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Farmers’ Market Application Guide
Application Guidelines
Rules and Regulations:
• SubmissionofaVendorApplicationFormdoesnotguaranteethevendorwillbeofferedanopportunityto
participateintheFamers’Market.Applicationsarereviewedbytheorganizingcommittee.Youwillbenotifiedof
acceptancebytheorganizingcommittee.
• Vendorboothspacewillbelimitedto10’x20’.Ifadditionalspaceisrequired,applicablefeeswillapply.
• Tables,chairsandtentsarerequiredandwillnotbeprovided.Vendorsarerequiredtoprovidetheirown
equipmentincludingpower,waterandice.
• Priortothemarket,vendorswillreceiveanemaildetailingset-upinstructionsandsitelocation.Vendorsmustbe
setup30minutespriortothemarketopening.
• Earlyteardownisonlypermittedifavendorrunsoutofgoods,leavingthemunabletocontinuesales.Vendors
mustreceiveapprovalfromtheMarketManagerbeforeteardown.
• Thevendorisresponsibleforensuringthattheirboothareaisclean,passeshealthinspectionandalllegaland
municipalrequirements.
• Garbage/wasteremovalistheresponsibilityofthevendor.
• Vendorswillbegiveninstructionsonwheretoparktheirvehiclespriortothemarket.
• NoalcoholicbeveragesmaybesoldonTownpropertywithoutaliquorlicenseandapprovalbytheorganizing
committee.
• TheMarketManagerhastherighttoinspectthevendorboothatanytimebefore,duringandafterthemarket.
• Vendorsarenotpermittedtobringorconsumeralcoholorsmokeonsiteatanytime.
• Theorganizingcommitteereservestherighttorestrictthenumberandtypeofvendors,andtoselectvendors
whobestmeettheneedsofthemarket.
Location:
• 2016Location:ElginBarrowArena(EastParkingLot),43ChurchStreetSouth
Hours:
• EverySundayfrom10a.m.-2p.m.
• Set-upwillbeginat9a.m.,take-downwillonlybepermittedbetween2-3p.m.
• StartingJune19,2016toSeptember4,2016
Approval of Application
Eligibility:
• Allvendorsshallgrowproducewithin200kmofRichmondHill
• Avendorisresponsibleforprovidingverificationthatallsaleableproductsaremade,producedorgrownby
thevendor.Upto30%oftheproducemayberesaleofotherlocalgrowers’produce,subjecttoapprovalofthe
organizingcommittee.
• Artsandcraftsitemsshallbe100%originalandhand-produced.Becausethisisafarmers’market,spacefor
craftvendorswillbelimitedtoaratioof2to1,atthediscretionoftheorganizingcommittee.
Successful Applicants:
• VendorschosentoparticipateintheRichmondHillFarmers’Marketwillbenotifiedviaemailortelephonebythe
organizingcommittee.
York Region Public Health:
• SuccessfulapplicantsmustcompleteaYorkRegionPublicHealthVendorApplicationFormforthemarket
organizers.
• Theformmustbecompleted,signedandsubmittedtotheorganizingcommitteewithintwoweeksfollowing
notificationreceipt.
Farmers’ Market Application Guide
Vendor Fee Structure
• Avendorfeewillbecollectedbytheorganizingcommittee.
• ChequesshouldbemadepayabletoTownofRichmondHillandreceivednolaterthantwoweeksafterreceipt
ofconfirmation.
• PaymentcanalsobemadebyVisa,MasterCardorDebit.
Stall Fees:
• Stallfeesarebasedonasinglestall(10’x20’)andsubjecttotheratesintheFEETABLE.
• Sublettingofstallsisnotpermitted.
• Feeswillbereviewedannuallyandmaybesubjecttochange.Theorganizingcommitteeshallannuallyset
vendorsfeestocovercommonmarketexpensessuchasadvertising,rentals,salariesandinsurance.
• Therewillbenorefundofpaymentifthevendor/exhibitordoesnotattendtheevent.
Fee Table:
Full Season
1Stall(10’x20’)
Weekly Rate
(Subject to availability)
$300
$35
Set-Up
• AllvendorsmustreporttotheMarketManageruponarrivaltosignin.
• Allsetupmustbecompletebefore9:30a.m.
• Novendorshallleavethemarketpriorto2p.m.
• Tarps,tents,signs,tablesandotherequipmentmustbesecuredinplacebeforetheopeningofthemarketto
ensuresafetyofthecustomers.
• TheMarketManagershallhavetherighttoapproveanysigns,displaysanddecorationsinthevendor’sspace.
• Vendorsshallremainintheirownstallwhenselling.Astallmustbeattendedatalltimes.
• NovendorshallmakechangeoralterationtoTownproperty.
• Vendorsshallnotblockwalkways,fireroutes,orothervendors’stalls.
• Stereoequipment,televisions,etc.willonlybepermittedwiththeapprovaloftheMarketManager.
Vendor Responsibility
• Vendorsagreetoacceptfullresponsibilityforanyloss,damageoraccidentoccurringatthemarketasaresultof
negligenceorwillfuldefaultonthepartofthevendor.
• TheTownshallcarrypublicliabilityinsuranceonthemarketareatoprotectthemarketandparticipantsandto
protecttheorganizingcommitteefortheiractionsonbehalfofthemarket.
• VendorsmustprovideacopyofproofofgeneralliabilitylistingtheTownofRichmondHillasanadditionally
insuredpartywithaminimumof$2millioncoverage.
• Allvendorsareresponsibleforcompliancewithhealthregulations.
• Allvendorsshalllabeltheirproduceclearlybytypeandprice.
• Vendorsareresponsibleforobtainingallpermitsrequiredintheproductionandsaleoftheirgoods.
• VendorsmustmaintaincompliancewithbothProvincialandFederalSalesTaxRegulations.
Farmers’ Market Application Guide
Product Eligibility
• Thevendorshallsellfromhis/herstallonlythoseitemswhichareapprovedbytheMarketManager.OnlyOntario
grownproduceormeatmaybesold.Anyproductnotproduceddirectlybythevendormustbeclearlyindicated
bysignageastowhereitwasproducedbythefarmororiginname.
• Itemsnotapprovedmaynotbesoldatthemarketandwillberemovedimmediatelyfromavendor’sbooth.
• Acceptableitemsinclude,butarenotlimitedto:
• Gardenproduce(vegetablesandfruit),honey,shrubsandtrees,poultry,eggs,maplesyrup,preserves,
animalfeed,herbsandspices,applecider,beddingplants,cutanddriedflowers,firewood,grains,
sweets,houseplants,bakedgoods,meat,fish,cheese,handmadecrafts,organicoilsandjams.
• AnyonewishingtosellanythingnotlistedabovemustcontacttheMarketManagerforapproval.
• Allcraftproductsmustbenewandnotfactorymadeorcommerciallyproduced.
• Fleamarketitemsarenotallowed.
For information please contact, Community Development Recreation Assistant at
[email protected], or call 905-884-0855, ext. 220.
Farmers’ Market Application Guide
Applicant Information
BusinessName:
Contact:
PhoneNumber:
CellNumber:
Email:
Website:
Address:
City:
Province:
PostalCode:
Produce vendors must submit the Farm of Orgin Information including name, address and product
information.
Name:
Address:
ProductInfo:
Listspecificitemstobesold,includeonadditionalsheetsifnecessary.For items not produced by vendors,
please include source of origin and contact information for organizing committee verification. These items
should not exceed 30% of products sold.
Stall Requirements
Please check off your stall requirements:
 FullSeason($300)June19-Sept4,2016
 Weekly($35)Pleaseindicatewhichweek(s):
Farmers’ Market Application Guide
Logistical Requirements
Areyouaself-containedunit(i.e.foodtruck,trailer,etc.):
Willyoubebringingatent:
 Yes  No
Ifyes,tentsize:
 Yes  No
Willyoubebringingahandwashingstation:
Willyoubringagenerator?*
 Yes  No
 Yes  No
Ifyes,howlarge?
*Power will not be made available. Should you require power, you must bring your own generator.
Listanyotherequipmentyouplantobringtosetupyourbooth:
Stall Requirements
MysignaturebelowcertifiesthatIagreetoandwillabidebytheruleslistedintheFarmers;MarketVendor
Application.IunderstandthatImayforfeitmyrighttosellattheRichmondHillFarmers’MarketifIamfoundto
beinnon-compliance.
SignatureofVendor:
Date:
Mail, fax, email or deliver applications to:
CommunityDevelopment
TownofRichmondHill
RichvaleCommunityCentre
160AvenueRoad
RichmondHill,ONL4C5L8
Fax:(905)737-0430
Email:[email protected]
Payment information:
 Cash
 Cheque Payment
ChequesmustbemadepayabletotheTownofRichmondHill.Chequeswillbecashedwhenapplicationsare
confirmed.Wedonotacceptpost-datedcheques.Unusedchequeswillnotbereturned.
 Credit Card Payment
IauthorizetheTownofRichmondHilltochargemy:
CreditCardNumber:
CardholderName:
 Visa  Mastercard
ExpiryDate:
Signature:
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