Setting up a Quick Part in Outlook or Word on PC and Auto Text in Word on Mac
If you have a the same information that you need to send out with a lot of emails or put into a
Word Document over and over, set up a Quick Part which will save it in a library and allow you
to insert that information in future emails or documents instead of typing it out each time.
Using Quick Parts on the PC:
Compose a new email or Word document with the information you want as your Quick Part.
Highlight the text you want in your Quick Part then under the Insert Tab click on Quick Parts
then Save Selection to Quick Part Gallery.
Once you click to Save the Selection to the Gallery you will get a box for your new Building Block
to name it then click OK.
Then when you want to quickly add the information into and email or a Word documents just
do Insert/Quick Parts and choose the Quick Part you want to add.
To remove or edit a Quick Part from your Gallery, right click on the Quick Part and choose
Organize and Delete to open Building Blocks Organizer. There you can Edit, Delete or Insert
into your email or document.
Using AutoText in Word on the Mac:
1. In Microsoft Word, highlight the text and/or graphic that you wish to reuse.
2. Under the Insert menu, click on AutoText, and select New.
3. Give the selection a name.
4. Click on OK.
5. To reuse the selection, place the cursor where you would like the text to appear.
6. Go to Insert, AutoText, AutoText and in the box showing a list of entries, highlight the name
of the selection you want and then click on Insert.
To delete an AutoText selection, go to Insert, AutoText, AutoText and in the box showing a list
of AutoText entries, highlight the name of the selection, click Delete, and then click OK to close
the window.