Technical Exhibition of GEODATA2017
April 3 to 7, 2017
ROS TOWER HOTEL. Rosario - ARGENTINA
SPACE RESERVATION FORM
Please complete and return the form no later than March 1, 2017 to
Exhibition Secretariat - Dra. M. Cristina Pacino
Av. Pellegrini 250 – 2000 - Rosario - ARGENTINA
Tel/Fax: +54 341 4802649; E-mail: [email protected]
1. EXHIBITOR
Company Name: ____________________________________________________________________________________________________
Contact Person: Mr./ Ms.
Position in Company :_____________________________________
Address: ___________________________________________________________________________________________________________
Postal Code/City :
E-mail :
_________ Country : ___________________________________________________
Tel :
Fax :________________________________
EXHIBITOR DELEGATES (Sessions attendance not included)
Name: ______________________________________________________________________________________________________________
Name: ______________________________________________________________________________________________________________
2. BOOTH / SPACE RESERVATION
We would like to reserve _________ booth unit(s) at U$S 1,900 per unit (VAT included) = ______________________ U$S
Each booth includes: Display of company name on fascia panel, two spotlights with electricity, three folding chairs and one information table.
Please list 3 (three) booth numbers in order of preference: 1)_____________________ 2)_____________________ 3)_____________________
FASCIA BOARD (free of charge)
The exhibitor should indicate in the following space the company name which will appear on the fascia. Please, use Block Letters (Max. 24 letters)
LOGO
The Exhibition Secretariat provides the exhibitors with logo printing service at Exhibitor’s Expense.
The cost is USD 120.00. The size of the logo is not larger than 200mm×200mm.
If you wish to have your logo on the fascia board, please send your electronic logo to the Exhibition Secretariat by e-mail before May 31, 2009.
 I would like to purchase the logo. The electronic logo sample will be sent by e-mail.
Brief introduction to exhibitors will be included in an exhibitors’ directory for distribution at the congress venue. Please, send by e-mail your
organization’s profile (max. 350 words, word, Arial, 9). Logo can be added in the Exhibitors Directory, each must be within size of 35 mm (W) x 20 mm
(H), 300 dpi four-colors. All information will be published in standard lettering & format for all companies alike. The Organizer bears no responsibility
for the information accuracy.
4. SPECIAL REQUESTS
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
5. PRODUCTS AND SERVICES TO DISPLAY
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
6. TOTAL FEE FOR YOUR RESERVATION
.
7. PAYMENT
An effective reservation should include the filled form with the full payment.
The Payment can be made by credit card or through bank transfer. All bank charges will be borne by exhibitors.
A. Credit Card: Master Card and Visa will be acceptable. The amount to be paid by credit card should be increased by 7% for extra bank charge.
B. Bank transfer
BANCO: MACRO
CBU 2850338-5-4001600030963-2
NOMBRE DE LA CUENTA: ASOCIACION DE PROFESORES FACULTAD INGENIERIA
CUIT 30-67498941-1
Please, contact Dra. M. Cristina Pacino from the LOC, for further information.
BOOTH SIGN-UP PROCEDURE
Booth Assignment: Booth locations will be assigned on a first-come, first-serve basis. If two or more exhibitors return their contract on-site, and are
both requesting the same booth space, priority will be given to that exhibitor who is purchasing the greater number of booths.
Payment Policy: Contracts must be accompanied by a deposit equal to 50 per cent of the total rent. Full payment is required by May 31st, 2009. If
payment is not received by May 31st, 2009, the LOC shall have the right to retain the deposit as liquidated damages and cancel the booth
reservation.
Contract Acceptance: The LOC reserves the right to exercise its sole discretion in acceptance or refusal of applications. If an application is not
accepted by the LOC, all money paid will be returned to the applicant.
Cancellations: If space is cancelled by an exhibitor prior to May 31st, 2009, a refund will be made less 50 percent service charge based upon the full
cost rented. There will be no refund made to companies canceling after May 31st, 2009. Any space not occupied by the opening of the conference,
for which no special arrangements have been made, may be reassigned by the LOC without obligation to make any refund whatsoever. All
cancellations must be in writing.
It is understood that this application will become a binding contract upon acceptance by the LOC and is subject to the terms, conditions, rules and
regulations contained herein. A copy will be returned to you indicating contract acceptance and booth assignment. YOUR SIGNATURE INDICATES
YOU AGREE TO ABIDE BY THE RULES AND REGULATION DETAILED ON THIS CONTRACT.
RULES AND REGULATIONS
BADGES. The exhibit is limited to individuals, business firms and manufacturers who have contracted and paid for space assignments. The
Exhibitor and its representatives are required to wear badges throughout the exhibition. The badges are not transferable and the LOC reserves the
right to withdraw the use of the badge used to gain admission to the Exhibition by any person other than the one for whom it was issued.
Booths should be staffed by company specialists who are qualified to discuss details of their company’s products or services. Distribution of
advertising material and souvenirs must be confined to the Exhibitor’s booth.
Representatives of non-exhibiting firms will not be permitted to demonstrate their products or distribute advertising material in the Exhibit Hall.
CARE OF EXHIBIT SPACE. The Exhibitor must, at his expense, maintain and keep in good order the exhibit space contracted. The Exhibitor shall
keep an attendant in its display during the hours the Exhibition is open and the Exhibitor must surrender the space occupied by it to the LOC in the
same condition as it was at the commencement of occupation (ordinary wear excepted).
No sign or other articles may be affixed, nailed or otherwise attached to walls, doors, drapery, etc., so as to deface or destroy them: likewise, no
attachments may be made to floors by nails, screws or other devices that might damage or mark them. Exhibits shall not obstruct the light, view or
space of others. Exhibitors shall be responsible for damage to property. If the space occupied by the Exhibitor shall be damaged by the Exhibitor or
Exhibitor’s agents, employees, patrons or guests, the Exhibitor, on demand, shall pay such sum as shall be necessary to restore the space to the
same condition it was in when first occupied by the Exhibitor.
PERMISSIBLE EXHIBITS. All business activities of the Exhibitor at the Exhibit Hall must be within the Exhibitor’s allotted exhibit space. Contests,
drawings, etc. must receive PRIOR approval from the LOC. Giveaway items that are carried or worn as visible advertisement shall be controlled by
the LOC. Loud noises, bright lights or other distractions are not permitted. Sound volume of amplifiers or audio-visual presentations must be
regulated so as not to disturb the majority of nearby Exhibitors.
The LOC, in sole discretion, reserves the absolute right to determine which forms and products are appropriate, in its judgment, for inclusion in the
Exhibition and to refuse, cancel or restrict any applicant or exhibit. This provision applies to Exhibitor’s conduct, articles, printed matter, samples,
questionnaires or any other item that the LOC deems objectionable. If the LOC decides, in its sole discretion, that any of these do not meet its
standards or are not suitable, the Exhibitor must at once comply with the LOC’s demands or withdraw.
SALE OR DISTRIBUTION OF MERCHANDISE. Exhibitors may show, discuss, explain and demonstrate items or services but shall not make sales
that result in exchange of merchandise or money in the Exhibit Hall.
SUBLETTING OF SPACE. Exhibitor may not assign this contract, or sublet any space in his exhibit areas contracted for hereunder.
INSTALLATION AND REMOVAL OF EXHIBITS
- Set-up time and hours: Monday August 31st, 2009, from 6 p.m.
- Removal of exhibits: dismantling and removal of all materials is to be completed by 8 a.m., Friday, September 4th, 2009.
INDEMNIFICATION BY EXHIBITOR. The LOC shall be held liable for injuries to any persons or for damage to property owned or controlled by the
Exhibitor, which claims for damages or injuries may be incident to, arise from or be in any way connected with the Exhibitor’s occupation or display
space, or on account of the neglect by Exhibitor of any rule, regulation or instruction of the LOC; or any rule, regulation or instruction of the
premises; or on account of violation of any law, ordinance or governmental regulation of any kind.
LIABILITY. It is agreed that the Exhibitor shall make no claim of any kind against the LOC for any loss, damage, theft or destruction of goods; nor
for any injury that may occur to itself or its employees while in the Exhibition Hall; nor for any damage of any nature or character whatsoever, and
without limiting the foregoing, including any damage to its business by reason of the failure to provide space for an exhibit or removal of the exhibit.
INSURANCE. Exhibitors must carry worker’s compensation and comprehensive general liability (including personal injury and blanket contractual
liability). The LOC assumes no responsibility for any loss, damage or injury to any property of the Exhibitor or to any of its officers, agents,
employees or contractors, whether attributable to accident, fire, theft or any other cause whatsoever.
CONFERENCE POSTPONEMENT OR CANCELLATIONS. The LOC, at its discretion, shall have the right to postpone or cancel the conference
and exhibit as well as to move the exhibition to another place within the venue and shall be liable in no way to the Exhibitor for losses resulting from
such delay, cancellation or move.
______________________________________________ ___________________________________________________ _________________
Authorized Applicant Signature
Name
Date
______________________________________________ ___________________________________________________ _________________
LOC Official Signature
Name
Date
SPONSORSHIP APPLICATION FORM
Please complete and return the form no later than March 1, 2017 to
Exhibition Secretariat – Dra. M. Cristina Pacino
Av. Pellegrini 250 – 2000 - Rosario - ARGENTINA
Tel/Fax: +54 341 4802649; E-mail: [email protected]
Company Name: ____________________________________________________________________________________________________
Contact Person: Mr./ Ms.
Position in Company: _____________________________________
Address: ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
Postal Code/City :
E-mail :
Country : ____________________________________________________________
____________________________ Tel : ______________
Fax :__________________________
Please check the boxes of the items you choose. Otherwise indicate your own proposal.
Package Sponsorship

Platinum Sponsor
From U$S 20,000

Golden Sponsor
From U$S 10,000 to U$S 20,000

Silver Sponsor
From U$S 5,000 to U$S 10,000

Other (Please, Specify)
__________________________
‫۝‬
‫۝‬
‫۝‬
‫۝‬
Specific Conference Activity
Exhibitor’s Reception
Welcome Reception

Exclusive Sponsor
U$S 10,000

Partial Donation
U$S 2,500
‫۝‬
‫۝‬
U$S 10,000
U$S 2,500
‫۝‬
‫۝‬
Facilities and Services

Coffee Break
U$S 2,000

GEODATA2017 Bags
U$S 5,000

Pens
U$S 1,000

Logo on CD Rom of Archives
U$S 2,000
‫۝‬
‫۝‬
‫۝‬
‫۝‬
Central Screen
U$S 2,000
Bags and Gifts for Acc. Persons
U$S 2,500
Name Badge & Cords
U$S 2,000
One Page Flyer in registration packet
U$S
500
‫۝‬
‫۝‬
‫۝‬
‫۝‬
Advertising
One Page Inside Front Cover, or Inside Back Cover
Final Program U$S 2,000
Two Page-Spread
Final Program U$S 2,000
One Inside Page
Final Program U$S 1,000
‫۝‬
‫۝‬
‫۝‬
Exhibitor’s Directory U$S 2,000
Exhibitor’s Directory U$S 2,000
Exhibitor’s Directory U$S 1,000
‫۝‬
‫۝‬
‫۝‬
Your Proposal
_______________________________________________________________________________________________________□
_______________________________________________________________________________________________________
Payment
An effective reservation should include the filled form with the full payment.
The Payment can be made by credit card or through bank transfer. All bank charges will be borne by exhibitors.
A. Credit Card: Master Card and Visa will be acceptable. The amount to be paid by credit card should be increased by 7% for extra bank charge.
B. Bank transfer
BANCO: MACRO
NOMBRE DE LA CUENTA: ASOCIACION DE PROFESORES FACULTAD INGENIERIA
CBU 2850338-5-4001600030963-2
CUIT 30-67498941-1
Please, contact Dra. M. Cristina Pacino from the LOC, for further information.
______________________________________________ ___________________________________________________ _________________
Authorized Applicant Signature
Name
Date