578 North Marine Corps Drive | Tamuning | Guam 96913
Meeting Minutes
Project
Purpose
Location
IFB-04-ENG-2012 - PW05-08 Construction of Central Guam Water Reservoir
Pre-Bid Conference
DNA Building, Suite 503, 238 Archbishop Flores Street, Hagatna, Guam (GWA
Engineering Conference Room)
Facilitator
Gloria Bensan
Meeting Date & Time 09/12/2012, 10:00AM (ChST)
Note Taker
Garrett Yeoh
Issue Date & Time
Names
Company
Tom Higa
Asanuma Corp.
Michael Erwin
DN Tanks
Nick Belmont
DN Tanks
Kevin Peacock
DN Tanks
Nelson Degala
dck pacific
Mario Acabado
dck pacific/Kinden
Roy Dema-ala
CRW Trading Inc.
Enrique Santiago
Watts Constructors
Rodelo C. Sardea
AIC Int’l. Inc.
Mark Leicht
Watts Constructors
Armando Acosta
Orion Const. Corp.
Attendees
Timothy B. Franklin
Orion Const. Corp.
Bryan S. Ryley
GHD
Robert Marks
Parsons
Carmelo Ledesma
dck pacific
Garrett Yeoh
Guam Waterworks Authority
Masoud Teimoury
Masoud and Company
Masoud Namazi
IBC/EGI
Derrik Fischer
Preload Inc.
Philip Ahn
Tudor Construction
Graeme Ridley
Smithbridge
Lily Jones
SMCC
Brett Railey
Guam Waterworks Authority
Gloria Bensan
Guam Waterworks Authority
The following is my understanding of items discussed during the Pre-Bid conference. If this differs with
your understanding, please let me know.
The Pre-bid Conference began at 10:00AM and was chaired by Gloria Bensan, GWA Senior Engineer. A
sign-in sheet was handed out. Ms. Bensan introduced members of the project team: Brett Railey (GWA
Project Supervisor), Garrett Yeoh (GWA Project Engineer), Robert Marks (Parsons), and Bryan Ryley
(GHD). GHD will be acting as the construction manager and inspectors for this construction project. The
meeting progressed with Ms. Bensan providing a brief description of the project and opening up the
floor for questions.
*Type | A-Action | I-Information | D-Decision |
File: MM20120912
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578 North Marine Corps Drive | Tamuning | Guam 96913
Meeting Minutes
In response to questions, the following answers were provided:
Item
1
Question
Conclusion
Type
I
Assignment -
Deadline
-
Can the May 3, 2013 completion deadline be moved? Contractor brings up the issue outside the
contractor control such as weather delay during construction.
The court ordered deadline of May 3, 2013 was determined by the federal judge. No plans for moving
the deadline have been discussed. The Stipulated Order can be found on Guam Waterworks
Authority’s (GWA) website http://www.guamwaterworks.org/documents/OrderforPreliminaryReliefREDeadlinesforOutstandingPr
ojectsundertheAmendedStipulatedOrder.pdf
Item 2
Question
Conclusion
Item 3
Question
Conclusion
Item 4
Question
Conclusion
Item 5
Question
Conclusion
Item 6
Question
Conclusion
Item 7
Question
Type
I
Assignment -
Deadline
-
Will GWA consider accepting alternate tank designs, i.e. Type II, III, steel construction?
GWA request that bidders submit a RFI.
Type
I
Assignment -
Deadline
-
Will GWA consider a steel tank? What is the reason GWA went with a concrete tank?
The merits of various type of tank construction were considered. The preferred type of tank was
chosen. GWA recommended that bidders provide a bid for the type of tank identified and designed in
conformance with bid documents.
Type
I
Assignment -
Deadline
-
If a re-design is to be submitted, will re-submittals be needed?
GWA recommended that bidders provide a bid for the type of tank indentified and designed in
conformance with the bid documents.
Type
I
Assignment -
Deadline
-
Did GWA use the procurement process? Contractor says that GWA is doing sole-source procurement.
GWA request that bidder submit a RFI.
Type
I
Assignment -
Deadline
-
What is the purpose of the 180 day timeline?
The purpose of the 180 day timeline is for GWA and its inspectors to perform structural inspections on
the Barrigada #3 tank. Inspections of the reservoirs are part of a separate Stipulated Order
requirement.
Type
I
Assignment -
Deadline
-
Bidder suggested close coordination with other governmental agencies in permitting and submittals.
*Type | A-Action | I-Information | D-Decision |
File: MM20120912
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578 North Marine Corps Drive | Tamuning | Guam 96913
Meeting Minutes
Conclusion
Item 8
Question
Conclusion
Item 9
Question
Conclusion
Item 10
Question
Conclusion
Item 11
Question
Conclusion
Item 12
Question
Conclusion
Item 13
Question
Conclusion
Item 14
Question
Conclusion
GWA, in order to expedite this project to meet the required deadlines under the Order of the United
States District Court dated November 11, will initially apply for the building permit for this project.
Upon entry into a written Contract, responsibility for obtaining all permits, including the building
permit, will rest with the Contractor. Contractor will immediately take all steps necessary to change
the name of the applicant from GWA to the Contractor. Regardless of the nature or state of the
application submitted by GWA, Contractor bears the ultimate responsibility and liability for all permits
under this Bid.
Type
I
Assignment -
Deadline
-
Where can we find the federal court decision?
A copy of the Stipulated Order can be found on Guam Waterworks Authority’s (GWA) website.
Type
I
Assignment -
Deadline
-
RFI acceptance time period?
RFI’s will be accepted until five (5) working days prior to the bid opening date. Bid opening date is
currently set for October 3, 2012.
Type
I
Assignment -
Deadline
-
Deadline
-
Deadline
-
Bidders requested a copy of attendees for the Pre-Bid conference.
Yes, a copy of the attendees will be provided.
Type
I
Assignment -
What should the bid bond be based on? Base and additive?
Bid bond shall be based on the “Base” work.
Type
I
Assignment -
Will any “Additive” work need to be completed with the “Base” work?
Plans and details delineate between “Base” and “Additive” work. Review the bid schedule and request
for clarification via RFI as needed.
Type
I
Assignment -
Deadline
-
Deadline
-
Is this a Buy American project?
Buy American requirements are clearly stated in the bid documents.
Type
I
Assignment -
What is the funding source?
Funding source for this project is a combination of GWA bond and United States Department of Interior
(USDOI) grant.
*Type | A-Action | I-Information | D-Decision |
File: MM20120912
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578 North Marine Corps Drive | Tamuning | Guam 96913
Meeting Minutes
Item 15
Question
Conclusion
Item 16
Question
Conclusion
Item 17
Question
Conclusion
Type
I
Assignment -
Deadline
-
Deadline
-
Deadline
-
Will there be a site visit?
Yes, a site visit will be scheduled. Date and time will be provided.
Type
I
Assignment -
Is the design 100% complete?
The design is complete pending GEPA approval.
Type
I
Assignment -
Are contractors required to submit bonds under the US Treasury listings?
GWA will consult with our Legal Counsel and provide a response through a RFI response.
Meeting concluded at 10:36AM.
*Type | A-Action | I-Information | D-Decision |
File: MM20120912
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