Backstage Guardian Angels Friends of Symphony Orchestra Augusta Orchestra Size: averages 60 musicians, ranging from 21 to 96 Community Population: Augusta/Richmond County: 202,000 Metropolitan Statistical Area: 580,000 Symphony Orchestra Augusta Sue Alexanderson PO Box 579, Augusta, GA 30901 or 971 Heard Avenue, Augusta, GA 30904 Sacred Heart Cultural Center [email protected] 1301 Greene Street, Augusta, GA 30901 (C) 706-840-4732 (H) 706-738-7527 Annual Timeline As soon as the season is set, confer with the Personnel Manager to receive the scheduled number of rehearsals and concerts, as well as the number of musicians (and guests) per concert cycle. At least two (2) weeks before the first rehearsal, place the Pepsi request, confirm with Buona Caffe, and shop. During the week of the concert, bake, and set up backstage with snacks and beverages. Clean up and reset after each rehearsal/concert. Take an inventory after each concert cycle. Rollover products appropriately and contact partners to request what is needed for the next concert cycle. Three weeks or more before the final concert/reception, contact Publix with request for veggie, fruit, and meat/cheese trays. Throughout the season, volunteer coordinators make sure we have the volunteers to help backstage and bake. In-kind Revenue Pepsi: Expenses $3589 Backstage Guardian Angel (purchased snacks, Buona Caffe: 1980 mixes for hot beverages, coffee creamer and Publix: sweeteners) 51 Baked Goods: 2130 Reception Total: Total $7750 $1141 238 $1379 Goals Enable musicians to sustain their focus, energy, and enthusiasm through grueling hours of rehearsals and concerts. Provide consistently healthy refreshments, as well as some "fun" snacks, for the musicians at every rehearsal and concert. Offer the opportunity for players and volunteers to get to know each other in a casual setting. Invite the audience, players, and volunteers to mingle and converse without the pressure of a performance. Provide "on the road" coffee after concerts for the musicians to enjoy on their drives home, whether local or long distance. Goals Achieved Provision of both healthy and "fun" refreshments for the musicians at every rehearsal and concert. Appreciation of musicians, volunteers, and audience for the opportunities for casual interaction. Sustained energy levels of the musicians Benefits to Orchestra Expenses for the comfort of the musicians are removed from the orchestra's operating budget. Musicians, volunteers, and the audience become acquainted and appreciate each other. The musicians develop a loyalty to the orchestra and enjoy their time in Augusta. Partnerships Staff assists with scheduling information. Pepsi, Buona Caffe, and Publix provide beverages and some food. Volunteers Liaison with Pepsi and Publix Liaison with Buona Caffe Two recruiters for volunteers Approximately 13 volunteers at different times to pick up, unload, set up, shop, bake, serve, and clean up Approximately 40 bakers for the final reception Future Plans We plan to continue this project that has been serving the Symphony for over 20 years. Plans are to include more varieties of snacks and Pepsi products.
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