REGULAR BOARD MEETING
FEBRUARY 29, 2012
PAGE 1 OF 7
The Regular Board Meeting of the Mesa Vista Board of Education was held on Wednesday,
February 29, 2012 at the El Rito Elementary Conference Room in El Rito, New Mexico. The
meeting was scheduled for 6:00 p.m.
I.
BUSINESS MEETING
A. CALL TO ORDER
The Regular Board Meeting held on Wednesday, February 29, 2012 was called to order at 6:02
p.m. by Mr. Robert J. Archuleta, Board Vice-President. Mr. Marvyn Jaramillo, Board President,
was absent from the meeting.
B. PRESENTATION OF COLORS/PLEDGE OF ALLEGIANCE
Mr. Luis Pena, Technology Coordinator, led the audience in the Pledge of Allegience.
C. ROLL CALL
Ms. Audra Chacon, Reporting Secretary, took Roll Call and reported that the following board
members were present at the meeting: Mr. Robert J. Archuleta, Board Vice-President; Mr.
Fernando Gurule, Board Secretary; Mr. Joe Gurule, Jr., Board Member; and Mr. Marcos Garcia,
Board Member. Mr. Marvyn Jaramillo, Board President, was absent.
D. INTRODUCTION OF GUESTS
The following guests were present at the meeting:
Mr. Matthew Sandoval, Parent; Mrs. Andrea Sandoval, Parent; Mrs. Regina Martinez,
Parent; Mr. Toby Martinez, Parent; Mrs. Frances Valdez, Parent; Mr. Dennis Valdez,
Parent; Ms. Brandy Valdez, Student; Mr. Mario Zuniga, Director; Mrs. Frances Archuleta,
Grandparent; Mrs. Gina Terrazas, Elementary Principal; Mrs. Brenda Halder, Business
Manager; Mr. Luis Pena, Technology Coordinator; Mrs. Mary Shoemaker, Teacher; Mrs.
Karen Trujillo, Parent; Ms. Vanessa Garcia, Substitute Teacher; Mrs. Lulu Duran, Parent;
Mr. Leonard Trujillo, Parent; Mrs. Cora Elena Griego, Parent; Mr. Elias Archuleta,
Community Member; and Ms. Audra Chacon, Reporting Secretary.
E. AGREEMENT OF CONTENT AND ORDER OF AGENDA
Mr. Robert J. Archuleta entertained a motion to accept the Agenda as presented.
REGULAR BOARD MEETING
FEBRUARY 29, 2012
PAGE 2 OF 7
Mr. Marcos Garcia, Board Member, made a motion to add an Action Item to the Agenda which
would be the Approval of SB-9 Monies. He said that it has been a concern for the last two
meetings and has not been placed on the agenda. The equipment has been at the El Rito
Elementary School for a while already and has not been used. Mr. Fernando Gurule, Board
Secretary, stated that they did not want to violate the Open Meetings Act and it would have to
wait until the March meeting so that it can actually be placed on the agenda to be able to act
on it. Mr. Robert J. Archuleta also said that it would have to wait until the March Board
Meeting.
At this time, Mr. Marcos Garcia made a motion to accept the Agenda as presented. Mr.
Fernando Gurule seconded the motion. Motion carried and Agenda was accepted as
presented.
F. COMMUNICATIONS/INFORM ATIVE REPORTS/COMMUNICATIONS
All Communications were accepted as presented.
1) PED Report Card Presentation by Ms. Phillips, Mrs. Terrazas, and Mr. Zuniga
Ms. Tracie Phillips, Interim Superintendent; Mrs. Gina Terrazas, Elementary Principal; and Mr.
Mario Zuniga, SPED Director attended a training in Taos, New Mexico which involved
information concerning the District Report Cards. At this time they each went on to give a
presentation with information that they received on each individual school.
2) 2012 Excellence for Student Achievement Award
The board members will be turning in a student’s name for nomination to receive the 2012
Excellence for Student Achievement Award. Mr. Robert J. Archuleta nominated Ms. Ashtyn
Megariz at this time.
G. PERSONNEL REPORTS
Mr. TE Zins has been hired as the new Language Arts Teacher at the Mesa Vista Middle and
High School.
H. OPEN DISCUSSION
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VANESSA GARCIA, Substitute Teacher Assistant at the Ojo Caliente Elementary,
reported that she has been having problems with a student at MVHS who has been
tailgating her and harassing her. She went out to the parking lot and the windows of
her car were bashed in. She is upset because Mr. Randall Earwood, MV Principal,
did not want to deal with the problem and he did not investigate what was going on.
REGULAR BOARD MEETING
FEBRUARY 29, 2012
Page 3 of 7
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KAREN TRUJILLO, Parent – concerned with the bullying that is still going on at the
Mesa Vista Campus between her daughter and another student. She is afraid for her
daughter and what this problem may turn into. The girls and the parents met with
school authorities and contracts were drawn up to sign. Ms. Trujillo and her
daughter agreed to sign it, the other girl and her parents refused to sign the
contract. Mr. Fernando Gurule, Board Secretary, stated that there is an Anti-Bullying
Policy in place at the school and they will look into it.
Security will be directed to pay more attention to this matter and they will try to
install cameras on all campuses. There are grants that they will look into to get
cameras installed. They also suggested a mediator to solve this problem.
Mrs. Trujillo stated that records of incidents are being lost from the past years at the
school and copies were never given to the parents.
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REGINA MARTINEZ, Parent – concerned about the Superintendent Position that is
vacant at this time. She would like the posting to read differently and she wants
someone who is qualified.
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FRANCES VALDEZ, Parent – concerned because her daughter was thrown off the
basketball team without any communication to the parents. She is also concerned
with the way that personnel and coaches are bullying the students. There is
retaliation against the students when the parent speaks up. She feels that there is
no communication with the parents. She also feels that the Assistant Basketball
Coach is harassing the students and parents. Mr. Earwood tried to communicate
with the coaches and they did not respond. Mrs. Valdez stated that the coaches are
using vulgar language with the players and they are treating them badly.
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MARY SHOEMAKER – presented the board members with a banner that she
received from a cross country trip. She would like it to be displayed at every board
meeting.
II.
ACTION ITEMS
A. APPROVAL OF MINUTES
Mr. Robert J. Archuleta, Board Vice-President, entertained a motion to approve the Board
Minutes as presented. He asked if there were any questions and stated that he had a concern.
He wanted to know what happened to the survey that was handed out to the parents. Why
wasn’t it published in the Rio Grande Sun like the other schools? The surveys were turned in to
Mr. Earwood and Mrs. Lillian Griego and were never received at the Central Office. Ms. Phillips
will look into it.
REGULAR BOARD MEETING
FEBRUARY 29, 2012
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Mr. Fernando Gurule made a motion to accept the Minutes of the Regular Board Meeting held
on January 25, 2012 and the Special Board Meeting held on February 1, 2012. Mr. Marcos
Garcia seconded the motion. Motion carried.
B. CONSENT AGENDA
1) Financial Status Reports and Routine Matters
Mr. Robert J. Archuleta entertained a motion to accept the Consent Agenda and Financial
Reports as presented.
Mr. Marcos Garcia made a motion and Mr. Joe Gurule, Jr. seconded the motion, with
discussion. He wanted to know why the district was paying the Cuddy Law Firm, which was
shown on Voucher 1023. Ms. Phillips stated that it was due to some documents that were sent
to them for review.
Mr. Gurule also had questions on Voucher 2308 concerning the purchase of some basketball
uniforms. Mr. Robert J. Archuleta stated that they were purchased with fundraising money that
was done by the Middle School Basketball.
Mr. Gurule wanted to know about the monthly telephone service at the Tres Piedras
Elementary School. Mr. Luis Pena, Technology Coordinator, stated that one line always has to
be active over there in case of an emergency.
A vote was taken and motion carried.
a) Accept January 2012 Monthly Financial Status Reports, for Information Basis
b) Accept January 2012 Bills Payable (Operational and Federal), for Information Basis
c) Approval of Special Budget Increase(s)/Decrease(s), if any
d) Approval of Budget Transfer(s), if any
e) Federal Programs, if any
REGULAR BOARD MEETING
FEBRUARY 29, 2012
PAGE 5 of 7
Voucher No.
Date
Fund
Amount_____
2307
01/03/12
Letterman (HS Boys BB)
Ojo Elementary Basketball
Ojo Elementary Incentive
El Rito Teacher Account
$1,800.00
$166.35
$48.87
$208.15
2308
01/19/12
Interest Clearing
Class of 2012
Annual Account
7th/8th Girls Basketball
High School Volleyball
FFA (Future Farmers of America)
MESA Club
$177.34
$42.46
$100.00
$1,180.00
$700.00
$15,711.00
$675.00
1023
01/05/12
Operational
Teacherage
Pupil Transportation
Food Services
Athletics
Capital Improvements SB-9
$14,406.75
$16.07
$3,202.47
$65.50
$591.57
$5,595.47
1024
01/11/12
Operational
Pupil Transportation
$10,155.33
$3,202.47
1025
01/11/12
Operational
Athletics
Title I – IASA
Title III English Language Acquisition
Rural Education Achievement Prog.
Capital Improvements SB-9
$40,561/97
$4,976.03
$811.74
$137.50
$105.00
$26.22
1026
01/26/12
Operational
Pupil Transportation
Instructional Materials
Athletics
Rural Education Achievement
Capital Improvements SB-9
$14,994.99
$3,314.16
$1,199.25
$3,780.48
$291.36
$8,331.60
III.
EXECUTIVE SESSION, IF ANY
Mr. Robert J. Archuleta asked if there was a need for Executive Session at this time. Mr. Marcos
Garcia made a motion to go into Executive Session to discuss Personnel Issues. Mr. Fernando
Gurule seconded the motion.
REGULAR BOARD MEETING
FEBRUARY 29, 2012
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A Roll Call Vote was taken and Ms. Chacon reported the following: Mr. Robert J. Archuleta –
Yes; Mr. Fernando Gurule – Yes; Mr. Joe Gurule, Jr. – Yes; and Mr. Marcos Garcia – Yes.
The Mesa Vista Board of Education went into Executive Session at 7:33 p.m. and reconvened at
8:43 p.m. Mr. Robert J. Archuleta said to let the record show that no vote was taken in
Executive Session and only discussion took place.
IV.
ACTION ITEMS
A. Approve Out of State Senior Trip
Ms. Tracie Phillips, Interim Superintendent, made a recommendation to remove this as an
Action Item because there was a change of plans with the Senior Trip. They will no longer be
going out of state. It will be a day trip and information will be forthcoming.
Mr. Robert J. Archuleta entertained a motion to table the item until the next meeting and they
get more information. Mr. Fernando Gurule made a motion to table this item until they get
further information and Mr. Joe Gurule, Jr. seconded the motion. Motion carried.
B. Approve Interim Interim Superintendent’s Contract
Mr. Robert J. Archuleta entertained a motion to Approve the Interim Superintendent’s Contract
as presented.
Mr. Marcos Garcia made a motion to approve the Interim Superintendent’s Contract as
presented. Mr. Fernando Gurule seconded the motion. Motion carried.
C. Approval of Joint Powers Agreement with PSFA
Ms. Tracie Phillips, Interim Superintendent, made a recommendation to approve the Joint
Powers Agreement with PSFA as presented. This agreement will allow the district to apply for
Capital Outlay Grants to make improvements.
Mr. Robert J. Archuleta entertained a motion to accept the recommendation as presented. Mr.
Joe Gurule, Jr. made a motion and Mr. Marcos Garcia seconded the motion. Motion carried.
V.
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SUPERINTENDENT’S REPORT
Mr. Marcos Garcia commented on the Superintendent’s Report and thanked her for
communicating with them.
REGULAR BOARD MEETING
FEBRUARY 29, 2012
PAGE 7 of 7
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The district will recover 60 – 70% of the bilingual monies that were lost.
Mr. Joe Gurule, Jr. wanted to know if notices were sent to the parents for the forum
on the following night. They were sent out and it was also sent out on School
Messenger.
VI.
SCHOOL BOARD CONCERNS
There were no School Board Concerns
VII.
ANNOUNCEMENTS
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Next Regular Board Meeting is scheduled for March 28, 2012 at Ojo Caliente
Elementary Library Media Center. All board members present were in favor of
changing the meeting because it will coincide with Spring Budget on these dates.
Meeting has been changed to March 14, 2012 at the Ojo Caliente Elementary at 6:00
p.m. First item on the agenda will be the Approval of SB-9 Monies.
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Spring Budget Conference in Albuquerque on March 28-30, 2012. Mr. Robert J.
Archuleta stated that he will be attending. Mr. Joe Gurule, Jr. does not know yet.
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All board members present will be attending the NMSBA Spring 2012 Region II
Meeting in Los Alamos on March 15, 2012.
VIII.
ADJOURNMENT
Mr. Marcos Garcia made a motion to adjourn the meeting. The Regular Board Meeting held on
Wednesday, February 29, 2012 was adjourned at 8:57 p.m.
I HEREBY CERTIFY THAT THE MINUTES OF THE REGULAR BOARD MEETING OF THE MESA VISTA
BOARD OF EDUCATION, WHICH WAS HELD ON __February 29, 2012 , WERE APPROVED ON
________________________________ COMMENCING WITH PAGES ________ THRU
________, INCLUSIVELY AND ARE TRUE AND CORRECT.
/s/ ________________________________
Board President
ATTEST:
/s/
_________________________________
Board Secretary