New Employee Orientation
Information You Need to Get Started
Welcome to
What to Expect Today
Information
Provided By
Overview of UNC System
HR Representative
Professional Development
Key Policies
Benita Peace
UNCG Leave
Adverse Weather
Rhonda Rogers
Information Technology Services (ITS)
Mark Tebault
Parking Operations & Campus Access Management
(POCAM)
Steve Sparks
Facilities Operations
Amber Wall
Office of Sustainability
Shanna Eller
Emergency Management
Donna Estes
Environmental Health and Safety
Kara Milton
LUNCH
Fountain View Dining
Jackson Library Tour
Library Representative
Benefits
Retirement
Employee Perks
Stephen Hale
SHRA (SPA) & EHRA (EPA)
What Do They Mean?
SHRA
EHRA
Subject to the State
Human Resources Act
Exempt from the State
Human Resources Act
Classification
Majority of Staff
Faculty,
Senior Administrators,
Instructional,
Research
FLSA
Exempt & Non-exempt
Exempt
Policy Making
Body
Office of State Human
Resources [OSHR]
Board of Governors
[BOG]
Terminations
Due Process
At-Will
Vacation Leave Based on state service
Does not change with service
Conflict of Interest
For EHRA Non-Faculty Employees
1. Complete the form within the first 2 weeks
of reporting for duty (then completed annually)
2. Return to Human Resources, 159 Mossman
Policy located at:
http://policy.uncg.edu/universitypolicies/conflicts_of_interest/
Online Form:
https://uncg.myresearchonline.org/air/
Secondary & Dual
Employment Policies
Secondary
• Not covered by Dual Employment policy
• Receive paycheck
• Form
• No adverse effect or conflict of interest
• Approval
Dual
• Work for 2 State agencies
• Form
• Approval
Staff Senate and Faculty Senate
A voice between you and the Chancellor
Monthly meetings, open to all employees
facsen.uncg.edu
uncg.edu/staff.groups/senate/index.html
Professional Development
• Professional Development and Personal Development
Offered Through Human Resources
• http://professionaldevelopment.uncg.edu
• Professional Development and Personal Development
Offered Through Staff Senate
• http://staffsenate.uncg.edu
• Other trainings are available through:
•
•
•
•
•
•
•
•
ITS
EHS
HealthyU
Faculty Center
Writing and Speaking Center
OSHR
In partnership with Guilford College
And many more.
• http://workshops.uncg.edu
Professional Development - Continued
• Tuition Waivers
• Offered by the state for full-time employees
• Good for three (3) credit earning classes per academic year – tuition and fees only.
• See terms and conditions at https://csh.uncg.edu/uncg-faculty-and-staff-tuition-waiverprogram/ and for more information.
• Academic Assistance
•
•
•
•
To maintain/enhance current job skills
For Business Need
Paid for through departmental budget
See terms and conditions at
http://www.oshr.nc.gov/Develop/HRD/academicassist/academicassistindex.html and for
more information.
• Contact Academic Assistance Coordinator at 336-334-5009
BANNER TRAINING INFORMATION


Sign up for Banner training at: http://workshops.uncg.edu
Find documentation and other Banner training information at: http://banner.uncg.edu/
Banner Training Contacts
Banner Training
Coordinator
Donna Balser
[email protected]
(336) 334-3688
Banner Finance
Scott Walser
[email protected]
(336) 334-5071
Banner Student
Jay Norris
[email protected]
(336) 256-1304
Banner Leave & Time Entry
Cheterica Crawford
[email protected]
(336) 334-5760
Banner Accounts payable
Ralice Gertz
[email protected]
(336) 334-5740
Pcard
Valerie Nall
[email protected]
(336) 334-4461
eMarketplace
Laura Kist
[email protected]
(336)334-4673
Banner Alumni
Arlene Bonay
[email protected]
(336) 334-4962
Banner Contracts & Grants
Rachel Agner
[email protected]
(336) 334-5041
Banner Travel
Terri Taylor
[email protected]
(336) 334-5798
Affirmative Action Plan
Why do we have a Plan?
Where is the Plan Located?
http://web.uncg.edu/hrs/PolicyManuals/StaffManual/Section1/AAPlan/
What’s in the Plan?
Statement of Commitment to Equal Employment Opportunity
How is information collected?
Protected groups: race, sex, religion, national
origin, age, color, political affiliation, veteran’s
status, sexual orientation, gender identity, genetic
information or handicapping condition
For more info contact: AA Officer - Benita Peace 4.5009
http://web.uncg.edu/hrs/Inclusive_Excellence/Affaction/
Violence in the Workplace
Policy Statement
Violence of any sort is contrary to UNCG’s purpose of
providing quality education
Know the early warning signs
Provide atmosphere free of workplace harassment and
retaliation
Unwelcome or unsolicited speech or conduct based on:
race, sex, religion, national origin, age, color, political
affiliation, veteran’s status, sexual orientation, gender
identity, genetic information or handicapping condition
mericans with
isabilities
Prohibits discrimination against people with disabilities.
A disability is a:
• Physical or mental impairment
• Substantially limits 1 or more major life activities
• Examples: walking, breathing, taking care of oneself,
performing manual tasks, and more.
Who Qualifies?
• Has
• Regarded as having
• Record
Accommodation
• Informal
• Formal
ct
Policy on Illegal Drugs
Use by any member of the UNCG community interferes
with university activities and will not be tolerated
It is a crime to, possess, sell, deliver, or manufacture
“controlled substances”
Educational and Rehabilitation Programs
Disciplinary Proceedings & Sanction for each
classification of UNCG community members
Sexual Harassment Policy
Statement of Policy
• Sexual harassment and discrimination are illegal and endanger the
environment of tolerance, civility, and mutual respect that must prevail if the
University is to fulfill its mission. All members of the University community
must understand that sexual harassment, sexual discrimination, and sexual
exploitation of professional relationships violate the University's policy and
will not be tolerated.
Applicable
•
•
•
•
Applicants for employment and admission
University Employees
Students
Persons who serve/under control of the University
Definitions
• Quid Pro Quo
• Environmental Sexual Harassment
Title IX at UNCG
Title IX Coordinator
Murphie Chappell
Office of the Chancellor
303 Mossman
[email protected]
(336) 256-0362
http://titleix.uncg.edu
Deputy Title IX
Coordinators
Bruce Pomeroy
Director of Accessibility Resources and Services
215-C EUC
(336) 334- 5440
[email protected]
Jody Smith
Associate Athletic Director for Compliance/ SWA
Coleman 337A
(336) 256-0055
[email protected]
Dr. Alan Boyette
Vice Provost
201 Mossman
(336) 334-5494
[email protected]
Policy on Undue Favoritism
Statement of Policy
• Constitutes misconduct
• Disciplinary conduct
Applicability
• All employees
Definitions
• Undue favoritism – Generally
• Undue favoritism based on legal prohibited criteria
Complaint
• Same as for Grievance – formal or informal
Improper Relationships
Between Students & Employees
Prohibited
Conduct
Definition
of Terms
Corrective
Action
Leave Reporting
• Timesheets are located at:
http://web.uncg.edu/hrs/Leave
• Timesheets are completed
monthly for:
– SHRA and EHRA exempt
employees
– SHRA non-exempt employees
– SHRA Temp employees
– Student employees
– And on as needed basis for
SHRA Special Assignments
• Timesheets are submitted to an
employee’s supervisor and then
to the departmental time
keeper.
Overtime
(SHRA Non-Exempt Only)
Types of Overtime Compensation
• Compensatory Time (Encouraged by OSHR)
• Paid (Upon approval by Department/Available Funds)
SHRA
• Sign form acknowledging understanding of how
overtime compensation is managed
• Must have supervisor approval prior to working overtime.
Sick Leave
Full-time
• Earn 8 hours per month worked
(pro-rated if part-time/half-time)
• Cumulative indefinitely (no maximum)
Uses of sick leave (See Policy in Reference Guide)
Sick Leave Balance Upon Separation
• Not payable at separation
• May be eligible for transfer to another State agency (subject to
acceptance/transfer eligibility)
• Can be reinstated up to five (5) years from date of separation if
reemployed within the State Service System
Vacation Leave
SHRA – Based on Service Time with the State of NC
• Monthly accrual rate based on years of state service
• Monthly accrual pro-rated for employees working
part-time/half-time
EHRA – Refer to Policy as noted in Offer Letter
• Note policy guidelines for EHRA employee accruals
Maximum Yearly Carry-Over
• 240 hours or 30 days
• Excess rolls into sick leave balance
Vacation Balance Paid Upon Separation (As Applicable)
• Paid applicable to at separation
• Maximum of 240 hours eligible for payout (number of hours prorated for part-time/half-time employees
• EHRA employees payout based on # of months of state service
• May be eligible for transfer to another State agency (subject to
acceptance/transfer eligibility)
Community Service Leave
24 Hours Granted on January 1st of Each Year
• 36 hours per year [in lieu of 24 hours], if
• Tutoring and Mentoring in a Public/Private Schools
• 45 hours per year if volunteering in Literacy Program in any Public School, in lieu
of 24
• Must provide official documentation to HR noting activity to receive 36 or 45 hours
• Non-accumulative
• Supervisor approval required for use
Covered Employees and Credits
• Full-time: permanent, probationary, trainee or time-limited
• Part-time (half-time or more): permanent, probationary, trainee or time-limited
• Qualifies as paid time off
• New employees receive pro-rated 2 hrs. for months remaining in the calendar year
Granted to Engage in Volunteer Services
• Parents for Child Involvement at Childs Schools
• Community Service Organization (Not-for-Profit)
• Public or Private School
• State of N.C. Public University, Community College System or State Agency
Voluntary Shared Leave
Donate or Receive
or
Hours
to another UNCG
or State Employee
(Administered by the
HR Benefits Staff)
Adverse Weather &
Emergency Event Policy
New Policy for the UNC System – Effective: January 1, 2016
• Establishes broad guidelines for how operations may be affected
during emergencies and establishes work expectations for
employees.
• Applies to all employees of The University of North Carolina who are
Subject to the State Human Resources Act (SHRA)
Mandatory Employees
• Expected to report to work during ALL adverse weather or
emergency events
• When a non-exempt, mandatory employee is required to report or
remain at the work site during Condition B or C, they shall receive
hour-for-hour compensatory time.
Canceling Classes
• The Chancellor’s determination to cancel classes is a separate
decision from his authority to declare one of the 3 condition levels (1,
2, or 3).
The 1-2-3s of Adverse Weather
Reduced Operations
• Non-mandatory Staff report per regular schedule or use annual
leave/compensatory time/bonus leave or leave without pay
• Non-mandatory Staff may have 90 days to make up time missed with
supervisory approval
Suspended Operations
• Non-mandatory Staff do not report to campus.
• All buildings will be locked
• Non-mandatory Staff should use compensatory time/annual
leave/bonus leave or leave without pay
• Non-mandatory Staff may have 90 days to make up time missed
University Emergency Closure
•
•
•
All university buildings (w/exception of residence halls & dining hall)
will be closed
Students, Faculty, and Staff shall not report to campus
Employees will be placed on Administrative Leave with pay for the
remainder of their regular work day
Adverse Weather Hotline: 336-334-4400
Adverse Weather Info: http://web.uncg.edu/hrs/Leave/Adverse_Weather/
2017 Holiday Calendar
Holiday
Date Observed
Day Observed
New Year's Day
January 1, 2017
Monday
Martin L. King Jr.'s Birthday
January 16
Monday
Spring Holiday
April 14
Friday
Memorial Day
May 29
Monday
Independence Day
July 4
Tuesday
Labor Day
September 4
Monday
Thanksgiving Holiday
November 23, 24
Thursday, Friday
Winter Holiday
December 25, 26, 27, 28*
Monday, Tuesday, Wednesday,
Thursday
** University Closed
December 29
Friday
*
GS126-4(5) Requires the University to note what day is observed in lieu of Veteran's Day, December 28, 2017 is that
day.
**
Employees may use accrued vacation time, bonus leave, compensatory time or leave without pay to cover the two
days the University is closed. Employees who have no accrued leave time may make up the time with supervisory
approval.
Information Technology Services
Dial 256-8324
That’s 6-T-E-C-H
Email: [email protected]
FEATURES:
• REPORT INFORMATION
•
SUBMIT CRIME TIPS AND SAFETY INFORMATION DISCREETLY TO LOCAL LAW ENFORCEMENT,
WITH THE OPTION TO INCLUDE A PICTURE, VIDEO, OR AUDIO EVIDENCE.
• CONTACT POLICE
•
LIVE-CHAT WITH POLICE DEPARTMENT TO ANSWER ADDITIONAL QUESTIONS FOR CRIME
REPORTS, DIAL 911 OR THE NEAREST POLICE AGENCY TO RECEIVE IMMEDIATE
ASSISTANCE.
• STAYSAFE WITH SAFEWALK & SAFE RIDE REQUESTS
•
INVITE FRIENDS AND FAMILY TO FOLLOW YOUR LOCATION ON A MAP. REQUEST A SAFE
RIDE OR WALKING ESCORT TO MAKE SURE YOU GET HOME SAFELY.
• SAFETY MAP
•
VIEW AND ENGAGE
IN A SOCIAL SAFETY MAP, WITH DIRECTIONS TO NEAREST SAFETY
LOCATIONS AND INFORMATION ON LATEST CRIME IN THE COMMUNITY.
Welcome
Emily Foust
Donna Kanenberg
Stephen Hale
256-0342
334-4345
334-4514
[email protected]
[email protected]
[email protected]
723 Kenilworth
29
Housekeeping
• Checklist-Enrollment sheet
• Payroll data entry deadlines
• TBD – see a Benefit’s Specialist
• Double (or triple) deductions possible
• Paystubs in UNCGenie
• Review benefit deductions
• Transfers??
30
Agenda
• Retirement
• Disability insurance
• FMLA
• Health insurance
• NCFlex plans (dental, vision and more)
Retirement Programs
TSERS
(Teachers’ & State Employees’ Retirement System)*
ORP
(Optional Retirement Program)
*LEO Members – Sworn Officers
32
Retirement Programs
• Mandatory 6% contribution
• You must make your election between TSERS and
ORP within 60 days of your date of hire
• Once you make the choice it cannot be changed; it
is irrevocable
• TSERS is the default plan
• Unless you submit an ORP-1 form within 60 days of
your date of hire, you will be enrolled in TSERS
33
Compare Retirement Plans
TSERS:
Teachers’ & State
Employees’
Retirement System
ORP:
Optional Retirement
Program
Defined benefit plan
Defined contribution plan
State controls the investment
You control your investments
Benefit is based on a formula using:
• age of retiree
• average final compensation
• years of service
The benefit you receive at retirement is
based on investment performance and
payment option chosen
You contribute 6% of your pay
You contribute 6% of your pay
UNCG contributes 6.84%
Choose from two investment vendors:
• Fidelity
34
• TIAA
Compare Retirement Plans
TSERS
ORP
How to Vest
How to Vest: 2 possibilities
• 5 years of service
• 5 years of service
• TSERS membership is
transferable to other
State employers (NC)
or
• Continue service with another higher education
employer
• within 12 month of leaving UNCG
• contributing to a “like” plan with one of the
ORP vendors
Vesting Benefits
Vesting Benefit
• Draw benefits once age
requirement is met
• Keep the university match of 6.84%
35
Compare Retirement Plans
How to qualify for a Benefit:
TSERS
ORP
• 5 years of service and age 65
• 5+ years of service at
any age
• 25 years of service and age 60
• 30 years of service at any age
myncretirement.com
36
Retirement Enrollment
TSERS
ORP
Submit to HR:
Submit to HR:
• Teachers’ And State Employees’
Retirement System Election Form
• ORP-1 Form
Designate beneficiaries:
Complete vendor
application(s) to:
– online or paper
• Death Benefit (Form 2DB)
– allocate funds
– designate beneficiaries
• online or paper
• Return of Contributions (Form 2RC)
www.myncretirement.com
37
Retirement
Health Insurance Vesting
Employees hired on or after October 1, 2006 vest
for retiree health insurance:
• full retiree health coverage for 20 years of service
• half benefit for retiree health coverage for 10 years
of service, (but less than 20)
38
Supplemental Retirement Plans
• You may contribute more than the mandatory 6% to
retirement through one of these plans:
• 403(b) & 457(b) plan administered by two different
vendors, Fidelity and TIAA
• 401(k) & 457(b) plans administered through Prudential
• You may elect to begin, change the amount you contribute
or stop your participation at anytime
39
Disability Coverage
• Disability Income Plan of North Carolina (DIP-NC)
• No premium
• Benefits are based on years of service
• Supplemental Disability Insurance
• Fills gaps in DIP-NC
• Monthly premium based on salary:
• $35,000 annual salary – $8.17 per month
• $50,000 annual salary – $11.66 per month
40
Disability Plans
41
Supplemental Disability Plans
• Can help fill gaps in State coverage
• Waiting period: 90 days
• Pays 66-2/3% of gross monthly salary up to $10,000
• Optional!!
• Coverage through The Standard if you elect ORP
• Coverage through Liberty Mutual if you elect TSERS
• Enroll within 60 days of hire to avoid medical
questionnaire - EOI
• Cancel anytime
42
Family Medical Leave Act
• Must have 12 months of service to qualify
• Eligible employees may take up to 12 weeks of FMLA
per year
• Position protection, unpaid
43
Health Benefits
• State Health Plan of NC – PPO
• Blue Cross and Blue Shield providers are In-
Network
• When does insurance begin?
• You must enroll within 30 days of hire!
• Please submit dependent eligibility documents to
the HR within two weeks of enrollment.
44
Health Plan Options for 2017
Enhanced 80/20 Plan
•
•
$0 ACA Preventive Services
and Medications
Consumer-Directed Health Plan
(CDHP) with HRA
Traditional 70/30 Plan
•
A high-deductible medical plan
•
No incentives available
•
A Health Reimbursement
Account (HRA)
•
No $0 ACA Preventive
Services
•
No $0 ACA Preventive
Medications
Wellness Incentives
•
Reduce monthly premiums
•
•
Reduced medical copay
opportunities
$0 ACA Preventive Services
and Medications
•
No copays – billing is based
on “retail” costs
•
Wellness incentives
• Reduce monthly premiums
• Additional HRA funds for
visiting certain providers
45
A Focus On Wellness
Enhanced 80/20 Plan
Consumer-Directed Health Plan
(CDHP) with HRA
• Wellness premium credits when:
• Subscriber completes a Health
Assessment
• Subscriber attests to not
smoking...or to being in a
smoking cessation program
• Wellness premium credits when:
• Subscriber completes a Health
Assessment
• Subscriber attests to not
smoking...or to being in a smoking
cessation program
•
Selecting a Primary Care
Provider (PCP) for self and all
dependents
• Additional wellness incentives
• $10 copay reduction for utilizing
the PCP (or someone in that
practice) listed on the ID card
• $40 specialist copay reduction
for utilizing a Blue Options
Designated Specialist*
• $0 inpatient hospital copay for
utilizing a Blue Options
Designated Hospital
•
Selecting a Primary Care Provider
(PCP) for self and all dependents
• Additional wellness incentives
• $25 added to the HRA when the
PCP (or someone in that practice)
listed on the ID card is seen
• $20 added to the HRA when a
Blue Options Designated
Specialist is seen
• $200 added to the HRA when a
Blue Options Designated Hospital
is utilized for inpatient services
Traditional 70/30 Plan
• No incentives available
• Copays applied to ACA
Preventive Services
• Applicable copays applied to
Preventive Medications
• $0 premium for employee only
coverage if subscriber
completes tobacco attestation
*The seven designated specialist are
OBGYN, general surgery, cardiology,
gastroenterology, orthopedic surgery,
endocrinology and neurology.
46
Who can be a Primary Care Provider?
• A Primary Care Provider can practice:
• General / Family Medicine
• Internal Medicine
• Pediatrics, or
• Obstetrics and Gynecology
• A Primary Care Provider can be:
• Licensed Nurse Practitioners
• Physician’s Assistants
Specialty Providers cannot be selected as a PCP.
www.shpnc.org
47
Lower Your Premiums with Wellness Premium Credits—
48
2017 Premiums—Enhanced 80/20 Plan
Total Monthly
Premium
Wellness Premium
Credits*
Net Monthly
Premium*
Employee Only
$105.04
$90.00*
$15.04*
Employee + Child(ren)
$395.18
$90.00*
$305.18*
Employee + Spouse
$773.52
$90.00*
$683.52*
Employee + Family
$813.76
$90.00*
$723.76*
Coverage Type
*Assumes completion of three wellness activities
49
2017 Premiums—CDHP
Total Monthly
Premium
Wellness Premium
Credits*
Net Monthly
Premium*
$80.00
$80.00*
$0*
Employee + Child(ren)
$276.32
$80.00*
$196.32*
Employee + Spouse
$585.90
$80.00*
$505.90*
Employee + Family
$618.82
$80.00*
$538.82*
Coverage Type
Employee Only
*Assumes completion of three wellness activities
50
2017 Premiums—Traditional 70/30 Plan
Tobacco Attestation
Coverage Type
YES
NO
$0
$40.00
Employee + Child(ren)
$218.14
$258.14
Employee + Spouse
$562.10
$602.10
Employee + Family
$598.70
$638.70
Employee Only
Reminder: No need to complete the Health Assessment or select a PCP under the
Traditional Plan.
51
Traditional 70/30 Plan
Estimated
out of pocket
exposure.
$1,080
$4,388
$3,360
$8,828*
*plus copays
52
Traditional 70/30 Plan - continued
53
Enhanced 80/20 Plan
Estimated
out of pocket
exposure.
$1,250
$3,100
$2,500
$6,850
54
Enhanced 80/20 Plan - continued
55
Enhanced 80/20 Deductible Structure
Prescription Tiers 3 & 6
(Full Discounted Cost
applied to
deductible/coinsurance
Includes
Prescription Tiers
with Copays
56
How Plan Coverage Works – 70/30 and 80/20
Total Bill: $6,500
70/30 coverage:
Deductible:
30% Co-insurance:
$1,080
$1,626
$2,706
80/20 coverage:
Deductible:
20% Co-insurance:
$1,250
$1,050
$2,300
(performed at an outpatient surgical center)
57
CDHP w/HRA (85/15)
Estimated
out of pocket
exposure.
$1,500
$2,000
$3,500*
*Less HRA
Contribution
58
CDHP w/HRA (85/15) - continued
59
HRA
The HRA Contribution is prorated
EE Only
EE + 1
EE + 2
HRA
$600
$1,200
$1,800
HRA
EE Only
EE + 1
EE + 2
600
1200
1800
Jan
$600
$1,200
$1,800
Jul
$300
$600
$900
Feb
$550
$1,100
$1,650
Mar
$500
$1,000
$1,500
Apr
$450
$900
$1,350
May
$400
$800
$1,200
Jun
$350
$700
$1,050
Aug
$250
$500
$750
Sep
$200
$400
$600
Oct
$150
$300
$450
Nov
$100
$200
$300
Dec
$50
$100
$150
60
Pharmacy Benefit Manager
Pharmacy Benefit Manager is CVS/caremark
61
The Consumer-Directed Health Plan (CDHP) with HRA
A different kind of
health plan with
two components

High-Deductible Health Plan

Health Reimbursement
Account (HRA)
• Covers the same services as other
Plan options through the same PPO
network
• The Plan funds the members’
Health Reimbursement Accounts
(HRA) annually
• The deductible is higher than other
Plan options, but the coinsurance is
lower
• HRA funding is based on the
number of family members covered
• After the deductible is met, the
member only pays the 15%
coinsurance
• The deductible applies to both
Pharmacy and Medical expenses
• If the member reaches his or her
deductible and coinsurance out-ofpocket maximum, the Plan pays
100% of the covered expenses for the
rest of the benefit year (medical and
pharmacy)
• $600 for employee/retiree only
• $1,200 for employee/retiree + 1
dependent
• $1,800 for employee/retiree + 2
or more dependents
• HRA funds are used to pay a portion
of the members’ deductibles &
coinsurance
• Once the HRA is depleted, the
member must pay the remaining
deductible & coinsurance
• Incentives available to add value to
HRA
• Unused HRA funds are available the
following year
CDHP Video
62
How Plan Coverage Works – CDHP
Total Bill: $6,500
Employee Only
• HRA pays $600
• Member pays next $900
• Member pays 15% of the
remaining $5,000 ($750)
• Total: $1,650
(performed at an outpatient surgical center)
63
How the Consumer-Directed Health Plan with HRA Works
#1
Member presents HRA ID Card
at Office Visit Total office visit of $175
submitted to BCBSNC by
provider
Member's Individual Deductible
#2
$1,500
($175)
($65)
$1,260
Claim processes in primary
claims system and applies
towards $1,500 deductible –
EOB/EOP issued
At end of the month, $25
credited to member’s
HRA for visiting PCP on ID
Card
#5
#3
Member picks up
prescription at pharmacy
and pays $65 using a RX
debit card because
deductible has not been
met and there is a HRA
balance.
Beginning Deductible
Office Visit
Rx
Remaining Deductible
#4
Claim automatically rolls
over to HRA for adjudication
- $175 remitted to provider-
64
HRA Account
First Medical Cost of the Year
Beginning Balance
$600
Office Visit
($175)
Rx
($65)
Remaining HRA Balance
$360
PCP Incentive Reward
$25
New HRA Balance
$385
To monitor HRA balance and claim
payments, members may go online
to www.shpnc.org and click on
Blue Connect.
Premium Credits = Wellness Credits
65
Additional Plan Information
• Plan Information: shpnc.org
• Enroll here:
https://shp-login.hrintouch.com
• Open enrollment: October
• Plan year is calendar year
• Changes can be made within 30 days of a
life event
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NCFlex
• What is NCFlex?
• Plan year is the calendar year
• Open enrollment will take place in October
• Changes can be made within 30 days of a life
event
• Pre-tax premiums
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Health Care Flexible Spending Account - P&A Group
(page 7)
• Pre-tax contributions to pay for eligible out-of-pocket medical,
dental and vision expenses:
• Deductibles
• Co-pays and coinsurance
• Rx
• Contribute from $120 to $2,550 per year
• Convenience card (debit card) – see page 10
• “Use it or lose it” rule; you forfeit any unused contributions
• Expenses can be incurred between January 1, 2017 and March
15, 2018, IF you are employed for all of 2017.
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Day Care Flexible Spending Account - P&A Group
(page 11)
• Set aside money through pre-tax contributions to pay eligible
child care and adult day care expenses so you (and your
spouse) can work or attend school full-time:
• Care of dependent children under age 13
• Care of dependent adult who lives with you at least 8 hrs/day
• You may contribute from $120 to $5,000 per year
• Pay-as-you-go
• Manual claim process
• “Use it or lose it” rule: you forfeit any unused contributions
• Expenses can be incurred between January 1, 2017 and
March 15, 2018, IF you are employed for all of 2017.
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Dental Coverage – MetLife Dental
• High Option: Max Benefit - $5,000
Deductible - $50/$150
Includes orthodontia for children under 19
• Low Option: Max Benefit - $1,000
Deductible - $25/$75
Does not include orthodontia or crowns
• Under both options: Visit any provider
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(page 15)
Vision Coverage – Superior Vision Services
• Eye exams: $20 co-pay
• Enhanced: frames once a year
• Basic: frames once every two years
• Under all options, visit any provider but lower
expenses with SVS in-network provider
• Must enroll in the Core Wellness
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(page 19)
Other NCFlex Health Programs
(page 23 & 25)
• Critical Illness Insurance provided through Allstate: pays lump
sum benefit of up to $15,000 or $25,000 per diagnosis of
certain health conditions
• Employee and Spouse coverage based on EE’s age; Dependent Children
up to age 26 covered at no cost
• Age tiered premiums
• Guaranteed issue
• Cancer Insurance provided through Allstate: pays benefits for
cancer-related expenses
• Employee Only or Employee + Family Coverage
• Three categories of coverage available - Low, High and Premium options
• Prevention & Screening Benefit
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NCFlex Group Term Life Insurance – VOYA
(page 28)
Coverage from $20,000 to $500,000
• Employee guaranteed $20,000 up to $200,000;
requests over $200,000 subject to Evidence of
Insurability (EOI)
• Spouse guaranteed $20,000 up to $50,000; requests
over $50,000 subject to EOI and cannot exceed
Employee’s election amount
• Child(ren) coverage available - $5,000 or $10,000
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Accidental Death Insurance - VOYA
(page 30 & 32)
• Core Accidental Death and Dismemberment (AD&D) Insurance
coverage of $10,000 for yourself only
• Payment to your beneficiaries in case of your accidental
death
• Payment to you in case of your accidental dismemberment
• Free! BUT YOU MUST ELECT IT!
• Voluntary AD&D Insurance
• Elect coverage up to $500,000 for you and your family
Travel Assistance/Worldwide Emergency Travel Assistance
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Life Insurance - MetLife
• Group Term Life provided through MetLife
• Group Universal Life provided through MetLife
• Coverage in $10,000 increments, from $10,000 to $500,000
• Includes $15,000 in AD&D
• Coverage over $100,000 subject to Evidence of Insurability
(EOI)
• Coverage available for spouses/domestic partners (up to
$50,000) and dependent children ($5,000 or $10,000)
• Contact MetLife for Group Universal Life quotes
• Paper enrollment packet provided at orientation
Coverage also available for Home and Auto!
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Enrollment for Health Insurance & NCFlex
• Enroll here!
https://shp-login.hrintouch.com
• All employees must complete online enrollment
within 30 days of their employment date.
• Only the retirement plan has a default election.
• If you do not make an election for the medical, dental,
vision, etc., you will not have any coverage.
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Thank you and
Welcome to UNCG!
Items to Turn In
•
•
•
•
ORP Retirement Contract Agreement
Overtime Compensation Agreement (SHRA Non-Exempt)
Transferred Employees
Signature of Receipt
• To be send via interdepartmental mail: EH&S Checklist
Questions?