Board of Education of
School District No. 27 (Cariboo-Chilcotin)
Trustees
COMMITTEES APPOINTED BY THE BOARD
District Cell
Committees
Austin, Jackie
250-305-7981
Boehm, Sheila
250-305-4709
Cooper, Joyce
250-305-7982
Guenther, Tanya
250-305-4366
Neufeld, Doug
250-305-7984
Pettman, Chris
250-305-7983
VanOsch, Will
250-305-7985
Committee
Education (3)
Open to Public
Business (3)
Open to Public
FNEC (2)
DPAC
IUOE
CCTA
CCPVPA
CC Rec Adv (2)
Joint Use (north)
Joint Use (south)
P: 250.398.3800
F: 250.392.3600
350 North 2nd Avenue
Williams Lake, BC V2G 1Z9
Education
BCPSEA Rep
CCTA Liaison
DPAC Liaison (alt)
Education
DPAC Liaison
CCTA Liaison
BCSTA Provincial Council Rep (Alternate)
First Nations Education Committee
BCSTA Provincial Council Rep
Cariboo-Chilcotin Recreation Advisory
Ex-Officio All Committees
Business
First Nations Education Committee
CCTA Liaison
BCPSEA (alternate)
Business
IUOE Liaison
Cariboo-Chilcotin Recreation Advisory (alt)
Education
CCTA Liaison
Business
IUOE Liaison
Current Trustees
December 2013
Boehm (C)
Austin
Pettman
Supt or Designate
Guenther (C)
VanOsch
Neufeld
Supt/ST
Cooper
Guenther
Boehm, Austin (alt)
Cooper , Boehm, VanOsch
Guenther, Boehm, Cooper
Chair / ALL
Cooper, Neufeld (alt)
“Learning, Growing and Belonging Together”
116
117
118
119
120
121
122
123
School District No. 27 (Cariboo-Chilcotin)
BOARD CORRESPONDENCE - OPEN
Friday, December 6, 2013
Board Room
Pages
1.
Correspondence TO the Board of Education
2.
Correspondence FROM the Board of Education
3.
Correspondence COPIED to the Board of Education
4.
3.1
2013.12.06 SD05 - Local Govt Elections Legislation
2-2
3.2
2013.12.06 SD23 - SSCFGS Recommendations
3-3
3.3
2013.12.06 SD39 Joint Letter Premioer MOE MOF - Ed
Funding
4-5
3.4
2013.12.06 C Lark and Ministers SSCFGS Recs
6-6
3.5
2013.12.06 SD 47 Press Release - ferry reduction
7-8
3.6
2013.12.06 SD69 - Propane Buses
9-9
Education Committee Presentations
4.1
CommunityLINK
10 - 14
124
1
November 2013
December 2013
Sunday
1
Monday
2
10:00AM - 4:00PM FNEC
(board room)
8
Tuesday
1:00PM - 3:00PM CCTA
Liaison (committee room)
3:30PM - 6:30PM Ed
Committee (committee
room)
3
Wednesday
Thursday
Friday
Saturday
S
M
T
W
T
3
10
17
24
4
11
18
25
5
12
19
26
6
13
20
27
7
14
21
28
F
1
8
15
22
29
January 2014
S
2
9
16
23
30
S
M
T
5
12
19
26
6
13
20
27
7
14
21
28
W
1
8
15
22
29
T
2
9
16
23
30
F
3
10
17
24
31
S
4
11
18
25
Tasks
BCSTA Trustee Acdmy  Vancouver  district calendar
4
5
6
7
3:30PM - 6:00PM Closed
Brd Mtg (committee room)
6:30PM - 10:00PM Open
Brd Mtg (board room)
9 10 11 12 13 14
1:00PM - 3:00PM IUOE
Liaison (committee room)
3:00PM - 6:00PM
Business Committee
(committee room)
6:30PM - 9:30PM Brd
Planning (committee
room)
15 16 17 18 19 20 21
Christmas Break  district calendar
STAT  district calendar
22 23 24 25 26 27 28
Christmas Break  district calendar
STAT
29 30 31 1
2
3
4
125
12/6/2013 1:15 PM
1/2
connee newberry
December 2013
S
1
8
15
22
29
January 2014
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
3
4
M
2
9
16
23
30
T
3
10
17
24
31
W
4
11
18
25
T
5
12
19
26
F
6
13
20
27
February 2014
S
7
14
21
28
S
M
T
2
9
16
23
3
10
17
24
4
11
18
25
W
T
F
S
1
5 6 7 8
12 13 14 15
19 20 21 22
26 27 28
Tasks
Christmas Break  district calendar
STAT
29 30 31 1
5
6
10:00AM - 4:00PM
FNEC (board room)
1:00PM - 3:00PM
CCTA Liaison
(committee room)
3:30PM - 6:30PM Ed
Committee (committee
room)
7
1:00PM - 3:00PM IUOE
Liaison (committee
room)
3:00PM - 6:00PM
Business Committee
(committee room)
8
2
9 10 11
Trustee Disclosure
2:30PM - 3:30PM
Agenda Setting Mtg
(Mark's Office)
4:30PM - 6:00PM P/VP
Liaison (committee
room)
12 13 14 15 16 17 18
19 20 21 22 23 24 25
3:30PM - 6:00PM
Closed Brd Mtg
(committee room)
6:30PM - 10:00PM
Open Brd Mtg (board
room)
26 27 28 29 30 31 1
126
12/6/2013 1:16 PM
2/2
connee newberry
Board of Education of
School District No. 27 (Cariboo-Chilcotin)
P: 250.398.3833
F: 250.392.3600
350 Second Avenue N
Williams Lake, BC V2G 1Z9
BACKGROUNDER
TO:
Board of Education
Special Closed Board Meeting
FROM:
Kevin Futcher
Secretary Treasurer
DATE:
26 November 2013
RE:
Meeting/Pro D with Eli Mina, Parliamentarian
Eli Mina, parliamentarian, lead sessions for the Board of Education at the beginning of this
board’s term. Trustees have made comments that this training and guidance was very
beneficial to their positions.
Since that initial training, the District has elected a new trustee and a new Superintendent
and Secretary Treasurer have been hired. Over the course of this calendar year, the Board
of Education has discussed bringing Eli Mina, to the school district to provide additional
leadership training for trustees and district staff in governance and to assist in a board self
review process. A possible agenda may look like this:
Day 1: 3:30-9:30 pm
 Components of a Board Self Review:
o Best practices
o External vs. Internal Facilitator
 Governance
o Role of the Board
o Role of Management (at Board table vs in the field)
 Committee Structure
o Role of Committees
 Types - Standing, Liaison, Advisory, Consultative, Ad Hoc
 How do items flow to board/to committee
 Motions – recommendations, advice, analysis, decision making
 Delegating of Board / Management Authority
 Goal Setting Process – for Board; for Management
 Considering systemic vulnerabilities and what early detection and early intervention
measures can be instituted.
 Next steps for the Board and Management
Day 2: 9:00-12:00
 Meeting with Ad Hoc Committee of Board and FNEC to discuss FNEC Terms of
Reference
Mr. Mina has indicated that he is available any of the dates January 9-13, 2014.
Approximate cost is $4,000 per day. FNEC meets January 2013.
“Learning, Growing and Belonging Together”
127
School
100 Mile Elem
150 Mile
Alexis Creek
Anahim Lake
Big Lake
Bridge Lake
Cataline
Chilcotin Road
Columneetza
Dog Creek
Forest Grove
GROW Continuing
Horse Lake
Horsefly
Lac La Hache
Likely
Marie Sharpe
Mile 108
Mountview
Nemiah
Nesika
PSO
Tatla Lake
Wildwood
WLSS
Date:
Time:
Dec. 18th
Dec. 19th
12:15 PM
7:00 PM
Dec. 18th
Dec. 17th
Dec. 18th
Dec. 17th
Dec. 18th
6:00 PM
6:30 PM
6:30 (ish) PM
1:30 PM
7:00 PM
Dec. 18th
Dec. 18th
1:30 PM (20 min)
6:30 PM
Dec. 19th
7:00 PM
Dec. 17th
6:30 PM
Dec. 19th
Dec. 19th
Dec. 19th
Spring Concert (before Spring Break)
Dec. 18th
Dec. 18th
Dec. 12th
1:30 PM
12:45 PM (Matinee)
6:30 PM
7:00 PM
1:00 PM
Christmas Lunch - (Needs to know by Dec 6 )
128
Statement of Disclosure
Financial Disclosure Act
You must complete a Statement of Disclosure form if you are:
•
a nominee for election to provincial or local government office*, as a school trustee or as a director of a francophone education
authority
•
an elected local government official
•
an elected school trustee, or a director of a francophone education authority
•
an employee designated by a local government, a francophone education authority or the board of a school district
•
a public employee designated by the Lieutenant Governor in Council
*(”local government” includes municipalities, regional districts and the Islands Trust)
Form and Fact Sheets:
This form, Statement of Disclosure, can be found on the B.C. Government Web site: www.gov.bc.ca [type ‘Statement of Disclosure’ in
the search bar]. The form can be printed and completed by hand, or it can be completed at your computer then printed. If you do
complete the form at your computer, you will not be able to save it so please ensure you have printed the completed form before exiting
the program. There are also important fact sheets on the Financial Disclosure Act to accompany this form on the Web site:
• Fact Sheet for those accepting nomination as a municipal official [type ‘AG04003-a’ in the search bar]
• Fact Sheet for those accepting nomination as member of the Legislative Assembly in B.C. [type ‘AG04003-b’ in the search bar].
Who has access to the information on this form?
The Financial Disclosure Act requires you to disclose assets, liabilities and sources of income. Under section 6 (1) of the Act, statements
of disclosure filed by nominees or municipal officials are available for public inspection during normal business hours. Statements filed by
designated employees are not routinely available for public inspection. If you have questions about this form, please contact your
solicitor or your political party’s legal counsel.
What is a trustee?
– s. 5 (2)
In the following questions the term "trustee" does not mean school trustee or Islands Trust trustee. Under the Financial Disclosure Act a
trustee:
•
holds a share in a corporation or an interest in land for your benefit, or is liable under the Income Tax Act (Canada)
to pay income tax on income received on the share or land interest
•
has an agreement entitling him or her to acquire an interest in land for your benefit
Person making disclosure:
last name
first & middle name(s)
Street, rural route, post office box:
City:
Level of government that applies to you:
Province:
S
S
Postal Code:
provincial
S local government
school board/francophone education authority
If sections do not provide enough space, attach a separate sheet to continue.
Assets s. – S. 3 (a)
List the name of each corporation in which you hold one or more shares, including shares held by a trustee on your behalf:
129
Liabilities
– s. 3 (e)
List all creditors to whom you owe a debt. Do not include residential property debt (mortgage, lease or agreement for sale), money
borrowed for household or personal living expenses, or any assets you hold in trust for another person:
creditor's name(s)
creditor's address(es)
Income
– s. 3 (b-d)
List each of the businesses and organizations from which you receive financial remuneration for your services and identify your
capacity as owner, part-owner, employee, trustee, partner or other (e.g. director of a company or society).
•
Provincial nominees and designated employees must list all sources of income in the province.
•
Local government officials, school board officials, francophone education authority directors and designated employees must list
only income sources within the regional district that includes the municipality, local trust area or school district for which the
official is elected or nominated, or where the employee holds the designated position
your capacity
Real Property
name(s) of business(es)/organization(s)
– s. 3 (f)
List the legal description and address of all land in which you, or a trustee acting on your behalf, own an interest or have an
agreement which entitles you to obtain an interest. Do not include your personal residence.
•
Provincial nominees and designated employees must list all applicable land holdings in the province
•
Local government officials, school board officials, francophone education authority directors and designated employees must list
only applicable land holdings within the regional district that includes the municipality, local trust area or school district for which
the official is elected or nominated, or where the employee holds the designated position
legal description(s)
address(es)
130
2
Corporate Assets
– s. 5
Do you individually, or together with your spouse, child, brother, sister, mother or father, own shares in a corporation which total more
than 30% of votes for electing directors? (Include shares held by a trustee on your behalf, but not shares you hold by way of security.)
S no
S yes
If yes, please list the following information below & continue on a separate sheet as necessary:
•
the name of each corporation and all of its subsidiaries
•
in general terms, the type of business the corporation and its subsidiaries normally conduct
•
a description and address of land in which the corporation, its subsidiaries or a trustee acting for the corporation, own an interest,
or have an agreement entitling any of them to acquire an interest
•
a list of creditors of the corporation, including its subsidiaries. You need not include debts of less than $5,000 payable in 90 days
•
a list of any other corporations in which the corporation, including its subsidiaries or trustees acting for them, holds one or more
shares.
signature of person making disclosure
date
Where to send this completed disclosure form:
Y Local government officials:
. . . to your local chief election officer
• with your nomination papers, and
. . . to the officer responsible for corporate administration
• between the 1st and 15th of January of each year you hold office, and
• by the 15th of the month after you leave office
Y School board trustees/ Francophone Education Authority directors:
. . . to the secretary treasurer or chief executive officer of the authority
• with your nomination papers, and
• between the 1st and 15th of January of each year you hold office, and
• by the 15th of the month after you leave office
Y Nominees for provincial office:
• with your nomination papers. If elected you will be advised of further disclosure requirements under the
Members' Conflict of Interest Act.
Y Designated Employees:
. . . to the appropriate disclosure clerk (local government officer responsible for corporate
administration, secretary treasurer, or Clerk of the Legislative Assembly)
• by the 15th of the month you become a designated employee, and
• between the 1st and 15th of January of each year you are employed, and
• by the 15th of the month after you leave your position
#AG04003
01/2004
3
131
Ministry of Attorney General
FACT SHEET
FINANCIAL DISCLOSURE ACT
The information in this fact sheet applies to you if you have accepted a nomination for election as a Member of the
Legislative Assembly (MLA) in British Columbia.
ABOUT THE ACT
The Financial Disclosure Act requires that the following people make disclosures of assets, debts and sources of
income:
•
A nominee for election to provincial or local government* office, as a school trustee, or as a director of a
francophone education authority.
• An elected local government official.
• An elected school trustee, or director of a francophone education authority.
• An employee designated by a local government, francophone education authority or board of a school district.
• A public employee designated by the Lieutenant Governor in Council.
*(“local government” includes municipalities, regional districts, and the Islands Trust.)
The intent of the Act is to identify what areas of influence and possible financial benefit an elected official, nominee
or designated employee might have by virtue of their office, and to ensure the public has reasonable access to the
information.
WHAT YOU MUST DISCLOSE
It is not necessary to disclose the value of your holdings or the amount of debt owed, but you must disclose:
•
•
•
•
•
The name of each corporation in which you hold one or more shares, including shares held by a trustee on your
behalf.
The name of each creditor to whom you owe a debt, with the following exceptions: residential property debt
(mortgage, lease or agreement for sale); money borrowed for household or personal living expenses; or any
assets you hold in trust for another person.
The name of each business or organization located or carrying on business in British Columbia from which you
receive financial remuneration. You must also identify your capacity as owner, part-owner, employee, trustee,
partner or other (e.g. director of company or society).
The legal description(s) and address(es) of all land located in British Columbia in which you, or a trustee acting
on your behalf, own an interest or have an agreement, which entitles you to obtain an interest. Your personal
residence does not need to be disclosed.
The following information with regard to corporations where you individually, or together with your spouse,
child, brother, sister, mother or father, own shares which total more than 30% of votes for electing directors:
- The name of each corporation and its subsidiaries.
- The type of business the corporation and its subsidiaries normally conduct.
- A description and address of land in which the corporation, its subsidiaries or a trustee acting for the
corporation, own an interest or have an agreement entitling any of them to acquire an interest.
- A list of creditors of the corporation, including its subsidiaries (you need not include debts of
less than $5,000 payable in 90 days).
- list of any other corporations in which the corporation, including its subsidiaries or trustees acting for them,
holds one or more shares.
You must include shares held by a trustee on your behalf, but not shares you hold by way of security.
132
page 1 of 2
FILING DISCLOSURE DOCUMENTS
You must use a "Statement of Disclosure" form to make your disclosures under the Act. You can obtain the form
from the B.C. Government Web site at: www.gov.bc.ca [type ‘Statement of Disclosure Form’ in search bar].
You must submit your completed disclosure form with your nomination papers to the Chief Electoral Officer or your
District Electoral Officer. If you are elected, you will have further disclosure obligations under the Members' Conflict of
Interest Act.
FREQUENTLY ASKED QUESTIONS
Q. Do I need to list mutual fund investments?
A. The Financial Disclosure Act was written many years ago and does not specifically address mutual fund
investments. If you own mutual funds which do not contain corporate shares or interests in land located in
British Columbia, you are not required to disclose your investment. If you own mutual funds which do contain
corporate shares or interests in land located in British Columbia, your investment should be disclosed either as
trusts (if applicable) or to comply with the spirit of the legislation.
Q. Do I need to list investments held in my RRSPs?
A. It depends on the type of investments you hold in your RRSPs. If you hold corporate shares or interests in
land located in British Columbia in an RRSP, those investments must be disclosed to the same extent as if you
held those investments outside an RRSP. However, if you hold in an RRSP investments which would not be disclosable if you held them directly (e.g. term deposits or GICs), they do not become disclosable because they are
held in an RRSP.
Q. Do I need to list credit card debt for other than ordinary household or personal living expenses?
A. Yes, credit card companies for which you owe a debt for other than ordinary household or personal living
expenses must be disclosed.
Q. Do I need to provide information about land holdings outside the province?
A. No, unless the land holdings are owned by a corporation in which you individually (including through a
trustee), or with family members, own shares (other than by way of security) carrying more than 30% of votes
for electing directors.
Q. What happens if I forget to include something on my form?
A. As a nominee for election to provincial office you are required by law to submit a complete disclosure form
with your nomination papers. If you have forgotten to include something on your form, you should submit a supplement to your filed disclosure form or complete a new disclosure form and submit to the Chief Electoral
Officer as soon as possible.
Q. Who will have access to the information on my disclosure form?
A. Your statement of disclosure form will be available for public inspection during normal business hours.
Q. How long is the information kept on file?
A. Elections BC keeps a copy of the information for one year. Following the close of nominations, the original
form is sent to the Clerk of the Legislative Assembly (the disclosure clerk for provincial nominees) and it is kept
indefinitely.
FURTHER INFORMATION?
You should approach your solicitor or your political party's legal counsel if you require additional information on the
Financial Disclosure Act and the disclosure form. The Chief Electoral Officer does not administer the Financial
Disclosure Act. Neither the Chief Electoral Officer nor the Clerk of the Legislative Assembly (or their staff) are able to
provide any assistance or advice regarding completion of the disclosure form.
DISCLAIMER
The purpose of this fact sheet is to help nominees for election to provincial office understand the general requirements
of the Financial Disclosure Act. However, nominees should refer to the Act itself for specific interpretations.
(The Election Act and Members' Conflict of Interest Act are also recommended as sources of information.)
#AG04003-a
01/2004
133
page 2 of 2
Board of Education
School District No. 27 (Cariboo-Chilcotin)
MOTIONS AND DIRECTIONS
OPEN
Meeting
Date
Open
2011.01.25
Agenda Item
Assigned To
From Previous Board Meetings bonnie roller
Open
2011.01.25
From Previous Board Meetings bonnie roller
Open
2011.02.22
From Previous Board Meetings bonnie roller
Open
2011.09.27
From Previous Board Meetings connee
newberry
Due Date
2/15/2013
Comments
Up to 2013.12.06
Page 1 of 7
Description
2011.01.25 07.11 THAT the Board of Education
direct staff to research catchment areas and cross
boundary transfers to determine the cost
implications of allowing open catchments. The
considerations should include the number of
students who cross boundary for special
programming, numbers for non-program related
transfer, and a model showing school configuration if
catchments were strictly enforced.
ACTION: Prepare Cost implications
2011.01.25 006.11 THAT the Board of Education
direct staff to determine the cost included in bussing
students cross boundaries and walk limits. The
review should include current bus routes and
consideration of how routes may be changed to
operate more effectively.
ACTION: prepare review
2011.02.22 50.11 THAT the Board of Education
accept the recommendation of the Environmental
Stewardship Committee and create an electronic
listing of surplus equipment and learning resources
by facility to encourage the sharing of resources
amongst schools.
ACTION: Develop Electronic Listing of surplus equip
etc.
2011.09.27 THAT the Board of Education accepts the
recommendation of the Policy Committeethat
consideration for use of schools/facilities by
Community School Associations be addressed under
Policy 3513 Community Use of Facilities, negating
the need for a separate policy for Community
Schools Associations.
Action: send Policy 3513 to Policy Committee
134
MOTIONS AND DIRECTIONS
OPEN
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2012.04.24
Agenda Item
Assigned To
From Previous Board Meetings connee
newberry
Open
2012.06.12
From Previous Board Meetings connee
newberry
Open
2012.06.26
From Previous Board Meetings connee
newberry
Open
2013.01.29
Open
2013.02.26
Open
2013.04.23
Open
2013.06.25
International Travel - Williams
Lake Secondary June 30-July
12, 2013
International Travel - CSS /
WLSS
School District Board
Governance Examination
Report
Policy 1125 Freedom of
Information and Protection of
Policy
Unassigned
Up to 2013.12.06
Page 2 of 7
Due Date
Comments
Description
4/29/2014 Invited for May 28 at PSO 2012.04.24 THAT the Board of Education invite the
students from Peter Skene Ogden Secondary School
participating in the school trip to the Galapagos
Islands during Spring Break 2014 to make, upon their
return, a presentation to the Board of Education
regarding their educational experiences in the
Islands.
ACTION: invite students back
2012.06.12 115.12 THAT the Board of Education
accept the recommendation of the Policy Committee
that the First Nations Education Committee Terms of
Reference continue to be reviewed
ACTION: to Policy Committee
3/5/2013 Letters will be sent out on
04 March 2013 inviting
participation. response
to date in positive: CWL,
Chief Fred Robbins
9/30/2014
2012.06.26 110.12 THAT the Board of Education
commit to meet with elected officials of the City of
Williams Lake, Cariboo Regional District, District of
100 Mile House, Chiefs of Bands within the School
District boundaries, and MLA's on a biannual basis,
typically Fall and Spring.
ACTION: invite/ask if officials want to meet and set
up meetings
invite wlss students back after July 2014
connee
newberry
Unassigned
invite students CSS/WLSS costa rica March 2014 back
to board April 2014
add 3 polices to Policy Committee: whistleblower;
trustee code of conduct; conflict of interest
connee
newberry
Policy 1125 FOIPP add to business agenda
135
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2013.06.25
MOTIONS AND DIRECTIONS
OPEN
Open
2013.09.24
Agenda Item
Policy 1120.5 Committees of
the Board
Superintendent of Schools
Assigned To
connee
newberry
Open
2013.09.24
Committee Appointments
kevin futcher,
connee
newberry
connee
newberry
Open
2013.10.22
First Nations Education
Committee
Open
2013.10.22
Request for Committee: CCTA shannon
augustine,
mark thiessen
Due Date
3/25/2014
Up to 2013.12.06
Page 3 of 7
Comments
Description
Policy 1120.5 Committees of the Board - review
January open mtg
Trustees would like to tour Secondary schools during
school time.
THAT the Board of Education direct District Staff to
review with BCSTA issues regarding conflict of
insterest on union liaison committees.
FNEC rep invited - 29 Oct O-12 THAT the Board of Education strike an ad hoc
2013
committee, with membership to include trustees,
District Staff and representatives from FNEC, to
begin discussions regarding the Terms of Reference
for the First Nations Education Committee in Policy
1120.5 Committees of the Board.Write letter to
FNEC requesting membership / dates. Board chair to
appoint board members
O-19 That the Board of Education strike a Committee
when it is deemed appropriate as determined by
District Staff in the Spring of 2014 to monitor and
measure the educational success of the numerous
reconfigurations in the District and that the terms of
reference for the committee be determined by the
Board and in consultation with stakeholders and
committee findings would be reported back to the
Education Committee. Diarize to strike committee in
Spring
136
MOTIONS AND DIRECTIONS
OPEN
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2013.10.22
Agenda Item
Get Fit and Improving Air
Quality in Williams Lake
Assigned To
mark thiessen,
shannon
augustine
Open
2013.10.22
Other Elected Officials
Meetings
connee
newberry
Open
2013.10.22
Five Year Capital Plan
kevin futcher
Open
2013.10.22
Lake City Secondary School International Travel 13-20
March 2014
connee
newberry
Due Date
Comments
CRD - complete; MLAs complete; Dist 100MH diarized; FN Chiefs Trustee Cooper to
arrange
Up to 2013.12.06
Page 4 of 7
Description
O-21 THAT the the Board of Education, after
considering information provided at this meeting by
the Education Committee, encourage schools in
School District No. 27 to promote the reduction of
greenhouse gases and take steps toward improving
air quality in the School District based on
information provided by Tammy Keetch of the
Williams Lake Environmental Society/Air Quality
Roundtable at the Education Committee meeting on
01 October 2013.
encourage schools
CRD: 1st Wed in April - CONFIRMFN Chiefs: Trustee
Cooper to come back with dates - ADD TO NEXT
BOARD MEETINGMLAs: Nov 27 to all - SEND
INVITEDist of 100MH - invite again in Spring
O-13 THAT the Board of Education continues, since
2001.01.25, to place the replacement of 100 Mile
House Elementary School as priority one, predicated
on approval of capital expansion funding.
Diarized
O-18 THAT the Board of Education invite the girls
soccer team from Lake City Secondary School
participating in the international school trip to
California 13-20 March 2014 to make, upon their
return, a presentation to the Board of Education
regarding their trip objectives of competing and
building a "Culture of Caring" within
LCSS.
Invite students after March 2014
137
MOTIONS AND DIRECTIONS
OPEN
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2013.10.22
Agenda Item
SD27 Alternate Programs
Assigned To
mark thiessen,
harjinder
manhas
Due Date
Open
2013.11.26
2013.11.26
connee
newberry
shannon
augustine
2/18/2014
Open
Policy 3515 - Child Care
Providers
International Travel Peter
Skene Ogden - Seattle, 10-13
April 2014
Open
2013.11.26
International Travel Peter
Skene Ogden - Seattle, 10-13
April 2014
connee
newberry
4/22/2014
Open
2013.11.26
International Travel Peter
Skene Ogden - Seattle, 10-13
April 2014
connee
newberry
Comments
Up to 2013.12.06
Page 5 of 7
Description
O-22 THAT the Board of Education direct District
Staff to engage an external facilitator to perform an
audit on the distance education program, the
secondary and adult level alternative programs
offered in the District for efficiency and effectiveness
of these programs, with a report to the Board by
February 2014, with a cost of approximately
$6000.00 plus travel, hotel and meal expenses. authorize audit
update 3515 Child Care to align with revised 3513
community use
THAT the Board of Education, after considering input
from the Education Committee, approve, in
principle, the Peter Skene Ogden Secondary School
grades 8-12 student International trip to Seattle,
WA, scheduled for 10-13 April 2014, for ...
ACTION: approval process
THAT the Board of Education invite the grades 8-12
students from Peter Skene Ogden Secondary School
participting in the International school trip to Seattle,
WA from 10-13 April 2014 to make, upon their
return, a presentation to the Board of Education
regarding their trip objectives to gain more
knowledge of musical instruments, to experience the
rich musical culture of Seattle, and to develop
community within the music department ACTION: Invite Students April 2014
The Board would like to discuss, at a later meeting,
perhaps a planning session, as whether or not to
invite students back to report on International
Travel.
138
MOTIONS AND DIRECTIONS
OPEN
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2013.11.26
Agenda Item
Catchment Areas and Bussing
Costs
Assigned To
connee
newberry
Open
2013.11.26
Auditors for the Board of
Education
kevin futcher
Open
2013.11.26
Other Elected Officials
Meetings
connee
newberry
Open
2013.11.26
Other Elected Officials
Meetings
connee
newberry
Due Date
Comments
Up to 2013.12.06
Page 6 of 7
Description
The Board briefly discussed the following:bussing
efficiently and effectivelypolicy walk limits cross
boundary and school of choice - rural school
enrolment declinecatchment area realignmentswhy
are families choosing certain schoolsIt was agreed
that further discussion of this topic be added to a
future planning session.
THAT the Board of Education, after considering input
from the Business Committee, directs District Staff
to enter into a tendering process for the
appointment of financial auditors for the District, for
a term of five years.
Trustee Cooper will bring available dates back from
First Nation Leadership to meet with the Board to
the December meeting.Trustees suggested January
20-24, 2014 as dates to meet with area MLA's.Dates
to tour Chilcotin area schools: Trustee Neufeld
advised he was available Dec 12 during the day if any
trustees wanted to travel with him.Jan 11: Trustees
Boehm, Austin, Cooper, VanOsch, PettmanJan 18: Trustees Guenther, VanOsch, Pettman
ACTION: update calendars / schedule tour
Chair Cooper appoint Trustees Guenther and
Pettman to the ad hoc committee with FNEC
representives to discuss Terms of Reference for
FNEC.ACTION: FNEC Reps/Staff/Trustees meeting
dates
139
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Meeting
Date
Open
2013.11.26
Agenda Item
First Nations Education
Committee
MOTIONS AND DIRECTIONS
OPEN
Assigned To
connee
newberry
Due Date
Comments
Up to 2013.12.06
Page 7 of 7
Description
It was suggested that District Vice-Principal Jan
Fitchner showcase to the Board, "Supporting
Students with Learning and Behavior, SD27, Our
Continuum of Support." Principal Mike
Franklin also reported on GROW Continuing
Education; GROW Distributed Learning; and Skyline
Alternate School.
ACTION: Bring to future meeting - per Supt: in Feb?
140
Education Committee Meeting of the
Board of Education
School District No. 27 (Cariboo-Chilcotin)
Date:
Location:
Tuesday, December 03, 2013
Committee Room
Present:
Sheila Boehm - Trustee (Committee Chair)
Jackie Austin - Trustee
Marianne Okrainetz - CCTA Rep
Cindy M Charleyboy - FNEC Rep
Monique Wong - Student Rep
Regrets:
Chris Pettman - Trustee
Vic Brett - CCPVPA Rep
Staff Present:
Mark Thiessen - Superintendent of Schools
Janice Fichtner – Presenter
Gordon Armour – Coordinator of Career Programs
Shannon Augustine - Executive Assistant
Others Present:
Julia Jack – Teacher, Lake City Secondary
Sharon Smith – Retired teacher
Rhonda McCreight – Regional Coordinator, TRU
Hannah Purdy – Student, Lake City Secondary
1.
Opening by the Chair
Trustee Boehm called the meeting to order at 3:34 pm. Introductions followed.
2.
Agenda and Minutes
2.1.
Approval of Agenda
E 2013.12.03-01 It was moved and duly seconded:
THAT the agenda of the Education Committee dated 03 December 2013,
be adopted as circulated, with item 5.1 TRU Health Care Assistant
Certificate Update, taken out of order and placed after 4.1 Healthy
Schools - Healthy Students.
CARRIED
2.1.1.
2.2.
Additions or Deletions to Agenda
None
Adoption of Minutes
141
E 2013.12.03-2 It was moved and duly seconded:
THAT the Education Committee approve the minutes from the 05
November 2013 Education Meeting.
CARRIED
3.
Information
3.1.
Committee Motions - Recommend vs. Consider - Mark Thiessen
Superintendent of Schools
Superintendent Mark Thiessen addressed the committee regarding the
use of “consider” rather than “recommend” in committee motions. At the
05 November 2013 Education Committee meeting, on behalf of the CCTA
stakeholder group, there was concern brought forward regarding changing
the wording in motions from “recommend” to “concern”.
The Board of Education discussed using the word “consider” rather than
“recommend” in motions to bring attention to the Board of Education
having the final say in decisions.
Committees of the Board will continue to use the word “consider” in their
recommended motions on agendas, but if the committee wishes to change
the wording to “recommend” on a motion, they are free to do so.
4.
School District/School Programs and Innovations
4.1.
Healthy Schools - Healthy Students - District Vice Principal, Jan
Fichtner
Trustee Austin will report back to the Board on this item.
Ms. Fichtner presented a PowerPoint presentation to the committee
(attached). She talked about the distinct shift around food in schools over
the years.
She answered questions from the committee, explaining the Salad Bar
Program starting as a “user pay” program and expanding from this. She
talked about schools ensuring food is available to all students. Ms.
Fichtner also answered questions about how the food programs work in
conjunction with school cafeterias and unions. She talked about the
increased need among students, with this being evident at community
Food Banks also. Ms. Fichtner addressed CommunityLINKS funding
questions and expressed hope that the program will continue.
142
Ms. Fichtner will be presenting information from other district schools
throughout the year at the Education Committee.
5.1.
TRU Health Care Assistant Certificate Update - Rhonda McCreight,
Regional Coordinator (taken out of order)
Trustee Boehm will report back to the Board on this item.
Rhonda introduced herself and talked briefly about the Care Aid Program
TRU has been offering for many years. TRU has recently partnered with
School District No. 27. There are 22 seats in the program with 5 offered to
School District No. 27 high school students. To date, 4 seats have been
filled and the 5th is currently being assessed. The program begins in
February.
Hannah Purdy, a student from Lake City Secondary, introduced herself
and told the group why she is taking the program. She expressed that this
is a great opportunity. It will provide her with a great educational base
with good job opportunities in the future.
Gordon Armour, Coordinator of Career Programs, explained to the group
that all of the students are from Lake City Secondary; there had not been
any interest from Peter Skene Ogden. He explained that there may be an
option of delivering the program in 100 Mile House next year. He told the
committee that this is a dual credit program and that upon completion,
students will have both a High School Diploma and a Health Care
Certificate. The program is 28 credits and 28 weeks long, ending in July
2014.
Student, Hannah Purdy, told the committee that following the program she
would like to work as a Care Aid as she works towards further education.
One of the benefits of the program is that it latters into other opportunities.
A discussion followed with Mr. Armour answering questions from the
committee regarding both the TRU Health Care program and trades
programs offered within the district and in BC. There was discussion
about the pros and cons of younger students selecting trades as a
possibility and their need to know all of their options in order to make
intelligent decisions.
Jan Fichtner left the meeting at 4:26 pm
Gordon Armour, Rhonda McCreight, and Hannah Purdy left the meeting at
4:29 pm
4.
School District/School Programs and Innovations
143
4.2.
Lake City Secondary - Williams Lake Campus, Education Tour of
Ireland and Scotland - Julia Jack and Sharon Smith
Trustee Austin will report back to the Board on this item.
Retired teacher, Sharon Smith talked to the group about the educational
aspect of the tour of Ireland and Scotland. She explained that EF
Educational Tours is a very large and experienced tour company. Julia
Jack will be working with Ms. Smith to learn more about what is involved in
offering these types of opportunities to students in the future. Ms. Jack
plans to take on the role of organizing trips in the future.
In the future Ms. Jack would like to offer 1 school trip each year,
alternating between summer and winter trips.
Ms. Smith and Ms. Jack answered questions from the committee. They
stated that the trips are for students in grades 10 through 12 although this
is looked at on an individual basis. They told the group that trips are open
to parents, family, and friends but the organizers are open to others
participating as this is an excellent opportunity.
Mr. Thiessen expressed his appreciation to Ms. Jack, and to retired
teacher Ms. Smith for the many trips she has taken students on over the
years.
List of Pros and Cons:
Pros:
Great opportunity for students, both in planning the trip and during the trip
Educational focus of the trip
Advertising the tip early lets students plan for the cost
Fund raising at the school to help with costs
Enrich student’s lives
EF Tours manages all of the financial pieces of planning the trip
Having students in grades 10 -12 attend gives younger students
something to look forward to
Cons:
Opening the trip up to public participation could be a concern
E 2013.12.03 – 3 It was moved and duly seconded:
THAT the Education Committee advise the Board of Education to consider
the Lake City Secondary out-of-country educational tour of Ireland and
Scotland, scheduled for March 2015, with attention given to the list of pros
and cons, as discussed at the 03 December 2013 Education Committee
Meeting.
CARRIED
144
4.3.
Superintendent's Report on Student Achievement - Mark Thiessen
Superintendent Thiessen will report to the Board on this item.
Superintendent Mark Thiessen presented key pieces of the
Superintendent’s Report on Student Achievement 2013/14 (attached) to
the committee. He emphasised the importance of looking at the report
long-term with attention to the changes over the years. He also pointed
out how the data can be misleading when it is given in percentages, and
not the actual number of students being referenced.
Mr. Thiessen answered questions from the committee. There was
discussion whether both Moodle and the success of students coming into
Williams Lake for high school may play roles in School District No. 27
statistics.
E 2013.12.03 – 4 It was moved and duly seconded:
THAT the Education Committee advise the Board of Education to consider
the Superintendent’s Report on Achievement as presented at the 03
December 2013 Education Committee Meeting.
CARRIED
4.
School District/School Programs and Innovations
4.4. Student Trustee
Trustee Boehm will report back to the Board on this item.
Trustee Boehm talked to the committee about student trustees in other
parts of Canada. She expressed to the committee that student trustees
bring a different voice to the Board of Education while representing
students.
Currently there are two districts in the province with student trustees.
Following is a list of suggestions for consideration in creating the new
district policy on Student Trustees.
Suggestions:
Rolls of the trustee –
Come to all Open Board Meetings
Have a say but not a vote
Position would be considered part of work experience
Student voice on the Board of Education
How chosen –
Grade – 10 to 12
145
Voted in by peers - speak back to students through student leaders
(Student Leadership or Student Council)
Students who can take time off to go to meetings
Length of term –
1 year – (1 meeting a month approximately)
Although every semester Leadership Class changes, the student trustee
would have to remain a trustee for the entire year term. There must be
clear expectations
Student must know their timetable before they put their name forward
Number of trustees within the district –
2 trustees – one from the north and one from the south. The importance
of 2 trustees for support of each other is important.
E 2013.12.03 – 5 It was moved and duly seconded:
THAT the Education Committee direct district staff to draft a new district
policy regarding student trustees, with attention given to the suggestions
compiled at the 3 December 2013 Education Committee Meeting, and to
bring this draft policy to the next Education Committee Meeting dated 07
January 2014.
CARRIED
5.
Information - continued
5.2. Peter Skene Ogden, Music Trip/Tour - 26 November 2013 Board
Motion
The Education Committee heard the motion carried at the 26 November
2013 Open Board Meeting regarding the PSO Music trip to Seattle.
6.
Future Agenda Items
21st century learning – Mr. Thiessen will advertise the next meeting widely and
invite others to attend the 07 January 2014 Education Committee Meeting.
Mr. Thiessen will either: invite Leadership Students to the 07 January 2014
Education Committee Meeting or visit Leadership classes to talk to students
about the draft Student Trustee Policy.
7.
Meeting Dates/Adjournment
E 2013.12.03 – 6 It was moved and duly seconded:
That the Education Committee adjourn the meeting at 5:53 pm.
CARRIED
146
PUBLIC
Business Committee Meeting of the Board of Education
School District No. 27 (Cariboo-Chilcotin)
MINUTES
Tuesday, November 19, 2013
Committee Room
Committee
Members Present:
Tanya Guenther, Committee Chair
Doug Neufeld, Trustee
William VanOsch, Trustee
Craig Munroe, CCPVPA Rep
Sydney Goward, LCSS Student Rep
Regrets:
Michelle Archie, FNEC Rep
CCTA Rep
IUOE Rep
DPAC Rep
PSO Student Rep
Staff Present:
Kevin Futcher, Secretary Treasurer
Mark Thiessen, Superintendent of Schools
Connee Newberry, Executive Assistant
1.
Opening by Committee Chair
1.1. Call to Order
The Committee Chair called the meeting to order at 3:39 pm.
2.
Agendas and Minutes
2.1.
Approval of Agenda
It was duly moved and seconded:
THAT the agenda of the Business Committee of the Board of Education
be adopted as presented.
CARRIED
2.2.
3.
Adoption of Minutes
It was duly moved and seconded:
THAT the minutes of the Business Committee of the Board of Education,
dated 08 October 2013 be adopted as presented.
CARRIED
Business of the Committee
3.1. Finance
3.1.1. Budget Process
Trustee VanOsch will speak to this item at the Board Meeting.
The Secretary Treasurer provided information regarding the budget
process and how to revise the policy to reflect a flowing process.
147
Business Committee Minutes
Board of Education of School District No. 27 (Cariboo-Chilcotin)
2013.11.19
It was duly moved and seconded:
THAT the Business Committee forward Policy 3110 to the Board of
education to consider reviewing and revising the policy reflect
current school district practices.
CARRIED
3.1.2. Auditors for the Board of Education
Trustee Neufeld to speak to this item at the Board Meeting.
It was duly moved and seconded:
THAT the Business Committee forward this item to the Board of
Education to consider a tendering process for the appointment of
financial auditors for the District.
CARRIED Unanimously
3.2.
3.3.
Environmental Stewardship - None
Policy
3.3.1. Policy 3513 Community Use of Facilities
C. Munro left the meeting at 5:25 pm.
Trustee Guenther will speak to this item at the Board meeting.
It was requested that the backgrounder be included on the Board's
agenda. The committee identified 3 key fundamental components
to be addressed:
1. mitigating the Board's liability
2. addressing security issues i.e. dispersing of keys and staff on
site
3. no cost to the Board
It was duly moved and seconded:: Doug Neufeld, Trustee
THAT the Business Committee forward to the Board of Education
for review and consideration of the framework of this draft policy
and request that the Board consider input from the public and all
current user groups.
CARRIED Unanimously
3.3.2. Policy 1161 Trustee Remuneration
Trustee Neufeld explained the basis of the proposed policy
to stakeholders present.
Trustee VanOsch will speak to this item at the Board meeting.
Page 2
148
Business Committee Minutes
Board of Education of School District No. 27 (Cariboo-Chilcotin)
2013.11.19
It was duly moved and seconded:
THAT the Business Committee provide the following advantages
and disadvantages of policy 1161 Trustee Remuneration to the
Board of Education:
Pros: attracting candidates; fair compensation; balanced access to
participate in meetings; follows practices CRD; equality for north
and south trustees
Cons: added budget cost; added administrative costs; public
perception of a budget increase
CARRIED Unanimously
3.3.3. 1125 Freedom of Information Protection of Privacy
No update was available. This item will come forward again at the
December Business Committee meeting.
3.3.4. New: Whistleblower
The Committee agreed the sample policy supplied from SD36
(Surrey) was a basic start. Further research was requested by
referring to SD27's harassment policy and how to deal with
instances when the senior management is involved. District staff
was asked to seek more information from the Auditor General’s
Office regarding samples (perhaps from the Carver model) and to
review models implemented by RCMP and Interior Health. This
information will be brought to the next meeting.
3.3.5. New Policies
Trustee Guenther reported that she is representing the Northern
Interior Branch on the BCSTA working group regarding conflict of
interest. This work could have impact on both policies (Trustee
Code of Conduct and Conflict of Interest). The next meeting of this
working group is November 25.
5.
Adjournment
It was duly moved and seconded:
THAT the meeting be adjourned at 6:35 pm.
CARRIED
Page 3
149
From:
To:
Cc:
Subject:
Date:
Stephen Hansen
Provincial Councillors; Branch Presidents; Warrington, Sharel; joyce cooper; Reekie, Cecelia; Board Chairs
Board of Directors; BCSTA All Staff; Secretary Treasurers; EAs; Superintendents
Notice re BCSTA Provincial Council Motions – Jan. 17 Deadline
Monday, November 18, 2013 11:33:35 AM
Dear Provincial Councillors, Branch Presidents, Board Chairs, and BCSTA Standing Committee
Chairs:
This is an important reminder regarding the deadline for submitting motions to BCSTA's Spring
Provincial Council meeting, Friday and Saturday, February 21-22, 2014. To provide enough time for motions to be reviewed by the Legislative Committee and for approved
motions to be sent to all Boards for review prior to the meeting, all motions must be received
by FRIDAY, JANUARY 17, 2013.
Please note that as per bylaw 7(m), all PC motions must be of an “emergent” nature - i.e., cannot
wait until the Annual General Meeting.
If you have any questions regarding the preparation or submission of motions for Provincial Council,
please contact me at [email protected].
A template for motions, information regarding meeting location, registration, and accommodation
will be sent in the near future by Executive Assistant Sophie Raider.
Regards,
Stephen Hansen
Executive Director, BCSTA
Work: 604-235-2299 or 604-734-2721 ext. 115
150