABALPUR BENCH
-
Indore, Gwalior, Bilaspur
7.
BOMBAY BENCH
-
Nagpur, Aurangabad, Panaji
8.
PATNA BENCH
-
Ranchi
APPENDIX-II
STATEMENT SHOWING THE POSITION OF INSTITUTION, DISPOSAL AND
PENDENCY OF CASES IN THE CENTRAL ADMINISTRATIVE TRIBUNAL SINCE
INCEPTION UPTO 31.12.2014.
(As provided by Central Administrative Tribunal, Principal Bench from time to time)
S.NO.
PERIOD
INSTITUTION
DISPOSAL
PENDENCY AT THE END
OF THE PERIOD
1.
1985
2963
30
2933
2.
1986
23177
8934
17176
3.
1987
19410
15084
21502
4.
1988
19425
13769
27158
5.
1989
18602
13986
31774
6.
1990
19283
15495
35562
7.
1991
21623
17552
39633
8.
1992
25184
23782
41035
9.
1993
27067
28074
40028
10.
1994
26230
26409
39849
11.
1995
25789
23668
41970
12.
1996
23584
20667
44887
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ANNUAL REPORT 2014-15
13
1997
23098
21981
46004
14.
1998
21911
18394
49521
15.
1999
22944
24566
47899
16.
2000
25146
31398
41647
17.
2001
25977
31953
35671
18.
2002
25398
29514
31555
19.
2003
25089
28076
28568
20.
2004
23825
27735
24658
21.
2005
21528
22408
23778
22.
2006
18722
17774
24726
23.
2007
17725
18674
23777
24.
2008
18287
20352
21712
25
2009
24496
23681
22527
26.
2010
26620
25477
23670
27
2011
25869
24750
24789
28
2012
27786
24259
28316
29
2013
27442
21654
34104
30
2014
27872
23767
38209
Total
681969
643760
38209
ANNUAL REPORT 2014-15
143
14
STAFF WELFARE
14.0 The Central Government is the largest
single employer in the country and bears the
major responsibility for looking after the welfare
of a large number of employees spread all over
the country. Realizing that improvement in the
working and living conditions of the employees
and their families leads to efficiency and high
morale, the Department of Personnel and Training
supports various staff welfare measures. A brief
account of various welfare measures dealt with
by Welfare Division is given below.
Welfare Measures
Residents’ Welfare Association
14.1 In order to foster a spirit of mutual help
and goodwill among residents of Government
colonies and to promote social, cultural and
recreational activities, the Residents Welfare
Associations, which have adopted the Model
Constitution prescribed by DOPT, have been
recognized in Delhi/New Delhi and other
parts of the country. At present, there are 63
recognized Associations. The members of the
Managing Committees of these Associations are
elected every two years under the provisions of
a Model Constitution framed by the Department
of Personnel and Training. This Department
sanctions grants-in-aid only to recognized
Associations, subject to a maximum of
Rs. 10,000/-per annum for an Association.
AREA WELFARE OFFICERS
14.2 The Area Welfare Officers (AWOs) are
nominated in residential colonies having a large
number of Central Government employees. The
AWOs serve as a link between the Government
and residents in matters relating to the welfare of
Government employees living in various colonies.
They also work as field officers in coordinating
and maintaining liaison with various agencies of
Government such as CPWD, CGHS, Police etc.
Applications are invited from Gazetted Officers
working in various Ministries/Departments for
being nominated as Area Welfare Officer for a
period of two years. Officers desirous of being
nominated as AWOs on voluntary and honorary
basis, are required to apply through their
respective Ministries/Departments.
CENTRAL
EMPLOYEES
COORDINATION
(CGEWCCS)
GOVERNMENT
WELFARE
COMMITTEES
14.3 The Central Government Employees
Welfare Coordination Committees (CGEWCCs)
have been formed outside Delhi, at places where
there are at least five Central Government Offices
and the total number of Central Government
Employees is not less than 1,000. These
Committees are responsible for coordinating
the welfare activities of the Central Government
employees serving within their jurisdiction. The
ANNUAL REPORT 2014-15
145
senior most officer at the station functions as the
Chairman of the Committee. The quantum of
grant based on the staff strength is sanctioned by
the Department of Personnel and Training to the
CGEWCCs.
CENTRAL CIVIL SERVICES CULTURAL
AND SPORTS BOARD
14.4 The Central Civil Services, Cultural
& Sports Board, a society registered under the
Societies Registration Act, 1860 is the Central
agency for promotion of Cultural & Sports
activities amongst the Central Government
employees in the country. The Board was set
up in 1964 as Central Secretariat Club in the
Ministry of Home Affairs. Initially the objective
of the Board was to promote cultural and sports
activities among the Central Government
Employees located in Delhi only. Subsequently,
Regional Sports Boards were set up in various
cities. Financial grants-in-aid are sanctioned
every year by the Board to the Regional Boards.
ACTIVITIES OF THE BOARD
INTER
2014-15
MINISTRY
TOURNAMENTS
14.5 The Board organized Inter-Ministry
Tournaments in 18 Disciplines of Sports during
the year 2014-15.
ALL
INDIA
CIVIL
SERVICES
TOURNAMENTS HELD DURING THE
YEAR 2014 15.
14.6 These tournaments, which are open to
Central and State Government employees aim to
give an opportunity to the civil servants to meet
and interact with each other and compete. In 201415 such tournaments were held in 11 disciplines
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ANNUAL REPORT 2014-15
namely Aquatic, Badminton, Basketball, Chess,
Football, Kabaddi, Lawn Tennis, Power Lifting,
Weight Lifting & Best Physique, Table Tennis
and Cricket.
BOARD’S AFFILIATION TO NATIONAL
FEDERATION
14.7 The Board is affiliated to a number of
sports associations/federations at the National
level. Board’s team participates in the National
Tournaments organized by these Associations/
Federations.
TREKKING
14.8 The Board sponsors trekking programme
for Central Government Employees in
collaboration with the Youth Hostels Association
of India. A part of expenditure on this programme
is met by the Board.
SPORTS FACILITIES IN DELHI
14.9 The Board has a sports complex at
Vinay Marg, New Delhi which has facilities
for Football, Hockey, Cricket, Athletics, Lawn
Tennis, Basketball, Volleyball and practice
pitches for Cricket. The Board also maintains
Lawn Tennis Courts at Brassy Avenue, Bharti
Nagar and R.K.Puram Sector -13, New Delhi.
Brassy Avenue, New Delhi has facilities for
Volleyball and Cricket practice pitches also.
There are facilities for indoor games such as
Table Tennis, Carrom and Chess at Nirman
Bhawan, New Delhi.
COACHING CAMP FOR CHILDREN/
DEPENDENTS OF GOVERNMENT
EMPLOYEES
14.10 The Board also conducts regular coaching
in Cricket and Lawn Tennis for the children/
dependents of Government employees at Vinay
Marg Sports Complex, New Delhi. Coaching in
Lawn Tennis is also available at Bharti Nagar and
R.K. Puram Sector-13, New Delhi. Board also
organizes Summer Coaching camp in Basketball,
Cricket, Football and Lawn Tennis for children/
dependents of government employees.
CCSCSB-CITIZEN CHARTER
14.11 The CCSCSB is committed to achieve
excellence in the promotion of sports and
cultural activities among Central Government
employees and to ensure their larger and
effective participation in the said activities for
physical fitness as well as recreation. With these
objectives in view, the CCSCSB strives to create
awareness among the employees about the
virtues of physical fitness and the need to release
stress and tension of the present day fast-paced
life through sports and cultural activities. The
Board carries out its activities in such a way as
to arouse interest amongst employees to ensure
their mass participation and towards this end also
offers opportunities of training in sports to the
children of Central Government servants.
14.12 The CCSCSB expects all the Central
Government employees and their families based
in Delhi to make full use of the sports facilities of
the Board at Delhi for physical fitness as well as
forward suggestions for better fulfillment of the
Board’s objective.
Opening Ceremony of All India Civil Services Power Lifting, Weight Lifting, Best Physique and Basketball
Tournaments 2014 organized by Central Civil Services Cultural & Sports Board in New Delhi
ANNUAL REPORT 2014-15
147
All India Civil Services Best Physique Tournament, 2014 organized by
Central Civil Services Cultural & Sports Board in New Delhi
Prize Distribution of All India Civil Services Power Lifting Tournament 2014 organized by Central
Civil Services Cultural & Sports Board in New Delhi
148
ANNUAL REPORT 2014-15
Closing Ceremony of All India Civil Services Power Lifting, Weight Lifting, Best Physique and Basketball
Tournaments 2014 organized by Central Civil Services Cultural & Sports Board in New Delhi
Opening Ceremony of Inter Ministry Football Tournament 2014 at
Vinay Marg Sports Ground, New Delhi
ANNUAL REPORT 2014-15
149
Summer Coaching Camp organized by Central Civil Services Cultural & Sports
Board at Vinay Marg Sports Ground, New Delhi
Central Government employees and their
families.
GRIH KALYAN KENDRA
14.13 Grih Kalyan Kendra (GKK) is a society,
registered under the Societies Registration Act,
1860. It functions under the aegis of the Deptt. of
Personnel and Training, Government of India as
an integral part of “Staff Welfare Measures”.
14.14 The Grih Kalyan Kendra is administered
by GKK Board. The Board is responsible for
the organization and administration of the
programmes undertaken in furtherance of the
objects of the Society. President of the GKK
Board is nominated by Secretary (P), DOPT.
14.15 The aims and objectives of the GKK
Board are as under:
a)
To promote social, economic, cultural and
educational activities for the betterment of
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ANNUAL REPORT 2014-15
b)
To impart technical and vocational training
in home crafts and other household arts for
useful utilization of leisure time and for
better and efficient house-keeping.
c)
To bring out latent artistic histrionic and
cultural talents of women and children
and other family members of Central
Government employees by organizing
suitable programmes.
d) To organize and promote economic
activities that may provide opportunities
for gainful employment to families of
Central Government employees for
supplementing family income.
14.16 In pursuance of its objectives, GKK has
been conducting the following activities:
i)
ii)
Training classes in cutting, tailoring and
embroidery for the housewives and grown
up girls.
Nursery education for children in the age
group of 3 to 5 years.
iii)
Creches or Day Care Centres for children
between the age of 90 days and 10 years.
iv)
Recreational facilities like Health Club/
Gym, badminton and tennis, etc.
v)
Training/Coaching classes in Yoga, Martial
Arts, Music/Dance, Theatre, Computer
Training, English Speaking Course and
Abacus, etc.
vi)
Ayurvedic Clinic, Homeopathic Clinic and
Physiotherapy.
14.15 The following number of beneficiaries
utilized the welfare activities undertaken by
GKK during the year 2014-15:
a) Nursery Schools
- 1755 children
b) Craft Centres - 1588 students
c) Creches - 1072 children
d) Health Clubs/Gyms - 3124 users
14.16 The welfare activities run by Grih Kalyan
Kendra are indicted in the table given below:
Place
Craft Nursery Creche Health
Centres Schools Centres Clubs/
Gyms
Delhi
9
14
10
9
Mumbai
4
5
-
-
Chennai
7
2
-
1
Jaipur
1
-
1
-
Dehradun
-
2
-
-
Nagpur
1
-
-
1
Bangalore
-
-
-
-
Kolkata
-
-
-
-
Faridabad
1
1
1
-
Ghaziabad
-
-
-
-
Noida
-
-
1
-
Total
23
24
13
11
ANNUAL REPORT 2014-15
151
KENDRIYA BHANDAR
NETWORK
OBJECTIVES OF THE ORGANISATION
14.19 The Society operates a network of
140 stores/branches in Delhi, Maharashtra,
Tamilnadu, Andhra Pradesh, Karnataka,
Cochin, Daman, Goa, Gujarat, Uttar Pradesh,
Uttaranchal, Rajasthan, Madhya Pradesh, West
Bengal, Jharkhand, Assam, Haryana, Punjab and
Chandigarh, etc.
14.17 The Central Government Employees
Consumer Cooperative Society Ltd., New
Delhi, operating in the name of KENDRIYA
BHANDAR was set up in 1963 in pursuance
of Cabinet decision as a Welfare Project for the
benefit of the Central Government Employees.
The society endeavors to serve the Central
Government Employees and general public at
large by providing quality goods of daily needs at
reasonable prices and consumer items through its
retail stores. The range of items which Kendriya
Bhandar provides includes consumer goods,
grocery items, stationery and medicines, etc.
MULTI STATE COOPERATIVE SOCIETY
14.18 Kendriya Bhandar was registered
as a Multi State Cooperative Society w.e.f.
08.09.2000. With this change in its status
Kendriya Bhandar has been able to expand its
operation in other states of the Country.
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14.20 At Delhi, Kendriya Bhandar has a chain
of 100 nos. grocery/consumer retail stores and
05 Exclusive Stores for Medicine. At Grocery/
Consumer stores, all items of consumer goods,
grocery items and certain stationery items are
being sold. In addition, we have exclusive
Counter at East Block and West Block, R.K.
Puram, New Delhi for sale of stationery and
other products. In other parts of country, our
valuable customers are being served through
the network of stores/branches as per the details
given hereinabove.
14.21 Furthermore,
Kendriya
Bhandar
is
supplying medicines and related items to CGHS
Dispensaries and Hospitals in Delhi through its
existing chemist shops. Kendriya Bhandar has
also opened three Jan Aushadhi Generic Drug
Shops in GTB Hospital, DDU Hospital and
Shastri Bhawan as a part of Jan Aushadhi project
of the Department of Pharmaceuticals, Govt. of
India.
New Stores
14.22 New grocery consumer retail stores
have been opened at DMRC, residential colony,
Sarita Vihar, NDMC market at Tilak Lane
(behind Patiala House Court), P&T Colony—
Sarojini Nagar and also at the well known I.P.
University Complex, Dwarka. On the advice
received from the President Estate authorities,
Kendriya Bhandar has opened a second grocery/
consumer retail store at their residential colony at
Rashtrapati Bhawan. Recently Kendriya Bhandar
has opened its 100th grocery/consumer retail
store in Delhi at Taurus Welfare Complex (Delhi
Cantt) and this historic store was inaugurated in
the presence of GOC-in-C(Delhi).
SHARE CAPITAL
14.23 As on 31st March 2014 Kendriya Bhandar
had a paid-up capital of Rs.96.30 lakhs of which
Rs.68.18 lakhs have been subscribed by the
Central Government and the rest by individual
members.
M O D E R N I S AT I O N / AU TO M AT I O N
EFFORTS
14.24 Kendriya Bhandar has also undertaken
the modernization of its retail stores including
renovation, computerization, etc. in order to
provide a pleasant shopping experience to the
customers and accordingly over 50 stores have
been modernized over the last two years. This
has also resulted in increase in customers footfall
and significant increase in retail sales.
14.25 Activities such as billing to customers,
purchase, inventory, etc. of Stationery division
of Kendriya Bhandar, located at R.K. Puram
East & West Blocks are computerized through
Local Area Network. Further, in Head Office,
purchases & stocks of Consumer items, pulses
and spices are computerized. Kendriya Bhandar
has also undertaken computerization of godowns
such as Grocery and consumer godowns and is
also in the process of computerization of stores
in phased manner.
14.26 Furthermore,
electronic
weighing
machines have been provided in the Kendriya
Bhandar retail stores and godowns.
SALES
AND
PERFORMANCE
FINANCIAL
14.27 Kendriya Bhandar has registered
significant growth in the recent past. Total sales
during the year 2013-14 was Rs.677.88 crores
and the Net Profit after tax was Rs.2.49 crores.
14.28 Kendriya Bhandar has declared a dividend
of 10% for the year 2013-14. Kendriya Bhandar
is likely to achieve a turnover of Rs.750 crores
(approx) during the financial year 2014-15. The
Society has been paying bonus @ 20% to its
employees for the last many years.
COOPERATIVE EXCELLENCE AWARD
14.29 Kendriya Bhandar has been honoured
with the prestigious Cooperative Award for
the Best Cooperative in the field of consumer
welfare by the Govt. of NCT of Delhi for the year
ANNUAL REPORT 2014-15
153
2012-13 by Delhi Government. Kendriya
Bhandar was also honoured with this Award in
earlier years.
BENEFITS TO CUSTOMERS
14.30 The Society has been able to maintain
competitive prices for various products sold by
it as compared to those prevailing in the market.
In fact, selling prices prevailing in Kendriya
Bhandar now constitute the bench mark in the
market.
14.31 For better quality control, pre-testing of
grocery items before distribution to stores has
been introduced and testing of random samples
picked from shelves of stores is also being
continued. These steps ensure that the quality
of goods sold is maintained for better consumer
satisfaction.
14.32 It is pertinent to mention that the Society
has been involved in welfare activities and has
always assisted the Central Government and
the Govt. of NCT of Delhi in arresting the price
increase at the time of crises. Kendriya Bhandar
has been regularly selling Kendriya Bhandar
Brand Atta 10 kg bags at very competitive prices
through Kendriya Bhandar retail stores. The
Kendriya Bhandar brand is increasingly gaining
more popularity among the customers.
The Civil Service Society (Sanskriti
School)
Introduction
14.33 The Civil Services Society is a society
registered under the Societies Registration Act,
The Society was set up in February 1995 by the
wives of the officers of the All India and Allied
Civil Services. The wife of serving Cabinet
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ANNUAL REPORT 2014-15
Secretary is the Chairperson of the Civil Services
Society. The office of the Society is on Dr. S
Radhakrishnan Marg, Chanakyapuri, New Delhi
– 110 021.
Aims and Objectives
14.34 The aims and objectives of the society,
interalia, are as under: 1.
To establish progressive schools or other
educational institutions in Delhi or outside
Delhi, open to the children of officers
of the All India and Central Services.
Depending on the availability of seats,
children of officers of the Public sector of
non – government servants may also be
admitted, at the discretion of the Governing
Body.
2.
To impart sound and liberal education to
boys and girls during their impressionable
years – a type of education that will lay
stress on character building, team work,
esprit de corps, physical development and
will infuse in school children a spirit of
adventure, fair play and justice.
3.
To develop among its students a feeling
of pride in Indian culture and to produce
citizens who will truly be global and rise
above social, communal, religious and
provincial prejudices.
14.35 The Society started its first school with the
strength of 32 students, the Sanskriti School, in
New Delhi, in the year 1998. The Chairperson of
the Society is also the Chairperson of the School.
Sanskriti School is a recognized integrated co
– educational school, affiliated to the CBSE,
offering education from Nursery to Class XII.
14.36 The Society believes that every child
can and must realize his/her full potential, and
towards this end, must be enabled through
appropriate means. With this in mind, the School
has a Learning Centre with Special Educators and
Counselors guiding children who have special
needs, through an Individual Education Program
(IEP).
14.37 Likewise, for those from the relatively
less privileged sections of society, the Society
runs a parallel school Umang in the afternoon.
Efforts are also made to mainstream some of the
children. These children from the economically
weaker sections are admitted through the
admission process under the Delhi Education
Act.
offers its students a choice of sports and games,
like cricket, football, basketball, table tennis,
swimming and wide ranging co - curricular
activities like yoga, chess, theatre, music, dance,
quiz, public speaking, paper craft, etc.
Finance
14.42 The Society has no income of its own other
than the annual subscription of the members. For
Sanskriti School the source of income is the fees
collected from the students.
CIVIL
SERVICES
INSTITUTE (CSOI)
OFFICERS
INTRODUCTION
14.40 The general management of the affairs of
Sanskriti School is also guided by the Managing
Committee.
14.43 The Civil Services Officers’ Institute is a
registered society under the Societies Registration
Act and was set up in February 1998. CSOI was
allotted a building at K.G Marg, M.S.Apartments
complex in 1998 which was later re-appropriated
by CPWD to provide facilities of an Institute.
Subsequently land was allotted to CSOI in 2002
at Vinay Marg, Chanakyapuri measuring 4.23
acres by Ministry of Urban Development, GOI.
The new building was constructed by NBCC at
a cost of Rs. 44.33 cr. and it became operational
with effect from December 2012. The Governing
Council of CSOI took a decision to run both the
institutes at their respective locations in view of
increased membership.
Activities
AIMS AND OBJECTIVES
14.41 As on January 14, 2015, Sanskriti School
has 2,888 students on its rolls from Nursery to
Class XII. It has well stocked libraries, smart
classrooms, laboratories, a gymnasium, a
football field and a swimming pool. Apart from
the prescribed curriculum, Sanskriti School
14.44 The aims and objectives of the CSOI inter
alia include:-
14.38 The Civil Services Society has set up a
Centre for Excellence to promote teacher training
initiatives. It has instituted the Sanskriti Lecture
Series to motivate students by exposing them to
thought processes of eminent persons.
Management
14.39 The general management of the affairs of
the Society is vested in its Executive Committee.
(i)
To promote welfare of the officers of the
Civil Services and bring them together
under one umbrella to secure complete
integration of the services and to build a
ANNUAL REPORT 2014-15
155
corps of officers imbibed with the spirit
of co-operation in all aspects of Civil
Services.
(ii) To hold, organize, arrange and conduct
seminars, symposiums, talks, debates,
workshops, lectures and other means of
dispensing education to meet the needs
and challenges of modern day Civil
Administration.
(iii) To print and publish journals, periodicals
and manuals to keep the civil servants
abreast with modern day developments in
Civil Administration.
(iv) To acquire and promote modern skills
of Civil Administration and harmonize
between different fields of Civil
Administration by disseminating or
exchanging knowledge thereof and by
providing such other facilities as would
lead to their Universal application.
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ANNUAL REPORT 2014-15
(v) To establish and maintain libraries and
information system to facilitate study
of Civil Administration at International
level and spreading information in regard
thereto.
(vi)To organize and maintain, on noprofit-no loss basis, limited residential
accommodation for the members of
the Society coming to participate in the
activities of the Association and of other
bodies with cognate objectives, as well as
non-members, invited to participate in the
activities of the Association.
MANAGEMENT
14.45 CSOI is managed by a Governing Council
headed by Cabinet Secretary, an Executive
Committee headed by Secretary (DOPT), and
a Working Committee headed by Additional
Secretary (DOPT).
DEPARTMENTAL CANTEENS
14.46 As a measure of Staff Welfare,
Departmental Canteens/Tiffin Rooms have
been set up in the Central Government Offices/
Establishments to make available beverages,
snacks and meals prepared in hygienic
conditions, to the employees during the
working hours at reasonable rates. At present
about 1,000 Departmental Canteens/Tiffin
rooms are functioning in various offices of
the Central Government. With a view to bring
about improvement in cleanliness, quality of
service, etc. detailed instructions are issued
from time to time including orders on policy
matters. Detailed instructions on functioning
of Departmental Canteen are contained in
Administrative Instructions on Departmental
Canteens in Government Offices and Industrial
Establishments.
14.47 Important Instructions/Orders
issued during 2013-14:-
were
i.
Model RRs for various posts in NonStatutory Departmental Canteen
ii.
Duties and Responsibilities of various
category of canteen employees
iii.
Increased Washing Allowance rate for
canteen employees
iv.
Organisation of Training Programme
for Cook category at Institute of Hotel
Management, Chandigarh
v.
Every year Scholarship is granted to eligible
wards of canteen employees from the
Discretionary Fund of Director(Canteens)
14.48 As a part of Swachh Bharat Mission,
special cleanliness campaign was launched for
Departmental Canteens all over India.
ANNUAL REPORT 2014-15
157
15
THE RIGHT TO INFORMATION
MANDATE
ƒƒ Administration of the RTI Act and Rules including amendments thereof.
ƒƒ Issue of Guidelines and clarification on RTI.
ƒƒ Implementation of the centrally sponsored plan scheme titled ‘Improving Transparency and
Accountability in Government through Effective Implementation of RTI Act’.
ƒƒ Management of RTI online web portal.
ƒƒ Administrative matters of Central Information Commission.
ƒƒ Selection of Chief Information Commissioner and Information Commissioners in the Central
Information Commission.
ƒƒ Framing of Right to Privacy Law.
SALIENT FEATURES OF THE RIGHT
TO INFORMATION ACT, 2005
15.1 To set out a practical regime for securing
information by citizens from the public authorities
and to promote transparency and accountability
in the working of all public authorities, the
Parliament enacted the Right to Information Act
in 2005.
15.2 The Act is comprehensive and covers
disclosure of information on almost all matters
of governance. It is applicable to Government
at all levels- Union, State and Local and also
to the bodies owned, controlled or substantially
financed directly or indirectly by the government.
It covers all legislative bodies, the judiciary, the
executive and all Constitutional bodies.
15.3 The Act casts an obligation on public
authorities for suo-motu disclosure/publication
of large amount of information. It also requires
the public authorities to supply information called
for by any citizen and to permit him to inspect
the documents and collect samples of various
works. The procedure for seeking information
is very simple. A person seeking information
has to make a request to the concerned Public
Information Officer indicating the information
required. The request may be sent either by post,
submitted in person. It can be made in Hindi or
English or in the official language of the area in
which the application is made or online if such
facility exists with the public authority.
15.4 The Act creates an elaborate machinery
to ensure supply of information which consists
ANNUAL REPORT 2014-15
159
of Public Information Officers, Assistant Public
Information Officers, Departmental Appellate
Authorities, independent Central and State
Information Commissions etc.
15.5 The Act requires supply of information
on time bound basis. A Public Information
Officer is required to send information called for
at the specified address within 30 days. In case
of information concerning the life or liberty of a
person, the information is provided within forty
eight hours. If the information is not provided
within the prescribed period, the Act makes
provision for imposition of stringent penalty
on the Public Information Officer. The Public
Information Officer may have to pay a penalty
of Rs.250 per day of delay subject to a maximum
penalty of Rs. 25,000/-.
15.6 The information Act has created a
system of two appeals. If an applicant does not
get information within the prescribed period
or the applicant is not satisfied with the reply
given to him, he can make first appeal within
30 days to the departmental appellate authority
who is generally the next superior officer to the
Public Information Officer. If the applicant is not
satisfied with the decision of the first appellate
authority, he can file a second appeal to the
Central Information Commission or the State
Information Commission, as the case may be,
within 90 days.
15.7 The provisions of the Act have been
made over-riding in character, so that the
scheme is not subverted through the operation
of other minor Acts. However, certain types of
information pertaining to security of the country,
scientific or economic interest of the country and
information on trade secrets, etc. are exempted
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ANNUAL REPORT 2014-15
from disclosure. Certain security or intelligence
organizations, have been exempted from
disclosing any information except pertaining
to corruption or violation of human rights.
Such organizations are required to designate
Public Information Officers and first Appellate
Authorities to deal with applications and appeals
relating to information pertaining to corruption
or violation of human rights.
CENTRAL INFORMATION COMMISSION
15.8 The Government of India has constituted
the Central Information Commission and all
the 27 States to which the Act applies have
constituted State Information Commissions.
These Commissions are high powered
independent bodies which, inter-alia, can look
into the complaints made to them and decide
the appeals. The Commissions have power
to impose penalty on the defaulting Public
Information Officers. Central Information
Commission entertains complaints and appeals
in case of offices, financial institutions, public
sector undertakings, etc. under the Central
Government and the Union Territories while the
State Information Commissions entertain appeals
pertaining to offices, financial institutions, public
sector undertakings, etc. under the concerned
State Government.
15.9 The Central Information Commission,
when constituted initially, had five Commissioners
including the Chief Information Commissioner.
The Government has subsequently strengthened
the Commission and it has now Seven Information
Commissioners.
RIGHT TO INFORMATION RULES, 2012
15.10 In supersession of the Central Information
Commission (Appeal Procedure) Rules, 2005
and the Right to Information (Regulation of Fee
and Cost) Rules, 2005, the Right to Information
Rules, 2012 have been notified in the Gazette of
India on 31st July, 2012.
Information Commission. The Rules provide for
the following aspects of the appeal:
15.11 The Right to Information Rules, 2012
provide that a request for obtaining information
shall be accompanied by an application fee of
rupees ten by way of cash against proper receipt
or by demand draft or bankers’ cheque or Indian
Postal Order payable to the Account Officer of the
public authority. The applicant may have to pay
fee in addition to application fee for obtaining
documents or for inspecting the documents as
follows:
(iii) Process of Appeal
(i) Rs.2 for each page in A-3 of smaller size of
paper;
(ii) Actual cost or price of a photocopy in
larger size paper;
(iii) Actual cost or price for samples or models;
(iv) Rupees fifty per diskette or floppy;
(v) Price fixed for a publication or rupees two
per page of photocopy for extracts from
the publication;
(vi) No fee for inspection of records for the first
hour of inspection and a fee of rupees 5 for
each subsequent hour or fraction thereof;
and
(vii) So much of postal charge involved in
supply of information that exceeds fifty
rupees.
15.12 The persons below poverty line are not
required to pay any fee for seeking information.
15.13 The RTI Rules, 2012 also prescribe the
procedure for deciding appeals by the Central
(i) Documents to be enclosed with the appeal;
(ii)
Return of Appeal
(iv) Procedure for deciding appeals
(v) Presence of the appellant before the
Commission
(vi) Presentation by the Public Authority
(vii) Service of notice by Commission
(viii) Order of the Commission
RTI WEBSITE
15.14 There is a dedicated website on RTI www.
rti.gov.in, which contains valuable information
including circulars, notifications and Guides
on RTI, search facility for locating CPIOs and
Appellate Authorities in Central Government
etc. It has a linkage with other RTI related sites
as well.
CENTRALLY SPONSORED PLAN
SCHEME ON RIGHT TO INFORMATION
15.15 The Government has launched a Centrally
Sponsored Scheme “Improving Transparency and
Accountability in Government through Effective
Implementation of the Right to Information Act”
in August, 2010 to undertake activities in the area
of awareness generation and capacity building.
Under the scheme, the Administrative Training
Institutes and State Information Commissions
are given support through release of grants for
awareness generation and training programmes
of all stakeholders. The total outlay of the scheme
under XII Five Year Plan is Rs.110.36 crores.
During the last two years i.e., 2013-14 and
ANNUAL REPORT 2014-15
161
2014-15 (upto December, 2014) an expenditure
of Rs.28.49 crores has been incurred under the
Scheme.
TRAINING
15.16 The above Plan Scheme has components
of training of Public Information Officers / First
Appellate Authorities of Centre as well as States.
On the training of State PIOs, a sum of Rs.3.20
crores was released to Administrative Training
Institutes upto 31st December, 2014.
MASS MEDIA CAMPAIGN ON RTI
15.17 The component of awareness generation
includes mass media campaign and publication of
guidebooks. During the year under review, new
radio spot has been got produced on the theme
of ‘Swachh Bharat & RTI’. It was broadcast
in Hindi and 10 regional langagues on Private
FM and AIR channels. An expenditure of Rs.
4.94 crores was incurred on this component till
December, 2014.
REGIONAL WORKSHOPS & NATIONAL
WORKSHOP
15.19 The Plan Scheme also envisages
organization of Regional Workshops and a
national workshop to provide a forum for
sharing of best practices, success stories and for
panel discussions with the aim of collating and
publishing of learnings from these workshops
for wider disseminations. During the year under
review, so far one Regional Workshop has been
organized in Gurgaon.
RTI
CELLS
IN
DEPARTMENTS
MINISTRIES
/
15.20 Department of Personnel & Training
provides a one-time grant of Rs.50,000/- under
the Plan Scheme for setting up RTI Cells in the
Central Ministries / Departments to streamline
receipt and disposal of RTI applications / appeals
and orders. During this year, so far 15 Central
Public Authorities have availed of funds to set up
RTI Cells.
INTERNSHIP ON RTI
RTI LOGO
15.18 Considering the need to consolidate and
document the experiences of the Ministries /
Departments of Government of India in the
implementation of RTI, its successes, constraints
in implementation, to identify the areas which
need more attention, to address the gap areas and
to see what more needs to be done to help achieve
the objectives of the Act, DOPT provides Short
Term Internships to Undergraduates pursuing the
five year integrated course in Law and pursuing
Graduation in Law to conduct an analysis of RTI
application in Select Public Authorities. During
the year under review, internship is being offered
to students from reputed Law Schools and
Universities across the country.
15.21 With a view to create a brand for the
Right to Information, a logo given below had
been adopted for the RTI on 28th October, 2010.
The logo is very simple and iconic. A sheet of
paper with information on it, and the authority
figure behind it – providing the information.
This represents the two key stakeholders in the
process of sharing information under the RTI
Act.
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ANNUAL REPORT 2014-15
RTI ONLINE PORTAL
15.22 A web portal namely ‘RTI Online’ has
been launched to provide a facility for the Indian
Citizens to file online RTI applications and first
appeals and also to make online payment of
RTI fees. The prescribed fee can be paid by the
applicant through internet banking of State Bank
of India and its associate banks as well as by
Credit/Debit cards of VISA / Master, through the
payment gateway of SBI linked to RTI Online
portal.
15.23 The RTI online portal provides for
sending online replies to applications and
appeals, though reply can be sent by regular post
also. For the successful implementation of this
facility, extensive training to the CPIOs / FAAs
has been provided by DOPT, with the help of
NIC. This facility has been extended to all the
Central Ministries/Departments located at New
Delhi / Delhi.
SUO MOTU / PROACTIVE DISCLOSURE
15.24 Section 4(1)(b) of the RTI Act lays down
the information which should be disclosed by
Public Authorities on a suo motu or proactive
basis. Sections 4(2) and 4(3) of the Act prescribe
the method of dissemination of this information.
In order to improve the proactive disclosure,
Government of India constituted a Task Force
on Suo motu disclosure in May, 2011. After
considering the recommendations of the Task
Force, the Government of India has issued
guidelines to Central Ministries / Departments for
Proactive Disclosure under section 4 of the RTI
Act on 15.4.2013. These guidelines envisage(a)
Suo motu disclosure of more items under
section 4,
(b) guidelines for digital publication of
proactive disclosure,
(c)
detailing of certain clauses of section 4(1)
(b) to make disclosure more effective
(d) compliance mechanism for suo motu
disclosure
15.25 As per the guidelines, pubic authorities
may publish information relating to procurement,
public private partnerships, transfer policy
and orders, RTI applications, CAG and PAC
paras, citizens’ charter, discretional and nondiscretionary grants, foreign tours of Prime
Minister and Ministers.
15.26 The guidelines further provide that each
Central Ministry/ Public Authority should get
its proactive disclosure package audited by a
third party every year and that such audit should
be communicated to the Central Information
Commission annually through publication on
their own websites alongwith the names of the
third party auditors. Under these guidelines it
is mandatory that a senior officer of the level
of Joint Secretary in the case of Ministry/
Department and Additional HoD in the case of
attached/subordinate offices is nominated as
nodal officer for ensuring compliance with the
proactive disclosure guidelines.
15.27 State Governments have also been
requested to consider issuing similar guidelines,
along with templates for disclosure at various
levels, for better implementation of suo motu
disclosure at State level. Four areas have been
identified for development of templates viz. Public
distribution system, Panchayats, MGNREGA
and Primary and Secondary Schools.
ANNUAL REPORT 2014-15
163
15.28 A facility to upload the reply of RTI
applications and first appeals on the respective
website of the Ministry/Department has been
started from 31st October, 2014. All the
Ministries/Departments of Govt. of India have
been requested to upload the reply to RTI
application and first appeal on their respective
websites, except the replies relating to the
personal information of an individual, if they do
not serve any public interest.
the Access Info Europe and the Centre for Law
& Democracy. Both the institutions are Human
Rights Organisations working in Europe and
Canada respectively. The RTI rating provides a
numerical assessment for rating for the overall
legal framework for the Right to Information in
a country, based on how well that framework
gives effect to the right to access to information
held by public authority. The rating is limited
to measuring the legal framework and does not
2 BEST IN THE WORLD
measure the quality of implementation. Out of
15.29 Right to Information Act, 2005 has been
rated second globally in a study conducted by
95 countries, where the law is applicable, India
nd
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ANNUAL REPORT 2014-15
has been placed second, after Serbia.
16
RESULTS FRAMEWORK DOCUMENT (RFD), STRATEGY
AND STRATEGIC PLAN OF THE DEPARTMENT, GRIEVANCE
REDRESSAL MECHANISM & CITIZENS’ CHARTER
16.0 The Prime Minister approved a system
for Monitoring and Evaluating the Performance
of Government Departments and Ministries on
11.9.2009. Under this system, all Departments
are expected to prepare a Results-Framework
Document (RFD) summarizing the main
objectives and corresponding action for the year.
The High Powered Committee on Government
Performance in its meeting held on 28.01.2010
decided to include the Department of Personnel
and Training (DoP&T) in Phase II of the
Performance Monitoring and Evaluation System
in Government Departments and Ministries.
16.1 The essence of the proposed system of
RFD is simple. It seeks to address three basic
questions:
(a) What are the main objectives of the
Government Department for the year?
(b)
What actions are proposed to achieve these
objectives?
(c) How would we know at the end of the
year the degree of progress made in
implementing these actions? That is, what
are the relevant success indicators?
16.2 Accordingly, this Department prepared
RFD for the year 2010-11, 2011–12, 2012-2013,
2013-14 and 2014-15. Detailed RFDs are also
available on this Department’s website i.e. www.
persmin.gov.in and achievement of RFD 20132014 is at Annexure II.
Strategy and Strategic Plan of the
Department
16.3 As a part of RFD exercise for the year
2010-11, this Department has prepared Strategy
and Strategic Plan for the next five years. While
preparing the Strategy, DoP&T has had wide
stakeholder’s consultation along with open house
discussion and brain storming session within the
Department. Further, in the process, a Seminar
was organised at Mussorie, which provided the
requisite inputs for developing the Strategy of
the Department. The Departmental Strategy was
finalised for the next five years and approved in
February, 2011.
16.4 The strategy of the Department
endeavours to respond to the challenges of
improving performance, bringing efficiency with
transparency in public service while keeping
pace with the changing environment in the public
service. One of the strategies has been added
which is reflected in bold placed at (xiii). The
six strategic goals and complete key strategic
actions for achieving them are listed below:
Strategic Goals
(i)
Attract the most suitable
(ii) Nurture excellence
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165
(iii) Competency based Human Resource
Management (new addition)
at least 2.5% of the salary budget of
each office/organisation being set
apart for training and also introduce
an element of mandatory capacity
building component in each scheme.
(iv) Incentivise excellence
(v) Revitalise Junior and middle management
in Central Secretariat
(vi) Strengthen vigilance administration
(b)
(vii) Bring More Transparency in Public
Affairs.
Key Strategies/Strategic Actions
(i)
Define an over arching credible, transparent
and broad Personnel Policy with a clear
cut mandate which is non-negotiable.
(ii) Introduce requisite reform in Civil
Services Examination with the objective
of attracting the most suitable candidates
with the right Knowledge, Skills and
Attitudes.
(iii) Build the brand image for all levels of
service.
(iv) Make the recruitment and placement
process more objective by specifying
job descriptions with pre-defined and
widely disseminated selection criteria and
eliminate elements of arbitrariness.
(v)
Enrich the work environment to maximize
system effectiveness and optimize Human
Resource utilization.
(vi)
Secure
adequate
and
effective
representation of socially and economically
disadvantaged groups in the society.
(vii)Develop innovative tools for capacity
Development, including mentoring, online training and on the job training.
(a)
166
Ensure adherence to the principle of
ANNUAL REPORT 2014-15
Interact with achievers & luminaries
through conferences/seminars while
learning and development through
international best practices.
(viii)
Develop an Inclusive Policy frame
work - an appropriate organizational
culture to develop creativity, innovation,
responsiveness, and ethical values leading
to “excellence” at all levels in government.
(a)
Make
organisation/
agencies
accountable for providing training
of opportunities for their employees.
(ix) Mandate training of frontline personnel
through a competency framework that
stipulates;
(a)
Each job is performed by a person
with requisite competencies;
(b)
Core
and
sector-specific
competencies–with special focus on
attitude ;
(c) Induction as well as refresher
training at least once in five years.
(x) Strengthen the required infrastructure for
training and development through:(a) Setting up a National Training
Council and strengthening Trainer
Development Programme to provide
wide coverage.
(b)
Collaborating with ATIs in attaining
the goal for training for all.
(xi) Promote work life balance.
(xii)Competency
management
based
human
resource
(a)Design
Phasefocusing
on
developing common Competency
Model for the Indian Civil Services
and on developing a competency
model tool-kit, methodology and
knowledge resource.
(b)
Pilot
Phase—focusing
on
identifying
Competency
Requirement for all positions within
two select government departments;
developing Competency Models
for all grade- levels within a select
civil service cadre; and developing
Recommendations on application
of competencies for the following
functions: Recruitment, Training,
Leadership
Development,
Performance
Management,
Remuneration, Career Planning,
Succession Planning and Promotions
etc.
(xiii)In House Training Programme for the
employees of DoP&T on
(a)
Office Procedures,
(b)
Legal Matters,
(c)
Financial Matters,
(d)
Parliamentary Procedures,
(e)
E-Governance.
(xiv)Create fair and credible standards for
appraisal of individual’s performance with
reference to benchmarked base trends as
reflected in sub RFD/Annual Action Plan
at group/division level.
(xv) Review existing schemes and introduce
new schemes of monetary and non
monetary incentives for extraordinary
performance.
(xvi) Recognise specified percentage of
outstanding officers and employees every
year and reward them through specially
designed incentive schemes.
(xvii)Make use of Human Resource Information
System (HRIS) for all the Services and
Cadres managed by the Department with
a view to recognising performance and
recommending incentives.
(xviii)Recognise, select and sustain individuals
who provide strong leadership and
direction for the Department/Organisation.
(xix) Correct and timely assessment of manpower
needs in Ministries/ Departments
(a) IT based planning and forecasting
of manpower based on current
allocation of posts;
(b) IT based
System;
(c)
Cadre
Management
Re-assessment of Junior/Middle
Management Staff in Central
Secretariat;
(d)Development
of
competency
framework for various positions ;
(e)Assessment
of
viability
introduction of EA System.
of
(xx) Recruitment, promotion and placement of
suitable staff in a timely manner keeping
needs of Ministries as well as employees
in view.
(a)
Review of direct recruitment policy
in Central Secretariat Services ;
(b) Introduce a system of personnel
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167
development plan in a gradual
manner;
(c) Provide competency framework
based training to all employees as
per CTP ;
(d)
Institutionalize induction training;
(e)Continuous
training
through
innovative tools viz., online training,
mentoring, etc. ;
(f) Placement of staff- balancing the
need of individuals for career
advancement, of Departments for
skilled staff and of Government to
promote fairness in opportunity &
promotion of integrity.
(xxi) Strengthening HR management for Central
Secretariat Services by:(a)
Developing core HR Managers in the
Ministries as well as CS Division.
(b) Streamlining distribution of HR
functions between DOPT and Cadre
Units for efficiency and effectiveness
using ICT.
(c) Institutionalize systems for open
and transparent engagement with
Ministries and employees in a
sustained manner.
(d) Review and strengthen system for
redress of employees’ grievances.
(xxii) Reduce the trust deficit in Government by
simplifying existing Rules and Procedures
for reimbursement of personal claims &
perquisites.
(xxiii)Develop a preventive mechanism through
psychological profiling at entry level.
(xxiv)Laying down, inculcating and nurturing
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ANNUAL REPORT 2014-15
organizational values at all levels through:(a) Providing training on ethics at all
levels.
(b) Reviewing and amending the rules
and procedures regulating Regular
Departmental Action (RDA) cases
to ensure that violators are dealt
with surely and swiftly.
(c) Improving process for punishing
violators by providing for Alternate
Dispute Resolution and negotiated
penalty.
(d)
Improving
systems
of
communication at all levels and
encouraging ethical behavior.
(xxv)
Strengthening institutional mechanism
for prevention and detection of corruption
amongst public servants.
(xxvi)Improving public and media perception
of the Government by highlighting
achievements and making an example of
those punished.
(xxvii) Develop ICT tools for reducing discretion
and improving transparency in public
dealing Departments.
(xxviii)
Institutionalize system for effective
implementation of provisions for suomoto disclosure by public authorities
(a) Lay down detailed rules and
templates for suo-moto disclosure.
(b) Audit of suo-moto disclosure made
by Public authorities.
(xxix)Strengthen demand side of RTI through
awareness generation, training and
effective collaboration with civil society
and media
(a) Develop and implement a long
term communication strategy for
RTI which synergizes the efforts of
central and state governments, CIC/
SICs, CSOs, and Media.
(b) Establish identity of RTI through
effective use of RTI logo and media
campaign.
(c) Support State governments and
SICs in their awareness generation
efforts.
(d) Build capacity of general public to
use the RTI act, 2005 effectively
through publication of the Act, rules,
guidebooks etc. Undertake training
activities and through supporting
efforts of State governments and
CSOs in this regard.
(xxx) Enhance capability of public authorities,
Central Public Information Officers,
Appellate Authorities and
Information
Commissions to perform their assigned
roles under the Act.
(a)
Training of CPIOs/ AAs and support
to states for training of SPIOs and
AAs.
(b)
Capacity building of ICs.
(c)Streamlining
procedures
and
strengthening of infrastructure for
handling RTI requests in central
public authorities.
(d) Review and streamlining record
management procedures in central
public authorities, in consultation
with DARPG.
(e) Facilitate updating of knowledge
of CPIOs and AAs on a continuous
basis.
(xxxi)
Strengthen institutional framework for
implementation of the RTI Act through:(a)
Review and revision of RTI Act and
Rules and related procedures, as per
need.
(b)
Setting up institutional arrangements
for ‘Knowledge Management’ with
regard to RTI and dissemination of
knowledge.
(c)
Review of procedures for selection
of CIC / ICs.
(d)Review
of
Government-CIC
relationship
for
smoother
functioning of CIC.
(e) Setting up a forum for regular
exchange of views between
the
government,
Information
Commissions and CSOs for better
implementation of the Act.
(f)Undertaking
and
supporting
surveys, research and studies on
issues relating to the Act.
(xxxii)Improve public access to information
through use of ICT by:(a) Setting up a call centre to receive
RTI applications for central public
authorities.
(b)
Setting up a portal for enabling online submission and follow up of
RTI applications and first appeals.
(c)
Facilitating filing of RTI applications
by NRIs through use of ICT.
16.5 Detailed Strategy and Strategic Plan is
available on the Department’s website persmin.
gov.in.
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169
Citizens/ Client’s Charter and Sevottam
Compliant Public Grievance System
of the Department:
16.6 As per the mandatory requirement of RFD,
the Citizen’s/Client’s Charter of the Department
was reviewed by the Ad-hoc Task Force
constituted by the Performance Management
Division, Cabinet Secretariat. The Ad-hoc Task
Force appreciated the efforts of the Department
and suggested some changes/modifications which
were duly carried out and the revised Charter has
been uploaded in the website of the Department
by the target date. The revised citizens’/clients’
charter of the Department contains the services
provided by the various Divisions, name and
contact details of the responsible officer, service
standards and time taken, process involved
and documents required. The revised Citizen’s
charter was uploaded on the DOPT’s website on
16.1.2012. The charter also contains the name
and contact details of public grievance officer.
The services included in the citizens’’/clients’
charter are:
i.
Processing of proposals for ACC approval.
ii.
Allocation of Service on the basis of result
of Civil Services Examination.
iii.
Nomination of candidates for Foundation
Course to whom service have been
allocated.
iv.
Release of holiday list for the Government
Departments/ organisations.
v.
Release of Grants-in-aid to staff side
Secretariat of National Council (JCM).
vi.
Grant of advice on disagreement cases
with UPSC on disciplinary matters.
vii. Clarification on issues related to ACRs/
APARs.
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ANNUAL REPORT 2014-15
viii. Processing for extension of
appointments/Grant of approval
ad-hoc
ix.
Processing of proposals for framing/
amendment/relaxation of RRs (including
proposals received online on RRFAMS).
x.
Cadre Clearance for Personal Foreign
Visits or/and Deputation.
xi.
NOC for filling up of posts in Government
organisations.
xii. Nomination of officers under Domestic
Funding of Foreign Training - Long Term
Training Programmes (6 months-1year) &
Short Term Training Programmes (up to 6
months).
xiii. Nomination of officers for Advanced
Professional Programme in Public
Administration (APPPA).
xiv. Advice and clarification to Ministries/
Departments on the issue of Reservation
in services to SC, ST, OBC, PWD and ExServicemen.
xv.
Payment to vendors for invoices submitted,
except air bills, in all respects.
16.7 Review of implementation of Citizen’s/
Client’s Charter is a continuous process and
the Department is committed to include more
services and improve service standards.
Public Grievances Redressal System
16.8 The Department is implementing the
Centralized Public Grievances Redress And
Monitoring System (CPGRAMS), an online
grievance redressal mechanism, developed and
monitored by the Department of Administrative
Reforms and Public Grievances (DARPG).
During the period January 2014 to December,
2014 the Department received 4708 grievances
in CPGRAMS, and disposed of 4393 grievances.
16.9 In addition, the Department also receives
grievances in hard copy from citizens and other
Ministries/Departments of the Government
of India. The grievances are acknowledged
and forwarded to the various Divisions for
examination and redressal. The grievances which
do not pertain to this Department are forwarded
to the concerned Ministry/Departments and the
petitioner informed accordingly.
16.10 The Performance of redressal of
grievances and implementation of CPGRAMS
in the Department is reviewed Divisions-wise
periodically by Joint Secretary (AT&A) and
measures to improve the performance is taken up
with them.
16.11
Joint Secretary, DoPT is the Director
of Public Grievances for DoPT. As per the
instructions of Department of Administrative
Reforms & Public Grievances, Wednesday of
every week is maintained as a meeting less day
so that the citizens can meet officers concerned
between 10.00 AM to 1.00 PM for redressal of
grievances. The progress of disposal of public
grievances is monitored every month to ensure
quick disposal and avoiding pendency.
Information and Facilitation Centre
16.12 Information & Facilitation Centre (IFC)
of this Department had been set up with a Help
Desk for providing information to the citizens,
both at North Block and Lok Nayak Bhawan.
Apart from facilitating and guiding the citizens,
the IFC disseminates information regarding the
Department of Personnel and Training and its
activities. IFC has been set up keeping in view
easy accessibility for the citizen.
Staff Grievances Redressal
16.13 Department has initiated a mechanism
for redressal of grievances of employees. Online
lodging of grievances by employees has been
enabled in the intra-department website, with
the technical support of NIC. The redressal/
disposal of grievances by the concerned Section
is monitored by Director (Administration).
In addition, two open house interactions with
members of the staff have been held by Director
(Administration).
16.14 With a view to looking into the grievances
of various nature of the staff working in
different Divisions of DOPT and to settle them
satisfactorily, Grievance Redressal Officers
(GROs) have been designated. The emphasis
would be on how to help find a solution to any
complaint the staff may have be listening to them
carefully with empathy and, in case necessary,
in total confidence. The GROs are required to
act as an informal, confidential, trustworthy and
readily accessible source of early assistance for
staff who may be anxious about being provided
with a respectful and congenial workplace.
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171
17
PROGRESSIVE USE OF HINDI IN OFFICIAL WORK
17.0 The Ministry continued to make concerted
efforts to promote the use of Hindi in official
work and to ensure compliance of the provisions
of the Official Language Act, 1963 as amended
in 1967 and Official Language Rules, 1976
framed thereunder. Various Orders/Instructions
issued from time to time by the Department of
Official Language with a view to ensure proper
implementation of the Official Language Policy
of the Union are also implemented in the
Ministry.
Machinery for Implementation and
Translation
17.1 The Ministry has a full-fledged Official
Language Division headed by a Joint Director
(OL) (post vacant) with a Deputy Director
(Official Language) and two Assistant Directors
(one post vacant) and other supporting staff. This
Division caters to the needs of the Department
of Personnel and Training. There is a separate
OL section under a Deputy Director (Official
Language) with necessary supporting staff in
the Department of Administrative Reforms
and Public Grievances. Likewise there is also
a separate OL Section under an Assistant
Director (OL) with necessary supporting staff in
Department of Pension and Pensioners' Welfare.
Besides monitoring the implementation of
the Official Language Policy and the Annual
Programme, the Official Language Division
arranges in-service training for the staff for
learning Hindi Language, Hindi Stenography
and Hindi Typewriting. It also undertakes
translation of the material received from various
Sections/ Desks of the Department from English
to Hindi such as General Orders, Standard
forms, Notifications, Resolutions, Cabinet Notes
(except the annexures relating to other Ministries/
Deptts.), Administrative and other Reports, Press
Releases and Periodic statements/summaries
etc. referred to in section 3(3) of the Official
Language Act, 1963 in addition to Parliamentary
and Budgetary matters.
Kendriya Hindi Samiti
17.2 Kendriya Hindi Samiti headed by the
Hon’ble Prime Minister suggests various ways
and means to the Ministries/Departments to
promote the use of Official Language Hindi in the
Official work. The instructions of the Committee
are being implemented in the Department.
Hindi Salahakar Samiti
17.3 The Hindi Salahakar Samiti of this
Ministry had earlier been reconstituted and
a resolution was issued on 30-01-2013. The
reconstitution of the Committee has now been
taken up afresh after the constitution of the
16th Lok Sabha. Nominations from Ministry of
Parliamentary Affairs and from the Committee
of Parliament on Official Language have been
received. Confirmation of the nominations earlier
ANNUAL REPORT 2014-15
173
made by Kendriya Sachivalaya Hindi Parishad
and Prayag Hindi Sammelan are still awaited.
Thereafter four members of the Committee will
be nominated by the MoS(PP) and the file will
be submitted to Department of Official Language
for formal approval.
Progress Report is compiled after collecting
Kendriya Rajbhasha Karyanavayan
Samiti Language. Likewise, an Annual Assesment
17.4 Kendriya Rajbhasha Karyanavayan
Samiti is headed by the Secretary, Department
of Official Language. The directions of this
Committee are being complied with in the
Department.
has also been sent to the Department of Official
Rajbhasha Karyanvayan Samiti
17.5 The meetings of the Rajbhasha
Kryanvayan Samiti (OLIC) of the Department
of Personnel and Training are being held
periodically in the Department to discuss the
Quarterly Progress Reports and suggest the
various means for progressive use of the Official
Language Hindi in the Department. Last meeting
of the OLIC was held on 27-06-2014.
SPECIFIC MEASURES TAKEN FOR
PROMOTING THE USE OF OFFICIAL
LANGUAGE HINDI
the data from various Divisions / Sections in a
prescribed proforma and sent to the Department
of Official Language on regular basis. Quarterly
report for the quarter ending 31st March, 2014
has been sent to the Department of Official
Report relating to the progressive use of Hindi
Language.
Cash Awards and Incentive Schemes
17.7 An incentive scheme to encourage officers
and employees to do their official work in Hindi
is in vogue in the Department. Under this scheme,
cash awards are given to staff members who
carry out their official work (Noting & Drafting)
in Hindi.
Organising Hindi Month / Hindi Divas
17.8 During Hindi Month (23rd September,
2014 to 22nd October, 2014) Hindi Essay, Hindi
Noting & Drafting, Samanya Hindi Gyan Aur
Vartani, and Translation Competitions were
Quarterly Progress Report (QPR) and Annual
Assessment Report
organized and the participants who secured first,
17.6 To assess the work done by the personnel
in Hindi in their official work, a Quarterly
performed well have been awarded with cash
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ANNUAL REPORT 2014-15
second and third positions as also those who
prizes and commendation certificates.
Following are some photographs of the activities during Hindi Pakhwara and prize
distribution functions:-
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175
Hindi Workshops
Monitoring and Inspection
17.9 Two Hindi workshops were organized
during the year under report to motivate the
personnel to do more and more official work in
Hindi.
17.12 In order to assess the progress made in
implementation of the Official Language Policy
and the Annual Programme, Quartely Reports
received from various offices are reviewed in
the Official Language Division and the progress
made in the progressive use of Hindi is discussed
at length in the quarterly meetings of the Official
Language Implementation Committee of the
Department and remedial measures are suggested
to remove the shortcomings.
Official Language Implementation
Committees of the attached offices
17.10 The Attached Offices of the Ministry
have their own Official Language Sections and
Official Language Implementation Committees.
The meetings of OLIC are held regularly in these
offices and representatives of the Department
also attend these meetings.
Training Institutions
17.11 The two Training Institutions under the
Ministry viz., Lal Bahadur Shastri National
Academy of Administration (LBSNAA),
Mussoorie and the Institute of Secretariat
Training and Management (ISTM), New Delhi
have made considerable progress in providing
the training material in Hindi also. In LBSNAA,
the teaching material of main subjects is provided
in a book form and translation of the lecturers'
notes of the topics taken by the faculties are
provided immediately on the demand of trainees
officers. ISTM has also all the training material
in bilingual form.
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ANNUAL REPORT 2014-15
17.13 A team of officials from the Official
Language Division of the Department of
Personnel and Training inspects the Divisions/
Sections and the Attached Offices of the Ministry
in a phased manner and also suggests the ways
and means from time to time to overcome the
practical difficulties experienced in the course
of implementing the Official Language Policy of
the Union.
17.14 During the period from 1.1.2015 to
31.3.2015 one attached office of DoPT (CBI, New
Delhi) and four sections of the Department[i.e.
Coord., RTI, IR and AVD-1)] were inspected for
assessing the progressive use of Hindi.
18
FINANCIAL MANAGEMENT
18.0 The budget provision is made for
Secretariat Expenditure of the Ministry of
Personnel, Public Grievances & Pensions in
respect of:
a) Department of Personnel & Training
which is entrusted with the work relating
to framing / interpretation of rules and
regulations; recruitment, promotion and
reservation policy, induction training and
refresher courses for all levels / grades of
Civil Services posts, service conditions,
career and manpower planning, vigilance
administration, discipline and welfare
activities
of
Central
Government
servants, investigation and prosecution in
corruption cases and other serious crimes;
redressal of grievances of public servants;
implementation of Right to Information
Act etc. The provision includes Grants-inaid assistance to Civil Services Officers’
Institute, Grih Kalyan Kendra, Residents
Welfare Associations, Sanskriti School
etc. This also includes provision for the
Plan Scheme 'Propagation of Right to
Information Act'.
b) Department of Administrative Reforms
& Public Grievances which is entrusted
with matters relating to Administrative
Reforms, O&M and policy, coordination
and redressal of grievances including
those pertaining to Central Government
Agencies, hosting of Civil Service
Day, PM’s Award, Chief Secretaries’
Conference etc. This also includes
plan provision for Modernization of
Government Offices, Pilot projects on
Administrative Reforms which consists of
promotion of e-governance, fostering of
good governance, learning from success,
sevottam etc.; and
c) Department of Pension & Pensioners
Welfare which administers all schemes
relating to retirement benefits including
Gratuity, Pension, fringe benefits to
pensioners, etc. and Pensioners’ Portal.
18.1 The provision is for establishment, land
procurement and construction related expenditure
of the Central Administrative Tribunal which
is entrusted with the redressal of grievances
exclusively of public servants.
18.2 The provision is for establishment-related
expenditure of the Staff Selection Commission
including expenditure on the conduct of
examinations for recruitment of lower grade staff
in Central Ministries/ Departments etc. This
also includes provision for purchase of office
accommodation for NER, Guwahati office of the
Staff Selection Commission.
18.3 The provision is for establishment-related
expenditure of the Central Bureau of Investigation
which is entrusted with investigation and
ANNUAL REPORT 2014-15
177
prosecution in corruption cases against public
servants, private persons, firms and other cases of
serious crimes. This also includes plan provision
for CBI e-Governance, modernization of Training
Centre, establishment of Technical and Forensic
Support Units, construction of office / residence
complexes for CBI branches.
of Excellence, setting up of National Centre for
Good Governance, augmentation of Training
Facilities at ISTM.
18.4 The provision includes establishment
related expenditure of Institute of Secretariat
Training & Management (ISTM) and Lal Bahadur
Shastri National Academy of Administration
(LBSNAA). These Organizations arrange several
training programmes including foundation
courses, refresher courses, mid-career training,
etc. so as to equip all levels / grades of Secretarial
functionaries with adequate exposure to the latest
rules and regulations, aptitude etc., expenditure
on domestic / overseas travel, course fees etc.
in respect of CSS / CSSS officials who are to
undergo mandatory training at ISTM as a precondition for consideration for promotion to next
higher grade have also been included centrally
in the budget of this Ministry. This also includes
provision for Grants to Indian Institute of Public
Administration and other training Institutions; as
well as Plan provision for Training schemes like
Training for all, Domestic Funding for Foreign
Training, up gradation of LBSNAA to a Centre
18.6 The provision is meant for reimbursement
to State Governments towards House Building
Advances paid to All India Service Officers.
18.5 The provision is for establishment and
construction related Charged expenditure for
Lok Pal.
18.7 The provision is for establishment related
expenditure of Public Enterprises Selection
Board and Central Information Commission.
This also includes plan provision for construction
of office building of the Central Information
Commission, Dak digitization, setting up of Video
Conferencing facilities, preparation of publicity
material on RTI, setting up of Call Centre and
establishment of wing for transparency and
accountability studies for CIC.
18.8 Highlights of Plan and Non-Plan
allocation/expenditure is as follows:The following Central Sector Plan Schemes are
being implemented by this Ministry during the
Twelfth Five Year Plan 2012-17:
Plan Schemes of Training Division
1
2
3.
4.
5
6
7
8
178
Training for All – Support for Training Activities and Capacity Building for Project Appraisal
Domestic Funding for Foreign Training
Grant to IIPA
Augmentation of Training facilities in ISTM
Improvement of Infrastructure and up-gradation of essential facilities at LBSNAA
Upgradation of LBSNAA to a Centre of Excellence
Setting up of National Centre for Good Governance
Plan Schemes of CBI:
Modernization of Training Centre of CBI
ANNUAL REPORT 2014-15
9
10
11
12
13
14
15
16
17
CBI e-Governance
Purchase of land and construction of office complex for CBI, Mumbai office
Establishment of Technical and Forensic Support Units of CBI
Comprehensive modernization & Purchase of land/construction of buildings for CBI
Plan Schemes of CIC:
Construction of CIC Office Building
Other Plan Schemes of CIC
Propagation of RTI Act :
Improving Transparency & Accountability in Govt. through effective implementation of RTI Act:
Plan Schemes for Administrative Reforms
Pensioner’s Portal
18.9 NON PLAN ALLOCATIONS
Demand No. 73, Ministry of Personnel, Public Grievances & Pensions
REVENUE
Administration of Justice (CAT)
(Major Head -2014)
Salary
Others
Total
Public Service Commission(SSC)
(Major Head -2051)
Salary
Others
Total
Secretariat General Services
(M/o Personnel, PG & P)
(Major Head -2052)
Salary
Others
Total
Police- Criminal Investigation and Vigilance
(CBI and Interpol & Coord Wing)
(Major Head -2055)
Salary
Others
Total
Actuals
2013-14
BE
2014-15
Actuals
As on 31st
Dec, 2014
RE
2014-15
BE
2015-16
58.41
11.55
69.96
63.60
14.81
78.41
49.45
8.79
58.24
64.20
13.60
77.80
69.96
15.19
85.15
19.42
84.18
103.60
21.10
86.02
107.12
17.09
82.77
99.86
21.10
104.02
125.12
23.21
104.64
127.85
51.92
12.23
64.15
58.10
18.57
76.67
49.05
10.79
59.84
58.80
17.19
75.99
63.91
27.07
90.98
330.01
76.17
406.18
368.77
69.09
437.86
271.80
55.47
327.27
368.72
75.96
444.68
401.07
76.75
477.82
ANNUAL REPORT 2014-15
179
Training(LBSNAA, ISTM &
Other Training Schemes)
(Major Head -2070)
Salary
Others
Total
Lok Pal
(Major Head -2062)
Salary
Others
Total
Other Expenditure (PESB & CIC)
(Major Head -2070)
Salary
Others
Total
TOTAL (REVENUE)
Salary
Others
Total
CAPITAL
Capital Outlay on Police
CBI-Motor Vehicles/Machinery & Equipment
(Major Head -4055)
15.49
44.73
60.22
17.46
48.50
65.96
13.63
27.58
41.21
19.02
44.02
63.03
21.65
49.47
71.11
0.00
0.00
0.00
0.40
1.60
2.00
0.00
0.00
0.00
0.40
1.60
2.00
5.44
1.74
7.18
6.46
10.81
17.27
7.32
10.00
17.32
5.26
7.15
12.41
7.32
11.80
19.12
8.05
10.60
18.65
496.11
245.73
741.84
536.75
248.59
785.34
406.28
192.55
598.83
539.56
268.18
807.74
593.29
285.45
878.74
2.09
3.00
1.89
3.00
2.50
18.10 Details of approved Plan Schemes of this
Ministry for the 12th Five Year Plan (2012 –
2017)
Ministry for the 12th Five Year Plan with an
overall allocation of Rs.1385.00 crore. Scheme
wise/ year-wise allocation and the names of the
Plan Schemes are given below:-
There are 16 approved Plan Schemes of this
S.
No.
1
I
1(a)
1(b)
2
3
180
Name of the Programme/
Scheme
Revenue 12th FYP Annual Plan Revised
Expenditure
Annual
Or
Approved
2014-15
Estimates
as on 31st
Plan
Capital
Outlay
(BE)
2014-15 December, 2014 2015-16
2
3
4
5
6
7
8
Plan Schemes of Training Division, DOP&T
Training for All – Support for
R
127.63
25.00
25.00
23.15
27.09
Training Activities and Capacity
Building for Project Appraisal
SHRM-UNDP Project- EAP
R
1.87
Domestic Funding for Foreign
R
235.00
46.00
49.00
37.60
49.00
Training
Grant to IIPA
R
20.00
5.25
6.25
3.85
6.05
ANNUAL REPORT 2014-15
II
ISTM
4
Augmentation of Training
Facilities at ISTM
Augmentation of Training
facilities at ISTM
Plan Schemes of LBSNAA
Improvement of Infrastructure
and upgradation of Essential
facilities
at
LBSNAAUpgradation of LBSNAA to a
Centre of Excellence
Setting up of National Centre for
Good Governance
III
5
6
IV
7
8
9
Plan Schemes of CBI
Modernization of Training Centre
of CBI
R
10.00
2.50
1.25
0.59
1.67
C
18.00
2.75
1.89
0.88
1.99
R
C
95.46
196.61
20.00
37.60
10.40
22.16
6.49
14.47
15.35
29.80
R
C
10.00
85.00
0.10
0.50
0.50
0.00
0.00
0.00
4.83
0.15
R
C
R
C
14.97
27.60
40.16
0.00
3.00
10.00
26.00
0.00
2.00
3.03
32.25
0.00
0.00
1.03
21.97
0.00
1.47
8.00
31.00
6.00
0.60
0.60
0.00
0.60
25.00
195.79
0.10
40.00
4.20
23.31
0.07
14.93
12.00
32.00
20.00
10.00
4.03
4.03
11.83
19.42
3.00
0.85
0.01
2.07
110.36
21.00
15.00
12.24
5.27
125.00
22.50
22.50
17.76
16.11
1.50
1.18
0.00
0.40
1.60
279.00
159.15
119.85
1.60
227.00
141.36
85.64
1.07
160.14
103.86
56.28
1.60
260.15
151.91
108.24
CBI e-Governance
Purchase of land & construction
of office / residence complex for
CBI Mumbai office
10 Establishment of Technical and
R
Forensic Support Units of CBI
11 Comprehensive Modernization &
R
Purchase of land/construction of
C
buildings for CBI
V
Plan Schemes of CIC
12 Construction of CIC Head office
C
building
13 Other Plan Schemes of CIC
R
(Effective implementation of RTI
Act)
VI Plan Schemes of IR Division, DOP&T
14 Propagation of RTI Act
R
-Improving Transparency &
Accountability in Govt. through
effective implementation of RTI
Act.
VII Plan Schemes of AR&PG
15(a) Plan Schemes for Administrative
R
Reforms
15(b) UNDP Project- Strengthening
R
of Public Administration &
Governance -EAP
VIII Plan Schemes of Pension & PW
16 Pensioner’s Portal
R
Total
Revenue
Capital
3.00
1385.00
814.47
570.53
ANNUAL REPORT 2014-15
181
18.11
AUDIT
OBSERVATIONS
IN RESPECT OF MINISTRY OF
PERSONNEL, PUBLIC GRIEVANCES
& PENSIONS
18.11.1 Public Accounts Committee
No PAC Para is pending in this Ministry
18.11.2 Comptroller & Auditor General of
India
Two C&AG Paras pertaining to UPSC and ISTM
are pending in this Ministry. The revised ATN on
the basis of vetting comments of the audit on the
Para pertaining to UPSC was sent to O/o DG,
Audit and further observation of DG Audit is
under consideration of UPSC for finalization of
the ATN which is awaited. The para on ISTM has
been included in the C&AG Report 2014-15 and
the ATN will be submitted in due course.
Statutory Audit Paras
S.
No.
Name of the office
No. of outstanding
No. of outstanding
paras as on 31.12.2013 paras as on 31.12.2014
1
Staff Selection Commission
36
42
2
Central Administrative Tribunal
42
48
3
Deptt. of Personnel & Training
33
63
4
Welfare Division
22
19
5
Training Division
24
24
6
Central Vigilance Commission
7
13
7
Central Information Commission
9
3
8
Lal Bahadur Shastri National Academy of
Administration
3
4
9
Union Public Service Commission
3
13
128*
150
11 Institute of Secretariat Training and
Management
16
17
12 Department of AR&PG
10
09
13 Deptt. of Pensions & Pensioners Welfare
17
11
350
416
10 Central Bureau of Investigation
TOTAL
* Also includes Audit Paras of Branch offices of CBI.
All the concerned authorities have been instructed to take steps for early settlement of the audit
objections.
182
ANNUAL REPORT 2014-15
DEPARTMENT
OF
ADMINISTRATIVE REFORMS
&
PUBLIC GRIEVANCES
ANNUAL REPORT 2014-15
183
DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC GRIEVANCES
INTRODUCTION
The Department of Administrative Reforms and Public Grievances is the nodal agency of the
Government of India for administrative reforms as well as redressal of public grievances relating to the
States in general and those pertaining to Central Government agencies in particular. The Department
endeavours to document and disseminate successful governance practices by way of audio-visual
media and publications. The Department also undertakes activities in the field of international
exchange and cooperation to promote public service reforms. The Department is headed by the
Secretary, Department of Administrative Reforms & Public Grievances and Pensions & Pensioner’s
Welfare. There is a Special Secretary, one Joint Secretary, 7 Director/Deputy Secretary and 16 Under
Secretary level officers. There are 7 Divisions in the Department namely Administrative Reforms,
Organization & Methods, e-Governance, Documentation & Dissemination, International Exchange &
Cooperation, Administration & Coordination and Public Grievances. An organizational chart of the
Department is at Annexure-III. Incumbency position of Under Secretary and above level officers
is at Annexure-IV. Information regarding steps taken by this Department for Prevention of sexual
harassment of women at workplace and welfare of SC, ST, OBC and Person with Disability (PWD)
are at Annexure-V and Annexure-VI respectively.
As per the Government of India Allocation of Business Rules, the following subjects have been
allotted to the Department of Administrative Reforms & Public Grievances:
1. Administrative Reforms, including e-governance and dissemination of best practices.
2. Organization and Methods.
3. Policy, coordination and monitoring of issues relating to –
(a) Redress of public grievances in general; and
(b) Grievances pertaining to Central Government agencies.
4. (a)
Research in public management;
(b) liaison with State Governments, professional institutions etc. in public management
matters.
5. Administration of Central Secretariat Manual of Office Procedure:
The following are the Vision, Mission and Functions of the Department of Administrative Reforms &
Public Grievances:-
Vision
Excellence in governance for the benefit of all citizens.
184
ANNUAL REPORT 2014-15
Mission
To foster excellence in governance and pursuit of administrative reforms through:
ƒƒ
Improvements in government policies, structures and process
ƒƒ
Promoting citizen-centric governance with emphasis on grievance redressal
ƒƒ
Innovations in e-Governance.
ƒƒ
Documentation and dissemination of best practices
Objectives
1.
Promoting administrative reforms in government policies and processes as per
recommendations of Administrative Reforms Commission (ARC).
2.
Formulation of policy and coordination of issues relating to redress of grievances.
3.
Dissemination of governance knowledge and best practices.
4.
Promoting reforms through e-Governance.
FUNCTIONS
(i) Matters relating to administrative reforms.
(ii) Follow up of matters relating to implementation of Reports/ recommendations of Second
Administrative Reforms Commission.
(iii) Organization of Civil Services Day, District Collectors’ Conference, Inter Services Workshop.
(iv) Capacity building, change management and Government Process Re-engineering to provide
reform through e-Governance.
(v) e-Office Mission Mode Project under NeGP
(vi) Organisation of National Conference on e-Governance and National awards on e-Governance.
(vii) Management of Public Grievance Redressal Mechanism.
(viii) Documentation and dissemination of good practices – innovations, adaptation and replication.
ANNUAL REPORT 2014-15
185
PERFORMANCE (2014-15)
S. No.
Objective
1.
Promoting
administrative (1.1)
reforms
in
government
policies and processes as (1.2)
per
recommendations
of
Administrative
Reforms
Commission (ARC).
(1.3)
(1.4)
(1.5)
(1.6)
2.
Formulation of policy and
coordination of issues relating
to redress of grievances.
(2.1)
(2.2)
(2.3)
3.
Dissemination of governance
knowledge and best practices
(3.1)
(3.2)
(3.3)
(3.4)
(3.5)
(3.6)
(3.7)
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ANNUAL REPORT 2014-15
Targeted Activities
Monitoring and review of administrative reforms
recommended by ARC.
Setting up institutional mechanism in the Central
Govt. Ministries and States for regular review of the
implementation of ARC recommendation.
Review meetings with the Central Govt Ministries/
Departments on implementation of ARC
recommendations.
Review with States on implementation of ARC
recommendations.
Preparation of Research/ Background papers.
State Collaboration on implementation of ARC
recommendations.
Review of pendency of grievances in Ministries/
Departments/
Organisations
(including
all
subordinate offices)
Training of CPGRAMS in Ministries.
Capability building of State ATIs for bringing in
service delivery in their respective State/ Government/
Department.
Organizing Conference of Secretaries of
Administrative Reforms of the States / UTs.
Providing financial assistance to States/UTs for
documentation of good governance practices.
Organizing two Regional Conferences on good
governance practices.
Publication of quarterly journal – Management in
Government (MIG) and a book on good governance
practices.
Production of documentary films on good governance
practices.
Presentation on Best Practices.
Organized India-Malaysia 2nd Joint Working Group
meeting on Public Administration and Governance in
New Delhi from 26-27 August, 2014 to carry forward
the implementation of MoU signed between the two
countries. Both sides agreed on a Plan of Action for
the year 2014 for bilateral exchange and cooperation
under the MoU.
(3.8)
4.
Promoting reforms through
e-Governance
5.*
Efficient Functioning of the
RFD System
6.*
Transparency/Service delivery
Ministry/Department
7.*
Administrative Reforms
India-International Symposium on Public Service
Excellence was organized in Delhi from 7th to 8th
October, 2014. 22 award winning best practices from
across the world and 3 best practices from India were
presented before distinguished delegates.
(3.9) The Workshop on Case Studies in the field of Public
Administration and Governance was organized in
New Delhi in two phases. The Phase-I of Case Study
Workshop was organized from 21-23 August, 2014
and the second and concluding session was organised
on 31st October, 2014 and 1st November, 2014 in
New Delhi.
(3.10) A 6 members Bangladesh delegation led by
Md. Nazrul Islam, Secretary, Cabinet Division,
Government of Bangladesh visited Department from
15 to 16 September, 2014 to carry on discussion on
the administrative reforms being administered by this
Department with particular focus on CPGRAMS.
(3.11) Organization of India-Singapore 2nd Joint Working
Group meeting in the field of Personnel Management
and Pubic Administration in Singapore from 19-20
January, 2015.
(4.1) Organizing National Conference on e-Governance
and giving away of National Awards.
(4.2) Publishing of Compendium of select papers on issues
of e-Governance, case studies of the previous year’s
awardees, compilation of national and international
good practices on selected topic.
(5.1) Timely submission of Draft RFD 2015-16 for
Approval.
(5.2) Timely submission of Results for 2014-15
(6.1) Independent Audit of implementation of Citizens’/
Clients’ Charter (CCC).
(6.2) Independent Audit of implementation of Public
Grievance Redressal System.
(7.1) Prime Minister’s Awards for Excellence in Public
Administration.
(7.2) Organising Civil Services Day.
(7.3) Development of case studies based on best practices.
(7.4) Providing financial assistance to States/UTs for
documentation of good governance practices.
ANNUAL REPORT 2014-15
187
(7.5)
Promotion of Administrative Reforms through
simplification of procedure such as abolition of
affidavits and promotion of self certification.
8.*
Improving Internal Efficiency/ (8.1)
Responsiveness.
Update departmental strategy to
Plan priorities.
9.*
Ensuring compliance to the (9.1)
Financial
Accountability (9.2)
Framework
Timely submission of ATNs on Audit paras of C&AG.
* Mandatory objectives
188
ANNUAL REPORT 2014-15
align with 12th
Timely submission of ATRs to the PAC Sectt. on
PAC Reports.
(9.3)
Early disposal of pending ATNs on Audit Paras
of C&AG Reports presented to Parliament before
31.3.2012.
(9.4)
Early disposal of pending ATRs on PAC Reports
presented to Parliament before 31.03.2012.
19
ADMINISTRATIVE REFORMS
MANDATE
ƒƒ
Follow up action with the Nodal Ministries and the States relating to the implementation
of the accepted recommendation of the Administrative Reforms Commission.
ƒƒ
Follow up action in regard to reports of the ARC where action lies with Multiple Ministries/
Department in regard to the implementation of the recommendations.
ƒƒ
Organising Civil Service Day on 21st April of every Year.
ƒƒ
Nodal Division responsible for processing selection of awardees for "Prime Ministers
Awards for Excellence in Public Administration".
ƒƒ
Parliamentary matters/Standing Committee matters relating to Administrative Reforms.
19.1 The Second Administrative Reforms
Commission (ARC) was constituted on
31.08.2005. It presented 15 Reports to the
Government for consideration. The Core Group
on Administrative Reforms (CGAR) under the
Chairmanship of Cabinet Secretary examined
all the reports. The Group of Ministers (GoM)
considered fourteen reports. The report on
‘Combating Terrorism (Eighth Report)’ has been
handled by the Ministry of Home Affairs. The
action taken report in these 14 reports has been
laid before the Cabinet and Cabinet took note of
the same.
Institutional
mechanism
for
implementation
of
accepted
recommendations of 2nd ARC
19.2 For expeditious implementation of
accepted recommendations of 2nd ARC,
Committee of Secretaries (CoS) in its meeting
held on 06.11.2012, interalia, decided for an
institutional mechanism in Central Ministries /
Departments wherein Secretaries of Ministries
/ Departments concerned might review and
monitor the progress on implementation of the
recommendations on a monthly / bi-monthly
basis. Further, DAR&PG might address the State
Governments requesting them to constitute a
Committee under the chair of Chief Secretary
for expediting the pace of implementation of the
ARC recommendations.
19.3 Letters were written to Secretaries/
Chief Secretaries / Administrators of Central
Government Ministries / Departments / States/
Union Territories conveying there in the
decision of the CoS. Many Central Ministries/
Departments have commenced action for
expeditious implementation of recommendations
of 2nd ARC. Many States / UTs have set up the
ANNUAL REPORT 2014-15
189
committees under the chairmanship of respective
Chief Secretary / Administrator and meetings of
such institutional mechanism are being held from
time to time.
Capacity
Building
of
Central
Training Institutes (CTIs) and State
Administrative Training Institutes
(State ATI)
19.4 CoS in the meeting held on 06.11.2012
also decided that DARPG might develop modules
to sensitize officers at various levels of All India
Services / Central Services and State Services at
the training academies / institutes.
19.5 Accordingly, the Department provided
financial assistance for development of modules
etc. on 2nd ARC to 17 Central Training Institutes
(CTIs) and 29 State Administrative Training
Institutes (State ATIs).Workshops to discuss
outlines of modules / methodology etc. with
CTIs and State ATIs were held. Department has
been able to create a pool of trainers who can
be utilized by CTIs and State ATIs for imparting
training on 2nd ARC report.
Projects / Studies
Training and Facilitation
19.6 Modules on 2nd ARC Reports to be
developed for sensitizing officers at Induction and
Mid / Senior levels of All India Services / Central
Services / State Services by reputed academies
of All India Services / Central Services.
19.7 ATIs in the States could similarly
undertake Induction / Mid / Senior level training
for State Civil Services officers.
190
ANNUAL REPORT 2014-15
19.8 For the above, a financial assistance of
Rs.2 lakhs for the Central Institutions and Rs.1
lakh for the State Institutions has been provided
for developing modules as under:
ƒƒ
Developing of modules for training of
trainers.
ƒƒ
Developing of modules for the various
training modules like Half day / One day,
two days, five days etc.
19.9 For completion of training programmes
like Induction, Mid Career, orientation, regular
trainings etc – in the Central Institutes as well
as the State ATIs, the Department would provide
funds to the extent of Rs.6 lakhs for the Central
Institutions and Rs 4 lakhs to State ATIs. The
funds for Phase – I have been released. Funds
for Phase-II to 10 ATIs are being released to
the institutions that have provided ‘Utilization
Certificate’ for Phase I and details of modules
developed etc.
19.10 Study on the evaluation of the functions of
the Deputy Commissioners / District Collector.
19.11 The Second Administrative Reforms
Commission in its 15th report “STATE AND
DISTRICT ADMINISTRATION” suggested
various measures for strengthening the functions
of the Deputy Commissioners / District Collector.
Accordingly, a study on ‘Evaluation / Impact
Assessment of the functions of the District
Collectors in States’ was awarded to National
Centre for Good Governance (NCGG) have
submitted their report which has been accepted
by the Government. The recommendations of
NCGG has been shared with States / Union
Territories.
100 Days’ Action Plan
19.12 Implementation of recommendations of
Second ARC has become an agenda item for all
Zonal Council’s being organised by Inter-State
Zonal Council Secretariat, Ministry of Home
Affairs.
19.13 ‘Transparency’ and ‘Accountability’ are
two main pillars of good governance. Keeping
this in view the Department organized a seminar
on the theme of ‘Transparency and Accountability
Across Sectors’ on 27.08.2014, which was
inaugurated by Dr. Jitendra Singh, Hon’ble
Minister for Personnel, Public Grievances &
Pensions. The seminar was anchored by Shri
Nandan Nilekani in which the representatives
of World Bank, TATAs, BHEL, DMRC, SBI,
Department of Personnel & Training and
Department of Pension & Pensioners’ Welfare
participated. One of the points suggested in the
Seminar was development of a common platform
based on Information & Communication
Technology both for procurement and large scale
of auctioning of Government resources. This point
was conveyed to Department of Expenditure for
necessary action. The other issue suggested in
the seminar was the transformation of the system
of delivery of pension through operation of a
customized use of information technology, which
was also conveyed to Department of Pension and
Pensioners’ Welfare for appropriate action.
Prime Minister’s Award for Excellence
in Public Administration:
19.14 The Government of India has instituted
‘Prime Minister’s Awards for excellence
in Public Administration’ to acknowledge,
recognize and reward the extraordinary and
innovative work done by officers of the Central
and State Governments. The Scheme rewards
the outstanding and exemplary performance
of civil servants. Discharge of routine duties
and responsibilities and/or implementation of
programmes/projects in the normal course, do
not qualify for the Award. Initiatives and projects
whose qualitative and quantitative outcomes/
results are of a very high order, and benefit a
large number of citizens/stakeholders could be
considered. All serving officers of the Central
and the State Governments, either individually
or as a team or as organizations are eligible for
the Awards. Under the team nomination, all the
members of the team should have been actively
and directly involved in the initiative nominated.
19.15 There are a maximum of 15 Awards,
given under individual, team and organization
categories. The Award carries with it:
i) A medal
ii) A scroll, and
iii) A Cash Award
In the individual category, the Award amount
is Rs.1 lakh. In case of a team, the total Award
amount for the team is Rs.5 lakh subject to
a maximum of Rs.1 lakh per member. The
Award amount for an organization is Rs.5 lakh
Nomination of an individual or a team of officers
or an organization may be made by Central
Government Departments/ Ministries/ State
Governments/ Non-Governmental Organizations
and other stake-holders. The nominations are
examined by an Expert Committee chaired
by Secretary, Department of Administrative
Reforms & Public Grievances. This Committee
can also take up noteworthy initiative(s) suo-
ANNUAL REPORT 2014-15
191
moto. On-the-spot studies are done for the
nominations shortlisted by this Committee.
The Committee takes into account the study
Reports and make its recommendations to the
Empowered Committee chaired by the Cabinet
Secretary. The Empowered Committee then
makes its recommendations for the consideration
192
ANNUAL REPORT 2014-15
of the Prime Minister after assessing the vigilance
status and overall performance of officers
recommended for the Awards. The members in
both the Expert Committee and the Empowered
Committee are nominated with the approval of
the Prime Minister.
20
PUBLIC GRIEVANCES
MANDATE
The Public Grievances Division is responsible for issuing policy guidelines and coordinating &
monitoring of issues regarding redress of public grievances and staff grievances for the Central
Government. In accordance with federal principle of governance, the grievances relating to
States are forwarded to concerned State Government for appropriate action. The PG Division
also coordinates the implementation of Sevottam which is a part of citizen centric quality
management framework for better service delivery.
20.1 The Allocation of Business Rules,
1961, allocate to the DARPG inter alia, the
responsibility for Policy, Coordination and
Monitoring of issues relating to (a) Redress of
Public Grievances in general and (b) Grievances
pertaining to Central Government Agencies,
in particular. The Public Grievance Division is
responsible for this activity since December
1987. From 1997, the Division has also been
made responsible for several Citizen Centric
Initiatives under the platform of ‘Responsive
Government’. These include Citizen’s Charter,
Information Facilitation Counters, and Quality
Management System (QMS) framework called
Sevottam, for bringing improvement in public
service delivery on a continuous basis, that may
result in Certification under Indian Standard
15700: 2005 by Bureau of Indian Standards.
With the objective of bringing quality based
improvements in public service delivery, the
QMS Sevottam framework has been introduced
through Workshops, in all the 82 Ministries /
Departments of Government of India, and to
all the State Governments /UT Administrations
through Workshops and implemented in 10
Ministries / Departments and State Governments
through pilots of 12 month duration. The 14
pilots of QMS Sevottam have confirmed that
the framework can work successfully in various
pro-poor sectors for bringing continuous
improvements in public service delivery.
20.2 From its beginning through issue of Policy
Guidelines on Public Grievances, the scope of
Public Grievances today envisages reduction in
arising of grievances, by bringing continuous
improvement in Public Service Delivery through
the extension of Quality Management System
‘Sevottam’ at the Centre as well as in the States.
Statutory backing for improvements in service
delivery was sought to be given through the
‘Right of Citizens For Time Bound Delivery
of Goods and Services and Redressal of Their
Grievances Bill, 2011’ that had been introduced
in the Lok Sabha on 20.12.2011. The Department
Related Parliamentary Standing Committee,
ANNUAL REPORT 2014-15
193
to whom the Bill was referred for examination
in January 2012, has submitted its 53rd Report
on the Bill to Parliament on 28th August 2012.
Official amendments to the Bill was listed for
consideration in the Winter and extended Winter
Session of Lok Sabha 2013 and 2014, though
it could not be taken up and it lapsed with the
dissolution of 15th Lok Sabha. Thus, over the
years the functions and responsibilities of Public
Grievances Division have enlarged in scope and
complexity since the creation of the Division in
1987.
20.3 During 2014-15, the Public Grievances
Division has undertaken the following activities:
20.3.1 GRIEVANCE REDRESS
(a) Activity 1: In the responsibility area of
‘Application of ICT for technological
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upgrading’ the Online system for
grievance redress, called the ‘Centralized
Public Grievance Redress And Monitoring
System’ (CPGRAMS) has evolved since
2007. At present its upgraded version
5.0 is accessible at http://pgportal.gov.
in and also through www.darpg.gov.in
The CPGRAMS interlinks 106 Central
Ministries / Departments / Organizations.
There are 10084 organizations listed on
it which includes subordinate and field
offices also. The number of field offices
/ organizations linked to CPGRAMS has
increased from about 1500 in 2010-11 to
over 10000 in 2014-15. CPGRAMS in
Hindi has also been made available.
Figure Snapshot of PG Portal version 5.0 in
English.
Figure : Snapshot of PG Portal version 5.0 in Hindi
400000
300000
200000
172520
147027
201197
168308
243296
235268
301182285284
100000
0
2011
2012
Receipts
2013
2014
Disposals
Year wise Receipts & Disposals in CPGRAMS as on 31-12-2014
ANNUAL REPORT 2014-15
195
Year wise Receipts & Disposals (of State Governments) in CPGRAMS as on 31.12.2014
35000
30000
25000
20000
15000
10000
5000
0
30697
26312
25489
24829
16132
8070
2737
1488
2011
2012
Receipts
2013
2014
Disposals
Year Wise Receipts & Disposals (Central Government) in CPGRAMS on 31.12.2014
270485 277214
300000
227164
208956
250000
200000
175708
147691
165571
145539
150000
100000
50000
0
2011
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ANNUAL REPORT 2014-15
2012
2013
2014
(b)
Activity 2: Extending CPGRAMS to
State Governments / Union Territories.
The codes for using the CPGRAMS,
through the Internet, have been provided
to all State Governments. During the
year, the Division has extensively used the
System to forward public grievances to
the State Governments concerned. From
1st April 2014 to 31.12.2014 a total of
3235 grievances have been sent to State
Governments. Out of these 1660 were
received electronically, and 1575 were
received by post or given in person by the
complainant. The inflow of State related
grievances is in two forms (i) Through
the CPGRAMS and (ii) through post. The
grievances received by post are digitized
and sent both through the System as
well as by post to the State Government
concerned. Redress response as received is
sent by post, to the complainant.
(c) Activity 3: Extending CPGRAMS
with local language interface to State
Governments/
Union
Territories.
CPGRAMS with local language interface,
has so far been launched in all departments of
the Governments in the 9 States of Haryana
(http:// harsamdhan.gov.in), Orissa (www.
cmgcorissa.gov.in) Rajasthan (sugamrpg.
raj.nic.in), Mizoram (http://mipuiaw.
nic.in), Meghalaya (http://megpgrams.
gov.in), Union Territory of Puducherry
(http://puduvaikural.puducherry.gov.
in), Uttrakhand (samadhan.uk.gov.in),
Jharkhand (http://jharkahandsamadhan.
nic.in) and Punjab (http://shikayatnivaran.
gov.in.
20.3.2 PUBLIC SERVICE DELIVERY
Introductory:
Quality Management System (QMS) Sevottam
framework for bringing excellence in service
delivery by Government organizations: A
Quality Management System (QMS) ‘Sevottam’
framework has been developed for bringing
improvements in the quality of public service
delivery. This is a citizen centric initiative for
institutionalizing an assessment-improvement
framework for improving the quality of service
delivery on a continuous basis through the
involvement of Ministries / Departments and
citizens. Sevottam includes three dimensions
of a public service organization as follows: (a)
Citizen’s / Client’s Charter that specifies the
service delivery standards (b) Grievance Redress
Mechanism that gets activated if the service
delivery is not as per standards in the charter (c)
Service Delivery Capability of the organization to
delivery service as per standards in the charter. A
‘nine point quality of compliance’ criterion based
on published standards has been developed.
Figure 18.4: The logo adopted for Sevottam
(d)
Activity 4. Sevottam Pilot Projects in
10 Central Ministries/Departments from
2007-08 to 2010-11 have resulted in
the certification under Indian Standard
15700:2005 for the following 41 units:-
ANNUAL REPORT 2014-15
197
1.
New Delhi, General Post Office
27. Directorate of Art & Culture, Panaji, Goa
2.
Central Board of Direct Taxes, New
Delhi
28. Chief Post Master General, Bhubneshwar
3.
Central Excise Directorate I Delhi, under
CBEC
4.
Service Tax, Delhi
5.
Excise and Custom, Delhi Air Port
6.
Central Excise, Hyderabad III
7.
Aay Kar Seva Kendra Pune
8.
Aay Kar Seva Kendra Kochi
9.
Hyderabad
III,
Commissionerate
Central
30. Office of the Chief Post Master General
Thiruvananthapuram
31. O/o The Chief Commissioner of Central
Excise, Bangalore
32. Office of the Commissioner of Customs
(IMPORT)
Excise
10. Aayakar Seva Kendra, Gandhinagar
11. Aay Kar Seva Kendra, Surat
12. Aay Kar Seva Kendra, Chandigarh
13. Central
Excise
Ahmedabad-1
29. Office of the Chief Electrical Inspector to
Government of Kerala Thiruvanthapuram
Commissionerate,
14. Central Excise Commissionerate, Jaipur – 1
33. State Bank of India Central Processing
Unit, New Delhi
34. Chief Post Master General, Jaipur
35. Chief Post Master General, Lucknow
36. Chief Post Master General, Jammu
37. O/o The Commissioner of Customs (UP),
Lucknow
38. Department of Posts India, Shimla
15. Central Excise, Ahmedabad III
39. Central Excise and Service
Commissioner, Chandigarh
16. Central Excise, Rajkot
40. M/s. Chief Post, Chandigarh
17. Central Excise, Belapur
41. Department of Posts India, Ambala
Tax
18. Central Excise, Mumbai III
19. Customs, Mumbai Airport
20. Chief Post Master General Ahmedabad
21. Chief Post Master General Mumbai
22. Chief Post Master General Chandigarh
23. Chief Post Master General Chennai
24. Chief Post Master General West Bengal
25. UP Housing Development Board Lucknow
26. Central Board of Excise & Customs,
Aurangabad
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ANNUAL REPORT 2014-15
(e) Activity 5: Besides the offices listed
above, the Public Grievance Division of
the Department has also been awarded
IS 15700:2005 by the Bureau of Indian
Standards after the completion of final
audit of the processes being followed in
the PG Division.
(f) Activity 6: Strengthening of State
Administrative Training Institutions and
Central Training Institutions as part of
capability building for time bound delivery
of public services in the States. Under
the Sevottam (Plan) pilot projects, a new
scheme for strengthening of the State ATIs
and CTIs, has been started from October
2012, for (i) conducting short surveys and
Impact Studies on the implementation of
the Right to Services legislations enacted
by 8 State Governments. In States where
these have not been enacted, the studies
are to be on the impact of Citizens Charters
and Grievance Redressal Mechanism. (ii)
for building capacity of the ATI to become
consultants for implementing Quality
Management System ‘Sevottam’ in all
departments of the State Government,
including replication of best practices from
other States / UTs. 8 ATIs were provided
funds for conducting Impact Studies
on the Right to Services Act/Citizen
Charter. Reports have been submitted
by Karnataka and Punjab ATIs. Reports
have been submitted by all the ATIs
except NCT Delhi which has refunded
the amount due to lack of resources.
Presentations have also been made on the
Impact Study except ATI, Uttarakhand.
For QMS Sevottam, the process has
been initiated in 10 ATIs namely, Delhi,
Haryana, Himachal Pradesh, Jharkhand,
Karnataka, Madhya Pradesh, Punjab,
Rajasthan, Tamil Nadu and Uttar Pradesh.
For Sevottam Training Cells in the ATIs
hardware has been purchased. 27 Faculty
Members/Consultants were trained in the
first 2-day Training of Trainers (ToT), on
18th and 19th September, 2013. Seven of
these ATIs viz. Himachal Pradesh, Uttar
Pradesh, Punjab, Rajasthan, Haryana,
Delhi and Tamil Nadu have been visited
by the officers of PG Division for ground
report on the working of Sevottam Cell
in these States. A number of on-campus
and off-campus training have been held
by the ATIs for sensitising the officers of
the State Government in implementation
of Citizen’ Charter and Grievance Redress
Mechanism.
(g) Activity 7: Based on the utilization
certificate received and performance, the
second instalment of grant under the above
scheme have been released to the 9 State
ATIs viz. Himachal Pradesh, Karnataka,
Punjab, Tamil Nadu, Uttar Pradesh, Delhi,
Haryana, Jharkhand and Rajasthan. Action
is in process for releasing the second
instalment to ATI, Madhya Pradesh also
from where UC and performance report
has now been received.
20.3.3 CITIZEN’S
CHARTERS
/
CLIENT’S
Activity 8: The Citizen’s/Client’s Charters (CCC)
were first introduced simultaneously in Central
Departments and in all State governments in
May, 1997. In 2005, the CCC has been included
as a module in QMS Sevottam Framework.
The Citizen/Client charter of DARPG for 201415 has been prepared and duly uploaded on
the web site of the Department. A meeting of
Department related Parliamentary Standing
Committee was held for reviewing the progress
in implementation of Citizens/Clients Charter
and Grievance Redress Mechanism in Central
Government. Subsequently, the Committee
visited North Eastern States for a ground report
on implementation of CCC and GRM in Central
Government offices in these States. As per
the recommendations of the Committee all the
ANNUAL REPORT 2014-15
199
Ministries/Departments have been asked to
ensure prompt action on Public Grievances and
in case of unwarranted delays take appropriate
measures. All the Ministries/Departments have
also been requested to ensure that the Citizens
Charter is properly displayed on the website of
their subordinate organizations. Deptt. of Public
Enterprises has further been requested to issue
directions to all CPSUs to display their Citizens
Charter on website.
Activity 9: For monitoring the pendency
of grievances in Ministries/Departments
intensive review meetings are being held in the
Department During 2014-15, 12 such review
meetings have been held attended by 121
Ministries/Departments/Organizations During
these meetings, 3 oldest grievances pending in
Ministries/Departments are also discussed along
with profile of grievances for various Ministries/
Departments, to enable preventive action.
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ANNUAL REPORT 2014-15
Activity 10 : Regular trainings on CPGRAMS is
being organized in the Department. During 201415, six such trainings have been organized and
attended by 287 participants from 79 Ministries/
Departments/Organizations.
Main Initiatives of PG Division in 2014
1.
Visit by the officers of PG Division to 7
State ATIs for on the spot verification of
the work being done for implementation of
Sevottam.
2.
Preparation of updated Citizens’/Clients’
Charter of the Department for 2014-15 and
hosting it on the website of the Department.
3.
Getting the final audit of Public Grievances
Division by the team of Bureau of Indian
Standards after which, IS 15700:2005
certification has been granted.
4.
Intensive Review Meetings for monitoring
pendency of grievances and regular
trainings in the Department on CPGRAMS.
21
ORGANISATION AND METHODS DIVISION
MANDATE
O&M Division is mandated for publication and updating of the Central Secretariat Manual
of Office Procedure (CSMOP), Central Secretariat Manual of e-office Procedure (CSMeOP),
Record Retention Schedule and implementation of its provisions. The 13th Edition of CSMOP
was published in 2010. The 1st Edition of CSMeOP was also brought out in 2012. The Division
is also implementing the Plan Scheme of Modernisation of Government Offices and formulation
of the Departmental “Result Framework Document” and its updation. The Department is the
process of reviewing the CSMOP, CSMeOP & RRS.
The Modernization Scheme
Result Framework Document
21.1 The Modernization Scheme is being
implemented by this Department for the last 25
years in order to give boost to modernization of
offices at Branch and Section level in various
Ministries/Departments and Attached &
Subordinate Offices located in the city of Delhi
as an overall process of Administrative Reforms.
As per the scheme, the DAR&PG extends
financial assistance to the extent of 75% of the
total cost of the project and the beneficiary has
to contribute 25% of the cost. The proposals are
considered by a Screening Committee and funds
are released with the concurrence of Integrated
Finance Division. The scheme was introduced in
the year 1987-88 and total financial assistance till
30.11.2014 is about Rs. 67.12 crore for financing
443 modernization proposals.
21.2 In September, 2009 Prime Minister
approved the outline of a “Performance
Monitoring and Evaluation System” for
Government Departments. Under this system
each Department is required to prepare a Result
Framework Document (RFD), which provides
summary of the most important results that the
Department concern expects to achieve during
the financial year. Main purpose of framing this
document is to move the focus of the Department
from process-orientation to result orientation
and also to provide an objective and fair basis to
evaluate department’s overall performance at the
end of year. Accordingly RFD is being prepared
in the Department of Administrative Reforms
and Public Grievances for the each financial
year. The RFD of DARPG for the financial year
2013-14 and achievements is at Annexure-VII.
ANNUAL REPORT 2014-15
201
22
e-GOVERNANCE
22.0e-office - A National Mission
Mode Project
a user, can be automated and performed at
regular intervals by the system;
e-Office is one of the Mission Mode Projects
(MMPs), under the National e¬-Governance Plan
(NeGP). The project is aimed at significantly
improving the operational efficiency of Central
Government Ministries and Departments through
improvement in the workflow mechanisms
and associated office procedure manuals. The
DARPG is the nodal agency for implementing the
project. "e-Office" primarily involves workflow
automation and knowledge management
including document records management, setting
and controlling the workflow in the organization,
work allocation and tracking, maintaining
audit trails, performance benchmarking and
generating operational MIS. The project is being
implemented through NIC.
(iii) Quick Access to Information: e-Office
would provide a systematic approach
to storage, retrieval, communication,
integration and publication of information
available in different formats such as
documents, statistics etc.
DAR&PG has adopted a phased plan for
e-Office implementation across the Ministries/
Departments of GOI.
Objectives
(i) Workflow automation: All the activities
shall follow well defined workflow
processes, most of which are automated
and performed by the system through the
use of generic customizable electronic file
system;
(ii) Automation of Routine Tasks: Routine
tasks that do not require any decision by
(iv) System would be able to handle required
volumes and types of files.
Improved Transparency
(v) Physical file would be converted to suitably
redesigned e-files;
(vi) Easy tracking of the status and location of
a file at any given point of time will curb
delays and facilitate exception reporting;
and
(vii) The project would facilitate publication
of information through appropriate
websites.
Better
accountability
through
monitoring of work and performance
management
(viii)Online availability of dashboards; alerts
etc, so that the work done at various levels
can be monitored and assessed regularly;
and
ANNUAL REPORT 2014-15
203
Confidentiality and security
(ix) This is a pre-requisite of electronic
handling of files of Government Ministries
and Departments and the requisite security
will be ensured under e-Office;
(x)
Proper access
implemented;
control
would
be
(xi) Highly secure technology would be
deployed; and
(xii)
Security audit will be mandated.
Modern Office Environment
(xiii) Facelift of traditional offices will be taken
up alongside
(xiv) Paperless office
Improved
capacity
and
enablement of electronic office
legal
(xv) Capacity of staff to be built to operate in
the e-Office environment; and
(xvi) Office procedures and other related
guidelines will be modified in conjunction
with the implementation of e-Office
Strategy
(a) Define technical standards;
(b) Provide e-Manual (Central Secretariat
Manual of e-Office Procedures);
(c) Create Role Models;
(d) Create a simple system for selection and
operation of e-Office environment;
(e) All the above would enable the Department
to develop a Standard Roadmap;
(f) Security/confidentiality.
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ANNUAL REPORT 2014-15
22.1
National
Conference
e-Governance-(Annual event)
on
The Department of Administrative Reforms and
Public Grievances and Department of Electronics
& Information Technology in association with one
of the State Governments have been organizing
the National Conference on e-Governance every
year since 1997. This Conference provides a
platform to the senior officers of the Government
including IT Secretaries of State Governments,
IT Managers of the Central Government, and
Resource Persons, Experts, Intellectuals from
the industry and academic institutions etc. to
discuss, exchange views and experiences relating
to various e-governance initiatives.
The 18th National Conference on e-Governance
was organized in Gandhinagar, Gujarat during
30-31 January, 2015 jointly by Department of
Administrative Reforms and Public Grievances,
Government of India, Department of Electronics
and Information Technology, Government of
India and Department of Information Technology,
Government of Gujarat. NASSCOM was the
knowledge partner of the Conference. The theme
of the Conference was “Digital Governance-New
Frontier” and focus sector was “Skill Development
& Employability”. The Conference served as an
effective forum in which IT Secretaries of the
State Governments, IT Professionals, Software
Solution Providers, Industry, Academia, etc.
participated and interacted, exchanged opinions
and views, discussed issues and problems as also
analyzed various solution frameworks.
Also, a special session on Digital India
was conducted by Secretary, Electronics &
Information Technology, Government of India.
The focus was on the Digital Governance which
has emerged as an important tool to provide
information and services to the public on
e-platform in transparent, accessible and efficient
manner.
It was attended by senior Government officers
and intellectuals from industry, academia and
civil society and provided a platform to discuss,
exchange views and experiences relating to
various e-Governance initiatives. National
Awards for e-Governance were presented during
the inaugral session of this Conference.
22.2 Award categories:
Department of Administrative Reforms and
Public Grievances recognizes and promotes
excellence in e-Governance by awarding
Government organization/Institutions as well
as non-governmental institutions which have
implemented e-Governance initiatives in an
exemplary manner. In addition, cash awards
were also given to awardees.
(i) Excellence in Government Process Reengineering.
(ii) Outstanding performance
Centric Service Delivery.
(iii)Innovative Use
e-Governance.
(iv)Incremental
projects.
of
in
Citizen-
Technology
Innovations
in
in
existing
(v) Best District level initiative in citizencentric service delivery through ICT.
(vi) Innovative use of GIS Technology in
eGovernance.
ANNUAL REPORT 2014-15
205
(vii) Innovative use of mobile technology in
eGovernance.
the Department during the National Conference
on e-Governance:
(viii) Specific Sectoral Award
(i) Background Paper- on the Conference
containing nine research papers on theme,
subthemes and focus sector of the year.
(ix) Innovative Use of ICT by Central
Government PSUs.
Innovative Use of ICT by State Government
PSUs/Cooperatives/Federations/Societies.
(ii) Compendium- selected Papers on Themes
and Sub-themes of the Conference.
(xi) Outstanding eGovernance initiative by
Academic and Research institutions.
(iii)Cause for Applause- Brief write-up
on initiative awarded with National
e-Governance Awards last year.
(x)
(xii) Use of ICT for Development by NonGovernment Institutions.
22.3Publications
The following publications are brought out by
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ANNUAL REPORT 2014-15
(iv) Award citation Booklet for this year award
winning initiatives.
23
INTERNATIONAL EXCHANGE AND COOPERATION
23.0 The Department works as the nodal point
in respect of matters relating to international
cooperation in the field of Public Administration
and Governance, which includes organizing
programmes and visits of the foreign delegations
to India and visits of Indian delegations abroad
as part of projects / bilateral measures taken
up in accordance with the Memorandum of
Understandings (MOUs) / Agreements signed
between India and other countries (bilateral or
multilateral). The purpose of the international
cooperation component is to enable the sharing
of information, best practice and personnel
across national government. At present, there
are five countries, with whom MOUs have been
signed: China, Singapore, Malaysia (bilateral),
South Africa and Brazil (under IBSA). This
involves exchange of visits and undertaking
programmes/projects and activities in the field of
Civil Services, Personnel Management, Public
Administration and Governance.
Cooperation
with
International
Institute of Administrative Sciences
(IIAS)
23.1 The Department is an institutional
member of the International Institute of
Administrative Sciences (IIAS) since 1998.
IIAS with its headquarters at Brussels, Belgium,
was established for the purpose of promoting
the development of Administrative Sciences,
better organization and operation of public
administrative agencies, improvement of
administrative matters and techniques and for
the progress of International Administration.
Membership enables the Government of India
in getting information on the latest development
in the field of public administration through
participation in international meetings and
seminars organized by the IIAS as well as
through various journals, documents and study
reports prepared/issued by them.
Cooperation with Commonwealth
Association for Public Administration
and Management (CAPAM)
23.2 The
Commonwealth
Association
for Public Administration and Management
(CAPAM), with its headquarters at Ottawa,
Canada, is a membership organization dedicated
to strengthening public management and
consolidating democracy and good governance
throughout the Commonwealth. It was formed
in 1994 as a result of decisions taken at the
Commonwealth Heads of Government meetings
in Harare in 1991 and in Cyprus in 1993. Since
inception, CAPAM has grown to a network of
over 1100 members across the Commonwealth
countries. The Ministry of Personnel, Public
Grievances and Pensions, Government of India
became an institutional member of CAPAM in
1997. The membership enables the Government
of India to keep pace with the latest developments
in the field of public administration, through
ANNUAL REPORT 2014-15
207
participation in various programmes of
CAPAM viz; International Innovations Awards
Programme, International Innovations Cascading
Programme, International Meetings, Seminars
and Conferences organized by CAPAM, as well
as through various publications, journals and
study reports issued by CAPAM.
Secretary, Department of Administrative Reforms
and Public Grievances, Ministry of Personnel,
Public Grievances and Pensions visited London,
(United Kingdom) to attend the CAPAM Board
of Directors Meeting from 28-29 April, 2014.
India-Brazil-South Africa (IBSA) Forum
23.3 Recognizing
the
emergence
and
consolidation of India – Brazil – South Africa
(IBSA) initiatives and collaboration at regional
and global level for promoting good governance
and wishing to strengthen South-South
cooperation, the three countries acknowledged
that joint efforts and collaboration will position
them as active players in helping to direct the
public administration and governance towards
democratic values and social inclusion.
23.4 The Prime Minister of India, the President
of Brazil and the President of South Africa
met in Brasilia (Brazil) on 13th September,
2006 for the 1st Summit meeting of the IndiaBrazil-South Africa dialogue forum. Pursuant
to the IBSA Summit decision as contained in
the Joint Declaration issued on the occasion, an
IBSA Working Group on Public Administration
(WGPA) has been set up by the three countries.
It has since held seven meetings and adopted
the areas of cooperation as (i) integrated
monitoring and evaluation, (ii) e-governance,
(iii) human resource development, (iv) citizen
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ANNUAL REPORT 2014-15
oriented service delivery, (v) anti-corruption and
ethics, and (vi) accountability and transparency.
Collaboration in these areas represents the
essence of the agreed upon MOU which was
signed on 17th October, 2007 in South Africa,
during the 2nd IBSA Summit.
23.5 India taking the lead under IBSA
cooperation programme in the field of public
administration launched the IBSA web portal on
pubic administration on 30th November, 2010
with Brazil and South Africa on-board. The web
portal, a virtual centre of excellence in public
administration, is a wide ranging web-based
resource and an interactive platform for the IBSA
partners to facilitate among them an exchange of
ideas and knowledge on public administration.
The web portal has since been shifted to website
of Ministry of External Affairs
23.6 The 7th WGPA meeting was held in
New Delhi on 5th-6th March, 2011, where the
Working Group decided a way forward in terms
of an Action Plan for implementing the MOU on
identified areas of interest.
India – China Cooperation
23.7 An MOU on cooperation in the field of
Civil Services, Personnel Management and
Public Administration between the Ministry
of Personnel, Public Grievances and Pensions,
Government of India and the Ministry of Human
Resources and Social Security of the People’s
Republic of China was signed on 27th May,
2010 during the visit of President of India to
China from 26th May to 31st May, 2010. Areas
of Cooperation under the MOU are (i) Capacity
Building and Skills Upgradation; (ii) Improved
Systems of Public Service Delivery; (iii) Human
Resources Development – Civil Services; (iv)
Human Resources Management in Public Sector,
and (v) Public Sector Reforms.
been proposed to Government of China through
MEA either from 1st to 5th June, 2015 or 6th to
10th July, 2015.
23.8 A Ministerial level delegation headed by
Shri V. Narayanasamy, then Minister of State,
Personnel, Public Grievances & Pensions and
Prime Minister’s Office visited China from 1417 January, 2013 to attend meetings with the
Chinese side for carrying forward exchange and
cooperation between two sides in the areas of
interest indentified under MOU in the field of
Civil Services, Personnel Management and Public
Administration. Official level meeting held on
14th January, 2013 with officials of Department
of International Cooperation, Ministry of
Human Resources and Social Security, People’s
Republic of China and Ministerial level meeting
held on 15th January, 2013 between Hon’ble
V. Narayanasamy, then MOS (PP) & PMO,
India and Mr. Yin Weimin, Minister of Human
Resources and Social Security, PR China.
India – Singapore Cooperation
23.9 It was agreed that both sides will actively
pursue the projects and activities for mutual
exchange and cooperation as agreed upon in the
official level and ministerial level meetings held
on 14th and 15th January, 2013 respectively.
23.10 The Fourth India – China bilateral
meeting was held on 29th November, 2013. The
Chinese side was headed by Mr Yang Shiqiu,
Vice Minister of the MOHRSS and the Indian
side was headed by Mr. Sanjay Kothari, then
Secretary (AR&PG). Both sides agreed on a
Plan of Action (PoA) for bilateral exchange and
cooperation under the MoU.
23.11 An exposure visit of 16 member delegation
led by Hon’ble MoS(PP) to Beijing, China has
23.12 As a part of its international collaborative
efforts, the Department of Administrative
Reforms and Public Grievances (DARPG)
explored the possibility of sharing and
exchanging administrative experiences with
Singapore; particularly in the area of public
administration and delivery of services, so as to
improve upon the current system of governance
and instill a greater sense of responsiveness,
accountability, transparency, and achieving
public service excellence in the context of
public service delivery, good governance, public
service reform, and capacity building and skills
up-gradation.
23.13 Given the fact that high among the
priorities of the two countries are public service
reforms and good governance, a Memorandum
of Understanding (MOU) between the two
countries on cooperation in the field of Personnel
Management and Pubic Administration was
signed on 11th November, 2011 for cooperation
in (i) Capacity building and skills upgrading; (ii)
Improved systems of public service delivery;
(iii) Human Resources Management; (iv) Public
Sector Reform; and (v) Leadership/Talent
Development.
23.14 A meeting of Joint Working Group on
Public Administration of both sides was held in
New Delhi on 19th March, 2012, in which both
sides adopted a Plan of Action for exchange
and cooperation, which is presently under
implementation in the area of interest identified
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209
under the MoU. Additional Secretary (DARPG)
visited Singapore to share the experiences of the
Singapore Model of Public Service Delivery and
business processes from 25th to 27th September,
2012. The 2nd Joint Working Group meeting
has been held in Singapore from 19-20 January,
2015. A Programme of Action has been drawn
for implementation during 2015.
Indo-Malaysia Cooperation
23.15 An MoU on cooperation in the field of
Public Administration and Governance was
signed on 25.11.2013. Areas of Cooperation
under the MoU in the field of Public
Administration and Governance are (i) Human
Resources Management; (ii) Improved systems
of public service delivery; (iii) E-Governance;
(iv)
Accountability
and
Transparency;
(v) Capacity Building and skills Up-grading;
(vi) Quality of Outcome; (vii) Governance
Reforms of both countries; and (viii) Any other
areas of co-operation in the field of Public
Administration and Governance to be jointly
decided by the participants. Subsequently,
First meeting of Joint Working Group for
implementation of the MoU was held on 26th
November, 2013.
23.16 The 2nd India-Malaysia Joint Working
Group Meeting on Public Administration and
Governance was held in New Delhi from 26-27
August, 2014 to carry forward the implementation
of MoU signed between the two countries. Shri
N. Ravi Shanker, then Secretary, Department of
Administrative Reforms and Public Grievances,
Ministry of Personnel, Public Grievances and
Pensions led the delegation of the Government
of India while Datuk Dr. Sharifah Zarah Sayed
Ahmad, Deputy Director-General of Public
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Service Malaysia (Development)
delegation of Malaysia.
led
the
23.17 Both sides agreed on a Plan of Action for
bilateral exchange and cooperation under the
MoU
Government of India-UNDP Project
“Strengthening Public Administration
and Governance”
23.18 The Department of Economic Affairs
on behalf of Government of India and United
National Development Programme (UNDP)
have signed the Country Programme Action Plan
(CPAP) 2013-2017. CPAP 2013-2017 is also
aligned with the main aims of the Government’s
12th Five Year Plan and with the 2013-2017
United Nations Development Action Framework
(UNDAF).
23.19 Department of Administrative Reforms
& Public Grievances (DARPG) is implementing
partner for the Project titled “Strengthening of
Public Administration and Governance” under
Country Programme Action Plan (CPAP) 20132017.
The Project aims to achieve ƒƒ
Improved capabilities of institutions
and individuals responsible for public
administration and governance
ƒƒ
Deeper understanding of administrators on
factors that contribute to success or failure
of service delivery under Government
programmes
ƒƒ
Increased cooperation in the area of public
administration globally including the
South-South context.
extraordinary achievements in improving
public administration and governance
globally;
The project is funded by UNDP.
23.20 Under the Annual Work Plan (AWP) 2014,
the following two programmes were organized:
(a)
India-International Symposium on Public
Service Excellence; and
(b)
Workshop on Case Studies in the field of
Public Administration and Governance
(i)
India-International Symposium on Public
Service Excellence was organized in Delhi from
7th to 8th October, 2014.
The major objectives of the International
Symposium were:
ƒƒ
To acknowledge, disseminate and
learn from the innovative practices and
ƒƒ
To facilitate replication; and
ƒƒ
To foster a spirit of excellence in Public
Administration
Hon’ble MOS (PP) and Cabinet Secretary
participated in the Inaugural Session. UN
Public Service / CAPAM award winning best
practices from across the world / broad Reforms
in Administration / Governance identified by
DARPG / UNDP were presented. 22 award
winning best practices from across the world and
3 best practices from India were presented before
distinguished delegates.
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211
(ii) The Workshop on Case Studies in the
field of Public Administration and Governance
was organized in New Delhi in two phases. The
Phase-I of Case Study Workshop was organized
from 21-23 August, 2014 and the second and
concluding session was organised on 31st
October, 2014 and 1st November, 2014 in New
Delhi.
Winners for Excellence in Public Administration
/ National e-Governance Award Winners,
Champions/ Master Trainers, who have active
interest in developing or teaching case studies,
participated in the Workshop.
The objectives of the Workshop on Case Studies
were to build capacity in developing / teaching
case studies and develop few case studies of
international standard on some of the award
winning best practices in India.
23.21 As part of its international collaborative
efforts, the Ministry of Personnel, Public
Grievances and Pensions,Department of
Administrative Reforms & Public Grievances
has been exploring the possibility of sharing
and exchanging administrative experiences with
other countries, particularly in the area of public
administration and delivery of services, so as to
improve upon the current system of governance
and instill a greater sense of responsiveness,
accountability and transparency and to bring
in fresh insights and new perspectives in these
areas.
Prof. Kent Weaver from Georgetown University,
U.S.A., an international expert in the subject,
conducted the Workshop. Participants from select
faculty of Central Training Institutions (CTIs),
Administrative Training Institutions (ATIs),
Public Administration Training Institutions
/ Academies, select Prime Minister Award
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Foreign Training Programme for
Senior/Middle Level Management
Officers of Government of India/States
Exchange and Cooperation with other
countries
23.22 A 6 members Bangladesh delegation
led by Md. Nazrul Islam, Secretary, Cabinet
Division, Government of Bangladesh visited
Department from 15 to 16 September, 2014
to carry on discussion on the administrative
reforms being administered by this Department
with particular focus on CPGRAMS. During
discussions, presentations on major initiatives
of Administrative Reforms, Public Grievance
Redressal, key issues of e-Gov and e-office and
matters relating to Improvement in Public Service
Delivery including Citizen Charter, Sevottam,
CPGRAMS and legislative measure on right
based service delivery and redressal of Public
Grievances, were made before the Bangladesh
delegation.
23.23 A 11 member Islamic Republic of
Afghanistan Delegation led by Ms. Homaira
Ayubi, Chairperson & Member of National
Assembly comprising Members of Parliament/
Senators from Parliamentary Anti corruption
Caucus Afghanistan visited DARPG on 19th
December, 2014 to understand the good
governance and public accountability in Indian
context. The Indian delegation was headed
by Secretary (AR &PG) . The presentation
were made before the delegates followed by
discussions to share experiences on topics related
to Governance Knowledge Centre, Sevottam,
Citizen Charter, Centralised Public Grievances
Redress and Monitoring System(CPGRAMS)
– an online public grievance lodging and
monitoring system.
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24
DOCUMENTATION AND DISSEMINATION DIVISION
MANDATE
The Documentation and Dissemination Division of the Department primarily carries out the
activities of documentation, incubation and dissemination of good governance practices of Centre,
State/Union Territory Governments with a view to sharing of experience with each other and
replication elsewhere. Besides, the Division also brings out periodic publications and maintains
repository of reference material concerning public administration, management, information
technology, human resource development in the shape of rich and well equipped library.
24.1 The Documentation and Dissemination
Division of the Department primarily carries out
the activities of documentation, incubation and
dissemination of good governance practices of
Centre, State/Union Territory Governments with
a view to facilitate sharing of experience with
one another and replication elsewhere. Besides,
the Division also brings out periodic publications
and maintains repository of reference material
concerning public administration, management,
e-Governance, human resource development
in the shape of rich and well equipped library.
State Governments and Union Territory
administrations have taken several initiatives in
good governance from time to time. However, the
documentation of the process of conceptualizing
and implementing these initiatives/practices is
often confined to newspaper reports and official
briefs. This is largely due to the fact that the
people involved in the process have little time
or patience to document it. In the absence of
professional documentation, it is not possible to
make an evaluation of these initiatives and take
steps for their replication in other States/UTs or
elsewhere. The activities dealt by the Division
are detailed below:-
Financial
Assistance
to
State
Governments/UT
Administrations
for professional documentation and
dissemination of 'Good Governance
Practices' –
24.2 The objective of the scheme is to
provide financial assistance to support
professional documentation and dissemination
of good governance initiatives by the State/UT
Governments with a view to sharing experience
with each other and replicate elsewhere. Till date,
this Department has granted financial assistance
for professional documentation of 72 good
governance initiatives of 21 different States/UTs.
In the fiscal year 2014-15, the Department has
sanctioned financial assistance of R3 lakh/ R 2
lakh each for professional documentation of the
following six initiatives of State Governments:
(i)
Mizoram State Health Care Scheme, Govt.
of Mizoram,
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215
(ii) “Awasiya Yojna” for Saharia Tribe in
Karahal Block of Seopur District of
Madhya Pradesh, Govt. of Madhya
Pradesh (R2.00 lakh only)
(iii) CATCH Programme – “Care and Treatment
of Child Heart”, Govt. of Madhya Pradesh
(iv) Affidavit Free Regime in Punjab, Govt. of
Punjab
(v) Electronic tender System of Sale in
Agricultural Produce Market Committees,
Department of Agricultural Marketing,
Govt. of Karnataka
(vi) Weighment of Agricultural Commodities
in APMCs through Electronic Weighing
Scales, Deptt. of Agricultural Marketing,
Govt. of Karnataka
24.3 Series of Presentations on Best
Practices:- In order to facilitate replication
of the successful good governance initiatives
in other states, a novel initiative was taken by
the Cabinet Secretary in January 2005 with the
introduction of this presentation series on best
practices. Presentation is being organized before
a select group of Secretaries and senior officers
of State Governments and Central Government
Departments. Champions of the best practices
are called for making the presentation. Already
25 such presentations on diverse topics were
made which were well-attended by senior officers
from the Central as well as State Governments.
This year, first presentation session was
organized on 29.08.2014 on:- (i). Improved
Health and Sanitation Practices, District
Surguja, Chhattisgarh. (ii) Health Management
Information System, Tamil Nadu (iii) Cervical
Cancer Screening, Chennai, Tamil Nadu. The
second presentation session was organized on
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16.02.2015 in which presentations on (i) Making
Medicines Affordable, Rajasthan; and (ii) Save
the Girl Child – Beti Bachao (Gujarat) were
made.
24.4 This has proved to be a useful platform
for sharing of experiences of the champions
of successful initiatives as also for learning
lessons from the successes and failures. It is our
experience that there is no dearth of innovative
ideas and projects in our country. It is very
much required to painstakingly scale these up
and replicate them to other states so that the
successful initiatives do not remain confined to
islands of excellence only.
Organization of Regional Conferences
on “Learning from successes”
24.5 This Department organizes Regional
Conferences with a view to bring National
and State level organizations along with other
stakeholders including NGOs, intelligentsia,
media etc. on the same platform to share
experiences in the formulation and implementation
of good governance practices. Senior Officers of
the Central and State Governments responsible
for implementing good governance practices
including Citizen Charters, officials from
cutting edge level, representatives of the NGOs/
consumer organizations, etc. participate in the
Conference.
24.6 A Regional Conference on ‘‘Innovations
in Public Service Delivery’’ for the States/
Union Territories of Northern, North-Eastern
and Eastern Regions was jointly organised by
the GAD Department of State Government of
Odisha and DARPG, Government of India in
Bhubaneswar on 13-14 November, 2014. The
Conference was inaugurated by Shri Navin
Patnaik, Hon’ble Chief Minister, Government of
Odisha. In the Conference the representatives of
the State Governments of the three regions made
their presentations on ‘‘Innovations in Public
Service Delivery’’. In the inter-active session
a healthy interaction and sharing of ideas took
place between the participants.
24.7 A Regional Conference on ‘‘Innovations
in Public Service Delivery’ for the States/Union
Territories of Southern, Central & Western
Regions was held at Raipur (Chhattisgarh) on
15-16 January, 2015. Presentations were made by
the representatives of States/UTs of these three
Regions. The valediction session was graced by
Shri Raman Singh, Hon’ble Chief Minister of
Madhya Pradesh.
Publication of Book
are - Ideas that have Worked, Vichar Jo Kamyab
Huye (Hindi version of Ideas that have Worked,)
Learn from Them, Inse Seekhe (Hindi version
of Learn from Them), Splendour in the Grass,
Roofless Towers, Management by Listening, In
Search of Light, People First, Some gems Some
Pearls, Thinking Out of the Box and Lighted
Windows. Another book on select e-Governance
initiative is being published, which shall be
released on next Civil Services Day on 21st
April, 2015.
24.8 This Division publishes a book
containing articles on select award winning good
governance practices. These articles are on the
initiatives which have been conferred Prime
Minister’s Award or National e-Governance
Awards. This compilation is immensely useful
for the administrators as the dissemination of
success stories facilitates replication of the
same elsewhere also. The Division has already
published a series of books on the subject. These
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217
Production of Documentary Films on
Best Practices
24.9 One of the objectives of the Department
of Administrative Reforms & Public Grievances
is to promote best practices. Many States have
achieved excellence in various aspects of
administration and service delivery. It would
be useful to gain from the experiences of each
other by exchange of ideas. The Department
is engaged in producing documentary films on
best practices across the country. These films are
immensely useful for the administrators and the
dissemination of success stories would facilitate
replication of the same elsewhere also. Sixty seven
such documentary films are already produced. In
the fiscal year 2014-15 seven documentary films
are being produced. The films are made available
on the website of the Department and Youtube
for public viewing.
Governance Knowledge Centre (GKC)
24.10 The Department of Administrative
Reforms and Public Grievances has taken up
an initiative to design and develop a web based
repository of good governance initiatives and
best practices. The GKC Portal can be accessed
at www.indiagovernance.gov.in .
Research & Evaluation Studies
on Good Governance Initiatives:
Research and Evaluation Studies
24.11 In the 12th Five Year Plan scheme of
the Department of AR & PG, a new activity,
namely ‘Research and Development Studies’
has been introduced. The objective of the
activity is to promote research and Development
in State Governments. In addition, impact
assessment/review/survey of sustainability of
Release of “Research and Evaluation Study” report by Hon’ble Minister for Personnel, Public Grievances &
Pensions & PMO, Secretary, Department of Personnel & Training, Secretary, Department of Administrative
Reforms & Public Grievances
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Prime Minister’s Award winning initiatives,
sustainability of National e-Governance Award
winning initiatives, effectiveness of various
schemes of this Department can also be taken
up. A Research and Evaluation Study has been
conducted by M/s. KPMG Advisory Services
Pvt. Ltd. for the year 2013-14. The report was
submitted by them in June 2014. It has been
circulated to all the State Governments, UT
Administrators, Training Institutes, Central
Government Ministries/Departments.
Publication of ‘Management In
Government’ - A Quarterly Journal:
24.12 Department of Administrative Reforms
and Public Grievances is bringing out a
quarterly journal "Management in Government"
since 1969 in order to provide forum for
frank exchange of views and opinions among
administrators, academicians, scholars and
others interested in public administration and
public sector management. The focus of journal
is on application of management techniques to
practical situations of public administration as
well as on conceptualization of principles of
good management based upon experience of live
situations.
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219
25
HINDI SECTION
25.0 Hindi Section of the Department of
Administrative Reforms and Public Grievance
is committed to comply with various guidelines
issued by the D/o Official Language to promote
the usage of Hindi language in the office.
25.1 The main function of the Section is to
render Hindi translation of the works given by
various sections/officers of the Department and
implementation of the official language Policy,
which mainly include compilation of quarterly
reports received from various sections of the
Department and send it in an integrated form to
the D/o Official Language in time; organizing
quarterly meeting to discuss these reports,
organizing workshop and Hindi fortnight in the
month of September every year. In addition,
all the officers/sections are made aware of the
guidelines issued from time to time by the D/o
Official Language in connection with promotion
of Hindi and their compliance is also ensured.
Hindi fortnight was organized in the Department
in September, 2014 wherein various competitions
were held. i.e. Essay writing competition,
Noting drafting competition, Translation and
word-phrases and General Knowledge etc.
Many officers/employees participated in these
competitions and merit certificates and cash prizes
were given to the winners of these competitions.
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221
DEPARTMENT
OF
PENSION AND PENSIONERS’
WELFARE
ANNUAL REPORT 2014-15
223
26
DEPARTMENT OF PENSION AND
PENSIONERS’ WELFARE
26.0 The Department of Pension & Pensioners'
Welfare was set up in 1985 as part of the
Ministry of Personnel, Public Grievances and
Pensions to formulate policy and coordination of
matters relating to retirement benefits of Central
Government employees (Civil, Defence and
Railway Pensioners). The Organisational Chart
is at Annexure-VIII and Incumbency position of
Group ‘A’ Officers is at Annexure-IX. As per the
Citizen’s Charter of Department of Pension &
Pensioners' Welfare, the ‘Vision’ and ‘Mission’
are given below:
Vision
Active and dignified life for Pensioners.
1. Formulation of Pension Policy
2. Timely and Smooth payment of pension
and other retirement benefits for Central
Government Employees.
and
4. Facilitating prompt redressal of the pension
related grievances.
5. Promoting the welfare of pensioners.
26.1 The Department administers the following
rules:
i.
iv. GPF (CS) Rules, 1960.
v. CPF (India) Rules, 1962
26.2 The approximate number of pensioners as
on 31st March, 2014 is as follows:
Category of Pensioners
No. of Pensioners
Civil
12,68,230
Defence
24,16,233
Postal
3,20,479
Railways
13,31,381
Telecom
2,60,000
Total
55,96,323
Pensioners’ Portal:
Mission
3. Simplification of rules/guidelines
procedure and their dissemination.
iii. CCS (Extra-ordinary Pension) Rules - 1939
CCS (Pension) Rules, 1972
ii. CCS (Commutation of Pension) Rules, 1981
26.3 The Department of Pension & Pensioners'
Welfare has developed a web-based 'Pensioners'
Portal', a Mission Mode Project (MMP) under
the National e-Governance Plan of Government
of India. The Portal inter-alia provides for
dissemination of pension related information as
well as registration of pensioners' grievances
online. It has non-interactive and interactive
components. The non-interactive part contains
updated information on pension rules and
various instructions issued there under etc. The
interactive part involves personalized pension
road map, online calculators for pension, family
pension, etc. and online registration of grievances
of pensioners and their redressal.
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225
Number of hits received on Pensioners
Portal: 2,77,27,864 (as on 15.01.2015)
Standing Committee
Agencies (SCOVA):
of Voluntary
26.4 A Standing Committee of Voluntary
Agencies (SCOVA) has been set up under the
Chairmanship of MOS (PP) with a view to
provide feedback on the implementation of
policies/programmes of this Department besides
mobilizing voluntary effort to supplement the
Government action. The SCOVA consists of
a Standing Group (5 members) and a Rotating
Group (10 members). SCOVA was last
reconstituted in July, 2013. First meeting of the
financial year 2014-15, was held – in September,
2014 which was attended by representatives
of various Pensioners' Associations and the
Ministries/Departments. The second meeting of
the financial year 2014-15 is due to be held on
3rd Feb 2015.
Hon’ble MOS (PP) at 25th SCOVA Meeting held on 5th September, 2014 at Vigyan Bhawan Annexe, New Delhi.
Members of SCOVA at 25th Meeting held on 5th September, 2014
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Dearness Relief to Pensioners/Family
Pensioners
26.5 Rates of Dearness Relief (DR) currently
payable to Pensioners/Family Pensioners have
been revised from time to time. The same are
payable at the following rates:
i. With effect from 1.1.2014
100 per cent
ii. With effect from1.7.2014
107 per cent
To enable Pension Disbursing Authorities (i.e.
Banks/Treasuries/Post Offices) to speedily
disburse the enhanced DR, the orders are
hosted on the website of the Department for
the convenience of all concerned Ministries/
Departments and Banks/ Treasuries/Post
Offices.
26.6 New Initiatives of the Department
(i)
Pensioners’ Welfare – SANKALP
There are close to 50,000 fresh retirees from the
Central Civil category every year. Given that
the average life expectancy today is 69.2 years,
whereas the age of retirement is 60, it is apparent
that a Government servant will have many years
of active life left after retirement which could
be fruitfully directed towards contribution to
Society.
A number of pensioners feel the loss of a daily
routine as well as of feeling of not being wanted.
Keeping these factors in mind a new initiative
of the Department christened as Sankalp has
been taken up to channelize experiences and
skill of retiring and retired government servants
towards meaningful interventions in Society. Ten
Pensioners associations, around 1000 pensioners
and 13 organizations have already registered
under Sankalp.
Under this initiative the Department is
also conducting Pre Retirement Counseling
sessions (PRCs) for employees retiring in near
future. 14 PRCs have been conducted till date
which benefited 753 retiring/retired personnel
of various Ministries and Departments of
Government of India. PRC covers aspects
relating to timely payment of pension and
processing formalities, CGHS benefits available
to pensioners, investment options, preparation
of Will and post retirement voluntary effort.
‘Training of Trainers’ on conduct of PRCs has
been initiated to strengthen in house capabilities
of Government Ministries/Departments for
conduct of Pre-retirement Counseling for
their retiring employees. The Department has
conducted 3 ‘Training of Trainers’ workshops till
November, 2014 creating a pool of around 300
trainers.
(ii) Bhavishya -Online Pension Sanction
and Payment Tracking System
This software has brought about transparency
and accountability into the processes thereby
eliminating delays. Actions preparatory to grant
of pension and other retirement benefits are to be
initiated at various stages starting from one year
before the date of retirement of the employee.
This Software has been launched on pilot basis
in 25 Departments of the Government. Status
can be reviewed by Administrative authorities
as well as retiring employees. In its advanced
version, the software shall also capture the date
of payment of monthly pension by the pension
disbursing bank.
(iii) Review of Forms
With a view to simplifying and streamlining the
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227
procedure for sanction and payment of pension
and other retirement benefits, forms under all
Rules being administered by the Department
have been reviewed. As a result of this exercise
4 forms have been deleted and 26 have been
simplified. There is no requirement of affidavits
and attestation of documents now which are to
be submitted along with pension forms by the
pensioner/family pensioner. The 5 nomination
Forms have been reduced into 2 Common
Nomination Forms.
(iv)Digitization
Digitization/Scanning of records/files in respect
of DoPPW was initiated in 2013. Under RFD
2013-14, a target of one lakh pages was stipulated.
A total of two lakh thirty three thousand pages
have been scanned so far. With this all recorded
files of the department have been digitized.
These digitized files have also been reviewed and
digitally certified before upload onto e-office. A
standard operating procedure has been laid down
for the purpose.
Handling of various references and
Grievance Redressal System:
26.7 The Department of Pension & Pensioners'
Welfare, being the nodal Department for
pension and pension related matters, receives
large number of references from Ministries/
Department/PSUs, etc. The Department renders
advice on interpretation of Pension Rules
and considers cases referred by Ministries/
Departments for relaxation of the provisions
of Pension Rules. Regular review meetings to
redress the grievances are being conducted by
the Department.
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Centralised
Pension
Grievance
Registration And Monitoring System
(CPENGRAMS)
26.8 The Department of Pension & Pensioners’
Welfare has developed an improved version
of CPENGRAMS integrating the data base of
Centralized Public Grievances Redressal and
Monitoring System (CPGRAMS) which is under
the administrative control of Department of
Administrative Reforms & Public Grievances.
Now the pension related grievances have been
combined with public grievances and thus the
Ministries/ Departments do not have to monitor
grievances through different applications.
26.9 During the period under report concerted
efforts were made to bring down the pendency
of old pension related grievances by holding
regular review meetings with the Nodal Officers
of various Ministries / Departments as a result
of which 21207 grievances were disposed of by
14.01.2015 whereas the corresponding figures
for previous year was 18664. More significantly
the grievances pending for an year or more as on
01.01.2014 were 2303 and the same came down
to 535 as on 14.01.2015.
26.10 The Department has been conducting
Awareness Programmes for the benefit of
pensioners residing outside Delhi. The pensioners
through these programmes are informed about the
existing as well as new measures initiated by the
Government for their benefit. These programmes
were conducted in Dehradun, Vadodara and
also for the first time in the North East regions
of the country i.e at Shillong and Agartala.The
pensioners received the programme very well
and requested the Department to continue with
the same in future.
Shri Alok Rawat, Secretary (Pension) addressing the Pensioners during Awareness Programme
28th & 29th November, 2014 at Shillong
Pensioners during Awareness Programme 28th & 29th November, 2014 at Shillong
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229
26.11 The Department has also dubbed a
Documentary Film on “Pensioners Portal” in
English and 4 regional languages to reach out to
pensioners across the country.
26.12 Three training sessions were organized for
officers of 52 Ministries/Departments to apprise
them of latest changes in the Pension Rules. As a
result of the same, 102 officials were trained on
Pensionary matters.
Results
2013-14
Framework
Document
26.13 On the directions of Cabinet Secretariat
(Performance Management Division), the
Department has formulated a Results Framework
Document (RFD). RFD in respect of DoP&PW
year 2013-14 is at Annexure-X. The RFD for
2014-15 is being implemented.
Compendium
26.14 Two compendiums were published
on Pension related Orders issued during the
year - 1.1.2013 to 31.12.2013 and 1.1.2014 to
31.03.2014. These are also available on the
Department’s website at the pensionersportal.
gov.in and persmin.gov.in/pension.asp.
26.15 The following important policy decisions
were also taken during the year 2014-15:
(i)
Time prescribed for processing pension
papers has been reduced from two years to
one year.
(ii)
Rule 32 relating to verification of qualifying
service once after 18 years of service and
5 years before retirement was amended to
provide for issue of certificate of service
verification twice – once after 18 years
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of service and second time 5 years before
superannuation.
(iii) Rule 59 of CCS (Pension Rules) 1972 has
been amended to simplify the procedure
and reduce the number of steps to be taken
for verification of service by the authorities
concerned, including those in the previous
Offices where the employee worked. Head
of Office and other authorities concerned
have been made accountable for verification
of service and its communication. In
rare circumstances of non-availability of
service records, provision has been made to
rely upon the statement made and declared
as true by the Government servant. This
statement is not required to be supported
by any documentary evidence. Furnishing
any incorrect information willfully is to be
construed as a grave misconduct.
(iv) There was no indication of steps and
timelines to be followed in the cases of
retirement other than on superannuation
in the existing rules. Provisions have been
made for such cases, including grant of
provisional pension in such cases.
(v) Onus of determining the necessity of
revision of pension on account of a clerical
error is now on the administrative Ministry/
Department from where the employees
retired.
(vi) As per existing instructions, the disabled
siblings are eligible for family pension for
life in the same manner and following the
same disability criteria as applicable to the
children. Therefore, the term ‘Guardian’
has been used in a flexible manner in rules
77 (3) and 81(2) and any minor sibling or
one who is suffering from a mental illness
has also been covered to receive family
pension through a guardian.
(vii) Provisions for co-authorization of disabled
children/siblings and dependent parents
in the PPO have been incorporated in the
rules.
(viii) Earlier, Pension Payment Order was sent
to the Bank for handing it over to the
pensioner. The process generally took two
months. Procedure has been simplified so
that the PPO can now be handed over to
the retiring Government servant on the
day of retirement. This will ensure that the
sanction process is complete by the day of
retirement.
(ix)Fixed Medical Allowance has been
enhanced from Rs.300/- to Rs.500/-p.m.
w.e.f. 19.11.2014.
26.15 Due compliance of the orders and
instructions pertaining to the reservations of
vacancies in favour of SC/STs and welfare of
minorities issued by the government from time
to time is ensured. A complaint committee to
enquire into complaints of sexual harassment at
work place has been constituted. There has been
no complaints of sexual harassment during the
period under report.
Hindi Pakhwara:
26.16 A Hindi Pakhwara was organized by the
Department in the month of September, 2014
to inculcate the spirit of making progressive
use of Hindi in official noting drafting and
communications. Competition in essay writing
and noting and drafting was organized for the
staff members and suitable awards were given as
incentive.
ANNUAL REPORT 2014-15
231
ANNEXURE
ANNUAL REPORT 2014-15
233
Annexure – I
Department of Personnel and Training
Incumbency Position of Group ‘A’ Officers in D/o Personnel
and Training as on 28.02.2015
Post
Secretary(Personnel)
Additional Secretary
Joint Secretary
Director
Name of Incumbent
Shri Sanjay Kothari
Shri T. Jacob
1. Ms. Archana Varma
2. Shri Jishnu Barua
3. Ms. Mamta Kundra
4. Shri P. K.Das
1. Shri A. Asholi Chalai
2. Shri Aditya Kumar Joshi
3. Shri Anand Madhukar
4. Ms. Anshu Sinha
5. Shri Ashish Kumar
6. Shri Ashok Kumar
7. Shri Diwakar Nath Mishra
8. Ms. Gayatri Mishra
9. Smt. G. Jayanthi
10. Ms. Kimbuong Kipgen
11. Ms. Mona Singh
12. Shri Mukesh Chaturvedi
13. Ms. Mukta Goel
14. Shri Mukul Ratra
15. Shri Natarajan Gulzar
16. Shri N. Sri Raman
17. Ms. Pratima Tyagi
18. Shri Raj Kumar Gathwal
19. Shri Rajesh Arya
20. Shri Sandeep Jain
21. Shri Shri Prakash
22. Shri S.K. Jindal
23. Shri Utkaarsh R.Tiwaari
24. Ms. Vandana Sharma
25. Shri V. K. Sinha
26. Shri V. M. Rathnam
27. Shri Vedantam Giri
28. Shri N. Raja
ANNUAL REPORT 2014-15
235
Post
Principal Staff Officer
1.
Name of Incumbent
Shri C. S. Bist
Deputy Secretary
1.
Ms. Deepika Lohia Aran
2.
Shri J. Srinivasan
3.
Shri G. Srinivasan
4.
Ms. Meera Mohanty
1.
Ms. Kusuma Padmanabhan
2.
Shri Jawahar Peshwani
Shri A.K. Saha
Shri A.K. Malhotra
Shri Abhay Jain
Shri Ajit Kumar
Shri Anil Tripathi
Shri Arvind Thakur
Shri Ashok Kumar Roy
Shri Avinash Chandra
Shri B. Bandyopadhyay
Shri Biswajit Banerjee
Shri Chattra Mani
Shri D.K. Sengupta
Shri Debabrata Das
Shri G. Srinivasan
Shri J.R. Gaikwad
Shri K. Suresh Kumar
Shri Kamal Kishore
Shri Kameshwar Mishra
Shri Kulbhushan Malhotra
Shri M.P. Rama Rao
Shri Madan Mohan Maurya
Shri Manoj Gupta
Ms. Manisha Bhatnagar
Shri Narender Gautam
Shri Navneet Mishra
Shri Nitin Gupta
Shri N.K. Wadhwa
Shri O.P.Chawla
Shri P.K. Pattanaik
Senior Principal Private Secretary
Under Secretary
236
ANNUAL REPORT 2014-15
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
Post
Name of Incumbent
30. Shri P. R. K. Sinha
31. Shri Parminder Singh
32. Shri Prem Chand
33. Shri Pushpender Kumar
34. Shri R.K. Girdhar
35. Shri R.S. Sikdar
36. Shri R. Venkatesan
37. Shri Rajeshwar Lal
38. Shri Rajneesh Mohan Singh
39. Shri Rajiv Jain
40. Shri Raj Kishan Vatsa
41. Shri Raju Saraswat
42. Shri Rakesh Moza
43. Shri S. Basu
44. Shri S.G. Mulchandaney
45. Shri S. K. Prasad
46. Shri S. Nayak
47. Shri S.P. R. Tripathi
48. Shri S.S. Shukla
49. Shri Sandeep Mukherjee
50. Shri Sanjay Mehta
51. Ms. Sarita Nair
52. Shri Sher Bahadur
53. Shri Sukdeo Sah
54. Shri Susheel Kumar
55. Shri Virender Singh
PPS
56. Shri V. Srinivasaraghavan
1. Shri Shriniwas Ranga
2.
Shri N.C. Pandey
3.
Shri S.C. Baweja
4.
Shri Ramesh Chand
5.
Shri V.S. Narsimhan
6.
Ms. Krishna Kain
7.
Shri Yati Raj Sehgal
8.
Shri Panna Lal
ANNUAL REPORT 2014-15
237
Annexure – II
Department of Personnel and Training
Results Framework Document for the year 2013-2014 and its achievement is as under:
S.
No.
1
2
Objective
Ensure improved
Personnel
Management in
Government through
accountable and
transparent personnel
policy
Weight
9
Capacity building of 20
civil servants at all
levels
Action
Weight
Target date /
criteria value
Excellent
Date
1
31/01/2014
01/07/2013
[1.2.1] Submission of
proposal to Competent
Authority
Date
1
15/03/2014
18/09/2013
[1.2] Clarification on
Rule 11(v) and (vi) of
Central Civil Services
(Classification, Control
and Appeal) Rules,
1965
[1.2.1] Preparation
of Draft proposal for
Inter - Ministerial
Consultation
Date
1
31/01/2014
31/01/2014
[1.2.1] Submission of
proposal to Competent
Authority
Date
1
28/02/2014
06/02/2014
[1.3] To amend All
India Services (Death
Cum Retirement
Benefits) Rules, 1958
and All India Services
(Commutation of
Pension) Regulations,
1959 at par with
Central Civil Services
(Pension) Rules, 1972.
[1.3.1] Issuance of
notification of revised
AIS (DCRB) Rules,
1956
Date
1
30/09/2013
12/07/2013
[1.3.2] Issuance of
notification of revised
AIS (Commutation of
Pension) Regulations,
1959
Date
1
30/09/2013
20/09/2013
[1.4] Policy on conflict
of interest in public
service
[1.4.1] Submission of
note to Committee of
Secretaries
Date
1
30/09/2013
19/09/2013
[1.5] Ensuring timely
filling up of posts of
Deputy Secretary /
Director under Central
Staffing Scheme.
[1.5.1] Planned
vacancies for which a
panel is provided not
later than six weeks
after date of vacancy
%
2
90
100
Date
2
30/11/2013
31/05/2013
[2.1.2] Processing and
seeking approval of the
competent authority on
the recommendations
of the Review
Committee
Date
1
31/01/2014
06/08/2013
[2.2.1] Submission of
Proposal to competent
authority
Date
2
31/10/2013
08/07/2013
[1.1]Review of FR – 29 [1.1.1] Preparation
of Draft proposal for
Inter - Ministerial
Consultation
[2.1]Review of Long[2.1.1] Submission
term Domestic Training of the Report by the
Programmes
Committee
[2.2] Broad basing
of Civil-Military
Interface Programme
at Lal Bahadur Shastri
National Academy
of Administration
(LBSNAA).
238
Success Indicator
ANNUAL REPORT 2014-15
Unit
Achievement
S.
No.
Objective
Weight
Action
Weight
Target date /
criteria value
Excellent
Date
2
31/10/2013
24/07/2013
[2.4] Special Training
[2.4.1] Organization of
Programmes for
Programmes
sensitizing Government
functionaries on
issues relating to
gender / disability /
minorities for inclusive
administration
Number
2
60
61
[2.5] Intensive Training
Programme including
training programmes
on ‘Cash Transfer’
Date
2
01/03/2014
28/02/2014
2
70
70
[2.3] Development /
Creation of Learning
Resource Centre for
Trainer Development
Programme at ISTM
Success Indicator
[2.3.1] Submission
of Proposal for
development /
creation of Learning
Resource Centre for
Trainer Development
Programme at ISTM
[2.5.1] Completion of
training programmes
commenced in 60
districts in 2012-13
Unit
[2.5.2] Commencement Numof training programmes ber
3
Management of Cadres 6
under administrative
control
of
the
Department
Achievement
[2.6] Customized
[2.6.1] Organization of
Training Programme on Programme
‘Fighting Corruption’
Number
2
1
1
[2.7] Training of
Personnel
[2.7.1] Coverage under
Domestic Training
Programmes
Number
1
20000
24000
[2.7.2] Coverage under
Foreign Training
Programmes
Number
2
300
300
[2.8] Ethics and Values
in Governance
[2.8.1] Organization of
Training Programmes
Number
2
15
27
[3.1]Development of
web based IT system
for Cadre Management
of CSSS
[3.1.1] Application,
design & Development
of software for CSSS
Date
1
30/06/2013
31/05/2013
[3.1.2] Data collection, Date
Validation, user
acceptance of software,
training and workshops
1
31/12/2013
23/12/2013
[3.2] Launch of
Training programme
for Lower Division
Clerk (LDC) of CSCS
through use of ICT
[3.2.1] Preparation of
module
Date
1
31/12/2013
17/07/2013
[3.2.2] Implementation
of the Training
Programmes in
5 Ministries /
Departments
Date
1
28/02/2014
13/01/2014
[3.3] Timely promotion
for CSS and CSSS
[3.3.1] Sending
proposals for
convening DPC to
UPSC / conveying
zone of consideration
after issue of Select
List for previous year,
within six months.
%
2
80
80
ANNUAL REPORT 2014-15
239
S.
No.
4
5
240
Objective
Weight
Formulation of policy 7
of
reservation
in
Services
Improving
transparency and
accountability through
Right To Information
(RTI).
9
Action
[4.1] To issue
guidelines for smooth
functioning of Persons
with Disabilities
(PwDs) in their
duties in Government
Services.
Success Indicator
Unit
Weight
Target date /
criteria value
Excellent
Achievement
[4.1.1] Holding of a
stakeholder workshop
for seeking views of
PwDs
Date
1
30/09/2013
28/05/2013
[4.1.2] Preparation of
guidelines
Date
2
28/02/2014
25/10/2013
[4.2] Review of
instructions for exservicemen reservation
[4.2.1] Submission of
draft compendium for
approval to competent
authority
Date
2
28/02/2014
28/10/2013
[4.3] Shifting of
data collection from
Manual to Online
on representation of
Reserved Candidates
[4.3.1] Obtaining
online information.
Number
2
40
48
[5.1] Facilitating access
to best practices on
Right To Information
(RTI).
[5.1.1] Holding of
four Regional and one
National Workshop
on RTI
Date
1
31/01/2014
09/01/2014
[5.1.2] Publication of a
Compendium of Best
Practices on RTI
Date
1
31/03/2014
27/02/2014
[5.2] Capacity building
for RTI
[5.2.1] Training
of State Public
Information Officers
(SPIOs) / Appellate
Authorities (AAs) in
5 states
Number
1
5
5
[5.3] Publication of
Guide book on RTI
[5.3.1] Issue of Guide
Book
Date
1
30/11/2013
28/11/2013
[5.4] Compendium of
OM/ notification issued
on RTI
[5.4.1] Issue of
Compendium
Date
1
31/10/2013
25/10/2013
[5.5] Effective use of
Right To Information–
Monitoring
Information System
(RTI–MIS) to facilitate
implementation of RTI
Act in the Department.
[5.5.1] Training
of Central Public
Information Officers
(CPIOs) to upload
replies
Date
1
30/09/2013
31/08/2013
[5.5.2]
Operationalizing
system of uploading
replies to all important
RTI applications
Date
1
31/12/2013
30/09/2013
[5.6] Digitization and
uploading of important
files of RTI Division
[5.6.1]
Operationalizing
system of uploading
important files on
website
Date
1
31/12/2013
30/12/2013
[5.7] Strengthening of
suo motu disclosure by
Public Authorities
[5.7.1] Notification of
the guidelines
Date
1
30/06/2013
16/04/2013
ANNUAL REPORT 2014-15
S.
No.
6
7
8
9
Objective
Action
Success Indicator
Improving
Public 4
Perception of the
Government
by
highlighting
the
achievements
and
making an example by
taking effective action
against delinquents
[6.1] Publication of
an updated Handbook
for Disciplinary
Authorities by Institute
of Secretariat Training
and Management
(ISTM).
[6.1.1] Review of
contents of the draft
Handbook prepared by
ISTM in consultation
with Establishment
Division.
5
Incentivising
Innovation and
recognizing
extraordinary
performance
Weight
Strengthening
and 10
Modernization
of
Central Bureau of
Investigation towards
improvement
of
performance.
Transparent
and 10
efficient
process
of
empanelment,
central
deputation
and appointments in
Central Public Sector
Enterprises (CPSE)
Unit
Weight
Target date /
criteria value
Excellent
Achievement
Date
2
30/06/2013
30/06/2013
[6.1.2] Publication
/ placing in public
domain of Handbook
by ISTM.
Date
2
30/09/2013
26/09/2013
[7.1] Review of
incentive increment for
excellence in National
and International
Sports
[7.1.1] Preparation
of draft proposal
for inter–ministerial
consultation
Date
3
31/07/2013
04/07/2013
[7.1.2] Submission to
Competent Authority
Date
2
15/03/2014
15/09/2013
[8.1] Creation of Posts
in CBI
[8.1.1] Submission
of proposal to D/o
Expenditure
Date
2
30/11/2013
31/10/2013
[8.2] Amendment of
Recruitment Rules
for Executive Posts
of CBI (Constables to
Inspector)
[8.2.1] Notification of
amended Recruitment
Rules.
Date
2
31/08/2013
03/07/2013
[8.3] Amendment of
[8.3.1] Notification of
Recruitment Rules
amended Recruitment
for the posts of Chief
Rules.
Information Officer
(CIO), Asst. Library
and Information Officer
(ALIO), Lecturer
(Criminology)
Date
2
31/08/2013
04/07/2013
[8.4] Amendment of
Recruitment Rules for
the Senior Police Posts
(Dy. SP to Director,
CBI)
[8.4.1] Notification of
amended Recruitment
Rules.
Date
2
31/10/2013
09/09/2013
[8.5] Implementation
of Scheme for
Modernization of
Training Centres of
CBI
[8.5.1] Issue of
Sanction
Date
2
31/10/2013
21/06/2013
[9.1] Upgradation of
EASY by developing
& commissioning
of Citizen–Interface
module.
[9.1.1] Development of
the interface
Date
2
31/10/2013
30/04/2013
[9.1.2] Testing by
stakeholders
Date
2
31/12/2013
05/05/2013
[9.1.3] Security audit
& implementation
Date
2
28/02/2014
17/09/2013
ANNUAL REPORT 2014-15
241
S.
No.
Objective
Weight
Action
Success Indicator
[9.2] Issue of
comprehensive
guidelines relating
to appointment
/ confirmation /
extension / termination
/ additional charge
arrangements in
Board Level Posts in
Central Public Sector
Enterprises (CPSEs).
[9.2.1] Submission of
Draft Guidelines for
approval of Competent
Authority
[9.3] Compiling
and bringing out a
Hand Book of ACC
Orders related to
Foreign / Captive
Posts of Government
of India and Foreign
Assignments.
Unit
Weight
Target date /
criteria value
Excellent
Achievement
Date
2
30/11/2013
27/11/2013
[9.3.1] Collecting /
culling out of ACCs
orders pertaining to
Foreign / Captive
Posts of Government
of India and Foreign
Assignments from
various sources.
Date
2
30/11/2013
28/10/2013
10
Implementation
of 5
RFD system by RCs
[10.1] Finalization
of RFDs of
Responsibilities
Centers
10.1.1] Timely
Submission by all
Responsibility Centres
Date
5
15/05/2013
01/08/2013
*
Efficient Functioning 3
of the RFD System
Timely submission of
Draft RFD 2014-15 for
Approval
On-time submission
Date
2
05/03/2014
05/03/2014
Timely submission of
Results for 2012-13
On-time submission
Date
1
01/05/2013
29/04/2013
Independent Audit
of implementation
of Citizens’/Clients’
Charter (CCC)
% of implementation
%
2
100
70
Independent Audit
of implementation
of Public Grievance
Redressal System
% of implementation
%
1
100
51.62
Implement mitigating
strategies for reducing
potential risk of
corruption
% of implementation
%
1
100
100
Implement ISO 9001 as % of implementation
per the approved action
plan
%
2
100
100
Identify, design and
Implement major
innovations.
Timely submission
of Action Plan for
enabling innovation
Date
2
15/05/2014
Identification of core
and non-core activities
of the Ministry/
Department as per 2nd
ARC recommendations
Timely submission
Date
1
24/03/2014
16/01/2014
Update departmental
strategy to align with
12th Plan priorities
Timely updation of the
strategy
Date
2
10/09/2013
10/09/2013
*
*
*
242
Transparency/Service 3
delivery
Ministry/
Department
Administrative
Reforms
Improving Internal
Efficiency/
Responsiveness.
6
2
ANNUAL REPORT 2014-15
S.
No.
*
Objective
Ensuring compliance
to the Financial
Accountability
Framework
Weight
1
Action
Success Indicator
Unit
Weight
Target date /
criteria value
Excellent
Achievement
Timely submission of
Percentage of ATNs
ATNs on Audit paras of submitted within due
C&AG
date (4 months) from
date of presentation of
Report to Parliament
by CAG .during the
year.
%
0.25
100
100
Timely submission of
ATRs to the PAC Sectt.
on PAC Reports.
Percentage of ATRS
submitted within due
date ( 6 months) from
date of presentation of
Report to Parliament
by PAC .during the
year.
%
0.25
100
100
Early disposal of
pending ATNs on
Audit Paras of C&AG
Reports presented
to Parliament before
31.3.2013.
Percentage of
outstanding ATNs
disposed off during the
year.
%
0.25
100
100
Early disposal of
pending ATRs on PAC
Reports presented
to Parliament before
31.3.2013
Percentage of
outstanding ATRS
disposed off during the
year.
%
0.25
100
100
* Mandatory Objective(s)
Total Composite Score: 92.73
PMD Composite: 91.7
ANNUAL REPORT 2014-15
243
Annexure- III
ORGANISATIONAL CHART OF DEPARTMENT OF ADMINISTRATIVE
REFORMS AND PUBLIC GRIEVANCES as on 23.12.2014.
Prime Minister
MoS(PP)
Secretary (ARPG and P&PW)
Special Secretary (ARPG)
Joint Secretary (ARC)
Dir.(IE&C)
Dir.(AR)
US-(AR.I)
US (IE&C-I)
Dir.(Admn)
DS (e-Gov)
US-(AR.II)
US (D&D -II)
US (D&D -I)
US(IE&C-II)
SO (AR)
DS (ARC and O&M )
Dir.(D&D)
US (ARC.I)
US-(Ad.I)
US-(Ad.II)
SO-(Ad.I)
SO-(Ad.II)
DS(PG )
US (PG C1 )
SO(PG.I)
SO (e-Gov.)
ANNUAL REPORT 2014-15
US (ARC -II)
SO (ARC)
SO (D&D)
US (e-Gov. -I)
244
US-(O&M)
US (e-Gov-II)
US (PG C2)
SO(PG.II)
US (PG C 3)
SO(PG.III)
Annexure-IV
Department of Administrative Reforms and Public Grievances
Incumbency Position of Under Secretary and above level Officers in
D/o AR&PG as on 23.12.2014
Post
Secretary
Special Secretary
Joint Secretary
Director
Deputy Secretary
Deputy Director (OL)
Under Secretary
PPS
Name of Incumbent
Shri Alok Rawat
Shri Arun Jha
Smt. V. Vidyavathi
1. Shri Vanraj A. Chavda
2. Smt. Alpana Shukla Rao
3. Shri Aditya Joshi
4. Shri K. Nagaraja
1. Shri Anurag Srivastava
2. Smt. Richa Gaharwar
3. Smt. Sumita Dasgupta
1. Smt. Santosh Manhas
1. Shri V. K. Verma
2. Shri D.K. Rana
3. Smt. Nita Dharmani
4. Shri Harihar Sukla
5. Shri S.Bandyopadhyay
6. Shri Hemant Verma
7. Shri Jitendra Sihwag
8. Shri S.K.Pani
9. Shri Jagdish Kumar Ambwani
10. Shri Dhananjay Kumar
11. Shri R. Rajendra Goud
12. Smt. Pratibha Ahuja
13. Shri Sandeep Mohan Prasad
14. Shri Arun Kumar Sarkar
15. Shri Ajay Kumar Sawhney
16. Shri Alok Jagbharia
1. Shri A. Y. Anand Raj
2. Shri Satish Kumar
ANNUAL REPORT 2014-15
245
Annexure-V
Department of Administrative Reforms and Public Grievances
Prevention of sexual harassment of women at work place
An Internal Complaint Committee has been constituted in Department of Administrative Reforms
and Public Grievances for prevention of sexual harassment of women at work place comprising of
following members
(i)
Smt. V. Vidyavathi, Joint Secretary -
Chairperson
(ii) Shri Anurag Srivastava, Deputy Secretary
-
Member
(iii) Smt. Nita Dharmani, Under Secretary
(iv) Ms. Hazel Siromoni, representative sponsored by YWCA -
- Member
Member
Women employees are being made aware of existence of said Committee from time to time through
circulars, display on notice boards and interactions. No complaint of sexual harassment from any of
the women employees has been received during the year. However, to review the overall condition
of working environment for women, the Committee met last time on 11.11.2014 and also decided to
maintain regular interaction with women to give them comfort and security.
246
ANNUAL REPORT 2014-15
Annexure-VI
Department of Administrative Reforms and Public Grievances
Welfare of SC, ST, OBC and Person with Disability (PWD)
As on 08.01.2015 the incumbency position of SC, ST, OBC and Person with Disability (PWD) in
the Group A, B and C category of Officials of Department of Administrative Reforms and Public
Grievances is as under:
Category
Group-A
Group-B
Group-C
Total
24
50
32
106
SC
2
5
17
24
ST
2
--2
OBC
1
5
1
7
PWD
-1(OH)
1(HH)
2
The Department has appointed a Nodal Officer to look into the complaints/ representations, if any
received from SC, ST and OBC officials and as also to watch their welfare. As per instructions of
DoPT the Department is submitting annual report regarding SC, ST, OBC and PWD incumbents
online through the URL “rrcps.nic.in”. No complaint from SC, ST, OBC and PWD officials is received
during the year.
ANNUAL REPORT 2014-15
247
Annexure VII
Department of Administrative Reforms and Public Grievances
Result Framework Document and its Achievements for the Year: 2013-2014
S.
No.
1
2
248
Objective
Weight
Promoting
33
administrative reforms
in government policies
and processes as per
recommendations of
Administrative Reforms
Commission (ARC)
Formulation of policy
and coordination
of issues relating to
redress of grievances
12
Action
Success Indicator
Unit
Weight
Mid Term
Achievement
Achievement
[1.1] Monitoring and
review of administrative
reforms recommended
by ARC.
[1.1.1] ATR on
125 accepted
recommendations of
ARC.
Number
4.00
[1.2] Review meeting
with the State AR
Secretaries
on
implementation of ARC
recommendations.
[1.2.1] Issue of Statewise status report on
implementation of ARC
recommendation.
Date
4.00
04/06/2013
30/07/2013
[1.3]
Setting
up
institutional mechanism
in the Central Govt.
Ministries and States
for regular review of the
implementation of ARC
recommendation.
[1.3.1] Number of States/
Central
Government
Ministries setting up
institutional mechanism.
Number
4.00
46
47
[1.4] Review meetings
with the Central Govt
Ministries/Departments
on implementation of
ARC recommendations.
[1.4.1] Issue of
consolidated
performance report on
Ministries.
Date
2.00
30/09/2013
18/10/2013
[1.5] Review with States [1.5.1] Number of States
on implementation of for which ATR drawn
ARC recommendations. up.
Number
2.00
3
7
[1.6] Preparation of [1.6.1] Acceptance of
Research/ Background papers.
papers.
Number
4.00
4
4
[1.7] Prime Minister’s [1.7.1] Selection
Awards for Excellence Awardees.
in Public Administration.
of
Date
4.00
21/04/2013
10/04/2013
[1.8] Compilation of [1.8.1] Number of Case
case studies based on Study.
best practices in districts.
Number
5.00
4
5
[1.9] State Collaboration [1.9.1]
Approval/
on implementation of Funding of projects.
ARC recommendations.
Number
2.00
3
18
[1.10]
Conference.
Authors’ [1.10.1] Organisation of
Conference.
Number
2.00
1
1
[2.1] Review of pendency [2.1.1]
Number
of
of
grievances
in Ministries reviewed.
Ministries/ Departments/
Organisations (including
all subordinate offices)
Number
3.00
81
219
[2.2]
Training
of [2.2.1]
Number
CPGRAM in Ministries. Ministries.
Number
4.00
81
114
ANNUAL REPORT 2014-15
of
S.
No.
3
Objective
Dissemination of
governance knowledge
and best practices
Weight
28
Action
Success Indicator
Unit
Weight
Mid Term
Achievement
Achievement
[2.3] Capability building [2.3.1] Number of State
of State ATIs for bringing ATIs.
in service delivery
in
their
respective
State/
Government/
Department.
Number
5.00
5
5
[3.1] Organising Civil [3.1.1] Report on
Services Day
proceedings
Date
2.00
31/07/2013
31/07/2013
[3.2]
Organizing
Conference
of
Secretaries
of
Administrative Reforms
of the States / UTs
[3.2.1] Issue of Minutes.
Date
2.00
[3.2.2] ATR on the
minutes of 2012-13
meeting.
Date
2.00
[3.3] Providing financial [3.3.1] Timely sanction
assistance to States for of projects
documentation of good
practices
Number
2.00
6
6
[3.4]
Organizing [3.4.1]
Organizing
Regional Conferences Regional
Conference
on good practices.
and participation of
States
Number
2.00
0
2
[3.5] Publication of [3.5.1] Timely issue and
quarterly
journal– putting up abstract of
Management
in MIG on website
Government
(MIG),
Monthly newsletter –
Civil Services News
(CSN) and a book on
good practices
Number
4.00
8
17
[3.6] Production of [3.6.1]
Number
of
documentary films on documentary
films
good practices.
produced.
Number
2.00
13
6
[3.7] Presentation
Best Practices.
Timely
Number
2.00
1
2
[3.8] Entering into [3.8.1] Finalisation and
Memorandum
of signature of MoU.
Understanding (MoU)
with Government of
Malaysia in the field of
Public Administration
and Governance
Date
2.00
25/11/2013
[3.9] Taking forward [3.9.1] Finalisation of
MOU
with
China; the report/minutes of the
Ministerial
Level meeting.
Delegation from China to
attend meetings with the
Indian side for carrying
forward exchange and
cooperation
between
two sides in the areas
of interest identified
under Memorandum of
Understanding (MoU).
Date
2.00
29/11/2013
on [3.7.1]
Organisation.
06/12/2013
ANNUAL REPORT 2014-15
249
S.
No.
4
*
*
*
250
Objective
Promoting reforms
through e-Governance
Efficient Functioning of
the RFD System
Transparency/Service
delivery Ministry/
Department
Weight
12
3
3
Administrative Reforms 6
Action
Success Indicator
Unit
Weight
Mid Term
Achievement
Achievement
[3.10] Organization of
meeting of India Brazil
and South Africa (IBSA)
Working Group on
Public Administration .
[3.10.1] Finalization of
report /minutes of the
IBSA Working Group of
Public Administration.
Date
2.00
20/05/2013
30/05/2013
[3.11]
Organization [3.11.1]
Finalisation
of India Symposium of the report on the
on
Public
Service Symposium.
Excellence .
Date
2.00
[3.12]
Organization [3.12.1] Finalisation of
of meeting of the the report /minutes of the
working Group under meeting.
the India Singapore
Cooperation Programme
in the field of Personnel
Management and Public
Administration
Date
2.00
[4.1]
Organizing [4.1.1] Organisation of
National
Conference the Conference.
on e-Governance and
giving away of National
Awards.
Date
4.00
30/01/2014
[4.2] Interaction with [4.2.1] Compilation of
awardees of previous deliberations.
and present year for
adoption, replication and
innovation.
Date
4.00
31/01/2014
[4.3] Publishing of [4.3.1] Release during
Compendium of select the National Conference
papers on issues of on e-Governance.
e-Governance,
case
studies of the previous
year’s
awardees,
compilation of national
and international good
practices on selected
topic.
Date
4.00
30/01/2014
Timely submission of On-time submission
Draft RFD 2014-15 for
Approval
Date
2.00
05/03/2014
05/03/2014
Timely submission of On-time submission
Results for 2012-13
Date
1.00
31/10/2013
01/05/2013
Independent
Audit % of implementation
of
implementation
of
Citizens’/Clients’
Charter (CCC)
%
2.00
Independent Audit of % of implementation
implementation of Public
Grievance
Redressal
System
%
1.00
100
82.59
Implement
mitigating % of implementation
strategies for reducing
potential
risk
of
corruption
%
1.00
100
0
Implement ISO 9001 as % of implementation
per the approved action
plan
%
2.00
ANNUAL REPORT 2014-15
0
0
S.
No.
Objective
Weight
Action
Success Indicator
Unit
Weight
Identify, design and Timely submission of
Implement
major Action Plan for enabling
innovations.
innovation
Date
2.00
15/05/2014
Identification of core and Timely submission
non-core activities of
the Ministry/Department
as per 2nd ARC
recommendations
Date
1.00
24/01/2014
*
Improving Internal
Efficiency/
Responsiveness.
2
Update
departmental Timely updation of the
strategy to align with strategy
12th Plan priorities
Date
2.00
*
Ensuring compliance
to the Financial
Accountability
Framework
1
Timely submission of Percentage of ATNs
ATNs on Audit paras of submitted within due
C&AG
date (4 months) from
date of presentation of
Report to Parliament by
CAG .during the year.
%
0.25
Timely submission of Percentage of ATRS
ATRs to the PAC Sectt. submitted within due
on PAC Reports.
date ( 6 months) from
date of presentation of
Report to Parliament by
PAC .during the year.
%
0.25
Early
disposal
of
pending ATNs on Audit
Paras of C&AG Reports
presented to Parliament
before 31.3.2013.
Percentage
of
outstanding
ATNs
disposed off during the
year.
%
0.25
Early disposal of pending
ATRs on PAC Reports
presented to Parliament
before 31.3.2013
Percentage
of
outstanding
ATRS
disposed off during the
year.
%
0.25
Mid Term
Achievement
Achievement
* Mandatory Objective(s)
ANNUAL REPORT 2014-15
251
Annexure VIII
Department of Pensions and Pensioners’ Welfare
Organisation Chart
ORGANISATIONAL CHART OF DEPARTMENT OF PENSION
AND PENSIONERS’ WELFARE.
Hon’ble PM & Cabinet Minister
MoS (PP)
Secretary (Pension)
Joint Secretary (Pension)
Director (PP)
Desk –A-C-F
Dy. Secy. (P) / H.O. D.
Desk – G/H.O. O.
Cash Section
& DDO
252
ANNUAL REPORT 2014-15
Estt. & Vig.
Section
Desk – (E)
General
Admin. Section
Desk (Coord)
I.F.C. & Coord./
Parliament Section
DS (PW)
Desk – B-D
Annexure IX
Department of Pensions and Pensioners’ Welfare
Incumbency position of Group ‘A’ Officers
S. No.
Name
Designation
1.
Shri Alok Rawat
Secretary
2.
Smt. Vandana Sharma
Joint Secretary
3.
Smt Tripti P. Ghosh
Director (PP)
4.
Smt. Sujasha Choudhury
Deputy Secretary (P)
5.
Shri Harjit Singh
Deputy Secretary (PW)
6.
Shri Charanjit Taneja
Under Secretary
7.
Shri D.K. Solanki
Under Secretary
8.
Smt. Deepa Anand
Under Secretary
9.
Smt. Neeru Goel
Under Secretary
10.
Shri S. K. Makkar
Under Secretary
11..
Shri Manoj Kumar
Under Secretary
12.
Shri S. Chakrabarti
Under Secretary
13.
Ms. Pushpalata Kumari
A.D.(OL)
ANNUAL REPORT 2014-15
253
Annexure X
Department of Pension and Pensioners’ Welfare
Results Framework Document for the year 2013-2014 and its achievement is as under:
S.
No.
1
2
3
254
Objective
To bring about
improvements in policies
related to pension and
other retiral benefits.
Efficient response to
references received From
Ministries /Departments
concerning retirement
benefits
Facilitating the prompt
redressal of pensioners’
grievances
Weight
14.00
36.00
16.50
Action
Success Indicator
Unit
Weight
Excellent
Achievement
Issue of instructions on Average number of days Days
Dearness Relief to Central taken after issue of MOF’s
Govt. pensioners.
instructions on Dearness
Allowance
5.00
15
15
Holding of the meeting Number of working days Days
of Staff side of JCM within which minutes are
(National Council) on issued
pensionary matters
2.00
15
15
Holding of meeting of Number of working days Days
SCOVA for feedback and within which minutes are
to ascertain pensioners issued
problem
4.00
15
11
Submission of report of Date of submission of Date
study group on feasibility report
of e-PPO for civil
pensioners of central
government
3.00
01/12/2013
13/11/2013
Response to references Percentage
of
cases Perfrom Departments on disposed of within the centage
relaxation of rules.
prescribed time limit of
30 days
6.00
100
100
Response to references Percentage
of
cases Perfrom Departments on disposed of within the centage
interpretation of rules.
prescribed time limit of
30 days
10.00
100
100
Response to references Percentage
of
cases Perfrom Departments on disposed of within the centage
clarification of rules.
prescribed time limit of
70 days
6.00
100
100
Examination of proposals
from Departments for
exemption from rule of
immediate absorption.
4.00
100
100
Updation of database of Updation of database of Date
pensioners
pensioners as on Jan.,
2013
5.00
15/01/2014
10/01/2014
Implementation
e-office.
5.00
31/12/2013
31/12/2013
7.00
3
3
of Scanning of additional 1 Date
lakh pages
5 workshop-cum-review
meeting on grievance
redressal
mechanism
with
all
Ministries/
Departments
ANNUAL REPORT 2014-15
Percentage
of
cases Perdisposed of within the centage
prescribed time limit of
15 days
Average time taken
for issuance of
recommendations/
minutes of the meeting of
workshop
No. of
weeks
S.
No.
Objective
Weight
Action
Success Indicator
Unit
Workshop/Training
the
officers/ Staff of the
ministries/ departments/
orgs.in pension matters.
Workshop/Training
the
officers/ Staff of the
ministries/ departments/
orgs.in pension matters.
50 Ministries/ Department
are to be covered
No. of
Ministries/
Departments
/O
To create awareness
amongst the pensioners
regarding their rights
and entitlements and to
obtain their feedback
18.50
*
*
Efficient Functioning of
the RFD System
Transparency/ Service
delivery Ministry/
Department
Administrative Reforms
3.00
3.00
6.00
Achievement
50
56
pending Numredressed ber
5.00
3000
18000
Updation of existing Number of monthly Number
information on website updations in a year.
of DoP&PW updations in
a year.
2.00
12
12
Awareness Programmes Holding of 4 Awareness Date
about Pensioners’ Portal
Programmes within the
date
8.00
01/03/2014
01/03/2014
of Date
of Publication
of
on compendium
instructions issued in the
previous calendar year
2.00
31/12/2013
31/12/2013
Monthly report on status Average number of days Days
of progress to DeIT on taken after completion of
Web based Pensioners; month
Portal – A Mission Mode
Project
2.00
7
7
Updating
portal’
2.00
12
23
Prepare a module for Making the training Date
imparting training to module available to the
bankers on pension training institutions
matters
2.50
01/03/2014
27/02/2014
Timely submission of On-time submission
Draft RFD 2014-15 for
Approval
Date
2.0
05/03/2014
05/03/2014
Timely submission
Results for2012-13
Date
1.0
01/05/2013
30/04/2013
Independent
Audit % of implementation
of implementation of
Citizens’/Clients’ Charter
(CCC)
%
2.0
100
NA
Independent Audit of % of implementation
implementation of Public
Grievance
Redressal
System
%
1.0
100
NA
Implement
mitigating % of implementation
strategies for reducing
potential risk of corruption
%
1.0
100
NA
Implement ISO 9001 as % of implementation
per the approved action
plan
%
2.0
100
100
and Timely submission of %
Action Plan for enabling
innovation
2.0
100
NA
pending Number
of
grievances
quarterly
Compendium
instructions
retirement benefits
*
Excellent
4.50
Redressal of
grievances
4
Weight
‘pensioners No. of monthly updations Numin a year.
ber
Identify, design
major innovations
of On-time submission
ANNUAL REPORT 2014-15
255
S.
No.
Objective
Weight
Action
Success Indicator
Identification of core and Timely submission
non-core activities of the
Ministry/
Department
as
per
2nd
ARC
recommendations
Unit
Weight
Excellent
Date
1.0
27/01/2014
24/01/2014
09/09/2013
*
Improving Internal
Efficiency/
Responsiveness.
2.00
Update
departmental Timely updation of the Date
strategy to align with 12th strategy
Plan priorities
2.0
10/09/2013
*
Ensuring compliance
to the Financial
Accountability
Framework
1.00
Timely submission of Percentage of ATNs %
ATNs on Audit paras of submitted within due date
C&AG
(4 months) from date of
presentation of Report
to Parliament by CAG
during the year.
0.25
100
Timely submission of Percentage of ATRs %
ATRs to the PAC Sectt. submitted within due
on PAC Reports.
date (6 months) from
date of presentation of
Report to Parliament by
PAC during the year
0.25
100
Early disposal of pending Percentage of outstanding %
ATNs on Audit Paras of ATNs disposed off during
C&AG Reports presented the year
to Parliament before
31.3.2012
0.25
100
Early disposal of pending
ATRs on PAC Reports
presented to Parliament
before 31.3.2012
0.25
100
256
ANNUAL REPORT 2014-15
Achievement
Percentage
of %
outstanding
ATRs
disposed off during the
year
Government of India
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Ministry of Personnel, Public Grievances and Pensions