Central York High School Panther Marching
Band
Jim Martini, Director
Kim Hoke, Visual Coordinator
Zach Wilt, Percussion Coordinator
Andrea Shaffer, Color Guard Coordinator
Tom Kauffman, Administrative Assistant
Dear Marching Band Member and Parents,
Welcome to the Panther Marching Band – the Pride of Central York! I am very excited about the
upcoming season and look forward to another incredible show from the area’s biggest and best
marching band.
We will have a Pre-Season Meeting for all members and parents on Mon., May 23, at 7:30 PM in the high
school auditorium. It is imperative that every member attend with at least one parent. This meeting is
critical to getting the season off to an organized and informed start. If you cannot attend – PLEASE
make sure your forms are turned in BEFORE May 23. Contact Mr. Martini, as he will try to schedule a
‘make-up’ date for those unable to attend the 23rd.
In order to facilitate registration and collection of forms and information, I am asking that we stagger
the check-in for the meeting.
Last name H-M – check in at 6:45 PM
Last name N-T– check in at 6:55 PM
Last name U-Z – check in at 7:05 PM
Last name A-G – check in at 7:15 PM
To help make the registration and meeting go smoother, please complete the following items BEFORE
the May 23 meeting:
1. MEMBER HANDBOOK - Please take some time to review the information in the Member Handbook,
which can be found on the Marching Band Web Page (go to my Teacher Page and click on the Marching
Band link).
2. FORMS - Please bring the following forms, completed and signed, with you to Check In. All forms are
also available for download in Charms:
♪ Participation Agreement /Performance Commitment (double-sided)
♪ Summer Excuse Form/Emergency and Medical Authorization Form (double-sided)
♪ Parent Volunteer Form (bring form OR complete online – link on Marching Band page)
♪ DCI Trip Registration (optional)
3. MEDICAL & EMERGENCY INFORMATION - Complete the ONLINE Medical & Emergency Information
Form – the link is on the Marching Band web page.
4. INFORMATION UPDATE - All student and parent contact information needs to be updated online in
the Charms application. You can do this from home, ahead of time, and make the Check In procedure
go much quicker. If you need help, we can provide assistance during check-in. The program is very
user friendly. You can find the link on my teacher page or go to: https://www.charmsoffice.com.
Log-in – use the School Code :”CYHSBand” and your ID (this is your school username, e.g. 18jmartini).
The first time you log in you should change your password. Please provide and update the following
information online*:
Student info–
♪ Contact address, home phone
♪ Email – provide student’s email (if student does not have email, use parent’s)
♪ Cell Phone – student’s cell phone number
♪ Cell Provider – providing this allows us to send messages via a text message feature in
the program. If you do not provide a carrier, then text messaging will not be used.
Adult Info– you should add an adult for each parent, guardian, etc., who you wish to receive Information
– address and phone information is easily copied from Student or you can provide different information
for different adults. Each student may have up to 10 adults listed.
♪ Contact address & phone, work phone
♪ Email – this would be the parent’s email
♪ Cell Phone – parent’s cell phone
♪ Cell Carrier – providing this allows us to send messages via text messaging
Uniform – click on the little “uniform” guy icon on the student page
♪ Height
♪ Inseam
♪ Weight
♪ T-Shirt Size
♪ Waist
* - if you do not have internet access to input this information, we will have computers available at
registration. Please bring the information with you.
4. T-SHIRTS - All First-Year Members receive one T-shirt, free of charge – all you need to do is provide
your T-Shirt size in Charms. Anyone wishing to order additional T-shirts may place the order in the
Online Store in Charms and bring the payment to registration or to the Band Office (see enclosed
information on ordering apparel).
5. APPAREL - We offer a selection of Marching Band apparel, with the logo embroidered or screened.
These items can be ordered through Charms in the Online Store. You do not pay in Charms - Print your
bill and bring it in with your payment made payable to “CYHS MUSIC BOOSTERS.” See the enclosed
flyer with information and instructions on ordering.
On behalf of the entire Marching Band Staff, I would like to welcome you to another great season for
the “Pride of Central” Panther Marching Band. Please contact me with any questions you may have. I
look forward to working with you in the pursuit of musical excellence.
Best wishes,
James A. Martini
Director Bands
CENTRAL YORK HIGH SCHOOL
Panther Marching Band
601 Mundis Mill Rd.
York, PA 17406
[email protected]
http://int.cysd.k12.pa.us/HSBAND/
PARTICPATION COMMITMENT
Print Band Member’s Full Name
Below is a Participation Contract between the band member listed and the 2016 Central York
High School Marching Band. We believe in the importance of teaching students responsibility
and commitment. After all, what is life but one commitment after another? Unfortunately, over
the years, the word commitment has lost much of its meaning or totally disappeared from many
student dictionaries. In an effort to teach the importance of commitment, we have prepared
this contract. We need this commitment from each member if we are to continue our tradition
of outstanding marching organizations. We are asking parents/guardians to co-sign this contract
indicating that they have read the Member Handbook* and understand the commitment in time,
talent, and effort that is being made. We trust that parents will assist us in helping each member
meet this commitment. If we all work together – teacher, student, parent/guardian – we can
provide a valuable and enriching experience for the members of the marching band. If you
have any questions, please feel free to call upon the staff at any time.
STUDENT AGREEMENT
I have read the Marching Band Member Handbook* and understand what is expected
of me in time, talent, effort, and commitment. I plan to live up to the commitment I am
now making to my directors, fellow band members, parents, and myself. I realize that my
part is an important part and my commitment is an important one. I have read the
Calendar of Events and understand that I must attend Fundamentals Camp on August 15, 2016 and Main Band Camp in its entirety on August 8-12, 2016. With the exception of
illness or emergencies, I will be in attendance at all rehearsals and performances listed
on the Calendar in the Handbook (complete calendar will be available by May 25). I
further understand that if I do not live up to my commitment, I may loose my award point
and/or be dismissed from the marching band according to the policies and standards in
the Member Handbook.
__________________________________________________________________________________
Signature of Band Member
Date
PARENTAL AGREEMENT
I understand the commitment my child is making to the Central York Marching Band and
I will do everything in my power to assist him/her in honoring this commitment to its fullest.
__________________________________________________________________________________
Signature of Parent/Guardian
Date
* The MEMBER HANDBOOK is available on the Band Web Site at the Marching Band page.
CENTRAL YORK HIGH SCHOOL
Panther Marching Band
601 Mundis Mill Rd.
York, PA 17406
[email protected]
http://int.cysd.k12.pa.us/HSBAND/
PERFORMANCE COMMITMENT
Print Band Member’s Full Name
It is imperative that ALL members be present for every performance. Please indicate any
conflicts with performance dates below. The only acceptable excuse for absence from a
performance, other than illness or an emergency (e.g. death in the family), is a once-in-a-lifetime,
unavoidable event. Vacations and family trips should be avoided if they conflict with
performances, especially on the multiple performance weekends of Sept. 9-11, Sept., 23-24, Sept.
30-Oct. 2, and October 28-30. Only emergencies will be considered for these weekends. If you
have a conflict on any of these weekends, please reconsider joining. ALL performances are
important and ALL members are needed for EVERY performance.
Because of the nature of most excusable conflicts, legitimate conflicts should be known now and
must be indicated below in order to be excused. Except for emergency situations, all requests to
be excused from a performance MUST be submitted by MAY 25, 2016. Requests for excused
absence will be entertained at later dates, but it should be noted that the expectation is as
follows: the student has made the commitment to the dates on the calendar and our expectation
is that this commitment be given high priority by both student and parents out of respect for the
group. The Director and staff have the final authority to grant or deny an excused absence. An
unexcused absence from a performance, regardless of advanced notice, may result it
suspension or expulsion from the group.
If NO CONFLICTS exist, please check the box and sign at bottom. ❒ No Conflicts
Please indicate the date(s) that are conflicts and provide a DETAILED description of the conflict
below:
SCHEDULED PERFORMANCES
Fri., Sept. 2
Sun., Oct.2
Fri., Sept. 9
Fri., Oct. 7
Sun., Sept. 11
Fri., Oct. 14
Fri., Sept. 16
Fri., Oct. 21
Fri., Sept. 23
Fri., Oct. 28
Sat., Sept. 24
Sat. Oct. 29
Fri., Sept. 30
Sun., Oct 30
Sat., Oct. 1
Fri., Nov. 4
COMMENTS/EXPLANATION:
______________________________________________
Parent/Guardian Signature
_______________________________________________
Band Member’s Signature
CENTRAL YORK HIGH SCHOOL
Panther Marching Band
601 Mundis Mill Rd.
York, PA 17406
[email protected]
http://int.cysd.k12.pa.us/HSBAND/
SUMMER EXCUSE FORM
Print Band Member’s Full Name
Please list ALL conflicts with vacations and other summer camps. Work is not a valid excuse for
missing rehearsal. Members may be excused from summer rehearsals for family vacations and
other camps such as Scout or sports camps. List conflicts in the appropriate section.
If NO CONFLICTS exist, please check the box at the bottom and sign.
Requests for excused absence from Fundamentals Camp date(s) must be submitted
separately, in writing, by May 27.
BRASS AND WOODWINDS
Wed., July 20
Wed., July 27
PERCUSSION
Wed., May 25
Wed., June 29
Wed., June 1
Wed., July 6
Wed., June 8
Wed., July 13
Wed., June 15
Wed., July 20
Wed., June 22
Wed. July 27
COLOR GUARD
Wed., June 22
Mon., July 25
Wed., May 25
Mon., June 27
Wed., July 27
Wed., June 1
Wed., June 29
Mon., June 6
Wed., July 6
Wed., June 8
Mon., July 11
Mon., June 13
Wed., July 13
Wed., June 15
Mon., July 18
Mon., June 20
Wed., July 20
COMMENTS:
❒ No Conflicts
______________________________________________
Parent/Guardian Signature
_______________________________________________
Band Member’s Signature
2016CentralYorkHighSchoolPantherMarchingBand
MEDICALANDEMERGENCYINFORMATIONFORM
Parent/GuardianAuthorization
Student’sFullName:______________________________________________DateofBirth:________________
ThisverifiesthatIhavecompletedandsubmittedtheonlineMedicalandEmergency
Informationformformychild’sparticipationinthe2016CentralYorkHighSchool
MarchingBand.
ThisalsoverifiesthatIhaveupdatedthecontactinformationformychildandall
parents/guardiansinCHARMS(seeinstructionsinthispacket).
Incaseofaccidentorseriousillness,requiringmedicalemergencycareintheopinionof
theschooladministrators,nurses,orteachers,Irequesttheschooltocontactme.Ifthe
schoolisunabletoreachmeimmediately,Iherebyauthorizetheschooltomakewhatever
arrangementstheydeemnecessaryunderthecircumstances.Iunderstandthatthis
emergencycareauthoritymaybeexercisedeitherlocallyorwhenthepupilisawayon
trips.
Iherebyauthorizemyson/daughtertobegiventheover-the-counterpainrelieversand
medicationsindicatedontheEmergencyMedicalInformationonlineform,ifneeded,
accordingtothemanufacturer'srecommendeddirectionsandstandingschoolphysician
orders
Parent/GuardianSignature:__________________________________________Date:_______________
2016 PARENTS - PLEASE SIGN UP TO HELP!
Time certainly is flying by! It is hard to believe that it is time to start gearing up for another great year of music!
Band Camp will bring back returning upperclassmen and introduce us to the new freshmen. We are looking forward to
meeting the new parents and working with everyone.The only way Marching Band can be successful is to have many
people willing to help throughout the season.
Below is a list of the various marching band committees that are in need of people for many different jobs. Please read
over the list and pick a job or jobs that interest you. You can either fill this out electronically by going to
tinyurl.com/cymbvolunteers OR fill out this paper. You can send it into school to Mr. Martini, or bring it with you to the
marching band orientation meeting. More information will be give at the orientation meeting. Your help is needed (and it’s
FUN), so please sign up to volunteer today!
Thank you!
Jodi Heilman, CYHS MB Coordinator
Adult’s Name ______________________________________________________ Phone # ________________
Spouse/2nd Adult___________________________________________________Phone# _________________
Email:_______________________________________________________________________________
Spouse/2nd Adult Email: ______________________________________________________________
Your Student’s Name(s) ___________________________________________________
Grade______
and
___________________
Grade______
________________________________
Band Camp (week of August 8-12)
______ BAKED GOODS - Each day provide snacks in the morning/afternoon and dessert at lunch. 200 hungry band members
means A LOT of snacks. Homemade baked goods are wonderful but if SAMs or BJs works that is great also. We ask that you provide
two dozen of your snack. PLEASE NO items with PEANUT BUTTER, PEANUTS OR TREE NUTS! ALL marching band
members will be asked to provide either baked goods or muffins. The boosters will provide bagged types of snacks to go with the
baked goods. A schedule will be mailed out prior to Band Camp.
CHECK DAY(S):
_______
Monday _____ Tuesday _______ Wednesday _____ Thursday ______ Friday ________
HELP AT BAND CAMP - at the morning break/lunch/afternoon break we need help to set up, serve food, and clean up.
Please check which day and time you would be able to help.
Monday _____ Tuesday _______ Wednesday _____ Thursday ______ Friday ________
Morning ______ Lunch ______
Afternoon ______
_______
SHOW CONSTRUCTION – help construct set pieces for the marching show, repair pit equipment/carts.
_______
CAMP FIRST AID – trained first aid personnel needed to be on site for Band Camp (Aug10-14)
Continued on Back
Parent’s Name: ___________________________________________
Marching Band Season
_______
UNIFORM – Assist with uniforms (during mini/band camp), helps to check out uniforms for games, parades and
showcases, and then check them in after activity. Please indicate below how you can help. Chair will create a schedule.
Mini/Band Camp ______ (students are fitted for a uniform during mini and main camp)
Games/Parades/Showcases ______
Hem uniform pants ______ (indicate if you can hem pants)
Interested in being Chair of this Committee ______ *** NEED for 2017/SHADOW this year***
_______
PIT CREW – People needed to assist with loading/unloading and moving pit equipment for show
performances.
Interested in being Chair of this Committee ______ ***NEED for 2017/ SHADOW this year***
_______
DRIVERS TRAILER & RENTAL TRUCK – People are needed to drive rental truck or to tow trailer; assist with
maintaining trailer. Experience towing large trailers preferred.
_______
PANTHER TAILGATE – People are needed to help serve, coordinate, and clean-up the “tailgate” meal for the marching
band on home game days. Chair will create a schedule.
_______
BAND DAY – People to help with the “tailgate” meal for Band Day.
_______
**SEASON FIRST AID – Trained first aid personnel needed to accompany band to performances. We will develop a
schedule based on availability.
_______
VIDEOGRAPHER – Tape performances at games and showcases. ***NEED for 2017/ SHADOW this year***
OTHER MUSIC BOOSTER VOLUNTEER OPPORTUNITIES
Concession Stand – inside concession stand for volleyball (fall & spring) wrestling and basketball games (winter),
tournaments, and other events such as Junior Miss, District playoffs, Jazz Festival, etc. This
is our ONLY financial
source – we need ALL parents to help out with this throughout the year – the more we have,
the less any one person has to do.
Fundraising – This committee organizes and conducts various fundraisers so that students can raise money for events, trips,
etc., with profits going to the individual student’s account. Chairs will set up a schedule for volunteers.
SPRING CONCERT RECEPTIONS – help set up receptions at Spring Concerts in May.
Mail to:
OR
Music Boosters, Central York High School, 601 Mundis Mill Rd., York, PA 17406
Give to Mr. Martini OR bring to the orientation meeting
MARCHING BAND PARENTS – please complete and submit this form by JUNE 1
Please remember your district volunteer clearances if you don’t already have them! Packets are available from
Mr. Martini, the Main Office, or by downloading from the Volunteer link on the main district page. All previous
volunteers must update their paperwork at ESC for the current school year.
ALL VOLUNTEERS MUST HAVE CURRENT CLEARANCES ON FILE WITH DISTRICT.
DCI–DrumCorpsInternational
DCIEasternClassic-Allentown
August6,2016
J.BurneyCrumStadium
ThisyearweareofferinganopportunitytoattendthesecondnightoftheDCIEasternClassicinAllentownonSat.,
August6,whichincludesreservedseatticketandschoolbustransportation.Inordertogetdecentseats,orders
willbeaccepteduntilJune3.
WHOCANGO?
ParticipationisopentoanymemberoftheCYHSMarchingBand.Parentsarealsowelcometoattendforsamerate.
Youngersiblingsmayattendonlyiftheparentisalsoattending.Samepriceforall.
COST
$50perperson
Itinerary
4:00PM
DepartCYHS(dinnerstopatfastfood)
6:00PM
ArriveatJ.BirneyCrumStadium
6:30PM
Showbegins
12:00AM
EstimatedreturntimetoCYHS
PERFORMINGCORPSLINE-UP(listedalphabetically)
BlueStars(CYHSalumAlecHinchcliffisoneoftheDrumMajors!)
BostonCrusaders
BridgemenAlumni
TheCadets
CarolinaCrown
TheCavaliers
Crossmen
JerseySurf
Mandarins
OregonCrusaders
PacificCrest
PhantomRegiment
SantaClaraVanguard
(Separateatperforation)
DCIEASTERNCLASSIC
ReservationForm
StudentName:________________________________________________
Indicate
Quantitie:
______Saturday,August6($50each)
TOTALDUE:_____________________Makecheckpayableto:
CYHSBand
Listothersattending:
(can be worn under uniform)
(screened logo)
New Logo
New Logo
New Logo
New Logo
New Logo
embroidered logo
embroidered logo
(can be worn under uniform)
(screened logo)
(can be worn under uniform)
(can be worn under uniform)
(can be worn under uniform)
(screened logo)
** Name/Year CAN be put on these Items ONLY for Extra Charge. PLEASE SPECIFY NAME AND YEAR ON ORDER.
Please make checks payable to CYHS Music Boosters. Submit a copy of your order with your check.
SpiritWear Qtr Zip Warmup Jacket
SpiritWear Black Long Sleeve Gameday Shirt
SpiritWear Short Sleeve T-shirt w/camo
SpiritWear Performance Wicking Hooded
Sweatshirt
SpiritWear Holloway shorts w/pockets
SpiritWear UA sweatpants
SpiritWear Augusta Polo Shirt
Item Description
Short Sleeve TShirt
Long Sleeve TShirt
Long Sleeve Wicking Shirt
Hooded Sweatshirt **
ex. (Katelyn 2017)
Crew Neck Sweatshirt **
ex. (Heilman 2017)
Mock Turtle Neck Shirt
Wool Cap
Baseball Hat (one size fits most)
Fleece Headband
Halloway Jacket **
All items are Black with Orange Embroidered Marching Band Logo unless noted otherwise
Item description details can be found on Charms
Orders received by Mr. Martini by the end of June 3, 2016 will be delivered
at band camp. There will be a second order placed at the end of Band Camp.
ALL orders must be placed using the online Charms Store. Payment due with order.
2016-17 Marching Band Apparel
$34.25
$19.85
$28.85
$23.50
$23.50
$16.25
$21.50
Cost
$6.75
$12.00
$20.50
$22.50
$15.50
$14.50
$9.25
$11.50
$8.75
$48.00