EVENTS AND ADMIN OFFICER
POSITION DESCRIPTION
Position Title:
Events and Admin Officer
Post holder reports to:
CEO
Location of job:
St Kilda, Victoria
Full/ Part-time (contract):
0.8 - 1 EFT (30 June 2017)
Salary:
$45,000 - $50,000 pro rata FTE + 9.5% superannuation
AAG’s goal is to expand knowledge of ageing in order to improve
the experience of ageing
The Australian Association of Gerontology (AAG) is Australia's peak national body linking professionals working
across the multidisciplinary fields of ageing. Since 1964, the AAG has connected professionals with an interest
in gerontology to help them collaborate and exchange information on ageing.
The multidisciplinary nature of our association is one of our key strengths. With over 1,000 members across
every State and Territory in Australia, our members include geriatricians, researchers, policy makers, nurses,
allied health professionals, social workers, service providers, designers, consultants and other gerontology
specialists.
Members connect through forums, workshops, seminars, webinars and conferences, as well as through
participation on committees and special interest groups.
Actively engaged globally, AAG is a member and the executive office of both the International Association of
Gerontology and Geriatrics Asia Oceania Region (IAGG-R) and the International Longevity Centre – Australia
(ILC-Aus).
AAG is well networked with the academic and research community and has 17 Collaborating Research Centres.
AAG’s peer reviewed Australasian Journal of Ageing (AJA) is available to members. Working collaboratively
with governments to promote translational ageing research, AAG is actively involved as a sponsor and member
of the National Aged Care Alliance (NACA) and the implementation of the Australian Government’s Aged Care
Reforms.
AAG receives funding from the Australian Government to provide a range of activities to build capacity and
support innovation based on robust evidence of what works in practice.
AAG’s strategic direction is to increase its voice and influence through providing independent, evidence based
and multi-disciplinary approaches to ageing and aged care to key stakeholders.
The AAG is an equal opportunity employer and provides a flexible and supportive working environment.
The Position
AAG Events and Admin Officer - Position Description
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As AAG’s prime point of telephone and email contact, the Events and Admin Officer will provide quality customer
service for conference, events and members. The position will also be responsible for coordinating & delivering
webinars, providing support to AAG’s Divisions (State and Territory) events, AAG National Conference support,
and providing administration support.
The position works with a small team based in Melbourne, as well as members from across Australia.
A team approach
The Events and Admin Officer works in close collaboration with other AAG staff and ensure all processes are
documented. The Conference and Events Co-ordinator plans, manages and executes AAG’s annual event
calendar, co-ordinates support for AAG’s Divisions (State and Territory) events and supporting and providing
back-up for events and webinars. The Membership and Marketing Manager plans, manages and evaluates
membership, sponsorship and marketing activities and engagement, develops the Webinar program strategy,
plan and content, as well as plan and provide support to AAG’s special interest groups.
Key responsibilities
% of time
Conference, webinars and events
 Managing conference, webinar and events queries and registrations.
 Maintaining and updating the conference and events database.
 Coordinating & delivering webinar series.
 Reviewing & coordinating Division communications for events.
 Reviewing & editing Division marketing collateral for events and create on
website.
 Providing event registration summaries with finances to Divisions.
50%
Membership (25% split of time with Communications/ Website)
 Managing membership queries.
 Processing new membership applications and membership renewals.
 Coordinating membership & renewal campaigns.
 Coordinating member packs.
 Maintaining and updating membership and contacts database.
 Providing subscription lists to the AJA and the Australasian Ageing Agenda.
 Reporting membership statistics & providing lists to Divisions and/or Board.
Communications/Website (25% of time split with Membership)
 Coordinating design and dissemination of AAG communications through
database including AAG eNews, eBlasts and social media.
 Managing the AAG events and communications calendar.
 Maintaining & updating website.
 Overseeing & relaying Division communications.
Administration and support
 Receiving and actioning all general phone and email enquiries, and general
correspondence.
 Providing support to the CEO, Board, including coordinating the AGM, elections
for Board and Division Committees, taking meeting minutes and organising travel
arrangements.
 Manage the R M Gibson Fund, Arthur Everitt Award and other AAG Awards
 Providing national office support including co-ordinating telephone, internet and
computer support, maintaining office supplies, filing and general
correspondence.
 Other duties as determined by the CEO.
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25%
25%
Selection Criteria
Essential
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A minimum of two years’ experience in similar roles
Excellent customer service skills – internal and external clients
Strong organisational skills
Excellent written and verbal communication skills
Ability to work autonomously and take initiative in appropriate circumstances
Exceptional time management skills with attention to detail
Solution orientated
A high level of computer literacy, including proficiency in Microsoft Office applications and
experience in database usage
Availability to travel interstate at-least once a year for the AAG National Conference
Desirable
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Degree/diploma or equivalent industry experience
Experience working for a not for profit member-based association
Experience in events administration and assisting with the delivery of events
Experience in usage of membership databases, events-based software (e.g. Etouches or similar)
and website content management systems
Experience in Adobe creative suite
How to apply
To learn more about the AAG, visit our website www.aag.asn.au. For more information on this position, please
contact 03 8506 0525 or [email protected]. Closing date for applications Friday 22 January 2016.
Your application should include a cover letter, resume, and a brief description addressing each of the selection
criteria above to James Beckford Saunders, AAG Chief Executive Office, at [email protected]
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