2013 MARKET INFORMATION, POLICIES and GUIDELINES
GOVERNANCE
The Bartlett Station Farmers Market is governed by a Market Advisory Board, consisting of
members from the City of Bartlett, the Bartlett Station Commission, the Bartlett Area Chamber
of Commerce, and the Bartlett Chamber Foundation. The Market Manager is an advisor to the
Board.
MARKET MISSION
The Bartlett Station Farmers Market provides the community access to farm-fresh produce and
locally produced value-added products, while providing local farmers and producers a directmarketing opportunity. Through personal interactions and nutrition education, this market
strives to improve the overall quality of life for the community.
MARKET VISION
The Bartlett Station Farmers Market is a vibrant part of the Bartlett community. Through the
planned weekly programs, recipe exchanges, new personal connections, and the fine quality of
vendor offerings, the Market is growing into the premiere gathering place for the community.
MARKET GOAL
The goal of the Bartlett Station Farmers Market is threefold:

Increase the overall health of the community by offering education on healthy lifestyle
choices and providing the opportunity to start healthy practices with available produce,

Support local, family farms and producers by offering them the opportunity to increase
their customer base and develop sustainable partnerships, and

Increase community spirit by offering residents a welcoming gathering spot and a
resource for information on the variety of retail products and services available in Bartlett
Station.
www.bartlettstationfarmersmarket.org
[email protected]
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GENERAL POLICIES
 All residents, volunteers and vendors are welcome at our Market, regardless of race,
ethnicity, gender, religion, sexual orientation, identity, age, or disability.
 Volunteers will be sought from civic organizations, service groups, sponsoring entities, and
other groups who share the values of the Market. Volunteers will wear the BSFM tags to
identify them as part of Market staff during operating hours.
 Volunteers will participate in operating the various programs offered each week, stand in for
vendors who need very short breaks, assist residents in carrying large items, and assist
Market Manager with watching for possible problems. Because approximately a third of our
customers are older, special attention will be paid to this demographic during extreme
weather and volunteers will offer their assistance with carrying things often.
 The Society of St. Andrew will be allowed to contact vendors on-site, to participate in their
Gleaning Program.
 Vendors will be asked to report revenue each week to the Market Manager for tracking in
grant reports and for reporting of success to the Advisory Board.
 The Market staff, vendors and Advisory Board will work together to create a financially selfsustaining program, seeking funding from same-values organizations, company sponsors,
private donations, and government grants. The Market is operated under the Bartlett
Chamber Foundation’s 501(c)3 tax-exempt classification. All donations to the Market are
tax deductible.
 Market finances will be closely monitored. Reimbursement requests must be accompanied
by a receipt or invoice. Any amount over stated budget must be approved by the Advisory
Committee.
 Market Boundaries is defined as from the barriers at each end of the midway to the backs of
the lines of vendor tents. If a special program is held, the area used will also be considered to
be within boundaries.
 Pets must be leashed or suitably detained while within market boundaries.
 NO SMOKING is permitted within market boundaries. Notices will be posted throughout
the market. Market staff will gently ask smokers to dispose of lit smoking materials. The
Market Manager will be notified if there is any difficulties
 This market is a “rain or shine” market. In case of severe weather, the Market Manager will
make the decision to close the market for the day or temporarily. If the market is closed for
severe weather, everyone in the area should seek suitable shelter.
www.bartlettstationfarmersmarket.org
[email protected]
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 When the predicted heat index is expected to be above 95°, a cooling tent will be set up in the
first position opposite the information tent, closest to the electrical receptacles. Fans, chairs
and water will be available.
 Park trash receptacles will be placed at each end of the midway. Park trash receptacles are
for customer use or light trash only. Agricultural waste and broken down boxes should be
hauled away and recycled if possible. Vendors are responsible for policing their areas for
trash upon tear down.
 The Market will attempt to recycle as much material as possible. A box labeled “Recycle”
will be placed in the market midway. The Market Manager, or designee, will transport
material to the Bartlett Recycle Center. Boxes must be broken down.
 Any incident of theft will be reported to the BPD immediately.
 F or the safety of our customers and vendors, tents shall be secured. The method suggested is
a cement- or sand-filled plastic container tied to the upper tent frame at each leg, or as a
minimum, at two corners. Place weights close to the tent leg and avoid using something that
is rough or may scratch our customers’ legs. Weights and lines should be highly visible.
 Broken tent frames will not be allowed. If a tent breaks during a market day, it must be
repaired to full function or replaced before the next market day.
 Injuries to vendors or customers should be reported to the Market Manager immediately.
 Minor First Aid will be available during market hours. A person certified in CPR will also
be available during market hours. In case of an emergency, DIAL 911 immediately and
send someone to notify the Market Manager. Follow the instructions of the 911 Dispatcher
until relieved of responsibility.
 A fire extinguisher will be available at the Market Information Booth. Do NOT attempt to
fight a fire if the possibility of bodily injury exists. DIAL 911 immediately and send
someone to notify the Market Manager.
 Vendor policies and procedures are contained in the vendor application document.
www.bartlettstationfarmersmarket.org
[email protected]
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