Faktaa. FACTS AND FIGURES 1B 2010 siru korkala: ‘They are a source of encouragement and new ideas!’ Networks help to make vocational education and training more international Kansainvälisen liikkuvuuden ja yhteistyön keskus Centret för internationell mobilitet och internationellt samarbete Centre for International Mobility siru korkala: Networks help to make vocational education and training more international ‘They are a source of encouragement and new ideas!’ Background Internationalisation makes a significant contribution to advancing vocational education and training. Student mobility numbers in particular have been on the increase lately, aided in no small part by active networking. It follows that networking is a central tool in further developing vocational education and training. The Centre for International Mobility CIMO has recently published a report on the role of networks in making vocational education and training more international. The report – Verkostot ammatillisen koulutuksen kansainvälistäjänä in Finnish – also analyses how the networks function and what goals they have set themselves. We hope that the results of this survey will prove useful both to those who are creating new networking projects and those cultivating existing networks. The abridged version of the survey is published in the series of FAKTAA – Facts and figures presenting the key findings. The full report has been published in Finnish as a pdf document and it is available at www.cimo.fi (Tietoa ja tilastoja 3/2010). 2 FAKTAA. FACTS AND FIGURES What did we study and how did we do it? The CIMO survey sought to establish: 1. The level of networking in vocational education and training What are the goals and objectives of the networks and who are involved? 2. How do the networks function? Have the networks reached their goals? mitted are the actors to the network? Does communication and exchange of know-how work? How does the network build trust? How com- Have there been obstacles to networking? 3. What is the role of networking in making education and training more international? How does networking or staying outside networks correlate to the internationalisation of an institution? the added value of networking to making education and training more international? work produce to its members? What is What benefits does the net- Has networking resulted in disadvantages? 4. What is the structure of the networks? How dense is the interaction in the networks? How equal is the interaction in the networks? A network in this survey refers to relatively established professional cooperation between institutions and other organisations. We have classified as networks all cooperative clusters with at least three members who share a goal and whose collaboration is not limited only to implementing one single project. For example, a network seeks to continue its activities after the funding period has expired. The survey had several stages, and different research methods were used in different phases: Research phase and research question Research method Collected data 1. What is the level of networking in basic vocational education and vocational adult education and training? a. Reading through project registers b. Email questionnaire to institutions 110 organisations involved in networks 108 networks 2. How do the networks function? Email questionnaire to network coordinators 37 networks 3. What is the role of networking in making education and training more international? Questionnaire Interviews 33 networks 2 networks 4. What is the structure of the networks? Social network analysis 4 networks FAKTAA. FACTS AND FIGURES 3 The Finnish education system ISCEDclassification DOCTORAL DEGREES Licentiate degrees Universities 6 POLYTECHNIC MASTER´S DEGREES Polytechnics 5 A 4–5 MASTER´S DEGREES Work experience 3 years BACHELOR´S DEGREES Universities POLYTECHNIC BACHELOR´S DEGREES Polytechnics 4 1–3 3 Special vocational qualifications* MATRICULATION EXAMINATION General upper secondary schools VOCATIONAL QUALIFICATIONS* Further vocational qualifications* Vocational institutions * Also available as apprenticeship training 2 and 1 1–9 BASIC EDUCATION, 7–16-year-olds Comprehensive schools 0 Pre-primary education, 6-year-olds Duration in years ISCED-classification 1997 0 Pre-primary education 1–2 Primary education or lower secondary education 4 FAKTAA. FACTS AND FIGURES 3 4 Upper secondary education Post-secondary non-tertiary education 5 6 First stage of tertiary education Second stage of tertiary education Almost half of the organisations offering vocational education and training foster internationalisation through networking Statistics from 2009 show that Finland has 264 organisations providing education 1 and training leading to a vocational qualification. Of these, 42% or 110 organisations are, according to this survey, members of a network advancing the internationalisation of vocational education and training. Out of these, 80% are institutions of vocational education and training, while 5% represent vocational special education institutions. Another 5% are vocational adult education centres, and the remaining 10% represent apprenticeship training offices or centres. The response rate among the institutions was just under 40%. This implies that the real networking levels may be higher than indicated. In the light of the results of the survey, networking appears to cumulate: the data includes 20 organisations which are members in three or more networks. As many as 23 organisations belong to two networks. The southern Finnish region of Uusimaa has the most networking organisations, but the regional distribution is otherwise fairly even. Networking correlates to the institutional mobility numbers: the more networks an institution is involved in, the more student and staff mobility there is (statistics from 2009). Mobility numbers are modest in institutions which have stayed outside networks. FAKTAA. FACTS AND FIGURES 5 International mobility in vocational education in Finland International student mobility in Finland is growing, although the growth has not always been constant and the numbers have occasionally dropped. During the last 2 years, 11 to 12 % of vocational students participated in international mobility when compared to the total number of newly enrolled students. International mobility within vocational training is very Europe-centred: in 2008 and 2009, the 10 most popular host countries of outgoing Finnish students were all in Europe. Estonia and Sweden have been the most popular host countries for a long time. Germany and Spain have been taking turns in holding the third and the fourth positions. The volume of international student mobility within vocational training is high in Finland compared to other European countries. In 2009, 4.6% of students in VET participated in an international exchange. Development of international mobility in vocational institutions 2006–2009 6094 5343 4492 4284 2510 2059 2425 2038 2006 2007 From Finland 6 FAKTAA. FACTS AND FIGURES 2008 To Finland 2009 2 Networking is common in big fields of education The survey succeeded in mapping 108 networks. They are coordinated by 69 organisations, 21 of which have more than one Involvement in networks (number) network to coordinate. The questionnaire on the networks’ goals and Humanities and education 1 objectives, duration, funding basis and other basic Culture 9 questions was filled in by coordinators of 37 net- Business and administration 3 works. Basic information was given by more than Natural sciences – a third of all the mapped networks. The networks Technology, communication and transport have functioned for an average of 5 years, and it is common for them to co-apply for follow-up funding at the end of the initial funding period. There were no fully self-financed networks in the data. The funding bodies are the Finnish National Board Natural resources and the environment 12 4 11 Social services, health and sport Tourism, catering and domestic services 8 Multi-sector 5 of Education and the Centre for International Mobility CIMO. Within the Leonardo da Vinci Table 1. The fields of education and their involvement in networks programme, CIMO has set networking as the national focus as of the year 2000. The Finnish National Board of Education has since systematically directed government funding primarily into collaborative projects by several education pro- The networks have several international members viders. or partners. The most popular countries of cooperation are Estonia, Sweden and Spain. Accord- National networks are more common than regional ing to statistics from 2009, Estonia and Sweden networks. Cooperation transcends provincial bor- were the top countries also in outgoing student ders and goes beyond one’s own area of operation. mobility, while Spain came in fourth. Estonia was the 10th most popular country for outgoing teach- According to the survey, networking is common in ers. Sweden and Spain ranked as the fourth and fields which have lots of students. This is not sur- sixth most popular countries for outgoing teachers, prising, as these are also the fields that send most respectively. students abroad. Boosting mobility is also one of the key objectives of networking. FAKTAA. FACTS AND FIGURES 7 What are the goals and objectives of the networks? The survey found that a network would most typically seek to promote and arrange student mobility and the students’ international on-the-job learning and to organise job shadowing for teachers. The networks also advance international contacts and cooperation at a general level. The goals and objectives of the networks in our survey can be grouped in five categories as follows. Examples of goals are given for each group. 1. Promoting mobility promoting student mobility putting into practice on-the-job learning facilitating students’ voluntary work building cooperation between institutions of vocational education and training in two countries – organising job shadowing for teachers and on-the-job learning for students 2. Developing a given field of education further developing a given field of education through international cooperation creating a materials bank for Crafts and Design creating new teaching contents and increasing student and expert mobility in Technology co-developing a field of education and the curriculum modelling the EVCET framework (European Credit System for Vocational Education and Training) 3. Facilitating the internationalisation of special groups enhancing services for ageing customers through international cooperation promoting the mobility of students who need special educational support 4. Regional/local development developing the institutions’ cooperation with Russia making institutions more attractive 5. Sharing expertise and resources 8 FAKTAA. FACTS AND FIGURES implementing projects in partnership compiling best practices to promote internationalisation deepening an understanding of cultures carrying out preparatory visits FAKTAA. FACTS AND FIGURES 9 3 Networking is found to work More than 90% of the persons involved tors have typically come and gone in the networks in networks feel that network cooperation of this survey, but this has not been seen to disrupt is a working approach. Network members would the work as such. prefer more face-to-face, non-virtual encounters, but these are limited by financial resources and The age of the network correlates with how useful lack of time. The coordinator’s role was deemed as the network is felt to be: long-standing networks are crucial: somebody has to take charge. Coordina- more critical about the results of their cooperation. The coordinator’s role is important for the work of the network. 3.8 It’s important for the network to have a common goal. 3.8 Joint meetings of the members are important for the activities of a network. 3.7 I feel that our network has a clear goal. 3.6 Networks are a working approach. 3.6 Our network has a clear action plan. 3.4 Our network has clear practices. 3.4 I find it easy to maintain contact with the other network actors. 3.4 There are enough face-to-face meetings between the network members. 3.2 Figure 1. Opinions about the functioning of networks (average 1=totally disagree – 4=fully agree) 10 FAKTAA. FACTS AND FIGURES It is therefore vital regularly to assess the goals and objectives of the network and to motivate the established members. Communication and the sharing of know-how were deemed to be working excellently in the examined networks of vocational education and training, although some also felt that these could be improved. More than 90% of the respondents feel that their own networks spread information efficiently and that information also travels between members. The respondents find the level of expertise within their networks high. At its best, a network supports those working in international affairs and, for example, contributes to the induction of new personnel. As those engaged in international affairs often work alone in their ” The network is a great help in the induction and mentoring of new international coordinators, for example. I feel that the network has made our international work a lot more versatile and it has also made it easier to carry it out in my own field. When things are done together and when the cooperation and division of work function as they should, you don’t have to do everything on your own. - network member ” own organisation, the peer support available through networks means a great deal. FAKTAA. FACTS AND FIGURES 11 The secret of a successful network is a good coordinator Ulla Pantsar has been working on the internationalisation of basic vocational education and adult vocational education and training since 1996. Currently, she’s working as an adviser in Salpaus Further Education in Lahti. Over the years, Pantsar has seen international collaborative projects expand in terms of funding and numbers of members to such an extent that networking is now a natural part of the everyday life of a multicultural and internationally active institution of education. Pantsar says that the coordinator is crucial for the results of a network. In practice, the core task of the coordinator is to support the creation of a common approach and a dynamic working culture. These are the central facets that a network communicates to its partners and target groups. ‘A good coordinator may be invisible to the great public, even if the workload in large networks in particular is quite considerable. Large networks function if the division of work functions. At its best, the outcome is more than the sum of its parts, which I find is the key to networking.’ A good coordinator, says Pantsar, is a combination of many characteristics: she/he strives to achieve goals, is socially adept, stays in focus and knows how to be creative. ‘No network can work without goals; there has to be an objective to work for. Coordinators have to win the trust of people who are all different and may also come from different cultural backgrounds. Coordinators need to be rigorous and stay in focus, because they are usually accountable for funding and responsible for management-related bureaucracy. Also, it’s often the details that in the final analysis are decisive for the quality of a network. Networks are voluntary communities which change over time, creating new ideas and practices. They need to able to target their work in the right way, dropping practices which are past their sell-by date and don’t work. The networks have to break moulds to foster creative thinking and to make use of new opportunities.’ Ulla Pantsar has noted that the job of a network coordinator is fast becoming ever more professional. ‘The coordinator of a large network is expected to be a regular wizard, with multiple skills and expertise in how to manage the work of an expert organisation. Finland is such a small country that we should focus on large national networks also in the internationalisation of education. This is also a way of making the Finnish brand more visible internationally.’ 12 FAKTAA. FACTS AND FIGURES 4 Actors trust their networks The actors in the networks of this survey The actors trust their networks, but personal trust one another. Membership obligates, relationships also have a role to play. While the net- as it were, to work for the good of the network. The works will not disintegrate when people move on, rules of the networks and the letters of commitment the members do feel that it’s important to know show the duties and responsibilities of each actor. other members personally to some extent at least. The networks feel that it is important to agree on Trust is especially needed when one works with the rules as a trust-building measure. international partners. One has to be able to recommend the networking partner to one’s own ” international cooperation partners, which in turn helps to find on-the-job learning placements. All correspondence related to institutional commitment should also be sent to the rectors and principals and not just to the coordinators. This increases the commitment to the project of the institution as a whole. ” - network coordinator FAKTAA. FACTS AND FIGURES 13 5 Networks have a great impact on the internationalisation of vocational education and training As many as 91% of the respondents felt job learning. Once the international working-life that the networking had benefited their partners are there to plan the placements from the organisations. The single most important benefit is very beginning, it will be easier for the students to the increased international mobility of students and take up on-the-job learning in a foreign country. staff and the fact that this is now easier to organise. Over 90% of the mobility in vocational education Network cooperation has made student mobility and training consists of such instruction at the part of regular on-the-job learning practice, and workplace. there are enough students to all available places. Networking cooperation improves the pooling of The exchanging of experts enabled by the networks resources and the credibility in application process- increases the success rate of the students’ on-the- es. The sharing of experiences and expertise accumulated in international networking is also seen as ” a significant gain. It is small institutions of education that benefit most from cooperative networks. The pooling of resources within the network has Our student mobility is working better and better. We are able to send our students safely abroad and we can count on them to learn a great deal in their on-the-job learning placements. We can also trust the housing and other practical arrangements. There are no gaps in the agreements. The students can’t fall through, for the network is there to catch them. – network coordinator ” enabled many institutions to become more international. Without the networking contacts, many a small institution would not have the international opportunities. For example, it would be impossible to make use of international teachers, were it not for the network. Networks also provide the institutions of education with established international contacts, which would otherwise take too much time to create. Individual member organisations make their international partners available to the whole network. The networks have learnt to share expertise and knowhow effectively, leading to peer learning among the member organisations. Small organisations may have international know-how to a lesser extent. Here, too, the networks may provide indispensable support. 14 FAKTAA. FACTS AND FIGURES FAKTAA. FACTS AND FIGURES 15 ” The most important thing is that we have more international partners, are able to spread good practice, write project applications together and use grants more flexibly. ” – network member Student mobility has increased 45 Easier to find international on-the-job learning placements 44 40 International activity is more systematic 44 39 13 9 6 10 16 1 Projects are planned in cooperation 38 56 6 More international activity 38 56 6 Students have more international contacts 38 42 Project applications are more likely to be accepted 36 41 Funding application process is easier 36 Staff mobility has increased 34 Staff have more international contacts FAKTAA. FACTS AND FIGURES 17 16 20% 48 40% To an extent 6 6 10 14 65 Very much Figure 2. Key benefits of networking (TOP 10) 14 38 27 0% 16 33 4 6 2 60% Very little 80% 100% Not at all Networking proves cost-effective for small actors Would the institutions of education be at all able to Sari Peltokangas, Education Adviser in the actively engaged in international affairs also with- Lapua Christian Institute, says she has been out the network. Those who are internationally involved in her institution’s international active find networks a supporting tool rather than projects and networks for about 9 years. a necessary precondition of international activity. become more international if they did not network with other institutions? Yes, they would, according to this survey: many members felt that they were The basic structure of the network has stayed the same, with 6 Finnish institutions of educa- The survey showed few obstacles to network coop- tion and a varying number of international eration or disadvantages resulting from networking. partners depending on the projects. There Some responses highlighted the lack of time and have been several projects over the years, meagre resources. two them coordinated by the Lapua Christian Institute. All projects have sought to promote the international mobility of students getting a basic vocational qualification in child care and education and family welfare. According to Peltokangas, it is sensible and cost-effective for a small institution which offers only one basic vocational qualification to network with other education providers within that sector. ‘When we pool our resources, we can gain more international partners than on our own and take advantage of the relationships that the others have already made. Communication with international partners takes less time, as the responsibilities have been divided. The students have more choice abroad and we can mobilise them better than if we could only offer them one option. Those working alone in international affairs also find that they get support from their colleagues in other institutions of education.’ FAKTAA. FACTS AND FIGURES 17 6 A network with dense and equal interaction gets the best results The survey examined whether members making the education more international. The high- of structurally different networks had er the average value, the happier the respondents differing levels of satisfaction with the quality of are. The density of the network, or, in other words, the work of their networks. In the light of this sur- the activity level of the cooperation raises the mem- vey, there is a clear correlation between the network bers’ satisfaction with the above issues. The cor- structure and the quality of activities. We examined relation is even clearer on the centralisation of a the structures of 4 networks which were big enough network: the more a network is centralized around both in terms of their size and response rates. Table certain actors only, the faster the satisfaction drops 2 shows the structural parameters of these networks with its activies. This is especially evident in net- and the average values portraying the quality of the work 3, where there is less contact and the activities network’s activities. are more centralised than in other networks. The network members are clearly unhappier than others The average values indicate the respondents’ happi- about the levels of commitment to the work of the ness with the network’s activities, communication, network. level of commitment and the networks’ impact on In assessing the impact of the networks, the results are less clear. The average values do not vary very much from one network to another. The actors in network 4 were even more cautious than others in assessing the impact of their network on internationalisation, even if the density and centralisation of this network are almost exemplary. This can be partly explained by the fact that network 4 has only been launched recently, which makes it hard to assess its impact. Despite this we can detect a correlation between the structure and quality of the networks: dense interaction and an equal network structure promote successful work. A successful network which communicates openly and equally serves to strengthen the actors’ sentiment that network cooperation makes education more international. 18 FAKTAA. FACTS AND FIGURES FAKTAA. FACTS AND FIGURES 19 Network Density Centralisation Satisfaction with activities Satisfaction Satisfaction with with communication commitment Impact of networks 1 0.80 31% 2.73 2.55 2.18 2.55 2 0.84 33% 2.67 2.67 2.44 2.56 3 0.40 43% 2.50 2.46 1.91 2.54 4 0.71 18% 3.00 2.67 2.78 2.44 Table 2. Structural characteristics of networks vs. quality of activities (average 1=low satisfaction/impact, 2=some satisfaction/impact, 3=high satisfaction/impact) What do density and centralisation values indicate? The density and centralisation values in table 2 have been produced by social network analysis, which helps to map a network’s structure and the relationships between the actors in a network. Density and centralisation depict the structure of a network. A density value illustrates how many of a network’s members maintain contact with one another. The values range between 0 and 1. If none of the members maintains contact with the others, the density value is 0. If, on the other hand, all members maintain contact with one another, the network’s density is maximal, with a value of 1. This is very rare in large networks in particular. The centralisation value indicates how strongly communication is concentrated around certain members. The level is usually indicated as a percentage. The bigger the percentage, the more unequal the network is. If a network is as centralised as it can be, all contact is maintained through one key member, whereas all members maintain contact with one another in a network that is uncentralised in the extreme. The figures in this survey have been obtained by asking each member of a network how often they have contact with each member: not at all, occasionally, fairly often or very often. More information about social network analysis: 20 Johanson, J.-E., Mattila, M. & Uusikylä, P. (1995). Johdatus verkostoanalyysiin. Menetelmäraportteja ja käsikirjoja 3/1995. Kuluttajatutkimuskeskus. Helsinki. Scott, J. (1991). Social Network Analysis. A Handbook. Sage Publications, London. FAKTAA. FACTS AND FIGURES Trademarks of a working network What is it, then, that makes network cooperation successful for all actors? 7 According to the results of this survey, 1. networks have commonly agreed rules 2. all actors are made to commit to the network already when the funding application is being prepared 3. a letter of commitment lists the duties and responsibilities of each actor in the network 4. the management of an institution of education and the education provider are also made to commit to the activities of the network 5. the network has an active and committed coordinator 6. there are regular opportunities for network members to meet and share experiences 7. the work and the goals of the network are adequately remodelled and reassessed – new ideas are utilised in developing the activities further 8. an atmosphere of trust is maintained both among the members and between the coordinator and the network 9. expertise, know-how and contacts are shared openly 10.both Finnish business partners and inter national partners are motivated to staying regularly involved in the network. FAKTAA. FACTS AND FIGURES 21 What works, what does not? International Manager in Luovi Vocational College Mari Kuosmanen has more than 10 years’ experience of different networks in vocational education and rehabilitation. The most long-lasting arena of collaboration appears to be the international network of vocational special education which has been active since 2002. Currently, too, the network has two joint projects, but the network also operates beyond projects. In addition, Kuosmanen coordinates the Canada network of Finnish institutions of education and is a member in several other national and European networks. On the list of what makes a successful network, Kuosmanen identifies as singularly important that the rules are commonly agreed upon, that the members are made to commit to the network and that know-how and contacts are freely shared. All actors should work by the same rules and commit to the network from the outset. It also pays to make the management of the institution to commit to the network’s activities. It is good that the duties and responsibilities of the parties are defined in writing in a letter of commitment. The sharing of contacts may prove challenging, when an actor has established partners. It is easier to share when the whole project is new. This is also when networking is on the whole a very productive option: it is not sensible for a small actor to venture alone into India, for example. ‘It is not networking when individual members use joint funding to manage just their own business. They should at the very least share their experiences with others.’ Kuosmanen agrees that a network needs an active and committed coordinator to run things and keep everything together. Still, other actors also have to shoulder their share of the responsibility and take care of their own patch. ‘Meetings are particularly important in the early stages of networking and when there are new members in the network. At a later stage, video conferencing, for example, is also useful in smaller working groups or when it’s time to decide on matters which have been well prepared. Sharing experiences on a regular basis is similarly important.’ Kuosmanen also argues that renewal and the continuous development of activities are a lifeline especially when the work is done outside the framework of project funding. She identifies the last item on the list – motivating Finnish business life and international partners to remain as members of a network – as a challenge. ‘We don’t usually have any business representatives in the meetings of the networks that I’m involved in, for example. We should no doubt pay more attention to this.’ 22 FAKTAA. FACTS AND FIGURES Guides and tools to aid networking The Art of Networking. European Networks in Education. http://www.networks-in-education.eu/fileadmin/images/ downloads/art_EN.pdf comprehensive guide to setting up, managing and evaluating educational networks. Handbook Virtual Teamwork, making cooperation work in Leonardo da Vinci projects. Information, theory and practical tips. http://www.leonardodavinci.nl/nl/Publicaties/2499/Publicaties.html practical tools to strengthening international virtual teamwork. The report´s steering group Irma Garam, Research Manager, CIMO, Chair of steering group Ulla Tissari, Senior Programme Adviser / Programme Coordinator Katja Helander, CIMO Annikki Häkkilä, Senior Adviser, Finnish National Board of Education Mari Kuosmanen, International Manager, Luovi Vocational College Katriina Lammi-Rajapuro, Programme Manager, CIMO Mikko Nupponen, Assistant Director, CIMO Ulla Pantsar, Adviser, Salpaus Further Education Mika Saarinen, Head of Unit, CIMO Kristiina Volmari, Senior Adviser, Finnish National Board of Education Siru Korkala is Research Manager in the CIMO Information Services, mapping and analysing internationalisation in the fields of general education, vocational education and training, and adult education. FAKTAA. FACTS AND FIGURES 23 to facilitate international interaction in education, work and culture, and among the youth. Working under the Ministry of Education, CIMO administers and implements various exchange and scholarship programmes. CIMO is the national agency for European Union education, training and youth programmes, and the information centre for the EU programmes Culture and Europe for Citizens. CIMO also supports the teaching of Finnish language and culture at universities outside Finland. And finally, CIMO gathers, processes and distributes relevant information to serve its many different customers. The CIMO study, analysis and evaluation team produces information and knowledge to help in the planning and development of international cooperation in education. CIMO monitors international student mobility and conducts surveys about internationalisation in education and other current issues of international educational collaboration. FAKTAA - Facts and Figures is a series of fact sheets on the key findings of CIMO’s study, analysis and evaluation team (printed and pdf format). The full reports are available as pdf publications at www.cimo.fi | Publications. FAKTAA - Facts and Figures 1b/2010 was edited by Tiina Lehmusvaara. ISSN 1798-3657 (pdf) ISBN 978-951-805-390-6 (pdf) 12/2010. Photos: Antero Aaltonen, Merja Hannikainen and Hannu Piirainen. The Centre for International Mobility CIMO provides specialist services
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