MILFORD BOARD OF EDUCATION
April 21, 2016
7:00 p.m.
Mulberry Elementary
5950 Buckwheat Road ~ Milford, Ohio 45150
Regular Board meetings can be viewed on:
City of Milford cable
Union Township cable
Miami Township cable
Channel 15
Channel 8 or Channel 15
Channel 8 or Channel 15
Monday - 4:00 p.m.
Wednesday - 4:00 p.m.
Sunday - 3:00 p.m.
Wednesday - 2:00 p.m.
Saturday - 10:30 a.m.
Wednesday -10:00 p.m.
Friday - 7:00 p.m.
Monday – 1:00 p.m.
Thursday - 5:00 p.m.
Saturday - 7:00 a.m.
Tuesday - 8:30 a.m.
Friday - 2:30 p.m.
VISION STATEMENT
MEVSD’S Vision Statement
is to inspire and prepare our students
to reach their fullest potential in a diverse and dynamic world
STRATEGIC CHOICES
PROFESSIONAL DEVELOPMENT
Milford will offer varied Professional Development in a culture of collaboration and shared responsibility
to increase educator effectiveness.
COMMUNICATIONS
We will maintain and expand two-way, proactive communications with all stakeholders.
STAFF STRUCTURE & RATIOS
We will maintain staffing structures and teacher/student ratios that improve the performance of all students.
FUNDING
We will maintain constant financial vigilance and review benefits/costs for all significant expenditures.
TECHNOLOGY
Integrate reliable, relevant, and purposeful technology skills, tools and resources into all curriculum
to impact student engagement and student achievement.
CURRICULUM
We will provide curricula and materials to meet standards and continue to improve achievement for all students.
INTERVENTION
We will address needs of all students through differentiated instruction and targeted intervention.
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A. Call to order
Roll Call
B. Pledge of Allegiance
C. Approval of Agenda
Roll Call
D. Approval of Minutes:
1) Regular Board Meeting:
Roll Call
March 17, 2016 (Attachment 01)
E. Presentations ~
1) Welcome – Mr. Brian Zawodny, Principal, Mulberry Elementary
2) PTA Presentation of check to Milford EVSD for Charles L. Seipelt Elementary playground
PTA Playground Committee Co-Chair ~ Marc Callahan
PTA Treasurer ~ Jeanne Howell
F. Great Oaks Report – Mr. Dave Yockey
G. Athletic/Extracurricular Report – Mrs. Debbie Marques and Mr. Gary Knepp
H. Business Advisory Council (BAC) – Mr. George Lucas
I. Student Council Representatives – Katie Olson and Taylor Caldwell
J. Public Participation
I.
TREASURER’S REPORTS – Mrs. Deborah Caudle
A.
Approval of Financial Reports (Attachment 02) – for the month ending March 31, 2016
1) Appropriation Account Summary (APPSUM)
2) Revenue and Expenditures (FNDREVEX)
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3) Financial Summary Report (FINSUM)
4) Investment Report – report of interim funds invested in secured instruments
5) Bank Reconciliation
B.
Approval of Appropriation Changes and Certificate of Estimated Resources (Attachment 03)
C.
Approval of Resolution accepting Amounts and Rates as determined by the Budget
Commission and authorizing the necessary tax levies and certifying them to the County
Auditor (Attachment 04)
Roll Call
II.
SUPERINTENDENT’S REPORTS ~ Dr. Robert Farrell
A. Approval of contract with the Clermont County Educational Service Center (CCESC)
to provide special education related services for handicapped students and students with
special needs effective July 1, 2016 through June 30, 2017 (Attachment 05)
B. Approval of the following revised policies and (if applicable) recognition of the policy
specific regulation:
1)
2)
3)
4)
5)
6)
EEA:
EEAA:
EEAC:
EEACC/JFCC:
EEACCA:
EEACD:
7) EEAD:
8) EEAE:
9) IGBE:
10) JHCD:
Student Transportation Services (Attachment 06)
Eligibility Zones for Pupil Transportation (Attachment 07)
School Bus Safety Program (Attachment 08)
Student Conduct on District Managed Transportation (Attachment 09)
Recording Devices on Transportation Vehicles (Attachment 10)
Drug Testing for District Personnel Required to Hold a
Commercial Driver’s License (Attachment 11 )
Non-Routine Use of School Buses (Attachment 12)
Student Transportation in Private Vehicles (Attachment 13)
Remedial Instruction – Intervention Services (Attachment 14)
Administering Medicines to Students (Attachment 15)
Roll Call
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Informational Items for Superintendent ~ Dr. Robert Farrell
A. Review of supporting regulations and exhibits to above policies:
1) EEACC-R/JFCC-R: Student Conduct on District Managed Transportation (Attachment 16)
2) EEAE-E-3:
Authorization for Use of Private Automobile (Attachment 17)
3) GBR-2-R:
Professional Staff Contracts and Compensation Plans Administrators (Attachment 18)
4) JHCD-R:
Managing Diabetes Care (Attachment 19)
B. First reading of the following proposed revision to the Athletics Extracurricular Activities
Handbook:
1) Participant Standards of Conduct and Responsibilities (Attachments 20)
III.
BUSINESS OFFICE ~ Mr. Jeff Johnson
A. Approval of the Sanitary Sewer Easement Agreement between the Milford Exempted Village
School District and Grandview Care, Inc. (Attachment 21)
B. Approval of Agreement between the Milford Exempted Village School District to once again
provide school bus service to Miami Township this summer. Petermann would provide
the buses and trips at our contracted rate of $40.17 per hour, with a two-hour minimum
per trip, at no cost to the district.
Roll Call
Informational Items for Business Office ~ Mr. Jeff Johnson
A. Construction Update
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IV.
CURRICULUM & INSTRUCTION ~ Dr. Jill Chin and Mr. John Spieser
A. Approval of Curriculum pay to the following for up to ten hours for curriculum planning
of Innovative Learning Course:
1) Allison Finkleman
2) Renee VanderVeen
B. Approval of Curriculum pay to the following for up to five hours for RTI Curriculum
Development:
1) Megan Davidson
C. Approval of Curriculum pay to the following for up to five hours for assessment writing for
Grade 6 Case-Based Study:
1) Charles Smith
2) Cassie Dorl
D. Approval of the following field trip:
DECA International Career Development Conference
Nashville, TN
Terri Rothfuss and 4 DECA students
April 23-27, 2016
Roll Call
Informational Items for Curriculum & Instruction ~ Dr. Jill Chin and Mr. John Spieser
A. Summer Reading and Rationale (Attachment 22)
B. Milford Junior High – Pay it Forward Day: April 28, 2016
C. District Art Show: May 6 & 7, 2016
D. iSpace STEM Field Trips – Grades 3, 4 and 5
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V.
HUMAN RESOURCES ~ Mrs. Nancy House
Administrative Items for Human Resources
A. Approval of Administrative Resignations for the 2015-2016 school year:
1) Brian Zawodny, Mulberry Elementary, Principal, effective 8/01/16
B. Approval of Administrative Hiring Recommendations for the 2016-2017 school year:
1) Robert E. Hatfield, Associate Principal, Success Academy, 223 day contract,
effective 8/01/16, $83,000
Certified Items for Human Resources ~ Mrs. Nancy House
A. Approval of Certified Resignations for the 2015-2016 school year:
1) Tyler Elrod, High School, Teacher, effective 8/10/16
2) Juliene Haskins, High School Teacher, effective 8/10/16
3) Stephanie Hingsbergen, Meadowview Elementary, Teacher, effective 8/10/16
4) Greg Hoover, Pattison Elementary, Teacher, effective 8/10/16
5) Caleb Jones, Junior High/Seipelt Elementary, Teacher, effective 8/10/16
6) Whitney Stover, Junior High, Teacher, effective 8/10/16
B. Approval of Certified Recommendations for the 2016-2017 school year:
1) Kristin Scott, Meadowview Elementary, Art Teacher, MA, experience 7,
effective 8/01/16
2) David Coombs, High School, Science/Physics Teacher, MA, experience 4,
effective 8/01/16
3) Erin Vore, High School, English Teacher, MA, experience 7, effective 8/01/16
C. Approval of Family Care Leave of Absence (FCLA) without pay for the following:
1) Emily Adams, 2016-2017 school year
2) Christy Gregory, High School, Teacher, 3/01/16 through 3/14/16 and 3/25/16
Roll Call
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Classified Items for Human Resources~ Mrs. Nancy House
*Approvals of hiring recommendations are pending the completion of appropriate paperwork and background check.
A. Approval of Classified Retirements for the 2015-2016 school year:
1) Violet Massey, McCormick Elementary, Food Service, effective 6/01/16
2) Janet Howell, Preschool Teacher Aide, effective 6/01/16
3) Donna Jane Humphries, Seipelt Elementary, Food Service, effective 6/01/16
B. Approval of Classified Resignations for the 2015-2016 school year:
1) Susan Birkle, Extended Day, effective 5/26/16
C. Approval of Classified Hiring Recommendations for the 2015-2016 school year:
1) Brenda Sellers, Food Service, Wyoming, experience 1, effective 4/16/16
2) Substitutes:
a) Cindy Corbett, Custodian
b) Larry Cox, Custodian
c) Micheala Smith, Food Service
D. Approval of Classified Hiring Recommendations for Extended Day Summer Camp:
1) Coordinator:
a) Yvonne Tucker, experience 8
2) Contact:
a) Steve Clements, experience 7
b) Michelle Dillion, experience 8
c) Cheryl Rutter, experience 8
d) Donetta Vdovick, experience 8
3) Caregiver:
a) Nicole Morris, experience 1
b) Courtney Allen, experience 3
c) Jean Bailey, experience 13
d) Katie Deel, experience 3
e) Kelsey Erickson, experience 6
f) Angie Eury, experience 6
g) Caitlin Flood, experience 10
h) Maria Hershey, experience 0
i) Connie Jennings, experience 13
j) Joletta McGuire, experience 20
k) Stephanie Radcliff, experience 6
l) Amanda Roettele, experience 7
m) Shannon Scott, experience 8
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4) Assistant Caregiver:
a) Taylor Roof, experience 2
b) Emily Voth*, experience 0
c) Marun Sprunger*, experience 1
d) Stevie Chandler*, experience 1
e) Alexus Tucker*, experience 2
f) Jon Martin*, experience 2
g) Karlie Conner, experience 2
h) Jacob Dobrowolski, experience 3
i) Kristen Norgren, experience 2
5) Substitute Caregivers:
a) Linda Bickel
b) Erin Norman
c) Linda Sharp
E. Approval to pay the following employees to attend Culinary Boot Camp from 6/20/16 through
6/24/16 for a total of 40 hours, each paid at their current hourly rate:
1) Gail Apgar
2) Kim Bays
3) Shamara Carson
4) Marilyn Foster
5) Tonda Golden
6) Christy Goyette
7) Marsha Grubbs
8) Brooke Huhn
9) Cindy Miller
10) Maureen Moorman
11) Trisha Rich
F. Approval to pay the following employees to attend ServSafe Trainings located at various
locations and dates (March-June, 2016). A total of 16 hours each employee paid at their
current hourly rate.
1) Kim Bays
2) Marsha Belk
3) Tedi Blinkhorn
4) Karyn Busdieker
5) Mary Deel
6) Sondra Emerson
7) Marilyn Foster
8) Christy Goyette
9) Sally Hittner
10) Brooke Huhn
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11) Tiffany McCleese
12) Cindy Miller
13) Kristi Phillips
14) Tina Reynolds
15) Brenda Roark
16) Ruthann Scarlatella
17) Brenda Sellers
18) Angel Sessink
19) Paula Sturgill
20) Marci Thomayer
21) Becky Wulfeck
22) Karen McCoy
Roll Call
Exempt Office Personnel Items for Human Resources~ Mrs. Nancy House
A. Approval of Exempt Office Personnel Contract Recommendations:
1) Julie Korzan, Secretary to Treasurer, continuing contract
2) Deborah Robinson, Payroll II, two year contract
B. Approval of Exempt Office Personnel Salary Recommendations:
1) Julie Korzan, Secretary to Treasurer, 230 days, $49,650, effective 7/01/16
2) Deborah Robinson, Payroll II, 230 days, $48,300, effective 7/01/16
3) Nancy Gaible, Accounts Payable II, 249 days, Professional Level IV, effective 7/01/16
4) Linda Sheppard, Payroll II, 260 days, Professional Level IV, effective 7/01/16
Roll Call
Supplemental Duty Positions and Assignments for Human Resources ~ Mrs. Nancy House
A. Approval of Volunteers for the 2015-2016 school year:
1) Michael Neverman, Boys Tennis
2) Sammantha Ison, Softball
B. Approval of the Student Hires for the 2015-2016 school year:
1) Branham Leavens, Student Lifeguard, to be used on as needed basis
Roll Call
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Miscellaneous Items for Human Resources~ Mrs. Nancy House
A. Approval of an MOU with the MEA for a revision to retirement 403(b) contributions which will
effect save the employee portion paid to Medicare and City withholdings and save the board
share paid to Medicare (Attachment 23)
Roll Call
VI.
BOARD OF EDUCATION
A. Public Participation
B. Next Regular Board Meeting:
May 19, 2016
7:00 p.m.
McCormick Elementary
751 Loveland-Miamiville Road
Loveland, OH 45140
C. Discussion
VII.
ADJOURNMENT
Roll Call
Public Involvement at Board Meetings
In order to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of thirty minutes of public
participation will be permitted at the beginning of each meeting. Continued public participation will be scheduled after the business portion
of the meeting as needed. In order to anticipate the time needed to manage an effective meeting, those persons who desire to address the
Board prior to the business meeting are asked to contact Dr. Robert B. Farrell, Superintendent, at 831-1314.
Individuals will be permitted 3 minutes to present to the Board of Education. Complaints against a school employee are not permitted in public session until the defined lines of communication have been met. Up to ten people will be permitted to address the Board of Education
before the business meeting. Additional persons requesting to address the Board will be scheduled after the business meeting. Each person
addressing the Board will give his/her name and address. The public participation may be extended by a vote of the majority of the Board.
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