Nelson Notes
Newsletter of Association of Administrative Professionals NZ Inc
PO Box 1158, Nelson 7040
“Promoting professional development and excellence”
March 2015
Dates To Diarise
Tuesday, 17 March 2015
GROUP MEETINGS
Tuesday, 19 May 2015
Election of Officers/AGM
Cynthia Pratt
SOCIAL LUNCHES
Nelson - Friday, 27 MarchFebruary, 1.00pm
Café Affair. Please email Kathy,
[email protected] if you will attend.
MANAGEMENT TEAM MEETINGS
Thursday, 5 March 5.30pm
Duke & Cooke, Halifax Street, Nelson
Thursday, 2 April 5.30pm
Duke & Cooke, Halifax Street, Nelson
OTHER EVENTS
Administrative Professionals Day
Trailways Hotel
Wednesday, 22 April 2015 12 noon-1.30pm
AAPNZ AGM & Conference, Christchurch
Friday, 31 July & Saturday 1 August
NEWSLETTER
Deadline for articles to be included
in the April newsletter is
Friday, 13 March 2015.
Please e-mail Margaret Bartlett at
[email protected]
AAPNZ Nelson Notes — March 2015
Wendy Rapana - National President
W
endy joined AAPNZ in October 2007 when her
friend and colleague Eth Lloyd asked her to
represent AAPNZ on the National
Advisory Committee for Business
Studies (NACBS), essentially
management of the NZDipBus
Levels 5&6 for NZQA.
Wendy then became a Director
and Chair of AAPNZ Professional
Development Limited (PDL) a year
later and has held that role for five
years, becoming the Co-Chair
when Sandy Inwood took on the
Chair's role last year.
Wendy is a member of the Wellington Group and
thoroughly enjoys the networking, friendships and
professional development that is a major focus of the
group.
She has her own business HUIRAE Management and
assesses, trains and facilitates all over the country and
sometimes overseas when the opportunity arises.
We look forward to welcoming Wendy.
When:
Tuesday, 17 March 2015
Where: Tasman District Council, Queen Street, Richmond
Time:
5.30pm - 6.00pm Socialising, networking
6.00pm - 7.00pm
Cost
$7 members, $10 non-members, first-time guests free
RSVP:
[email protected] by Friday, 13 March
Page 1
MANAGEMENT TEAM REPORT
March Newsletter Contributors
Thank you to this month’s contributors
Greetings Everyone
Our annual January dinner in Havelock with the
Marlborough Group, unfortunately, didn’t go ahead
this year due to low numbers. We hope to hold it
some other time as we always like catching up with
the Marlborough Group.
On Friday, 13 February, Margaret Bartlett, Kathy
Webb and I travelled to Christchurch to attend the
Southern Regional Gathering. There were
19 attendees in total, and we had a great day
learning the do’s and don’ts of CVs, covering letters
and interviews. We were also educated with some
tricks for public speaking. Reports of our day will
be in a future newsletter.
We are very privileged to have Wendy Rapana,
AAPNZ National President, visit Nelson in March to
attend our monthly group meeting. Wendy will tell
us about her role as National President along with
her hopes and dreams for the Association as a
whole. She will also tell us about the different
aspects of AAPNZ (PDL, NEC, etc) so that we all
have a better understanding.
Certification will be another topic, so this will be an
ideal time to have your questions answered. If
anyone is able to offer Wendy a bed for the night,
that would be greatly appreciated.
If anyone has a burning desire to help out with
Administrative Professionals Day this year, please
contact me at [email protected].
Margaret Black
Margaret Bartlett
Patti Rizer
Kathy Webb
Margaret Black
Irene Buchan
Gayle Brown
Inside This Issue
Page
Group Management Team Report
February Meeting Report
2
3-4
Administrative Professionals Day
5
Member of the Year Nomination Information
5
Māori Greetings for Letters and Emails
6
Skills Base - Rules
6-7
March Birthdays
7
AAPNZ National President’s Theme
7
Grammar Tip
8-9
Loyalty Sponsors
10
Management Team
11
Acting President
AAPNZ Nelson Notes — March 2015
Page 2
FEBRUARY MEETING REPORT by Gayle Brown
Margaret Black opened the meeting by presenting
Natascha van Diem with her AAPNZ membership badge
and Trudy Tyler with her 15-year membership bar.
On Wednesday night we had our monthly AAPNZ
meeting and this time we had an energetic team from
Spark joining us. Irene Buchan welcomed Sophie and her
team who were going to provide the group with tips and
tricks for working with technology and social media. Irene
introduced Sophie who has been working with Spark for
three and a half years and had been recently promoted
to manager. Sophie introduced her team, Regan and
Victoria, who were both specialists, Victoria with I-Phones
and Apple devices, and Regan with Samsung devices.
Margaret Black, Acting President,
with Natascha van Diem receiving
her AAPNZ membership badge.
Margaret Black, Acting President,
with Trudy Tyler receiving her
AAPNZ 15-year membership bar.
Sophie said that working for Spark meant that a large
part of their role was educating others and she looked
forward to providing information to the group to inspire
us as and to get us using our mobile devices
confidently.
One of the areas Sophie discussed was applications on
mobile devices. She said that a mobile device was any
technology which was not a laptop and the reason for
applications was that they were designed to help
individuals do a task and provide you with a shortcut on
your device. She showed us that when applications were
viewed on a mobile device they were scaled down and
easy to use. She told the group that the functionality was
still available on the mobile device; you just had to look
for it! She illustrated such sites as Facebook and Trade
Me.
Irene Buchan introducing the Spark team. Usually Irene is
on the other side of the camera as the Nelson Group
Photographer.
The second area that Sophie provided us with advice on
was how to make your cell phone transmit to another
device. She illustrated to the group that you needed to go
into your ‘Settings’ and locate the ‘Tethering and Portable
Hotspot’ which could be named slightly differently
depending on your mobile device.
Once configured she advised that the Hotspot should be
renamed and that a change in password would be
beneficial as most of them were overly complicated. By
doing this you could share the information on your mobile
device with another device so that when you were away
from home you could utilise your mobile data connection.
The Spark Team:
Sophie Ricketts (Manager of Spark Nelson) , Victoria White
(Assistant Manager) and Regan. Zohrab.
AAPNZ Nelson Notes — March 2015
Page 3
FEBRUARY MEETING REPORT Cont’d
To locate how much data you had available, Sophie
advised that it depended on your provider. However, if
Spark was your provider then you could pop into the shop
and someone would show you.
Lastly, Sophie helpfully told the group that if you went to
the Spark website www.spark.co.nz and typed in Tech in a
Sec, there were numerous short videos that targeted using
a mobile devices.
The time went so fast that Sophie, Victoria and Regan
didn’t get to cover all the information they wanted to, so
hopefully they will be back visiting the group again in the
near future!
Sophie logging in to facebook. As she hadn’t logged in to that particular
computer it asked for a code, which was sent to her mobile phone for her
to put in for her facebook page to load.
Regan assisting Carol Foote, Kathy Tatlock and Jo Greig.
Victoria assisting Christine Tzanetis and Dulcie Carson.
Margaret Bartlett, Acting Vice President, thanked Sophie, Victoria and
Regan for coming and sharing their knowledge and expertise.
Regan assisting Cathy Knight, Max and Valerie Gribble,
and Joy Lindley.
AAPNZ Nelson Notes — March 2015
Page 4
ADMINISTRATIVE PROFESSIONALS DAY
Trailways, 22 April, 12-1.30pm
T
he planning is now well underway for the Nelson Group APD luncheon.
The guest speaker is Bronwyn Marshall, AAPNZ Drake Administrative
Professional of the Year.
Bronwyn was presented with the 2014 AAPNZ Drake NZ Administrative
Professional of the Year award at the AAPNZ Professional Development Forum,
held in Hamilton in August 2014.
Invitations will be emailed soon.
The date, time, venue and menu are all sorted.
APD team members: Margaret Black (convener), Margaret Bartlett, Jo Greig and
Kathy Webb.
MEMBER OF THE YEAR—NELSON GROUP
T
he Member of the Year (MOTY) award is in
recognition of quality of membership, dedication and
involvement with the Nelson Group of the Association.
Your nominee may have been involved in one or more of
the following ways:




AAPNZ National Officer
Management Team Member
Past Management Team member
Project Team member (APD, Info Night, group
meetings, etc)

Attendance at meetings, conferences, workshops

Volunteer work on special AAPNZ assignments

AAPNZ promoter in education, community, etc

Outstanding service to and generous involvement in
the Nelson Group and AAPNZ as a whole.
You may have other reasons for nominating a member
for this award.

Expand on these reasons
Give examples of this person’s efforts
 Limit your nomination to one A4 size sheet of
paper


Please sign your nomination
Nominations should be marked “Confidential” and
addressed to:
MOTY Committee, PO Box 1158, Nelson 7040
Deadline for nominations: Postmarked no later
than Friday, 10 April 2015.
Note: There does not have to be a MOTY every
year. No seconder for the nomination is necessary.
If a MOTY is selected, the award will be presented
at APD on Wednesday, 22 April.
Nomination letter
When making your nomination, please:
State the nominee’s name (The first sentence
could read “I nominate_______ as the
Nelson Group Member of the Year”)
 List the reasons you feel this person should be
MOTY

AAPNZ Nelson Notes — March 2015
Former Members of the Year include:
Barbara Gardner, Correne Brewerton, Patricia
Hunter, Patti Rizer (x2), Trudy Tyler (x2), Jo Greig,
Wendy Bee, Amie Brewerton, Diane Bennett, Kathy
Webb, Margie Laubscher, Margaret Black,
Margaret Bartlett and Shelley Hawke.
Page 5
SKILLS BASE - RULES
Māori Greetings For Letters and Emails
A formal letter or email can begin with:
Tena koe (name)
Dear (Name)
“Tena koe” is used to greet one person.
Tena korua
“Tena korua” is used when writing to two people. When
using “Tena korua”, you do not have to insert the names
of those you are writing to.
Tena koutou
“Tena koutou” is used when you are greeting three or
more people, for example a group email.
An informal letter or email can begin in the
same way:
Kia Ora.
“Kia Ora” can mean hello, good morning, good
afternoon and thank you.
“Kia Ora” may be used to greet any number of people.
Kia Ora korua - Hello to two people
Kia Ora koutou - Hello to three or more people
W
ouldn’t it be nice to have your emails automatically
filed, answered, forwarded, deleted and
prioritised? A substitute pair of hands and eyes!
Rules could be a life-changing experience. Every email
(and most webmail programmes) have a Rules function.
For emails you send and/or receive, you tell Rules what to
look for and then what to do with the emails. And it’s
‘hands off’ for you, saving you time and repetitive
activities. You can have as many or as few Rules as you
desire.
Rules won’t eliminate the actual number of emails you
receive. They will help you prioritise and eliminate the
unnecessary ones.
There are four steps to creating each rule:
1.
Set what to look for from a certain address, not directly
addressed to you, and certain words in the subject line
or the body of the email.
2.
What to do with the email when the condition is met
(move to a folder, forward to another person or your
mobile phone, answer it or delete it).
3.
Specify if there are any exceptions.
4.
Finally, turn it on and the best part of all, click to
additionally run it through your existing Inbox/Sent
Items.
Sign off - You can end an email or letter in
the following ways:
Na (Name)
From (Name)
Naku, na (Name)
Yours faithfully (Name)
Naku noa, na (Name)
Yours sincerely (Name)
Nga mihi (Name)
Kind regards (Name),
or thank you.
To Create a Rule:
1.
Select the Rules Wizard icon from
your toolbar (Outlook only)
2.
Or right click somewhere on the email
and select Create Rule (Outlook only)
Nga mihi nui (Name)
“Nga mihi nui” is a way of saying kind regards with
more emphasis or gratitude.
Ma te wa (Name)
Bye for now (Name)
Noho ora mai (Name)
Stay well (Name), good bye
Other greetings include:
Morena
Good morning
Ata marie
Good morning
AAPNZ Nelson Notes — March 2015
Page 6
SKILLS BASE - Rules Cont’d

Or in the Tools menu, click Rules and Alerts (Outlook
only).

In the Tools menu, click Message Rules, select Mail
(Outlook Express only).

From any of the above first steps, click New Rule.
Follow the wizard from this point.
MARCH BIRTHDAYS
W
arm birthday wishes to the following birthday
girls:
Correne Brewerton
1 Marc h
Leah Thomson
4 March
How will I know if the Rules are Working?
Valerie Gribble
9 March
Just as your Inbox name turns bold and a blue number
appears when you have new and unread emails, the
same happens when the Rules function places incoming
emails into specific folders. The name becomes bold and
you’ll see in blue the number of new and unread emails
that have been delivered.
Carol Foote
23 March
Pam Meadows
28 March
AAPNZ National President’s Theme
Common Shortcuts we should all know.
Unfortunately no-one emailed me with this
year’s theme for AAPNZ!
Wendy Rapana’s theme is:
Embrace Change, Lead by Example
Previous Themes:
1. Investing in Yourself (2014 Lorraine McKeown)
2. Realise Your Dreams Today, Not Tomorrow (2009,
Sue Westbrook)
3. We Can Fly (Friday Roundtree, 2006)
Both articles were kindly supplied by Debbie Mayo-Smith,
Acclaimed International Speaker and Author.
I am not a product of my
circumstances.
I am a product of my decisions.
Stephen Covey
AAPNZ Nelson Notes — March 2015
Start where you are.
Use what you have.
Do what you can.
Arthur Ashe
Page 7
GRAMMAR TIP - LIE vs LAY
T
he verb ‘to lie’ means to rest or recline. To lie means taking a position or being in a position. Lie never takes an
object (a word following the verb that answers the question ‘what’ or ‘whom’).
Present tense: lie
Past tense: lay
Past Participle: lain
I lie
we lie
you lie
you lie
he lies
they lie
I lay
we lay
you lay
you lay
he lay
they lay
I have lain
we have lain
you have lain
you have lain
he has lain
they have lain
HINT: If you can’t use place or put instead of the verb ‘to lie’, you know some form of this verb is correct.
Examples:

I lie in bed today. (means rest or recline in bed; does not have an object)

She lies awake in bed. (means rest or recline; does not have an object; put or place cannot be used in place of
the verb)

They lay quietly asleep last night. (means rest or recline; does not have an object)

Some students have lain for hours worrying about school. (means rest or recline; does not have an object; put or
place cannot be used in the place of the verb)
The verb ‘to lay’ is often misused for the verb ‘to lie’. The verb ‘to lay’ means to place or put something down. It always
takes an object (a word following the verb that answers the question ‘what’ or ‘whom’).
Present tense: lay
Past tense: laid
Past Participle: laid
I lay
we lay
you lay
you lay
he lays
they lay
I laid
we laid
you laid
you laid
he laid
they laid
I have laid
we have laid
you have laid
you have laid
he has laid
they have laid
HINT: If you can use place or put instead of the verb ‘to lay’, you know some form of this verb is correct.
AAPNZ Nelson Notes — March 2015
Page 8
GRAMMAR TIP Cont’d
Examples:
I lay my pencil down. (means the same as place or put; it has an object - pencil)
She laid her ticket on the counter. (means the same as place or put; it has an object - ticket)
We have laid our hats away. (means the same as place or put; it has an object - hats)
HINT: The present tense of ‘to lay’ and the past tense of ‘to lie’ have the same spelling (lay). Remember that place or
put can be substituted for the verb ‘to lay’.
Try these:
2
Patti (lies, lays) in bed most mornings.
3
Barbara (had lain, had laid) the box on Leah’s chair.
4
We (have lain, have laid) here all afternoon.
5
The note is still (lying, laying) there.
6
The suggestions (lay, laid) on Valerie’s desk for several days.
7
I (have lain, have laid) several suggestions on Jandy’s desk.
8
We (lie, lay) down every day during the lunch hour.
9
Edna (has lain, has laid) on the couch all afternoon.
Answers:
(Lay, Lie) down.
1 Lie, 2 lies, 3 had laid, 4 have lain, 5 lying,
6 lay, 7 have laid, 8 lie, 9 has lain, 10 laid,
11 lays, 12 laid, 13 lies, 14 has laid.
1
10 We (lay, laid) our ideas before the class yesterday.
11 Dulcie (lays, lies) her violin near the other instruments.
12 The brass section (laid, lay) their music on the windowsill.
13 The cello (lays, lies) there also.
14 Christine (has laid, has lain) her guitar on the table.
Someone sent me these with the caption, ‘Just when you thought all the good ideas were taken.’
AAPNZ Nelson Notes — March 2015
Page 9
NELSON GROUP LOYALTY SPONSORS
Aboki Hairdressers
5% discount on all services and products
Buxton Square Carpark, Nelson
Amcal Hardy St Pharmacy
5% discount except sale items and prescriptions
131 Hardy Street, Nelson
Chocolate Velvet
10% loyalty discount on purchases
Little Boutique
10% discount on products (some exclusions, e.g. sale items)
(Formerly Foxy Lady)
Jude Longley
Massage/Bowen Therapist
$5 discount per treatment. For an appointment Contact
Jude on Tel: 548 2901 or Mob: 021 230 8678
42 Robinson Road, The Brook, Nelson
Marshalls Fashion
7.5% discount
66 Bridge Street, Nelson
Lisa Hatton
20% discount for purchases over $100
[email protected] 027 333 2983
Catalogues can be viewed at www.marykay.co.nz
Mary Kay Cosmetics
Neways International
10% discount, or 15% on orders over $100,
placed through Pam Meadows
Laura Richards
10% off Nutrimetics products of your choice
Phone: (03) 545-2600 / (M) 027-218-5632
Executive Sales Manager
Page & Blackmore
Booksellers Ltd
Email: [email protected]
Website: www.nutrimetics.co.nz/laurarichards
5% discount on books
254 Trafalgar Street, Nelson
Rollo’s Outdoor Centre
10% discount on products (some exclusions, e.g. sale items)
14 Bridge Street, Nelson
Shine
Contemporary Jewellery
10% discount on jewellery and giftware (excl sale items)
255 Hardy Street (next to Everyman Records)
and Design Store
AAPNZ Nelson Notes — March 2015
Page 10
NELSON GROUP MANAGEMENT TEAM 2014/2015
Acting President
and Historian
Margaret Black
Acting Vice President
Newsletter Editor
Margaret Bartlett
548 9104 w
547 7759 h
margaret@dukeand
cooke.co.nz
546 7683 Ext 700 w
Administration Officer
Kathy Webb
545 1755 h
[email protected]
027 3099 655 m
[email protected]
Financial Officer
544 7596 w
Group Meeting
Co-ordinator
Jo Greig
544 7982 h
545 0991 h
027 689 8247 m
[email protected]
Shelley Hawke
Membership Officer
Patti Rizer
548 7232 h
[email protected]
[email protected]
Education Officer
Webpage Administrator
Gayle Brown
Correne Brewerton
546 0200 w
545 1083 h
Immediate Past
President
Lori Parker
027 200 2815 m
[email protected]
[email protected]
0211 668 503 m
When one door of happiness
closes, another opens, but often
we look so long at the closed
door that we do not see the one
that has been opened for us.
Happiness is not something
ready made. It comes from
your own actions.
Dalai Lame
Helen Keller
AAPNZ Nelson Notes — March 2015
Page 11