Examination Procedures
Thisdocumentprovidesimportantinformationaboutexaminationprocedures.Whilethe
contentsmaybefamiliartoyouinageneralway,weaskyoutopayspecialattentiontothe
proceduresforpostponementandpreponementofscheduledfinalexaminationsandfor
extensionsbeyondUniversitydeadlinesforthesubmissionofend-of-termworkotherthan
scheduledexaminations.Weusethiscommonsetofproceduresinsteadofindividual
arrangementsbetweenstudentsandinstructorsintheinterestofensuringfairandeven-
handedtreatmentforallofourstudents.Studentswillbeexpectedtoabidebythese
procedures,andweaskmembersofthefacultyandassistants-
in-instructiontodosoaswell.
ThisinformationiscompiledbytheOfficeoftheDeanoftheCollegeandtheOfficeofthe
Registrar.
1. Administrationoffinalexaminations
1.1
Oversightofexaminationscheduling
1.2
Scheduledtimeforexaminations
1.3
HonorSystem
1.4
Seatingassignmentsandleavingtheroom
1.5
Forbiddenitems
Latearrivals
1.6
1.7
Specialaccommodations
Handinginexaminationsandrecordingincompletes
1.8
2. Postponementoffinalexaminations
2.1
Authorizingpostponementofanexaminationofupto24hours
2.2
Authorizingpostponementofanexaminationofmorethan24hours
2.3
Reschedulinganexamination
3. Illnessandfinalexaminations
3.1
Astudentfallssickbeforeanexamination
3.2
Astudentfallssickduringanexamination
4. Preponementoffinalexaminations
5. Reportingoffinalgrades
5.1
Submittinggradesonline
5.2
Pass/D/Fail
5.3
Auditors
5.4
FilingA+orFgrades
5.5
Viewingfinalgradesandaddressingquestions
7. Contactinformation
1. Administration of final examinations
1.1
Oversightofexaminationscheduling:Assignmentsofthetimeandplaceof
final examinationsoranychangesinthemarecentrallyadministeredthroughtheOfficeof
the Registrar.
1.2
Scheduledtimeforexaminations:Examinationsshouldbeginandendduring
the three-hourscheduledtimeperiod.
1.3
HonorSystem:TheHonorPledge,whichallfacultyanddepartmentsareaskedto
have printedoneachexamination,shouldbewritteninfullbyeachstudentandsigned.The
pledgeis:"IpledgemyhonorthatIhavenotviolatedtheHonorCodeduringthis
examination."Itistheresponsibilityoffacultymemberstoreportpossiblebreachesofthe
HonorSystemtotheHonorCommitteeortothedeanofundergraduatestudents.
TheseproceduresareimportanttotheintegrityoftheHonorSystem,whichisacentralpart
ofundergraduateeducationatPrinceton.ThesuccessoftheHonorSystemdependsupon the
seriousnesswithwhichstudentsabidebyit,thecooperationofthefaculty,andtheuse of
consistentprocedures.AfulldiscussionoftheHonorSystemisgiveninthe "Undergraduate
Announcement,"andtheproceduresfortestsandexaminationsare describedinthe"Rules
andProceduresoftheFaculty."QuestionsconcerningtheHonor Systemshouldbeaddressed
tothechairoftheHonorCommittee,AntoniaHyman'13([email protected]),orthe
clerk,KosaluchiNwokeneche-Mmegwa([email protected]), ortheassociatedeanof
undergraduatestudents,VictoriaJueds([email protected]),aswellas
[email protected]
1.4 Seatingassignmentsandleavingtheroom:Studentsshouldbeseated
alternatelyin theassignedroom.Studentsmayleavetheexaminationroomtotakeashort
break,butthey maynottaketheirexaminationswiththem.
1.5 Forbiddenitems:Laptopcomputersandhandheldelectroniccommunications
devices (e.g.,cellphones,iPods,BlackBerrys,iPhones,etc.)areforbiddeninfinal
examination rooms.Studentsmaynotwearheadphonesattachedtotaperecordersor
radiosduring examinations.
1.6 Latearrivals:Astudentwhoarriveslateatanexaminationbutwithin30minutesof
thescheduledstarttimewillbegiventheexaminationandpermittedtocompleteasmuch
workaspossibleduringtheremainingtime.
Astudentwhoarrivesmorethan30minuteslateforanexam,ormissestheexam
altogether,maybepermittedtotakeamakeupexamundercertainconditions.Thestudent
may,ofcourse,choosetocompletetheexamintheallottedtimeremaining.Astudentwho
wishestopursuethepossibilityofamakeupexammustreportimmediatelytohisorher
residentialcollegedean.Thedean,inconsultationwiththecourseprofessor,willdetermine
whetherthestudentisingoodstandinginthecourseandwhetherthestudentiseligiblefor
amakeupexam.Ifthedeanisnotavailable,thestudentmustreporttothedeputyregistrar,
whowillarrangeforthestudenttotakeanimmediatemakeupexam.Thestudentwillbe
notifiedthathe/shehasprovisionalpermissionforthemakeupandthatthismayresult
eitherinagradingpenaltyorinarevocationoftheexamshouldthedeandecidethata
makeupwasnotappropriate.Studentswhorequestalateexamwillberequiredtosigna
statementtestifyingtothevalidityoftheirclaimandtheirawarenessthattherewillnotbe asecondopportunityforalateexaminanyothercourse.Astudentwhohasalreadytakena
makeupforamissedexaminanothercourseandwhoarrivesverylateforasecondexam
hasnoalternativebuttotaketheexaminthetimeremaining.Ifsuchastudentmissesa
secondexamaltogether,thestudentwillreceiveafailinggradeforthemissedexam.
1.7 Specialaccommodations:TheOfficeofDisabilityServiceswillnotifyfacultyin
advanceofanystudentwhoqualifiesforspecialaccommodations,suchasextendedtimeon
examinations.Anyrequestsforspecialaccommodationsbroughttothefacultymembermust
bereferredtotheOfficeofDisabilityServices.
1.8 Handinginexaminationsandrecordingincompletes:Attheconclusionof
the examination,thepapersshouldbecheckedcarefullyagainsttheclasslisttoascertain
who handedinexams,aswellastoestablishwhichstudentsonthelistdidnothandin
exams. StudentswhodidnothandinexamsshouldbereportedimmediatelytotheOffice
ofthe Registrar.Where"Incompletes"(postponements)havenotbeenauthorizedby
letterfrom theOfficeoftheDeanoftheCollege,theexaminationshouldbecountedasa
failurewhen thefinalgradeiscomputed.Unauthorized"Incompletes"andmissinggrades
arerecorded asFsbytheOfficeoftheRegistrar.
2. Postponement of final examinations
Individualfacultymembersmaynotauthorizepostponementsorpreponements
offinalexaminations
2.1 Authorizingpostponementofanexaminationofupto24hours:Onlythe
Officeof theRegistrarmayauthorizeapostponementofascheduledfinalexaminationfor
individual studentsofupto24hoursafterthescheduledtimeonlyforcompellingreasons,
suchas religiousdays,personalemergenciesoranunusuallycrowdedexamination
schedule(two examsinoneday).
StudentswhohavebeenapprovedbytheOfficeoftheRegistrartopostponeanexamination
mustpresenttheirapplicationtotheinstructoratleast48hourspriortotheexamination,
exceptintheeventofillnessorpersonalemergency.
2.2 Authorizingpostponementofanexaminationofmorethan24hours:
Onlythe OfficeoftheDeanoftheCollege,actingfortheCommitteeonExaminationsand
Standing, mayauthorizepostponementsofmorethan24hours.Postponementsofmore
than24 hoursnormallyaregrantedonlybecauseofillnessorothercompellingreasons
essentially outsidethestudent'scontrol.TheOfficeoftheRegistrarreschedulesfall-term
postponementsofmorethan24hoursduringthethirdweekofthespringterm.Anew
examinationmustbepreparedforsuchpostponements.
2.3 Reschedulinganexamination:Examinationsrescheduledtotheweekend(Saturday
or Sunday)forreligiousorotherreasonsaretheresponsibilityoftheOfficeoftheRegistrar.
FacultymemberswillsupplyacopyoftheexaminationtotheOfficeoftheRegistrarby
Fridayatnoonsothatthetestcanbeadministered.Itwillbereturnedtothedepartmenton
thenextbusinessday.
3. Illness and final examinations
3.1 Astudentfallssickbeforeanexamination:Astudentwhofeelstoosicktotake
an examinationmustreporttoMcCoshInfirmarypriortothescheduledexaminationtime
and contactDeputyRegistrarJuliaAggreh([email protected];609-258-7242).If
McCosh confirmstothedeputyregistrarthatthestudentisincapableoftakingthe
examinationat thattime,therearetwopossibleoutcomes.Ifthestudentrecovers
sufficiently,heorshe maytakethesameexaminationwithin24hoursoftheoriginally
scheduledtime.The deputyregistrarwillnotifythestudentofthenewtimeandplaceof
therescheduled examination.Ifthestudentissoillthatalong-termpostponementis
needed,thestudent shouldcontacthisorherdeanaswellasthedeputyregistrar.Allfalltermexaminations postponedmorethan24hoursarerescheduledbytheOfficeofthe
Registrarforthethird weekofthespringterm.Allspring-termexaminationspostponed
morethan24hoursare rescheduledinearlySeptember.
3.2 Astudentfallssickduringanexamination:Astudentwhobeginsanexamination
will, exceptintherarestofcircumstances,beheldaccountablefortakingtheexamination
andwillbeassignedagradebasedontheworkcompletedonthatexamination.Therefore,
any studentwhobecomesillduringanexaminationshouldtryhisorherbesttocompleteit.
A studentwhoseconditionissoseriousthatitrequiresurgentmedicalattentionshould
reportimmediatelytoMcCoshInfirmaryandthennotifythedeputyregistrar,aswellas
hisorherresidentialcollegedeanordirectorofstudies,assoonaspossible.Students
shouldbeawarethatfallingillduringanexaminationwillrarelybecausefor
rescheduling.Ifastudenthasbeguntotakeanexaminationatthescheduledtime,hisor
hergradewillnotsubsequentlybealteredonthegroundsofpoorhealthorother
problems.
4. Preponement of final examinations
Postponementisthenormalalternativetotheregularexaminationschedule.Anexamination
maybegivenearlierthanscheduledonlywhenspecificallyauthorized.Ordinarily,
preponementsaregrantedonlyforreasonsessentiallyoutsidethestudent'scontrol,notfor
reasonsofpersonalconvenience.Anewexaminationmustbepreparedforpreponementsof
morethan24hours.
TheOfficeoftheRegistrarmayauthorizeanindividualstudenttotakeascheduledfinal
examinationlessthan24hoursbeforethescheduledtime.OnlytheOfficeoftheDeanofthe
Collegemayauthorizepreponementsmorethan24hours.
Individualfacultymembersmaynotauthorizepostponementsorpreponementsof
finalexaminations.
5. Reporting of final grades
5.1 Submittinggradesonline:Facultymemberssubmitgradesonlineat
http://www.princeton.edu/hrsa.Theregistrarwillnotifythefacultyandacademic
departmentswhentheironlinegraderostersareavailableforgradesubmission.Grade
changes,includinglategradesintendedtoreplaceauthorized"Incompletes,"arealsodone
onlineviathe"GradeChange"linkontheTeachingandAdvisingwebsiteat
http://www.princeton.edu/hrsa.
5.2 Pass/D/Fail:IfastudenthaschosenaPass/D/Failgradingoption,theOfficeofthe
RegistrarwillconvertagradeofC-orabovetoaP.GradesofDandFwillberecordedas
submitted.
5.3 Auditors:Instructorsshouldreportthegradeof"AUD"forstudentswhosegradingbasis
showsAUDITand havesuccessfullymetminimumauditrequirementsforthecourse.For
studentswhodidNOTcompletetheworkrequiredfortheaudit,thefacultyshouldreport
thegradeof"DRP"ontherosterandthecoursewillbedroppedfromthestudent'srecord.
5.4 FilingA+orFgrades:FacultywhoassignafinalcoursegradeofA+orFtoan
undergraduatemustsimultaneouslyfileanA+oraFailureStatementforeachstudent.Such
statementsmustbesubmittedbytheinstructor-in-chargeofthecourse.Thesitefor
submittingA+/FailureStatementsishttps://odocweb.princeton.edu/saf.Whenyoulogin
withyourNetIDandemailpassword,youwillbepresentedwithalistofthecoursesyou
taughtthisterm.Clickoneachcoursetodisplaythelistofenrolledstudents,andselectthe
studentforwhomyouwishtosendastatement.
A+andFailureStatementsfortheA.B.JuniorIndependentWork,SeniorThesisandSenior
DepartmentalExamshouldbesubmittedonpaper.Formsareavailableinyour
departmentaloffice,andyoumaysendcompletedformsviacampusmailtotheOfficeofthe
Registrar.
5.5 Viewingfinalgradesandaddressingquestions:Studentsmayviewareportof
their finalgradesonline.Questionsconcerningfinalcoursegradesmaybeaddressedtothe
Office oftheDeanoftheCollegeortheOfficeoftheRegistrar.
6. Contact information
Ifyouhavequestionsabouttheseprocedures,pleasedonothesitatetocalltheOfficeofthe
DeanoftheCollege(609-258-5520)ortheOfficeoftheRegistrar(609-258-3361).