CATHEDRAL CITY
HIGH SCHOOL
Wind Ensemble
Gregory X. Whitmore, Director
MIDWEST CLINIC 2012
Chicago, IL
December, 2012
(dates to be confirmed)
Tour Produced By:
World Projects Corporation
Deborah Gibbs, CEO
Susan Mann, Client Relations
Saul Charlesworth, Director of International Operations
Current as of December 20, 2011
CATHEDRAL CITY HIGH SCHOOL Wind Ensemble
2012 MIDWEST CLINIC PERFORMANCE TOUR
December, 2012
(Dates to be confirmed)
As of: December 20, 2011
DAY ONE: LOS ANGELES → CHICAGO (D)
Morning
Arrive at Los Angeles International Airport 2-2.5 hours
before departure and meet a World Projects representative
who will assist you with checking in for your flight to
Chicago.
After checking in your luggage, move through security onto
departure gate.
Depart Los Angeles for Chicago.
Late Afternoon Arrive in to a Chicago area airport (O’Hare or Midway) and collect your luggage. Meet your World Projects Tour
Manager, board the coaches and transfer in to downtown
Chicago.
Check in to the Hilton Chicago (TBC).
Evening
Enjoy a Welcome Dinner at Giordano’s Pizza. After dinner, return to the hotel.
A Meeting room at the hotel will be available as a social
space between 6pm and approx. 11pm.
DAY TWO: CHICAGO (B,D) – Rehearsal & Workshop
Morning
Breakfast as a group at the hotel.
After breakfast, load the coaches and depart for
Shedd Aquarium.
The Shedd Aquarium contains over 25,000 fish,
and was for some time the largest indoor
aquarium in the world with 5,000,000 US
gallons of water. It contains 1500 species
including fish, marine mammals, birds, snakes,
amphibians, and insects. The aquarium
contains several exhibits, the most notable of
which are the Caribbean Reef, the Wild Reef
and the Oceanarium.
Afternoon
Evening
Late morning transfer to State Street where you
can enjoying some shopping time.
Lunch on your own on State Street.
After lunch, depart for a local university (TBC – possibly Northwestern or DePaul).
Rehearsal for 2-3 hours at a local university (TBC).
Following your rehearsal, possibly enjoy a workshop with Dr. Mallory Thompson (TBC – subject
to availability).
At the conclusion of your workshop, pack up and return to the hotel.
Dinner as a group in Chicago.
After dinner, attend a Broadway show at a theater in Chicago (TBC).
DAY THREE: CHICAGO / MIDWEST CLINIC (B,D) – Rehearsal
Morning
Breakfast as a group at the hotel.
After breakfast, load the coaches and depart for
a visit to Willis Skydeck.
The Sears Tower observation deck, called the
Skydeck, opened on June 22, 1974. Located on
the 103rd floor of the tower, it is 1,353 feet
above ground and is one of the most famous
tourist attractions in Chicago. In January 2009,
the Willis Tower owners began a major
renovation of the Skydeck, to include the
installation of glass balconies, extending
approximately four feet over Wacker Drive
from the 103rd floor. The all-glass boxes allow
visitors to look through the floor to the street
Afternoon
Evening
Afterwards enjoy some shopping time along Michigan Ave / the Magnificent Mile.
Depart for Navy Pier where you will have time to enjoy lunch on your own.
After lunch, depart for a local university (TBC – possibly Northwestern or DePaul).
Rehearsal for 2-3 hours at a local university (TBC).
At the conclusion of the rehearsal, pack up and return to the hotel to drop off your instruments.
Dinner as a group in Chicago. Following dinner, transfer to McCormick Place and attend a concert
as part of the Midwest Clinic.
A Meeting room at the hotel will be available as a social space between 6pm and approx. 11pm.
DAY FOUR: CHICAGO / MIDWEST CLINIC (B,D) – Performance
Morning
Breakfast as a group at the hotel.
Transfer to McCormick Place and sound check in this
afternoon’s performance venue (TBC).
Afternoon
Lunch on your own at McCormick Place.
Possible performance as part of the Midwest Clinic
(TBC – subject to audition and acceptance).
Following the performance, students and chaperones
return to the hotel and enjoy free time for last minute
shopping and sightseeing in the area.
Post-Concert Wine & Cheese reception at either the
Hyatt McCormick Place or the Hilton Chicago for a
maximum of 50 attendees.
Evening
Farewell Dinner as a group in Chicago to celebrate your
Midwest Clinic Performance Tour.
Return to the hotel.
DAY FIVE: CHICAGO  LOS ANGELES (B, meals on plane)
Morning
Breakfast as a group at the hotel.
Check out and transfer to a Chicago area airport (O’Hare or Midway).
Check in for flight, say goodbye to your World Projects Tour manager and move through security
onto your departure gate.
Depart for Los Angeles.
Afternoon
Arrive in to Los Angeles International Airport.
WELCOME HOME!
CATHEDRAL CITY HIGH SCHOOL Wind Ensemble
2012 MIDWEST CLINIC PERFORMANCE TOUR
December, 2012
(Dates to be confirmed)
As of: December 20, 2011
INCLUSIONS:
 ESTIMATED round-trip, economy class airfare (LAX-ORD/MDW-LAX) including taxes/surcharges (subject to
change)
 Excess baggage charges on the airline (for instruments only) up to $1,000 total
 Four (4) nights accommodation at the Hilton Chicago (TBC)
 Meeting Room rental at the Hilton Chicago for two (2) 5 hour blocks (TBC)
 Breakfasts: Daily at the hotel
 Dinners: Four (4) as a group at local restaurants
 Post-Concert Reception (including Hosted Bar (Wine/Beer) & Cheese platter) in a meeting room at the Hyatt
McCormick Place or Hilton Chicago for up to a maximum of 50 attendees (TBC)
 Full-sized deluxe touring coaches as required by the itinerary
 One (1) World Projects Tour Manager traveling with the group in Chicago
 World Projects representative to assist with LAX airport check in
 Sightseeing and admissions per itinerary including:
♪ Shedd Aquarium
♪ Tickets to a Broadway show in Chicago (TBC – ticket value up to $50 per person)
♪ Willis Skydeck
 Setup and coordination of two (2) 2-3 hour rehearsals at a Chicago area university (TBC – possibly Northwestern
or DePaul)
 Workshop with Dr. Mallory Thompson at a Chicago area university (TBC – subject to availability)
 Percussion as provided by the local university for rehearsals (will request at minimum - Timpani (set of 4),
Concert Bass Drum, Glockenspiel, Xylophone and 60 music stands)
 Comprehensive Travel Insurance including Trip Cancellation, Interruption and Post-Departure Medical
 Certificate of Liability insurance (upon request)
 Taxes, tolls, and tips as necessary
EXCLUSIONS:
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Ground transportation to/from Los Angeles International Airport
First baggage charges (for suitcases) – if applicable
Additional baggage fees and/or excess or overweight baggage charges over and above $1,000
Midwest Performance Application / Registration Fees (if applicable)
Percussion rental at rehearsals for instruments not provided by the local university (TBC)
Music Instrument Insurance
Meals not indicated in the itinerary including lunches
Items of a personal nature (laundry, room service, telephone fee, internet connection, mail, etc.)
Trip Cancellation Insurance
CATHEDRAL CITY HIGH SCHOOL Wind Ensemble
2012 MIDWEST CLINIC PERFORMANCE TOUR
December, 2012
(Dates to be confirmed)
As of: December 20, 2011
NUMBER OF TRAVELERS:
63-93 Total Travelers
ESTIMATED PACKAGE COST PER PERSON
QUAD
82-93 Total Travelers
$ 1,758.00
73-83 Total Travelers
$ 1,778.00
63-72 Total Travelers
$ 1,838.00
TRIPLE
$ 1,838.00
$ 1,858.00
$ 1,918.00
DOUBLE
$ 1,938.00
$ 1,958.00
$ 2,018.00
SINGLE
$ 2,338.00
$ 2,358.00
$ 2,418.00
NOTES:
Airfare: included in this quote is ESTIMATED and subject to change. Once space becomes available in
January, 2012 and the tour has been deposited on, World Projects will request space on the preferred
flights/dates and advise of any cost increase (if applicable). Once deposited on, the base fare is guaranteed
however taxes/surcharges are subject to change until ticketing is complete.
Dates: tour dates will be set once Midwest Clinic performance date/time is confirmed.
Ground Costs: are estimated based on 2011 prices. Once actual December, 2012 hotel rates and ground
costs become available World Projects reserves the right to recost the tour based on actual rates.
Midwest Clinic: performance is subject to audition and acceptance.
Agreement: World Projects will require the group leader to sign a Group Performance Agreement which
will outline terms and conditions including tour costs, inclusions/exclusions and the Payment / Cancellation
Schedule.
Numbers: World Projects reserves the right to recost the tour, should the numbers fall above or below
those listed above.
PAYMENT SCHEDULE:
BY: Mar. 1, 2012
BY: Apr. 1, 2012
BY: May 1, 2012
BY: Jun. 1, 2012
BY: Jul. 1, 2012
BY: Aug. 1, 2012
BY: Sept. 1, 2012
BY: Oct. 1, 2012
Progress Payment #1
Progress Payment #2:
Progress Payment #3:
Progress Payment #4
Progress Payment #5:
Progress Payment #6
Progress Payment #7:
Final Payment:
US $175 per person
US $175 per person
US $175 per person
US $175 per person
US $175 per person
US $175 per person
US $175 per person
Balance in Full
Non-refundable
Non-refundable
Non-refundable
Non-refundable
Non-refundable
Non-refundable
Non-refundable
Non-refundable