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USING Expanded Academic ASAP, AN ELECTRONIC
DATABASE
by Barbara Sommer ([email protected])
Task: Find information about solar cooking.
Method: We will search Expanded Academic ASAP, the electronic database for
both popular magazines and scholarly journals.
Contents:
Basic search ............................ 1
Troubleshooting ....................... 13
Advanced options
Marked list .......................... 15
Advanced search................ 17
Requirements:
Computer with direct or dialup campus connection to the Internet
UCD Kerberos password
NOTE for Remote Access (off campus) via DSL or other Internet Service
Provider (i.e., Earthlink, AOL, A&TT.net: You must set up your browser first,
see http://www.lib.ucdavis.edu/info/computers/proxy/
Mac - use the Mozilla browser (available through MyUCDavis
http://my.ucdavis.edu Click UCD Resources tab (see menu near the top),
click Software, open the WebBrowser folder (in column on the left), click
Mozilla, and download the appropriate version for your operating system.
Starting hint
The program is forgiving. Don’t panic – use the Back button to retrace your
steps.
Connecting to the Expanded Academic ASAP database
In your browser (e.g., Mozilla, Internet Explorer, or Netscape,) open the UC
Davis library home page http://www.lib.ucdavis.edu/
Click on Electronic Databases
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Click E (for Expanded
Academic ASAP)
Scroll down, and click on Expanded Academic ASAP
If you see this
window, doubleclick Expanded
Academic ASAP
Otherwise, go to
the next step.
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You are now in the database.
1. Enter your search terms into the empty box. Use solar energy.
2. Click Search.
Oops! – too many references (2302), and many are not of interest
Click on Back to … Search and use a more limited search phrase.
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Solar cooking may result in a more manageable number of citations.
Use solar cook* The asterisk (*) sets a search for all words beginning with
"cook" stem, e.g., cooks, cooker, cooking.
Click
Search.
This list is much
more manageable
in size.
The first citation
looks interesting.
The first icon next to the underlined title indicates how the article is represented
in the database.
If the full text icon shows, then clicking on the title will bring up the article.
full text
abstract only
citation only
Go ahead and click on the full text icon for the "Cooking with the sun" article.
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The full text of the
article appears.
.
To get it for printing or later reference, scroll to the bottom of the page
You can do 1 of 3
things to view and
print the article:
1. open it in
your browser
2. download for
Acrobat
Reader
3.
e-mail it to
yourself (will
not include
the images).
Read the instructions and do one of them.
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To return to your list, scroll to the top and click Back to … Citations
Back at the list, here is another one that looks interesting.
You may see more recent articles at the top of the list that have been added after
this tutorial was created.
The icon
indicates that
only the abstract
is available.
Click on the
underlined title
for more detail.
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Only the abstract shows.
Note the links to
related search
terms. You can
view them and
return here using
the Back button
on your browser.
The subject
headings might
suggest
additional search
terms for you to
use.
You want the full text, so now you need to find out where to get it (only the
abstract is available here). Scroll down to the Library holdings …. section.
Print or e-mail the citation information (necessary for locating the periodical in
the library).
Click UC-eLinks the resulting
window may hide
this one.
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Yippee! You can
get full text from
the publisher.
Click the button
or underlined
title.
You are now at the publisher's page.
1) print it following
the instructions for
your browser, or
2) click PDF and
the pages you see
will download to
your computer as
an Acrobat pdf
file.*
Give the file a
meaningful name,
and pay attention
to where it will be
located on your
computer.
Close the extra windows (publisher and UC-elinks) so they will not be confused
with later retrievals. Keep the INFOTRAC window open. If you accidentally
close it, see pg. 13 for obtaining call numbers.
* You probably have Acrobat Reader installed on your computer. If you do not,
get the free software at
http://www.adobe.com/products/acrobat/readstep2.html
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Back at the abstract (in the Expanded Academic ASAP database), scroll to the
top.
Click Back to …
Citations
When you reach the bottom of the list, note that there are more citations.
Click to view the next page.
On the second page of the citation list, find the Solar cooker article in Audubon,
and click on the underlined title.
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The full text is
not available.
Again, note the
links to related
topics after the
summary.
As with the previous example, you want the full text, so now you need to find out
where to get it (only the abstract is available here).
Print or e-mail the citation
information (necessary for
locating the periodical in the
library).
Click UC-eLinks
There is no direct link to a publisher for the full text.
Click on See if your campus
…Catalogs/Periodicals
Note the admonition to Select the Full Record (when you get to the next
window)
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The journal is at UCD, but
you still need the call
number.
It looks like it might be
available online.
Click on Full Record
The Full Record page is daunting, but don't panic. Just scroll down to see
availability at UCD.
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Here are the locations of the journal. There is an electronic version of the journal
– from 1997. The article we want is dated 1992
Instead, you
can find it at
Shields
The only way to retrieve the full text is to
1. write the call number on the citation page that you printed (or copy it down
and add it to the e-mailed citation).
2. if you did not print or e-mail the citation, go back to the database and write
it out, along with the call number.
3. visit Shields library and find the periodical that contains the article.
Close the CDL and UC-eLinks windows.
Back in the Expanded Academic ASAP database, scroll to the top. Click Back to
… Citations, and find two more articles.
CONGRATULATIONS for having finished the tutorial. By now, you should have
a good idea of how the Expanded Academic ASAP database works. You can
explore additional features on your own. In addition to entering keywords, you
can also enter an author's name in the search box.
The next page has troubleshooting information.
Subsequent pages cover helpful advanced features. Stay in the Expanded
Academic ASAP database if you want to check them out now.
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TROUBLE SHOOTING
1. Prematurely-closed browser window
a. Mozilla
1) From the top menu, select Go > History
2) Open (double click) folder labeled web5.infotrak,galegroup.com
3) Select View > Sort by Last Visited
4) Open (double click) the most recent page (you can see the time) or
select the page to which you would like to return.
b. Internet Explorer – use Go at top menu to retrace your steps.
c. Netscape – If you have version 7.0 or later, select Go > History. For
earlier versions, do not close the browser window.
2. Obtaining call numbers for periodicals
a. Open the UC Davis library home page at http://www.lib.ucdavis.edu/
b. Click Harvest Library Catalog
c. Type in the name of the periodical containing the article.
d. Save
time by
limiting
the
search
e. Click the Search button
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f. Scroll and use the Forward button to find the correct source.
g. Copy the call number (be sure it is for the desired periodical).
Click the Back button to enter the name of another journal.
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MARKED LIST OPTION
The Mark option is useful if you have a long list of citations and want to shorten it
to a more manageable size by quickly reading through the titles only and marking
the ones that seem relevant enough to look at the abstract.
Be sure that you are back at the citation list (either the first or second page is
OK).
Mark 3 or 4
citations by
checking the box
next to the title
Do not be alarmed by the screen jumps.
Click View mark list.
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You will see
only the
citations that
you marked.
You can then examine each citation to see if you want the abstract and full text of
the article, working as shown in the preceding steps of this tutorial.
You can retrieve the information all at once, but there are limitations.
Scroll down for retrieval.
Be sure that the radio
button for Full article is on.
You no longer have the
browser view and pdf
options (which were
available when you were
using the full list).
Also, you will only get the full text in this particular database (in
the above example, only the first two articles marked with the logo).
Remember that we obtained the third article (by Algifri & Al-Towaie) from a
different source. Before ending the search, you would need to use the UCeLinks procedure to get it, and to get the call number for the last article shown
above.
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ADVANCED SEARCH
Click Advanced search.
If you cannot find it, click
Search, and then find it.
The pull-down menus provide options for specifying the search terms.
You can use 3 different
categories.
Here are the options.
Use AND, OR, or NOT to refine your search.
NOT is good to use when you
have a lot of irrelevant citations
showing up – screen out the
common feature.
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6/29/03