CHARTERS TOWERS MINERS RUGBY LEAGUE Volunteer Job Descriptions PO BOX 97, Charters Towers QLD 4820 Table of Contents President ............................................................................................................................ 2 Vice President .................................................................................................................... 3 Secretary ............................................................................................................................ 4 Treasurer ............................................................................................................................ 5 Volunteer Coordinator ....................................................................................................... 6 Promotions Manager .......................................................................................................... 7 Grants Writer ..................................................................................................................... 8 Sponsorship Manager ......................................................................................................... 9 Equipment and Facility Manager ...................................................................................... 10 Coaching Director ............................................................................................................. 11 Event Manager ................................................................................................................. 12 Canteen Manager ............................................................................................................. 13 Registrar ........................................................................................................................... 14 Grounds Coordinator/Caretaker ....................................................................................... 15 Team Officials ................................................................................................................... 16 Coach ................................................................................................................................................ 16 League safe ....................................................................................................................................... 17 First Aid Officer / Sports Trainer ........................................................................................................ 18 Match Day Assistants ....................................................................................................... 19 Timekeeping Scoring ......................................................................................................................... 19 Gate Official ....................................................................................................................................... 20 Snake Pit ........................................................................................................................................... 20 Clubhouse Bar ................................................................................................................................... 20 Ball Boys ............................................................................................................................................ 20 1|Page
Volunteer Job Descriptions
President The President is the principle leader of the CTMRL club and has overall responsibility for the club’s
administration.
The President sets the overall annual committee agenda (consistent with the view of the members),
helps the committee prioritise its goals and then keeps the committee on track by working within that
overall framework. At the operational level, the major function of the President is to facilitate effective
committee meetings.
Responsible To
The President is elected by the club’s members and is responsible for representing the views of the
members.
Responsibilities and Duties
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The principle leader of the club who has overall responsibility for the club’s administration
and management
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The President sets the overall annual committee agenda (consistent with the views of
members), helps the committee prioritise its goals and then keeps the committee on track
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Lead and set an example for the whole club
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Act as a facilitator for club activities
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Ensure compliance with all your state and national sporting organisation’s requirements
Manage and facilitate effective committee meetings
Manage the annual general meeting
Represent the club at all levels, maintaining a positive relationship with your state and
national sporting organisations
Ensure the planning and budgeting for the future is carried out in accordance with the
wishes of the members and the club’s planning documents
Knowledge and Skills
Ideally the President is someone who:
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Can communicate effectively
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Is well informed of all club activities
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Is aware of the future directions and plans for members
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Has a good working knowledge of the constitution, rules and duties of all office bearers
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Has an understanding of CTMRL operations
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Has well developed decision making skills
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Is a supportive leader for all club members
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the President is _____ hours per week.
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Volunteer Job Descriptions
Vice President The Vice President is the assist leader of the club and the primary responsibility of the Vice President
is to be prepared to assume the powers and duties of the President in his/her absence.
Responsible To
The Vice President is elected by the club’s members and responsible for representing the views of the
members.
Responsibilities and Duties
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Responsible for providing support to the president to ensure the club is operating
appropriately
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Act in the president’s role when they are unavailable
Support and assist the president’s role where possible
Understand the club’s situation and future plans and directions
Ensure the club and the committee are operating in accordance with club policies and
strategic direction
Knowledge and Skills
Ideally the Vice President is someone who:
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Can communicate effectively
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Is well informed of all club activities
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Is aware of the future directions and plans for members
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Has a good working knowledge of the constitution, rules and duties of all office bearers
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Has an understanding of CTMRL operations
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Has well developed decision making skills
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Is a supportive leader for all club members
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Vice President is _____ hours per week.
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Volunteer Job Descriptions
Secretary The Secretary is the chief administration officer of the club. This person provides the coordinating link
between members, the management committee and other stakeholders.
Responsible To
The secretary is directly responsible to the President and the club members.
Responsibilities and Duties
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The key administration officer of the club who provides the link between members, the club
committee and external stakeholders
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Organise all inward and outward mail and correspondence
Carry out meeting procedures including agendas and minutes
Write the annual club report
Maintain all club records in an ordered fashion
Word processing of all internal and external correspondence
Organise administration equipment, supplies and keys
Knowledge and Skills
Ideally the Secretary is someone who:
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Can communicate effectively
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Is well organised and can delegate tasks
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Can maintain confidentiality on relevant matters
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Has a good working knowledge of the constitution
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Has the ability to liaise with CTMRL and other stakeholders
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Secretary is _____ hours per week.
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Volunteer Job Descriptions
Treasurer The Treasurer is the chief financial management officer for the club.
Responsible To
The Treasurer is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for all financial aspects of the club
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Coordinate the preparation of a budget and monitor it carefully
Ensure that adequate accounts and records exist regarding the club’s financial transactions
including accurate and up-to-date records of all income and expenditure
Issue receipts and promptly deposit all monies received in the club’s bank account
Make all approved payments and invoice groups/members promptly
Act as the signatory to the club’s bank accounts, cheque accounts, investments and loan
facilities (with at least one other management committee member)
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Manage the club’s cash flow and be accountable for the club’s petty cash
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Prepare an annual financial report
Prepare and present regular financial statements to the committee at meetings
Prepare financial accounts for an annual audit, and provide the auditor with information as
required
Knowledge and Skills
Ideally the Treasurer is someone who is:
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Well organised
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Able to allocate regular time periods to maintain the books
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Able to keep good records
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Able to work in a logical manner
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Financial background of accounting procedures
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Treasurer is _____ hours per week.
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Volunteer Job Descriptions
Volunteer Coordinator The Volunteer Coordinator is responsible for the human resource planning, recruiting, selection,
training and recognition of all volunteers.
Responsible To
The Volunteer Coordinator is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for ensuring all volunteer positions with the club are filled and being carried out
effectively
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Manage the development of the club’s volunteers
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Provide, explain and evaluate position descriptions to prospective volunteers
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Develop and manage a directory of volunteer education and training courses
Organise blue cards and blue card application forms
Identify required training courses for all club volunteers
Assist the committee with coaching staff recruitment and development
Improve communication between the committee and volunteers through a single point of
contact
Target and recruit new volunteers
Assist, support and evaluate current volunteers
Develop and manage a volunteer budget (ie accreditation, reimbursement for expenses,
recognition and rewards, incentives etc)
Ensure all current volunteers document their role, knowledge and experience
Knowledge and Skills
Ideally a Volunteer Coordinator is someone who:
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Can communicate effectively and has good interpersonal skills
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Is positive and enthusiastic
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Is well organised
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Volunteer Coordinator is _____ hours per week.
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Volunteer Job Descriptions
Promotions Manager The Promotions Manager is responsible for overseeing the implementation of the promotions plan as
well as the chief organiser of fundraising arrangements.
Responsible To
The Promotions Manager is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for identifying opportunities to promote the club, advertising, raising the
awareness of rugby league within the local community, and ensuring efficient
communication throughout the club, its stakeholders and the community
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Create contacts and a positive working relationship with the local media
Networking with stakeholders to identify where the club can be promoted
Networking with stakeholders to improve the identity, image and awareness of the club
Organise promotional events within the community to promote rugby league
Compile all promotional material for the club so that they are professionally presented
Develop an extensive database and distribution list of stakeholders
Distribute relevant information to club stakeholders
Maintain the club’s website and social media
Maintain the club’s network contact lists of stakeholders, current members, and past
members
Knowledge and Skills
Ideally the Promotions Manager is someone who:
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Can communicate effectively and has good interpersonal skills
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Is positive and enthusiastic
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Is well organised
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Is motivated and dynamic
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Promotions Manager is _____ hours per week.
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Volunteer Job Descriptions
Grants Writer The Grants Writer is responsible for preparing grant applications on behalf of the club in consultation
with the committee as they become available and dependant on the club’s eligibility.
Responsible To
The Grants Writer is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for identifying and applying for suitable grants
Identify a range of grants programs the club is eligible to apply for
Liaise with the advisors from the grants programs to obtain information of how to apply
Work with a range of volunteers throughout the clubs to obtain ideas for projects that are
eligible to apply for funding on (ie facilities, equipment, accreditation courses, volunteer
recognition, travel, junior representative members, come and try days, events to increase
participation etc)
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Work with a range of volunteers throughout the club to obtain specific details and quotes for
grant applications
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Develop and submit grant applications
Obtain feedback on unsuccessful applications
Adhere to all reporting and acquittal requirements of successful applications
Knowledge and Skills
Ideally the Grants Writer is someone who:
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Can communicate effectively and has good interpersonal skills
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Is positive and enthusiastic
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Is well organised
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Is innovative and dynamic
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Grants Writer is _____ hours per week.
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Volunteer Job Descriptions
Sponsorship Manager The Sponsorship Manager is responsible for overseeing the sponsorship arrangements for the club.
Responsible To
The Sponsorship Manager is responsible to the President and the club members.
Responsibilities and Duties
The Sponsorship Manager should be:
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Responsible for approaching businesses to organise sponsorship, reporting to sponsors and
maintaining sponsors
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Develop a sponsorship package that outlines a range of options and is professionally
presented
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Approach businesses to sell the options and source sponsorship for the club
Report to the sponsors on how the club is promoting them and their services
Involve sponsors into the club through events, home games, team photos, newsletters,
website etc
Knowledge and Skills
Ideally the Sponsorship Manager is someone who:
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Can communicate effectively and has good interpersonal skills
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Is positive and enthusiastic
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Is well organised
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Is innovative and dynamic
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Sponsorship Manager is _____ hours per week.
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Volunteer Job Descriptions
Equipment and Facility Manager The Equipment and Facility Manager is responsible for overseeing the facilities of the club to ensure
they are safe and in good working order. Also ensuring that the equipment at the club is available for
use as required and well maintained for optimal use.
Responsible To
The Equipment and Facilities Manager is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for organising and managing the purchase of equipment and development of
facilities in conjunction with club management
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Create working partnerships with other stakeholders within the community that could benefit
from the club’s equipment and facility developments
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Identifying the next priority project to be implemented
Obtaining designs and quotes for projects
Working with the Grants Writer to obtain funding for projects
Managing all aspects of facility and purchasing projects from the start through to completion
Identifying any maintenance that is required
Ensuring all facilities are of a suitable standard and safe
Knowledge and Skills
Ideally the Equipment and Facilities Manager is someone who:
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Can communicate effectively and has good interpersonal skills
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Is well organised
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Equipment Manager is _____ hours per week.
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Volunteer Job Descriptions
Coaching Director The Coaching Director is responsible for the management of the club’s coaching program and
promoting the value of coaching within the club.
Responsible To
The Coaching Director is directly responsible to the President and the club members.
Responsibilities and Duties
The Coaching Director should be:
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Responsible for supporting and developing coaches so they can provide the best possible
experience for players
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Create a succession plan of coaches progressing through the grades
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Assisting club coaches to provide players with organised training sessions
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Assist to source new coaches for each team
In conjunction with the volunteer coordinator, identify and organise accreditation and training
courses for club coaches to attend
Conduct 3-4 sessions throughout the year that combine a number of age groups
Ensure there is a range of suitable equipment that coaches understand how to use
effectively
Identify and assist in implementing come and try days to promote further participation
Outline development and representative pathways for the coaching staff and players
Provide specific training sessions for club coaches to demonstrate new or different
techniques
Knowledge and Skills
Ideally the Coaching Director is someone who:
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Has leadership skills
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Has good motivational and communication skills
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Is able to evaluate coach performance and provide positive advice
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Maintains or improves his/her current accreditation level
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Have a sound understanding of modern coaching and teaching principles
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Can communicate effectively and has good interpersonal skills
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Have a sound understanding of the club’s rules and regulations
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Is well organised
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Coaching Director is _____ hours per week.
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Volunteer Job Descriptions
Event Manager The Events Manager is responsible for organising all the social events for the year / season such as
presentation nights, trivia nights, finals, family and Old Boys days, BBQ’s etc.
Responsible To
The Event Manager is directly responsible to the President and the club members.
Responsibilities and Duties
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Responsible for organising and managing club events and social functions
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Organise and manage specific events, including planning, implementation and reporting
Organise and manage all aspects of fundraising activities
The event manager will need to develop an event subcommittee of individuals responsible
for different aspects of events
Assist and provide support for the implementation of events being managed by members of
the subcommittee
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Document procedures involved with organising events, for future reference
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Provide opportunities for all members, volunteers, sponsors and supporters to be involved in
club social functions
Provide opportunities for volunteers and members to socialise away from the beach
Implement a range of different social events that will appeal to and attract members and
their families
Knowledge and Skills
Ideally the Events Manager is someone who:
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Can communicate effectively and has good interpersonal skills
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Is positive and enthusiastic
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Is well organised and can delegate tasks
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Has the ability to motivate others
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Event Manager is _____ hours per week.
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Volunteer Job Descriptions
Canteen Manager The Canteen Manager is responsible for the proper management of the club’s canteen on match day
and at other events and functions nominated by the committee.
Responsible To
The Canteen Manager is responsible to the President and the club.
Responsibilities and Duties
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Oversee the operation of the club’s canteen
Ensure the club is adhering to all health regulations in the service of food
Organise rosters for volunteers to assist in the canteen
Ensure the canteen is operating profitably for the club
Knowledge and Skills
Ideally the Canteen Manager is someone who:
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Can communicate effectively and has good interpersonal skills
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Is well organised and can delegate tasks
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Has knowledge of Health and Safety procedures
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Has knowledge of pricing and ordering food
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Canteen Manager is _____ hours per week.
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Volunteer Job Descriptions
Registrar The role of the Club Registrar is to supervise and be responsible for the proper registration of all
players within the club. This involves all elements of the registration process, including the conduct of
sign-on days and the proper recording of individual details.
Responsible To
The Registrar is directly responsible to the President and the club members.
Responsibilities and Duties
The Registrar should:
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Maintain an up to date register of all players
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Assist players to complete transfer forms as required and authorize transfer on the Club’s
behalf, keeping the Secretary informed of player movements. Communicate transfers as
soon as possible to CTRML.
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Provide information as required to enable player records to be maintained
Plan sign-on days at commencement of season
Obtain all relevant details of players wishing to play for the club
Obtain photographs for each new player and current players requiring new photographs
Complete documentation for each player as required by CTMRL
Ensure that original copies of birth certificates and other proof of age documents are
available to each new player
Keep your Club Committee informed of the status of registrations at all times
Be aware of legal privacy regulations and ensure the requirements are implemented
Knowledge and Skills
Ideally the Registrar is someone who:
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Can communicate effectively
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Is well organised and can delegate tasks
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Has experience with various Microsoft applications
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Has the ability to liaise with CTMRL and other stakeholders
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Registrar is _____ hours per week.
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Volunteer Job Descriptions
Grounds Coordinator/Caretaker The Grounds Coordinator/Caretaker is responsible for ensuring that the playing field and grounds are
well presented and free from rubbish and the facilities are clean and well presented.
Responsible To
The Grounds Coordinator/Caretaker is responsible to the President of the club.
Responsibilities and Duties
The Grounds Coordinator should:
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Ensure that all grounds maintenance equipment is in a safe working order
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Ensure that the playing surface
Ensure the dressing rooms, canteen, bar, referees room, and toilets are in a clean and tidy
condition each time they are used.
Monitor the watering of the field
Advise the Committee of the overall condition of the fields to ensure continued availability
Ensure you are contactable at all times
Knowledge and Skills
Ideally the Grounds Coordinator/Caretaker is someone who:
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Can communicate effectively and has good interpersonal skills
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Has knowledge about gardening and turf management
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Is positive and enthusiastic
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Grounds Coordinator/Caretaker is _____ hours per
week.
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Volunteer Job Descriptions
Team Officials Coach The Coach is responsible for the development of player’s skills and as well as promoting positive
attitudes to physical activity and sport in general.
Responsible To
The Coach is responsible to the President and the club.
Responsibilities and Duties
The Coach should:
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Encourage players and team support officials to abide by the rules at all times
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Encourage players to become involved in rugby league as a safe, healthy and enjoyable
activity
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Introduce a program to improve payer’s fitness levels for a healthier lifestyle
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Encourage players and team support officials to support and respect the NRL National Code
of Conduct
Maintain a thorough knowledge of the laws of the game
Encourage players to develop a proper attitude to competitiveness
Ensure that the coaching reflects the level of the competition being played
Test, evaluate and refine each player’s individual skills
Organize training and match days
Foster club spirit amongst all players and encourage them to participate in a sporting
manner
Liaise with the Club’s Coaching Director as and when required
Support the coaching initiatives of the club and league
Knowledge and Skills
Ideally the Coach is someone who:
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Has leadership skills
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Holds appropriate qualifications as required by the league
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Has good motivational and communication skills
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Is able to evaluate player performance and provide coaching advice
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Maintains or improves his/her current accreditation level
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Have a sound understanding of modern coaching and teaching principles
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Coach is _____ hours per week.
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Volunteer Job Descriptions
League safe Within the clubs the league safe member will have the final in player welfare as well as observing and
monitoring players who have been removed from the field of play through injury/illness.
Responsible To
The League Safe member is responsible to the President of the club.
Responsibilities and Duties
The League Safe member must have minimum qualification to enter the field of play. Note the word
League Safe must be printed on the back of the shirt/vest.
a) Access to the field of play (unlimited access in the following conditions)
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When his/her team is in possession to conduct interchange and to administer water only
when a try has been scored
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During a time out called by the referee for an injury during technical stoppages in play
(except scrums)
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On-field personnel are not allowed on the field of play after the referee has ordered a scrum
until the ball has emerged and a team is in possession – note: must enter and leave the field
of play from an on-side position
b) Duties
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To administer water
To assist in the interchange process
To convey messages. NOTE: messages must NOT be given to the team whilst play is in
progress.
Knowledge and Skills
Ideally the League Safe Member is someone who:
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Holds appropriate qualifications as required by the league/region/district (League safe
Certificate of Attendance or an accredited NRL First Aid Officers Certificate)
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the League Safe Member is _____ hours per week.
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Volunteer Job Descriptions
First Aid Officer / Sports Trainer The FAO &/or Sports Trainer work in conjunction with the Coach to ensure all players reach and
maintain required fitness levels and ensure they have a safe, healthy and enjoyable training and
playing environment. There are two levels:
1: Accredited NRL Sports Trainer – Blue shirt/vest
Responsibilities and Duties
The NRL Sports Trainer has unlimited access to attend an injured / ill player and to administer water,
but is not allowed or permitted to carry, convey or deliver messages.
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to assist by observing and monitoring players during play as well as those who have been
removed from the field of play through injury/illness
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to assist an injured/ill player on and off the field of play at training and/or game
to assist an injured/ill player on the field in the absence of a Head Trainer or when more
than one Accredited NRL Sports Trainer is needed
Knowledge and Skills
Ideally the FAO/Sports Trainer is someone who:
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holds a minimum qualification of NRL Sports Trainer
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the FAO / Sports Trainer is _____ hours per week.
2: Accredited NRL Head Trainer – Orange Shirt/vest
Responsibilities and Duties
The NRL Head Trainer has unlimited access to monitor players and administer water during play and
to attend injured / ill players
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The Head Trainer will be the most senior person within the NRL Sports Trainer TEAM and
will supervise all on field personnel including Leaguesafe
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The Accredited NRL Head Trainer will make the final decision on a player’s welfare in the
absence of a medical professional
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Coaches / administrators / players must comply with the decisions of the NRL Head Trainer
at all times
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All directions given to on field personal by the Level 2 Sports Trainer / Head Trainer must be
adhered to at all times
Knowledge and Skills
Ideally the Head Trainer is someone who:
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holds a minimum qualification of NRL Sports Trainer – level 2
Estimated Time Commitment Required and Period of Appointment
The estimated time commitment required as the Head Trainer is _____ hours per week.
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Volunteer Job Descriptions
Match Day Assistants Timekeeping Scoring The timekeeping and scoring person is responsible for correct scoring and timing of the games.
Responsibilities and Duties
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Keep and record time
Sound the siren
Record “on-report”, send-off’s and sin-bin (and note time) on Match Report
Ensure the Match Report is signed by Home Club, Away Club and Referee
Make sure Match Report is given to President (who in turn sends to TDRL via email)
Scoring
Try
Goal
Field Goal
Under 20’s
4 Points
2 Points
1 Point
Reserve Grade
4 Points
2 Points
1 Point
A-Grade
4 Points
2 Points
1 Point
Time Keeping
Length of Game
Interval
Max Players
Under 20’s
2 x 35 mins
10 minutes
19
Reserve Grade
2 x 35 mins
10 minutes
19
A – Grade
2 x 40 mins
10 mins
17
Time Out
No time out for injuries except in A-Grade
Sin Bin 10 Minutes
Sin bin time commences when the payer reaches the official area (Half Way House). A player may be
with his team during the half time break (if within the10 minute sin-bin time) Time in the sin-bin is
suspended during the half time break.
3, 2, 1
The TDRL have requested the host club provide a distribution of 3 points, 2 points and 1 point for the
players who take the field in the senior grades. These are recorded on the Match Reports
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Volunteer Job Descriptions
Gate Official Responsibilities and Duties
The gate official and assistant are responsible for collecting the entry admissions from the public and
checking player identification prior to entry. Also the sale of doubles and distribution of programs
Responsible to:
The home ground official
Snake Pit Responsibilities and Duties
The Snake Pit Attendant is responsible for the responsible service of alcohol from the Snake Pit Bar
in accordance with club Policy.
Responsible to:
The home ground official
Clubhouse Bar Responsibilities and Duties
The Clubhouse Bar Attendant is responsible for the responsible service of alcohol from the canteen
bar in accordance with club Policy.
Responsible to:
The home ground official
Ball Boys Responsibilities and Duties
The ball boy is responsible for retrieving the footballs from penalty licks and conversion goals.
Responsible to:
The home ground official
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Volunteer Job Descriptions