PAIA Manual – Allrounders Tiles (Pty) Ltd
PROMOTION OF ACCESS TO
INFORMATION ACT,
ACT 2 OF 2000 (THE ACT)
SECTION 51 MANUAL
ALLROUNDERS TILES (PTY) LTD
NOVEMBER 2015
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PAIA Manual – Allrounders Tiles (Pty) Ltd
Contents
INTRODUCTION TO ALLROUNDERS TILES (PTY) LTD................................................................3
PARTICULARS IN TERMS OF SECTION 51………………………………………………………………………….….3
1. CONTACT DETAILS (Section 51(1)(a))………………………………………………………………………..3
2. THE GUIDE AS DESCRIBED IN SECTION 10. (Section 51(1)(b))……………………………………3
3. CATEGORIES OF RECORDS OF ALLROUNDERS TILES (PTY) LTD WHICH ARE AVAILABLE
WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THE ACT IN TERMS
OF SECTION 52(2). (Section 51(1)(c))…………………………………………………………………………3
4. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION (Section51 (1)(d))………4
5. HOW TO REQUEST A RECORD. A DESCRIPTION OF THE SUBJECTS OF THE RECORDS
HELD BY ALLROUNDERS TILES (PTY) LTD AND THE CATEGORIES IN WHICH THESE
SUBJECTS ARE CLASSED (Section 51(1)(e))………………………………………………………………..4
5.1 How to request a record (See pro-forma request form in Section 9)…………………..4
5.2 Categories of records held in Allrounders Tiles (Pty) Ltd……………………………………..5
6. OTHER INFORMATION AS MAY BE DESCRIBED (Section 51(1)(f))……..……………………….6
7. AVAILABILITY OF THE MANUAL (Section 51(3))………………………………………………………...6
8. FEES IN RESPECT OF PRIVATE BODIES ………………………………………………………………………6
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PAIA Manual – Allrounders Tiles (Pty) Ltd
INTRODUCTION TO ALLROUNDERS TILES (PTY) LTD
Allrounders Tiles (Pty) Ltd is a private company registered in South Africa. The company is a
retailer of Tiles- Floor and Wall, laminate flooring, and associated products.
Allrounders Tiles (Pty) Ltd mission is to provide quality products, and excellent customer
service to customers and potential customers alike. The company has a continuing duty to
maintain professional knowledge and skill at a level required to ensure that clients receive
the advantage of competent professional service, based on up-to-date developments in the
tiling industry.
PARTICULARS IN TERMS OF SECTION 51
1. CONTACT DETAILS (Section51 (1)(a))
Postal address:
P O Box 13382, Noordstad, 9302
Street Address:
Unit 1&2, 30 Kolbe Avenue, Oranjesig, Bloemfontein
Telephone:
+27 51 10 10 750
Facsimile:
+27 86 263 5251
Email:
[email protected]
2. THE GUIDE AS DESCRIBED IN SECTION 10. (Section 51(1)(b))
A guide has been compiled in terms of Section 10 of PAIA by Allrounders Tiles. It
contains information required by a person wishing to exercise any right,
contemplated by PAIA.
This Guide is available for inspection, inter alia, at the office of Allrounders Tiles, at
the physical address above and at the SAHRC.
3. CATEGORIES OF RECORDS OF ALLROUNDERS TILES (PTY) LTD WHICH ARE
AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THE
ACT IN TERMS OF SECTION 52(2). (Section 51(1)(c))
No notice of such records have been made to the Minister.
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4. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION (Section 51(1)(d))
Records are kept in accordance with the following legislation:
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Companies Act, Act 61 of 1973, as amended by the Companies Amendment
Bill (notice 1143 of 2005
Income Tax Act, 1984
Value Added Tax Act, 1991
Basic Conditions of Employment Act, 1997
Employment Equity Act, 1998
Labour Relations Act, 1995
Occupational Health and Safety Act, 1993
Skills Development Act, 1998
Unemployment Insurance Act, 2001
Consumer Protection Act, 2008
Broad Based Black Economical Empowerment Act, 2003
National Credit Act, 2005
5. HOW TO REQUEST A RECORD, A DESCRIPTION OF THE SUBJECTS OF THE RECORDS
HELD BY ALLROUNDERS TILES (PTY) LTD AND THE CATEGORIES IN WHICH THESE
SUBJECTS ARE CLASSED (Section 51(1)(e))
5.1
How to request a record ( See pro forma request form in Section 9)
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Section 53 prescribes that the requester must use the prescribed form to
make the request for access to a record. This must be made to the head of
the private body, or his duly authorised deputy. This request must be made
to the address, fax number or electronic email address of the body
concerned.
The requester must provide sufficient detail on the request form to enable
the head of the private body to identify the record and the requester. The
requester should also indicate which form of access is required. The
requester should also indicate if he or she wishes to be informed in any other
manner and state the necessary particulars to be so informed.
The requester must identify the right that he or she is seeking to exercise or
protect and provide an explanation of why the requested record is required
for the exercise or protection of that right.
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If a request is made on behalf of a person, the requester must then submit
proof of the capacity in which the requester is making the request to the
satisfaction of the head of the private body.
The head of the private body must notify the requester (other than a
personal requester) by notice, requiring the requester to pay the prescribed
fee (if any) before further processing the request.
The Chief Executive Officer of the private body will then make a decision on the
request and notify the requester in the required form.
5.2
Categories of records held by Allrounders Tiles (Pty) Ltd
5.2.1 Web page
The web page, www.allrounders.co.za, is accessible to anyone who has
access to the internet.
5.2.2 Companies Act Records
• Documentation of Incorporation
• Memorandum and Articles of Association
• Minutes of Board of Directors meetings
• Records Relating to the appointment of directors etc
• Statutory Registers
Financial Records
• Annual Financial Statements
• Tax Returns
• Accounting records
• Bank records, statements, electronic payment records
• Asset register
• Rental Agreements
• Invoices
Income Tax Records
• PAYE records
• Documents issued to employees for income tax purposes
• Records of payments made to SARS
• Statutory compliances: VAT, Skills Development Levy, UIF, WCA
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Personnel Documents and records
• Employment contracts
• Disciplinary records
• Salary records
• Disciplinary code
• Leave records
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6. OTHER INFORMATION AS MAY BE PRESCRIBED (Section 51(1)(f))
Not Applicable
7. AVAILABILITY OF THE MANUAL (Section 51(3))
This manual is available from the SAHRC (see details above), Allrounders Tiles (Pty)
Ltd (see details above), and in electronic format.
8. FEES IN RESPECT OF PRIVATE BODIES
The fee for requesting records from a private body is R 50.00
8.1
8.2
The Fee for a copy of the manual as contemplated in regulation 9(2)(c) is R
1,10 for every photocopy of an A4 size page or part thereof.
The fees for reproduction referred to in regulation 11(1) are as follows:
R
a. For every photocopy of an A4 size page or part thereof
b. For every printed copy of an A4 size page or part thereof
held on a computer or in electronic or machine readable
form
c. For a copy in a computer readable form on a CD
d. Transcription of visual images per A4 page
e. Copy of a visual image
f. Transcription of an audio recording per A4 page
g. Copy of audio recording
h. Search and preparation of the record for disclosure, per
hour or part thereof, excluding the first hour, reasonably
required for the search and preparation
i. Actual postage fee
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1,10
0,75
70,00
40,00
60,00
20,00
30,00
30,00