Photographer – Videographer
Terms of Reference
We believe in creating a better life for every child living with cancer in Australia.
We believe laughter is the best medicine
Name:
Signature:
The Photographer’s Role:
Pre Event
o Understand and sign the Code of Conduct and Terms of Reference
o Seek and make recommendations from Camp Leader/Recreation Program Coordinator (RPC) for
photo opportunities
During Event
o Check in with the Camp Leader to see if there are any specific needs for the day
o If there are other photographers, check in with them to ensure all elements of the event are covered,
especially if there is group work
o Regularly check the participant list to ensure you have captured everyone equally
o Take time each day to upload and go through pictures (delete blurry, duplicates/pick out winners etc)
o Display images of the day at dinner each night (if possible – USB stick into TV)
Post Event
o Provide digital record of all photos/video produced on event within 2 week timeframe
o Compile a brief report covering what worked, what didn’t, and what you would do differently
o Photos must be saved onto a computer, hard drive or SD card and given to the Camp Leader at the
end of the program. Alternatively if photographer needs to edit the photos post program, the Camp
Leader must proof/see all photos at the end of the program
Please Keep in Mind:
o Foster a culture of fun, happiness and laughter
o Represent Camp Quality in a professional and positive manner
o Adhere to the Code of Conduct, Terms of Reference and points outlined in this document
o Contact the local office if you are unwell with a communicable illness or have been in contact within
two weeks of the event, including influenza, chicken pox, measles, or shingles
o Ensure the welfare and safety of all participants at the event (we all have a duty of care). Report
risks/hazards and near misses to the Camp Leader
o Child Protection:
o Ensure that two adults are present at all times unless the adult is the child’s parent/guardian
o Notify the Camp Leader if you are encountering inappropriate behaviour from a child, employee,
volunteer or any other person connected with Camp Quality
o Only take photos of participants who have consented to do so
o Avoid taking photos in bathrooms and bedrooms
The Photos:
o You may take hundreds of shots. But we only want the best. Please delete duplicate or blurry shots
o For privacy reasons, all images are to be used solely by Camp Quality. They are not to be used on any
other materials or websites including for personal use or on social media. We are happy to provide you
with copies of our materials or links to web pages where your photographs are used.
o Camp Quality reserves the right to view the photographs at any time
Recreation Program Photographer Terms of Reference
Version 1.0 June 2014
Page 1 of 2
Document Owner: People & Culture – Volunteer Advisor
Cheeeeese – Photos we Love:
o Keep it natural. We LOVE natural shots and for photos to not look “staged”. We understand there will
be ‘posed’ shots now and then, but do your best to blend in the background and capture the natural
moments
o It’s about optimism and fun! Some of the best and most versatile shots we have are simply of kids smiling
or laughing. We want to portray how much fun it is, how we celebrate life and nurture friendships
o Shots need to be hi-resolution. Please make sure your camera is set to the best/highest quality photos
o We need both portrait and landscape shots
o Outdoor shots with natural light are preferable to indoor
o Active shots are great if they express some emotion, ie someone reaching out for a rope or trying really
hard to paddle a canoe. Please be sure to be close or zoomed in so we can see the emotions
o Please try and get the following shots:
o Every child/family
o Every volunteer
o Siblings together (Kids Camp)
o Rovers
o Child-Companion matching’s (Kids Camp)
o Camp Leadership Team
o Medical Team (Kids Camp)
o Activities, ie craft, ball games, abseiling, etc
o Group shot
o Examples of photos:
Recreation Program Photographer Terms of Reference
Version 1.0 June 2014
Page 2 of 2
Document Owner: People & Culture – Volunteer Advisor