SOFTWARE IXBRL - RTI - HMRC - FRSSE - EYU SELF ASSESSMENT - DEADLINE - SUBMISSION HISTOR ACCOUNTS COMPAC - LEDGER - TIME & Fees TRIAL BALANCE - FRSSE - CHARITIES - SOLE T CORPORATI CT600 - EXPORT - COMPUT CAPITAL ALLOWANCES - IMPORT - FILE PAYROLL BATCH ENTRY - PAYSLIP AUTO ENROLMENT - EMPLOYEES - TAX RETU DIVIDEND - SUBMIT CAPITAL ALLOWANCES - FTSE ABOUT 1700 ACCOUNTAN SUPPORT - SSA FINALIST ESTABLISHED IN 1989 PRICE 3 YEAR FIX DIRECT DEBIT - ANN 2015 ACCOUNT TRANSPARENT CONTENTS 3 FOREWORD 4-5 PRACTICE MANAGER Manage clients, deadlines & data COMPANY SECRETARIAL Maintain statutory records ACCOUNTS PRODUCTION/CHARITIES Straightforward iXBRL accounts ACCOUNTS PLUS Flexible iXBRL accounts PERSONAL TAX/TRUST TAX No-nonsense tax software CORPORATION TAX CT600 filing with iXBRL built in ARITHMO Simple online bookkeeping PAYROLL PAYSLIP PORTAL/COMMUNICATIONS P11D/VAT FILER 8-9 10-11 12-13 14-15 16-17 NEW 18 19 20 CUSTOMER QUOTES ABOUT US SUPPORT 21 22 23 OUR VALUES PAYMENT & LICENCE 24 25 2015 PRICE LIST 2 6-7 Hello, We’ve been providing software to accountants for more than 25 years. More than 1,700 accountancy practices trust us to deliver great software at a fair price; we take that trust seriously. We believe we’ve built the best value integrated practice software on the market today. Our promise to you is to provide quality service, honest pricing and accept all feedback as an opportunity to improve our service. We speak to our customers plainly and honestly about what our software can and can’t do, and we clearly spell-out the process of migrating to us. The last 12 months have been busy for us. We launched our Company Secretarial module, which has received a good uptake. 2015 sees the inclusion of Charity Accounts, a new Auto Enrolment Communications module, the launch of our Payslip Portal and important updates to statutory accounts. Why not take a look at what we have to offer and try any of the products online for free at www.keytime.co.uk, or call us on 0161 484 3500. The team 26-27 3 PRACTICE MANAGER PRICING FEATURES £515 per year Track the conversations you Create clients and the data have with your clients, however is shared with Personal Tax, they take place (phone, email, Corporation Tax, Trust Tax, letter, in person) Accounts Production, Accounts PRACTICE MANAGEMENT UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 Plus and P11D automatically Submit 64-8 forms online All prices exclude VAT Mail merge with Microsoft Straightforward document SUPPORT Available by phone, email and online at support.keytime.co.uk Microsoft Outlook emails are Powerful scheduling and task automatically captured and management, however big your logged against client records* team is Find out exactly where you are Create staff grades; assign up to with our powerful filtering multiple charge-out rates per and reporting tools grade Track time, calculate fees and generate invoice reports. * Requires Microsoft Office 2007 or higher. Installed versions only. Comprehensive WIP reporting MOVING TO KEYTIME Switching software supplier We don’t make that claim; is usually accompanied by a while we can typically bring chorus of claims about how “all across the standing data, the your data will come across”. only promise we make is this: We’ll bring across what we can 4 This April, Practice Manager replaces the Client Manager and Company Secretarial modules; bringing the two together to make a fully integrated and intuitive package. Word* management SEE PAGE 23 New look, Better solution Call 0161 484 3500 or visit www.keytime.co.uk for more information The functionality in Practice Manager is available at three levels: • Practice Manager (Free) – The basic package, providing functionality to create clients and submit 64-8 forms. • Practice Manager (Practice Management) – Including comprehensive deadline tracking, timesheets, reporting and communication tools to make it easier to run your practice and delight your clients, without it becoming a second job. • Practice Manager (Company Secretarial) – available on its own or as an add on to the practice management functionality, the company secretarial functionality gives you everything you need for Companies House administration. This is our integration bar, it provides you with a clear insight as to which products are integrated and to what level. 5 PRACTICE MANAGER CONT. PRICING FEATURES £515 per year Download company records Assists with compliance by from Companies House for maintaining due dates for COMPANY SECRETARIAL creation in Practice Manager annual returns and accounts Synchronise existing company A change to a company or records with data held at officer record triggers an Companies House appropriate form and filing UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 All prices exclude VAT reminder SUPPORT Contains over 30 of the most popular Companies House forms Available by phone, Maintains shareholder and share register email and online at File forms online or on paper support.keytime.co.uk (file an annual return online and Handles share transactions and SEE PAGE 23 save £27) dividends; produces dividend vouchers Minutes to report any changes in the business Company Secretarial functionality After launching last year, Company Secretarial has proved popular with clients. This year we’ve incorporated company secretarial functionality into the new Practice Manager module. You can purchase the company secretarial functionality for £515 (unlimited clients), this can be purchased on its own or alongside Practice Management. The program enables you to download company records directly from Companies House and create them in Practice Manager. You can also synchronise existing company records with the data held at Companies House. Filing deadlines are imported directly from Companies House and rolled forward automatically, helping you to avoid late filing penalties. 6 Call 0161 484 3500 or visit www.keytime.co.uk for more information 7 ACCOUNTS PRODUCTION FORMATS FEATURES Sole trader Post journals and make Produce draft accounts, adjustments quickly final accounts for signature, Partnership abbreviated accounts and LLP Limited BY SHARES Limited BY GUARANTEE dormant accounts bookkeeping & accountancy packages including our Send data and attach accounts bookkeeping module - Arithmo seamlessly to Corporation Tax or Personal Tax PRICING £515 Import trial balances from most Automatic balancing of journals per year UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 Submit abbreviated and Review unlimited history dormant accounts directly to Companies House Straightforward final accounts Accounts Production enables you to produce final accounts quickly, easily and accurately. Accounts Production is designed to take you from the trial balance to final accounts quickly, to make iXBRL compliance automatic and to submit directly to Companies House. Automatic iXBRL tagging Finishing up the final tagging Export to Word and PDF takes under a minute All prices exclude VAT We believe Accounts Production is the perfect choice for straightforward final accounts for small limited companies (limited by share or guarantee), micro-entities, LLP’s, partnerships and sole traders. SUPPORT MOVING TO KEYTIME Available by phone, Changing your final While we can generally bring email and online at: accounts package is usually across most client data into CHARITY ACCOUNTS support.keytime.co.uk straightforward, as you typically Practice Manager, we don’t This year we’re introducing a new charity format. This will be SEE PAGE 23 import the trial balance from make claims like “all your data available from Spring. You will be able to prepare accounts for the bookkeeping or accountancy will be imported”. incorporated and unincorporated charities that are compliant with the Charities Act 2006, Charities SORP 2005 (SORP 2015 package. Our promise is simple: pending), Companies Act 2006 and Charities Act 2011. We’ll bring across what we can We know that you are likely to have a handful of charities at most, so we offer a 5 return licence for just £74 per year. If you need more than 5, other licences are available - see page 26 for more details. 8 Call 0161 484 3500 or visit www.keytime.co.uk for more information 9 ACCOUNTS PLUS COMPAC FORMATS FEATURES Sole trader Comprehensive customisation, Handles limited companies of giving you complete control any size Partnership Limited BY SHARES LLP Custom Produce draft accounts, final Import trial balances from most accounts for signature and bookkeeping & accountancy abbreviated accounts packages PRICING £578 over your account formats Designed to work well for per year UNLIMITED CLIENTS All prices exclude VAT SUPPORT Available by phone, email and online at Post journals and make clients with incomplete records adjustments quickly Submit abbreviated and Pre-tagged iXBRL layouts dormant accounts directly to provided Companies House Integrates with Personal Tax Sales & Purchase Ledger, Fixed and Corporation Tax Assets Register and Time & Fees Ledger available as optional support.keytime.co.uk modules SEE PAGES 26-27 Accounts that meet your standards Accounts Production isn’t the right tool for every job, or indeed, for every accountant. Accounts Plus powered by Compac is our second Accounts Production tool. With comprehensive customisation, it is perfect for more complex accounts. Accounts Plus supports the standard formats (sole trader, partnerships, small limited companies), as well as LLP, micro-entity and medium limited company formats. From those templates, you can customise to the precise layout your client requires. SEE PAGE 23 MOVING TO KEYTIME Changing your final Our promise is simple: accounts package is usually We’ll bring across what we can straightforward, as you typically import the trial balance from the bookkeeping or accountancy package. 10 Call 0161 484 3500 or visit www.keytime.co.uk for more information Accounts Plus can be used as the only final accounts software for your practice, or you can use it to complement Accounts Production; process the bulk of your clients through Accounts Production, with the speciality accounts completed with Accounts Plus. We offer favourable terms to support this way of working; call us on 0161 484 3500 for details. 11 PERSONAL TAX FORMATS Individual return FEATURES File online to HMRC with pre-filing validation built-in Partnership return View the full submission history for individual or all returns Easy to use Capital Allowances calculator as standard View reports, including return status tracking and proformas PRICING Drill down feature to resolve £515 per year UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 submission errors Show clients a comprehensive breakdown of how their tax Dividend database included at bill was calculated; including no extra charge - Covers FTSE payments on account 100 & 250 Complete previous year and All prices exclude VAT Comprehensive Capital Gains draft next year returns at no calculator built-in extra charge SUPPORT MOVING TO KEYTIME Available by phone, Switching software supplier we generally can’t bring across email and online at is usually accompanied by a transaction data (schedules of support.keytime.co.uk chorus of claims about how “all dividends and the like). SEE PAGE 23 your data will come across”. The only promise we make is We don’t make that claim. this: We’ll bring across what While we can typically bring we can across the standing data (names, addresses, the totals of boxes on the tax return etc.), 12 Call 0161 484 3500 or visit www.keytime.co.uk for more information Comprehensive tax software since 1997 We’ve been producing software to make Self-Assessment simpler since it started, and we’ve used that experience to make a tax package that ticks all the right boxes for accountants. Personal Tax allows you to enter your client’s figures quickly and accurately, either using our Rapid Data Entry screens, or directly into the tax return boxes, so you spend less time form-filling. Your clients want to know how much they have to pay, so we include a comprehensive calculation summary, and a range of reports for you to use. TRUST TAX We’ve used the proven technology behind Personal Tax to build a complete solution to filing SA900 returns to HMRC. We know that you are likely to have a handful of trust clients at most, so we offer a 5 return licence for just £74 per year. If you need more than 5, other licences are available - see page 26 for more details. 13 CORPORATION TAX FORMATS FEATURES CT600 Short Online filing to HMRC including Covers accounting periods of up attachments and amended to 18 months CT600 Full Intuitive, simple and accurate returns Manage losses, deficits and PRICING iXBRL computations produced £515 per year UNLIMITED CLIENTS Reduced cost for smaller excess amounts easily automatically Export to PDF Attach iXBRL accounts from Accounts Production, Accounts Easy to use Capital Allowances Plus, or 3rd party software Calculator Calculates Research & Convert short return to full Development relief return and vice versa client numbers SEE PAGE 26 All prices exclude VAT SUPPORT MOVING TO KEYTIME Available by phone, Switching software supplier addresses etc.), we generally email and online at is usually accompanied by a can’t bring across transaction support.keytime.co.uk chorus of claims about how “all data. The only promise we your data will come across”. make is this: SEE PAGE 23 Corporation Tax allows you to file CT600 returns, iXBRL computations and iXBRL accounts online to HMRC. We’ve made this process seamless. You can import figures from Accounts Production, produce iXBRL computations and file online with the minimum of fuss. If you need to handle variable accounting periods, file earlier periods or amended returns, we’ve made it straightforward. We’ll bring across what we can We don’t make that claim; while we can typically bring across the standing data (names, 14 Call 0161 484 3500 or visit www.keytime.co.uk for more information 15 ARITHMO PRICING FEATURES £40 Integrated with Keytime Cloud based software Accounts Production per company per year Reduced pricing available for Arithmo without client login. All prices exclude VAT Email and print quotes, invoices Record income and expenses and credit notes Import and reconcile bank Monthly P&L report Arithmo is a quick, simple online accounting system. transactions SUPPORT Make adjustments to your Available by phone, Standardised reports available client’s accounts in real time, email and online at for you to download such no need to obtain data support.keytime.co.uk as trial balance, profit and loss, SEE PAGE 23 Cloud bookkeeping made simple balance sheet, and customer Branding tailored for your firm statements Most reports link to Microsoft Calculates VAT on a cash, Excel/Adobe PDF accruals or flat rate basis 24 hour secure* passwordSupports VAT MOSS scheme protected access Designed by accountants, Arithmo allows you to view and manage your client’s bookkeeping records in real time, keeping you in control. The ability to add your practice logo and colours means your online bookkeeping system can be seen as a valuable tool for your clients. A simple set up process ensures you and your clients can be up and running in minutes. The integration with Keytime Accounts Production helps streamline your workflow and increase productivity. Unique login for your clients * Our servers are hosted and managed by Rackspace one of the world’s leading hosting providers and data encryption is provided by Thawte “Arithmo is definitely good value for money. I have been very impressed with its flexibility as a package. It helps the client, but also helps us, so it’s a win-win situation.” David Netton - Key Accounting Services 16 Call 0161 484 3500 or visit www.keytime.co.uk for more information 17 PAYROLL PAYSLIP PORTAL HMRC recognised software We’ve been making payroll simpler, faster and more profitable for over 25 years. We’ve drawn upon this experience to bring you a proven payroll solution that works for all sizes of business. We’ve recently gained recognition from HMRC for the 14th consecutive year. AVAILABLE APRIL 2015 The portal delivers payslips and communications securely to your clients directly from Keytime Payroll. The fully integrated process allows payslips to be uploaded at the push of a button. Payslip Portal unlimited costs £200 per year - see page 26. The portal is a simple and secure way to deliver payslips without worrying about email addresses and SPAM filters etc. Working with your clients has never been so easy. COMMUNICATIONS FOR PAYROLL AVAILABLE APRIL 2015 Communications will enable you to create and maintain your own worker communication templates in Microsoft Word. You can generate auto enrolment and deferral letters for individuals, groups of workers or all workers. Letters can be printed and the software comes with a standard set of FORMATS FEATURES Weekly RTI - Submits FPS and EPS Earlier Years Update Monthly Auto-enrolment Send data to P11D Lunar (4 weekly) (An additional communications Comprehensive reporting, Annual module is available. See page including PDF payslips letter templates to get you started; all templates can be customised Fortnightly 19) PRICING £420 Batch entry of variable data per year UNLIMITED EMPLOYEES All prices exclude VAT Multi-company as standard (hours worked) for speedy in Microsoft Word. The software also maintains a history of letters sent. The software is available as an add-on for Payroll and priced in line with your Payroll banding. For example: having Payroll unlimited means you would need to have Communications unlimited. An unlimited licence costs £210 per year - see page 26. processing User-definable security levels Send payment data to BACS software 18 Call 0161 484 3500 or visit www.keytime.co.uk for more information 19 P11D QUOTES Our P11D software offers unlimited companies/employees as standard and a fast, effective way to process and file P11D returns to HMRC. “Quick to get through to an expert, not huge menu’s to trawl through, Like the Trust Tax software, we offer a 5 return licence. Priced at only £68 per year. If you need more than 5, other licences are available - see page 26 for details. “Excellent. No twenty minute wait to be dealt with just prompt support information sent after call and problem sorted quickly.” JO-ANN WESTLAKE - SMART FINANCIAL AND PROPERTY SERVICES and relevant action. Very professional service which I find contrasts exceptionally well with the typical technical support offered by other software providers I have used over the years. Thank you.” GRAHAM CARTER - VATAX VAT FILER “I enjoyed the experience of buying from Keytime and have found all the staff members I have dealt with to be knowledgeable, friendly and well versed in the improvements your software can make to my practice. My overall impression of Keytime is that it is a good company, with a good reasonably priced product, which will work with We’ve built a fast, secure way to file VAT returns online for all of your clients. me to develop.” From one location, see instantly when each of your clients need to file, complete the VAT return in seconds, and keep a full audit history of who filed and when. “Have used a Keytime competitor for a number of years and was MO HOLLINGSHEAD - M P S FINANCIAL concerned about changing. I shouldn’t have been, Keytime has been very helpful, and quick to respond to my enquiries. The price is more than competitive so all in all can’t be happier with choosing Keytime.” VAT Filer is available for £230 + VAT per year. Reduced licences are available - see page 26 for details. PAUL DONOHOE - TAX REBATE SERVICES “Keytime were significantly ahead of the integrated tools in both product ratings and users’ willingness to recommend.” John Stokdyk - SSA Analysis 2013 20 Call 0161 484 3500 or visit www.keytime.co.uk for more information 21 ABOUT US Call 1989 Company founded to build payroll software 1997 Introduction of Self Assessment tax software 250,000 copies sold accountants to solve their problems. 2003 Launch of Keytime Accountants Suite Over 1700 accountancy practices trust us to deliver great 2005 Acquired LKA Consultants & their Objective Tax range 2006 Client Manager launched Satisfaction Awards, the only awards which are voted for by the users of the software. We’ve also been shortlisted for 2009 TestDrive facility launched at keytime.co.uk. Accounts Production released. New support website at support. keytime.co.uk 2010 Client Manager Plus launched. iXBRL versions of Corporation Tax & Accounts Production launched. VAT Filer launched. Compac acquired & Accounts Plus (Compac) added to the suite 2011 iXBRL version of Accounts Plus launched. Updates to Client Manager Plus. 2012 File direct to Companies House from Accounts Production and Accounts Plus 2013 RTI incorporated into Payroll. Featured on Companies House website 2013 Acquired cloud-based bookkeeping system Arithmo 2014 Launch of Keytime Company Secretarial 2014 Auto enrolment in Payroll 2015 Keytime Portal launched and charity accounts introduced 22 SUPPORT 0161 484 3500 We’ve been building software for over 25 years; working with software at a fair price, and we take that trust seriously. MONDAY TO FRIDAY Email Online Our software has been shortlisted for the last Software Product of the Year at the British Accountancy Awards for 08:45 - 17:00 [email protected] http://support.keytime.co.uk Use our dedicated support portal to ask us questions, report problems, give feedback, make suggestions and check the status of existing enquires 24 hours a day. three years running. Every query we receive (however it gets to us) is logged in our state-of-the-art ticketing system. Since we started counting in December 2009, we’ve successfully answered over 65,000 tickets. In 2014 we were awarded the Supporting Young People and Business of the Year awards at the 2014 Oldham Business Awards. For the last two consecutive years our overall satisfaction score has been 97%. Updates We issue regular updates to our software, free of charge. Release notes are published on the support website. This year we’ve launched our health-check which you can read more about on page 26. Training Our dedicated training team can help you get the most out of your software, whether you need a full walk-through or a focused session on one particular feature. Training is available online, or at your premises - see page 27 for details. 23 OUR VALUES Fair pricing Plain English Support who care We solve problems We listen We evolve We work hard to make our pricing transparent and easy to understand. We offer a three year price fix and a 5% discount for paying by annual Direct Debit. We make a conscious effort to be clear and informative in everything we say, so that you can always understand us. We invest heavily in our support team and the systems that they use, so that you get the best support possible. Our aim is to take technology, turn it into something that works for you and solves your problems. PAYMENT & LICENCE Annual licence 3 year price fix Sign up for three years and we’ll lock the price you pay to our 2015 prices. Annual Direct Debit discount When you pay by Direct Debit, you make our life easier. To say thank you, we offer a 5% discount to all customers who pay by annual Direct Debit. Monthly payments We like to give our customers a choice, which is why we offer interest-free monthly payments on orders over £800 + VAT. Electronic stationery Electronic Payslips - £140 (UNLIMITED) Electronic P60s - £95 (UNLIMITED) The number one responsibility of everyone at Keytime is to listen to you. We use what you tell us to improve the software. We believe that software should continually improve. We’ve added iXBRL, filing to Companies House, RTI, auto-enrolment and a host of improvements. No matter how much we invest in R&D, our prices remain competitive and we always give you the option to fix your pricing for three years. All of our software is sold as an annual licence, which includes the use of the software, support & updates. Electronic payslips enables you to produce payslips in a PDF format. Alternatively, you can upload payslips to the portal for employees to login and print for an additional £60 (see page 19). Training expenses DISTANCE COST per day + 90 MILES £150 ACCOMMODATION Incurs overnight accommodation < 90 MILES £50 Overnight accommodation may be required based on location < 30 MILES £25 No overnight accommodation required Pricing for Accounts Production, Accounts Plus, Practice Manager, Company Secretarial, Corporation Tax & VAT Filer refers to the number of active* clients Pricing for P11D & Payroll refers to the number of active* employees Pricing for Tax & Trust Tax refers to the number of tax returns filed in the current tax year * Active refers to clients/employees that have been/will be processed in the licence period 24 25 £89 £65 £126 £72 £68 - ACCOUNTS PLUS + FIXED ASSETS REGISTER + SALES & PURCHASE LEDGER + TIME & FEES LEDGER VAT FILER PAYROLL (SEE PAGE 25 FOR ELECTRONIC STATIONERY) 5PCS £137 £74 £40 £137 - PERSONAL TAX PER COMPANY, PER YEAR £50 2 PCS £75 EXTRA DAY EXTRA HOUR £140 £143 £284 - £158 - - £384 £384 £384 £384 6+PCS £20EACH £210 £200 £420 £230 £210 £250 £340 £340 £578 £515 £515 £515 £515 £515 £515 £515 UNLIMITED plus expenses (see page 25) £100 £400 £50 £110 £115 £126 - - £258 £258 £258 £258 £384 £384 £384 50 1 PC £125 2 PCS £150 5PCS £250 6+PCS £50EACH All prices exclude VAT. Software is supplied on a 12 month licence. We’ll happily send you a disk; we charge a nominal fee of £8.95 to cover our costs. Unlimited software support and in-year updates are included as standard. N.B - The price of the health check includes the full install where necessary. The health check involves a technician connecting to your machine via the internet up to four times a year and making sure your software is up to date. If it isn’t, we’ll do the work for you, and ensure you’re on the latest version of the software in no time. HEALTH-CHECK We understand you may prefer us to install your software. We’ll connect to your machine via the internet and take care of everything, including liaising with your IT support (if you have some). 1 PC £650 FIRST DAY ONSITE TRAINING FULL INSTALL £100 FIRST HOUR ONLINE TRAINING TRAINING & CONSULTANCY ARITHMO NEW NEW + COMMUNICATIONS + PAYSLIP PORTAL P11D TRUST TAX £60 £122 £137 - COMPANY SECRETARIAL - £226 £137 - PRACTICE MANAGER PRACTICE MANAGEMENT £258 £137 + CHARITY ACCOUNTS NEW - £258 £258 25 CORPORATION TAX 10 £137 £137 5 £74 ACCOUNTS PRODUCTION PRODUCTS - - £121 £65 £121 FOC FOC FOC £137 £137 £137 £137 £137 £137 £137 - ADD USER Keytime Objective Limited Pennine House, Denton Lane Chadderton, Oldham, OL9 8PU 0161 484 3500 V2
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