Hazardous Materials (Hazmat)
Response Plan
CY MANAG
EN
G
ENT
EM
EME
R
2013
ENVIRONMENT,
HEALTH & SAFETY
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Hazardous Materials (Hazmat)
Response Plan
Office of Emergency Management
Office of Environment, Health & Safety
2013
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UCLA Hazmat Response Plan
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Table of Contents
Chapters
Chapter 1: Purpose .................................................................................................................... 1-1
Chapter 2: Roles and Responsibilities ....................................................................................... 2-1
Chapter 3: Operations ................................................................................................................ 3-1
Chapter 4: Security and Control ................................................................................................. 4-1
Chapter 5: Evacuation Routes and Procedures ......................................................................... 5-1
Chapter 6: Decontamination ...................................................................................................... 6-1
Chapter 7: Emergency Medical Treatment and First Aid ........................................................... 7-1
Chapter 8: On-Call Procedures .................................................................................................. 8-1
Appendices
Appendix A: Definitions ............................................................................................................. A-1
Appendix B: Training ................................................................................................................. B-1
Appendix C: Medical Monitoring ............................................................................................... C-1
Appendix D: Decontamination .................................................................................................. D-1
Appendix E: Personal Protection Equipment Levels ................................................................. E-1
Appendix F: Radiological-Specific Procedures for IC ............................................................... F-1
Appendix G: Biological-Specific Procedures for IC ................................................................... G-1
Appendix H: Chemical-Specific Procedures for IC .................................................................. H-1
Appendix I: Map—PPE and Supplies ......................................................................................... I-1
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UCLA Hazmat Response Plan
iii
Chapter 1: Purpose
1.1 Introduction
The Hazmat Response Plan defines the roles and responsibilities of UCLA’s Hazardous
Materials (Hazmat) Response Team and establishes procedures for responding to
spills, accidents and disasters, etc. involving hazardous materials. It defines the roles of
the team members and further describes the resources and procedures necessary to
evaluate, mitigate and decontaminate hazardous materials incidents in a safe and
responsible manner. This training, personnel responsibilities and medical monitoring in
this plan are intended to meet requirements set forth in the California Code of
Regulations (CCR), Title 8 Section 5192 (q)(2).
Hazardous material (Hazmat) is any material that may result in adverse effects on the
health or safety of employees, students or the general public. This also includes
substances that may have an adverse effect on animals, plants or the environment. A
complete definition and reference for further information is contained at Appendix A.
A Hazmat Team contains a group of individuals who have received training in
procedures for safely identifying, containing and cleaning spills or accidental releases of
hazardous materials. This team consists of an incident commander and hazardous
materials technicians and, when warranted, a safety officer and hazardous materials
specialists. Members of the team receive specialized training as described in
Paragraph 2.2 and Appendix B.
UCLA benefits from having an internal Hazmat Team in many ways. The primary
objective of the Team is to quickly respond to chemical spills in order to better protect
the health and safety of the campus community. Having an internal Hazmat Team that
is comprised of Environmental Health & Safety (EH&S) Staff allows UCLA to quickly
contain and clean-up spills before they progress, thus reducing the possibility of injuries
or damage, and returning the affected area to normal operations. This lessens the
disruption to the UCLA community and protects our environment and resources.
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1-2
Chapter 2: Roles and Responsibilities
2.1 Introduction
The Hazmat Team will function in accordance with the Incident Command System
(ICS). ICS is a management system which originated in the California Fire Service. It
has been adopted nationwide as a system that enables effective and efficient on-scene
incident management. In ICS, a single individual, the Incident Commander (IC) is in
charge of all aspects of an operation. Responsibility for the incident may change, but
there is always one person in charge. This reduces confusion and allows for a much
more orderly, controlled response to an incident with a minimum of wasted effort. For
more information on ICS refer to Introduction to ICS for Higher Education.
On-call personnel will be available to fill the following positions and responsibilities as
set forth in CCR Title 8:



Incident Commander: Sets the overall objectives of the team. Implements
appropriate emergency operations. Assures that Personal Protective Equipment
(PPE) worn is appropriate for the hazards to be encountered. Identifies and
evaluates hazards and provides direction with respect to the safety of operations
for the emergency.
Safety Officer: Has specific responsibility to identify and evaluate hazards and
to provide direction with respect to the safety of operations for the emergency at
hand.
Hazardous Material Technician (2 persons): Performs the actual containment
and/or clean-up of the spill
All on call personnel shall be certified to perform their roles as set forth in California
Code of Regulations, Title 19, Section 2520 and California Code of Regulations, Title 8,
Section 5192 (q)(6). All on-call personnel shall conform to the on-call requirements set
forth in paragraph 8.0 of this plan.
2.2 Training
Environment Health & Safety (EH&S) will provide training for all members of the Hazmat
Response Team in accordance with CCR Title 8 Section 5192 q (6) and CCR Title 19
Section 2520. Specifically:


First Responder, Operations Level (FRO) Will receive at least eight hours of
training and objectively demonstrate competence in the areas specified in the
aforementioned Regulations.
Hazardous Materials Technician: Will receive at least 24 hours of training of
which 8 hours shall be equivalent to the FRO level. Hazmat Techs will
UCLA Hazmat Response Plan
2-1


demonstrate competency in those areas specified in the aforementioned
Regulations.
Incident Commander: Will receive 24 hours of training of which 8 hours shall
be equivalent to the FRO level. Incident Commanders will demonstrate
competency in those areas specified in the aforementioned Regulations.
Safety Officer: Will receive training identical to that of the Incident
Commander.
The EH&S Training and Outreach Program Manager will maintain records of all training
and will be responsible for providing training updates to the Director, Office of
Emergency Management (OEM) and the Assistant Vice Chancellor (AVC), EH&S. The
Director, OEM shall ensure that each member of the Hazmat Response Team is
properly trained before that member assumes duties on the Team.
Since the UCLA Fire Department will respond to most Hazmat incidents, the Fire
Marshal is responsible for ensuring that all Fire Department personnel are trained to the
appropriate standards. The Fire Marshal is also responsible for ensuring that proper
PPE training is conducted for all members of the team. Additionally, the Fire Marshal
will ensure the safety of all training and operations.
The Director, Office of Emergency Management, shall certify that each member of the
Hazmat Response Team has successfully completed the required training before
he/she is allowed to perform assigned duties. This certification will be in the form of a
memo, a copy of which will be forwarded to the Training and Outreach Program
Manager. The specific tasks for each position are listed in Appendix B.
2.3 Medical Monitoring Program
UCLA EH&S/OEM will establish a Medical Monitoring Program for all Hazmat Response
Team Members. The medical monitoring program ensures that team members are not
adversely affected by inadvertent or undetected exposure to hazardous materials. The
Medical Monitoring program also ensures that members do not have pre-existing
conditions that could prevent them from performing Hazmat Response duties (e.g.,
severe heart or respiratory conditions). Each member of the Hazmat Response Team
will receive a medical exam before being cleared to perform Hazmat Response duties
as well as annually and whenever a member believes they may have been overexposed
to any hazardous material. Medical monitoring is important to ensure that Team
members meet the required fitness level for performing their response duties. The
Medical Monitoring Program is described in Appendix C.
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Chapter 3: Operations
3.1 Concept
GENERAL
The UCLA Hazmat Team will immediately respond to
any hazardous material spills. The process that team
members will follow is illustrated in Figure 3.1 on the
following page. The goals of clean-up operations are to
protect the health and safety of UCLA students, faculty
and staff and to return the university to normal
operations as expeditiously as possible, while
minimizing cost and disruption to day-to-day
operations. To this end, the Hazmat Team will
evaluate each spill on a case-by-case basis and may
deploy external vendors/resources to respond to spills
that meet one or more the following conditions:



Large spills—a spill requiring more than four
hours of cleaning by the core team (20 persons)
Spills requiring Level A PPE (e.g., chlorine or ammonia gas leak)
Dynamic (e.g., a spill which threatens to enter a sewage system)
If a spill meets one of more of these conditions, UCLA hazmat personnel will stabilize
and contain the spill, and will restrict access to the site until external resources arrive.
The UCLA Hazmat Response Team will continue to provide assistance/ oversight for
the spill clean-up until the situation is resolved.
STAFFING
EH&S will maintain a roster of on call personnel. This roster shall consist of a ―Manager
on Call‖—who will serve as the incident commander for spills, a Safety Officer, —and
two EH&S employees–trained to carry out clean-up in accordance with Appendix B—
who will be responsible for cleaning spills that cannot be cleaned by the user, and do
not exceed the capacity of the Hazmat Response Team. These personnel are
responsible for complying with on-call procedures and should ensure that, to the fullest
extent possible, they are available to clean spills on short notice during the normal work
day. During normal work hours, the team may be expanded by using other members of
the core team to handle larger spills. The Biosafety Officer, Chemical Safety Officer
and Radiation Safety Officer are available to consult with the Incident Commander if
hazard-specific information is required.
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3-1
FIGURE 3.1: SPILL RESPONSE FLOWCHART
Spill
Occurs
NO
Major?
Self
Clean-up
YES
Dispatch first
responders
Call 911
NO
Dynamic?
Direct Facilities
Management
to Contain Spill
YES
Notify Fire
1 or EH&S
On-Call
Notify
LAFD
Direct Self
Clean-up
Is this a
severe
spill?
NO
YES
NO
Spill stable until
next business
day?
NO
YES
Secure site &
schedule team
clean-up
Spill Exceeds
Capability?
NO
Level A PPE
required?
Alert
Hazmat
Tech
YES
Secure Site and
Contact Vendor
YES
Legend
Action performed by
spill observer
Action performed by
UCLA PD or UCLA FD
Execute
clean-up
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Action performed by
Hazmat Response
Team
3-2
3.2 Operational System
The first person observing a spill will make an immediate determination of his/her
internal ability to clean the spill. Observers should err on the side of caution and
consider the size, nature and location of the spill as well as their skills, training and
access to materials in determining their ability to clean. The observer should attempt to
contain the spill within his/her ability, but should not place himself/herself in danger of
life or health to do so. If he/she determines that he/she is unable to clean and/or contain
a spill because it exceeds either his/her capacity or training, he/she will immediately
contact the UCLA Police Department (PD) by dialing 911 from a campus phone or by
dialing (310) 825-1491 from a cell phone. See Figure 3.1 on the previous page for
further details of spill response operation.
UCLA HAZMAT RELEASE RESPONSE
When UCLA PD is contacted regarding a spill, the following actions will occur (these
actions are represented in a flowchart in Figure 3.1):
All Hazmat Releases (continued on the following page)

UCLA PD will immediately dispatch personnel to secure the spill area and
determine if the spill is dynamic.
o If a spill is dynamic, UCLA PD will immediately notify LAFD for assistance
in containing the spill.
o If a spill is not dynamic, UCLA PD will contact Facilities Management for
assistance in containing the spill, if necessary, at (310) 825-9236. UCLA
PD will also contact EH&S at (310) 825-9797.
During Business Hours (0830-1730 M-F)




UCLA PD will maintain a perimeter to keep unauthorized personnel out of the
area of the spill until relieved by the Incident Commander (IC).
UCLA PD will contact EH&S/OEM at (310) 825-9797 to activate the Hazardous
Material Response Team for spill clean-up.
UCLA PD will then notify ―Fire 1‖. ―Fire 1‖ personnel will assume incident
command until properly relived, or until the incident is terminated.
Upon arrival, ―Fire 1‖ or the EH&S ―Manager on Call‖ becomes the IC unless
LAFD is also on scene (for a dynamic spill).
o If both ―Fire 1‖ and the EH&S ―Manager on Call‖ are on scene, regardless
of who arrived first, the EH&S ―Manager on Call‖ becomes the IC and ―Fire
1‖ personnel becomes the Safety Office (SO).
o If LAFD is also on scene, a designee from LAFD assumes incident
command and the ―Manager on Call‖ becomes the Liaison Officer (LO).
After Business Hours (1730-2400 M-F)

At the close of the normal business day, the initial contact for Hazmat release
becomes ―Fire 1‖ (instead of the EH&S ―Manager on Call‖). ―Fire 1‖ is able to
immediately respond when contacted by radio until 2400 any business day. From
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3-3


1730-2400 M-F UCLA PD will contact ―Fire 1,‖ via radio, for assistance in
containing the spill.
―Fire 1‖ becomes the IC upon reporting to the scene.
After business hours, the IC may determine if the spill is successfully contained
and can be safely cleaned the next business day.
o If the spill is successfully contained, the IC will ensure the security of the
spill site and notify the Hazmat Technicians to report to the site the next
day.
o If the IC determines that clean-up cannot be postponed until the next
business day, he/she will contact the ―Manager on Call‖ who will in turn
notify the Hazmat Technicians to report to the spill site.
 The ―Manager on Call‖ assumes incident command upon arrival.
―Fire 1‖ personnel assume SO duties.
Overnight and Weekends (2400-0600 M-F, all non-work days)
―Fire 1‖ is not operational from 2400-0600 M-F or on non-workdays. When ―Fire 1‖ is not
operational:
 UCLA PD will contact the Facilities Management Trouble Call Desk at (310) 8259236 for assistance in containing the spill.
 UCLA PD will contact the EH&S ―Manager on Call‖ who will attempt to determine
the severity of the spill.
o If he/she is able to determine that the spill can be safely cordoned off until
the next business day, he or she will instruct UCLA PD to secure the area.
o If the ―Manager on Call‖ cannot make this determination over the phone,
the ―Manager on Call‖ will report on-site and assume duties as the IC
while ―Fire 1‖ personnel assume duties as the SO.
All Hazmat Releases (continued)

1
Once the IC is on scene, he/she verifies the severity of the spill and determines if
the spill can be successfully contained and cleaned using UCLA assets.
o If the spill can be successfully contained and cleaned using UCLA
personnel and resources, he/she will notify the Safety Officer and the
Hazmat Technicians on-call to report to the site.
 The IC, Safety Officer, and Hazmat Techs will consult hazard-type
flow charts contained in Appendix F, Appendix G and Appendix H
for specific considerations based on the type of spill.
 The IC and Hazmat Techs will determine the level of PPE required
for personnel responding to the spill.
 If PPE level C1 or higher is required, the IC will notify Emergency
Medical Services of the need for standby personnel. These
personnel will be located at the command post, will be in the same
level PPE as the persons cleaning the spill and will have no
responsibilities other than responding to emergencies at the spill
site.
For a list of PPE level requirements, see Appendix E
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3-4
o If the IC determines that level B PPE is required, the IC shall limit the
number of personnel in the Hot Zone to four.
o If the IC determines that the spill cannot be successfully contained and
cleaned using UCLA personnel and resources, he/she will ensure the
security of the spill. The IC will then contact a pre-approved vendor to
assist with clean-up.
 The IC will remain in control of the spill site until control is handed
over to the vendor.
o The IC may also determine that the spill is minor and the persons
responsible for the spill should perform self clean-up
3.3 Equipment
STORAGE
Equipment and supplies for the Hazmat Response Team will be stored in three
locations:
Fire 1
An immediate action kit will be stored on ―Fire 1‖. This kit will contain, at a minimum:

















4 – 46 inch Hazmat socks
2 – 10 feet Hazmat socks
40 – Hazmat pads
12 – Hazmat pillows
5 – temporary disposal bags with ties
2 – biohazard disposal bags with ties
250’ ―HAZARD NO ENTRY‖ tape
100’ Duct tape
10 pair one-size overbooties
50 pair nitrile gloves, size medium
50 pair nitrile gloves, size large
1 non-sparking shovel
1 push broom
1 gallon container of commercial bleach (changed every six months)
1 pair laboratory tongs
1 1-liter spray bottle (for mixing bleach and water)
5 Hazmat Smart Strip detector strips (unknown chemical identification)
EH&S Service Building
A second immediate action kit with contents identical to the above will be stored in the
Room 160 of the EH&S Services Building (see map in Appendix I) and will be available
for spills that occur when ―Fire 1‖ is not available (2400 to 0600 M-F and all day
weekends and holidays).
UCLA Hazmat Response Plan
3-5
Environmental Health and Safety Services Building
A larger spill control kit will be stored in the EH&S Services
Building. This larger kit will contain items to respond to
larger spills (i.e., greater than 10 gallons). This kit will
contain, at a minimum:








1 complete refill for immediate action kit listed in
paragraph 3.1.1a
10 – 48 inch Hazmat socks
6 – 10 feet Hazmat socks
6 – Hazmat pillows
56 – Hazmat wipers
40 – Hazmat pads
10 – temporary disposal bags
1 – Polyethylene overpack drum
PERSONAL PROTECTIVE EQUIPMENT
PPE will also be stored in Room 160 of the EH&S Services Building. This will include:





Positive Pressure, full-face piece self-contained breathing
apparatus (SCBA)
Hooded chemical-resistant one or two piece chemical
splash-suit
Gloves, outer, chemical-resistant
Gloves, inner, chemical-resistant
Boots, outer, chemical-resistant steel toe and shank.
One set of Level B PPE (except SCBA) will be stored for each
member of the Hazmat Response Team.
Each member of the Hazmat Response Team will receive a
backpack containing:








Level B Coverall (laminated, multi-layer, splash resistant)
Over boots
Inner and Outer Gloves
N-95 respirator
Goggles Chemical and slash guard
1 Roll duct tape
1 Roll ―HAZARD NO ENTRY‖ tape
1 Hazmat Smart Detection Strip
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3-6
MISCELLANEOUS
Miscellaneous equipment for use by the Hazmat Response Team such as air quality
meters, pH paper, radiation meters and other specialized tools will be provided by
EH&S as needed. Some of the more common items and their sources are:




Radiac meter obtained from Radiation Safety Officer
Air quality tester (sniffer) obtained from Environmental Programs
pH paper obtained from Chemical Safety Officer
Neutralizing agents (acid/base) obtained from Chemical Safety Officer
These materials are not stored with the Hazmat Response Team Protective Equipment
and must be requested for use. In the event any of these materials are needed, the IC
will contact the individual responsible for the equipment directly. That individual will
arrange to have the requested material delivered to the Command Post.
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Chapter 4: Security and Control
4.1 Introduction
Protection of the public and the environment requires that spill sites be tightly controlled.
The first responder on scene (FRO) will ensure that the area around the spill is secured
against entry out to the minimum safe distance for the particular spill. The FRO will
establish the initial Exclusion Zone in accordance with Figure 4.1 below:
FIGURE 4.1: OUTDOOR EXCLUSION ZONE
INCIDENT SITE DIAGRAM
Intended to serve as a guide for the Incident Commander (IC)
Hazmat
Release
HOT ZONE
Exclusion
Area
100’
Minimum
WARM ZONE
Contamination
Reduction Zone
150’
Minimum
COLD ZONE
Support Area
Command Post
at least 250’
from release
WIND DIRECTION
The spill is considered secured if the FRO can establish an exclusion zone and prevent
unauthorized personnel from entering the exclusion zone. It is important to note that
Figure 4.1 only provides an example of minimum distances—the distances shown are
not universal among all hazmat incidents. For instance, in Figure 4.1, the 100 foot
minimum distance from a spill applies to an outdoor spill. This and other distances
should be increased based on conditions of the incident (e.g., an extremely large spill,
variable wind direction, or observed hazardous concentration). If a spill occurs indoors,
the area will be considered secure if it can be closed off to prevent unauthorized
access.
If it is determined that additional personnel are required to secure the spill area, the first
responder will contact UCLA PD for assistance. Once the site is secured, only
personnel necessary to conduct assessment and clean-up procedures will be allowed
access to the site until it is declared safe by the incident commander. However, when
permitted personnel perform operations in the hot zone (the area inside of the exclusion
zone) they shall be done in groups of two or more.
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4-1
In the event that a spill is located in an area that cannot be secured by locking doors or
other physical measures, (i.e. an area that requires constant monitoring to ensure
security), spill clean-up will begin immediately rather than being delayed to the next
business day. UCPD will contact Events and Transportation for additional traffic control
personnel as necessary.
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4-2
Chapter 5: Evacuation Routes and
Procedures
5.1 Building Evacuation
In the event an evacuation is necessary due to a spill, the evacuation procedures
established in the relevant Emergency Action Plan (EAP) will be followed. If the
assigned evacuation area is unavailable due to proximity to the spill, the incident
commander will designate an alternate evacuation assembly area. The incident
commander will communicate this alternate area to the building coordinator.
5.2 Area Evacuation
If a spill requires an evacuation of an
outdoor area, the Incident
Commander will contact Events and
Transportation to coordinate traffic
control around the spill area. If an
evacuation is necessary, the Incident
Commander will also contact the
Director, OEM, to issue the
appropriate Bruin Alert. Events and
Transportation will establish traffic
control points around the spill in
accordance with the established
UCLA Evacuation Policy. An
overview of these points can be seen
in Figure 5.1 to the right; a more
detailed version can be viewed at:
http://www.transportation.ucla.edu/por
tal/maps/evacuationmap/evacmap.ht
m
FIGURE 5.1: CAMPUS TRAFFIC EVACUATION ROUTE
LOCATIONS
Once the area is evacuated, Events
and Transportation personnel will
assist in ensuring that no
unauthorized personnel enter the
evacuated area until released by the
Incident Commander.
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Chapter 6: Decontamination
6.1 Introduction
If the Incident Commander determines that decontamination of personnel is necessary,
a decontamination area will be established. Details of the decontamination process are
contained in Appendix E. The determination that decontamination of personnel is
necessary will escalate an incident beyond the immediate response stage. Therefore,
before personnel are allowed to enter a hot zone requiring personnel decontamination,
the Incident Commander will attempt to contact the Director, OEM, or the Fire Marshall,
respectively, for authorization.
Any entry into an area requiring Level A or Level B
PPE may require personnel decontamination.
Decontamination will require resources beyond the
scope of the Hazmat Response Team and will be
handled as a separate operation. A
decontamination area will be set up as shown in
Figures 6.1 and 6.2.
FIGURE 6.1: DECONTAMINATION AREA
Responder/Team Decontamination Corridor
Exit Direction of Travel
2
3
4
PRIMARY &
MOTIORING
SECONDARY
POINT
DECONTAMINATION
PPE/SCBA
PERSONAL
CLOTHING
Exit to
Cold
Zone
5
SHOWER &
RE-DRESS
6
MEDICAL
EVALUATION
If returning to
Hot Zone
Exit
1
EQUIPMENT
DROP
HOT
BOTTLE
EXCHANG
E
Contamination
Wind Direction
Direction of Entry Team Travel
HOT
ZONE
UCLA Hazmat Response Plan
WARM ZONE
COLD
ZONE
6-1
FIGURE 6.2: Typical Three-Pool Primary and Secondary Decontamination (Station 2)
UCLA Hazmat Response Plan
6-2
The decontamination team will consist of at least seven people with the following duties:
Station (from Fig 6.1)
1. Equipment Drop
Personnel
1* (Team Lead)
2. Primary and Secondary
Decontamination
3. Monitor Point
4. PPE/SCBA/Personal
Clothing Removal
2*
5. Shower and Redress
0
1*
3* (1 for SCBA
exchange)
Equipment
Drop cloth and containers lined with large plastic
bags
As per figure 4
Air Monitor
Multiple plastic drop cloths, 3+ trashcans,
multiple large clear plastic bags, multiple pairs
scissors and stool
Portable showering system with three separate
areas for removal of clothing, showering and
clean clothes donning
6. Medical evaluation
Varies
*In proper PPE as determined by Incident Commander
Note: Decon team members should remain at a single station to avoid cross contamination
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Chapter 7: Emergency Medical Treatment
and First Aid
7.1 First Aid
Emergency medical treatment will be provided by UCLA Emergency Medical Service
(EMS), if available. If UCLA EMS is not available, the City of Los Angeles EMS will
provide treatment. The first responder on scene will provide necessary first aid prior to
the arrival of EMS personnel.
7.2 Medical Procedures
a. For a spill requiring Level C PPE or higher, Emergency Medical Services (EMS)
will be notified to be prepared to respond to the site of the spill. At least two
individuals with advanced first aid training will be assigned to the spill team.
These personnel shall have emergency medical transportation capabilities
readily available, wear at least the same level of PPE used by clean-up
personnel and shall not be given any duties that would distract them from
removing personnel from the hot zone and rendering aid. When the clean-up is
complete, these personnel will transition to the medical monitoring station of the
decontamination operation.
b. Medical personnel responding to hazmat spills shall notify accepting facilities of
the possibility of contaminated patients.
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UCLA Hazmat Response Plan
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Chapter 8: On-Call Procedures
8.1 Introduction
EH&S maintains a roster of on-call individuals to fill the positions in paragraph 2.0 of this
plan. On-call personnel are expected to:



Maintain an EH&S issued cell phone (or personal cell phone that is registered
with EH&S if employee has elected not to receive an EH&S issued phone) on
their person at all times while on call
Maintain the ability to return to campus when notified. To facilitate this, on-call
personnel will not travel farther than one hour from campus or to their homes
(whichever is further).
Maintain the ability to perform their assigned duties upon reporting to the
campus.
On-call individuals should avoid scheduling activities during their on-call weeks that
would cause significant disruption should they be required to respond to a Hazardous
Material Incident during normal business hours.
During normal business hours, UCLA PD will notify ―Fire 1‖ of the need to activate the
Hazardous Material Response Team. ―Fire 1‖ will then notify the on-call EH&S
Manager. After business hours, UCLA PD will notify the on-call EH&S Manager directly.
If, for any reason, the on-call EH&S Manager is not reachable, UCLA PD will attempt to
contact the Director, Office of Emergency Management, the Fire Marshal, and the AVC,
EH&S, respectively.
On-call responsibilities begin and end at 8:30 AM on Monday morning. At 8:30 AM, the
outgoing and incoming ―Manager on Call‖ will coordinate to ensure that the
responsibilities have been transferred. The incoming Manager on-call will notify the
EH&S hotline and UCLA PD of his or her contact information. At that time, the incoming
Manager on-call will verify the contact information of the incoming technicians.
If an on-call employee is unable to meet his/her on-call responsibilities due to an
emergency, he/she must immediately notify the Director, Office of Emergency
Management or, if he is not available, the Fire Marshall.
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Appendix A: Definitions
Containment - The actions taken to keep a material in its container (e.g., stop a release of the material or
reduce the amount being released).
Control Zones - The areas at hazmat incidents within an established/controlled perimeter that are
designated based upon safety and the degree of hazard.
Cold Zone - The control zone of hazmat incidents that contains the incident command post and such
other support functions as are deemed necessary to control the incident.
Decontamination Corridor - The area usually located within the warm zone where decontamination
is performed
Warm Zone - The control zone at hazmat incidents where personnel and equipment decontamination
and hot zone support takes place.
Hot Zone - The control zone at hazmat incidents which extends far enough to prevent adverse
effects of hazards to personnel outside the zone.
Decontamination - The physical and/or chemical process of reducing and preventing the spread of
contaminants from people, animals, the environment, or equipment involved in hazmat incidents.
Dynamic Spill - A spill that has escaped or threatens to escape containment.
First Responder - Those individuals assigned to UCLA PD and/or UCLA Fire who are trained to the First
Responder Operations level as defined in this document.
Hazardous Material - Any substance defined in (1) through (4) below, exposure to which results or may
result in adverse effects on the health or safety of employees, students, or the general public or which
would have an impact of the health of animals or agriculture.
1. Any substance defined under Section 103(14) of CERCLA or under Sections 25316 and 25317 of
the California Health and Safety Code
2. Any biological agent and other disease-causing agent which, after release into the environment
and upon exposure, ingestion, inhalation, or assimilation into any person, either directly from the
environment or indirectly by ingestion through food chains, will or may reasonably be anticipated
to cause death, disease, behavioral abnormalities, cancer, genetic mutation, physiological
malfunctions (including malfunctions in reproduction) or physical deformations in such persons or
their offspring.
3. Any substance listed by the U.S. Department of Transportation and regulated as hazardous
materials under 49 CFR 172.101 and appendices; and
4. Any other substance so designated by UCLA
Hazardous Materials Response Team (HMRT) - An organized group of trained response personnel
operating under an emergency response plan and applicable standard operating procedures who perform
hazardous material technician level skills at hazmat incidents.
Hazardous Materials Technician - Person who responds to hazardous materials incidents using riskbased response process, by which he/she analyzes a problem involving hazardous materials, selects
UCLA Hazmat Response Plan
A-1
applicable decontamination procedures and controls a release using specialized protective clothing and
control equipment.
Incident Commander - The individual responsible for all incident activities, including the development of
strategies and tactics and the ordering and the release of resources.
Incident Command System (ICS) - A management system designed to enable effective and efficient onscene incident management by integrating a combination of facilities, equipment, personnel, procedures
and communications operating within a common organizational structure.
Incidental release - Release of a hazardous material that does not cause a health or safety hazard and
does not need to be cleaned up immediately to prevent death or serious injury.
Liaison Officer - A person who acts as the on-scene contact point for representatives of assisting
agencies assigned to an incident.
Major Spill - A spill that exceeds the capacity of the observer to contain and or clean.
Permissible Exposure Level (PEL) - The exposure, inhalation or demand permissible exposure limit
specified in 8 CCR, Chapter 4, Subchapter 7, Groups 14 and 15; and Group 16 Articles 107, 109, and
110.
Safety Officer – An individual who is knowledgeable in the operations being implemented at the
emergency response site, appointed by the Incident Commander with the specific responsibility to identify
and evaluate hazards and to provide direction with respect to the safety of operations for the emergency
at hand.
Self-Clean-up - Operations to contain and clean a spill undertaken by the observer.
UCLA Hazmat Response Plan
A-2
Appendix B: Training
1. All members of the Hazardous Material Incident Response Team will be trained in
accordance with the following excerpt from CCR Title 8 Section 5192 (q):
A.
B.
First Responder, Operations Level (FRO): First responders at the
operations level are individuals who respond to releases or potential
releases of hazardous substances as part of the initial response to the
site for the purpose of protecting nearby persons, property, or the
environment from the effects of the release. They are trained to
respond in a defensive fashion without actually trying to stop the
release. Their function is to contain the release from a safe distance,
keep it from spreading, and prevent exposures. First responders at the
operational level shall have received at least eight hours of training, or
have had sufficient experience to objectively demonstrate competency
in the areas listed for the awareness level in addition to the following—
and the employer shall so certify:

Knowledge of the basic hazard and risk assessment techniques.

Know-how to select and use proper PPE provided to the first
responder operational level.

An understanding of basic hazmat terms.

Know-how to perform basic control, containment, and/or
confinement operations, and to rescue injured or contaminated
persons within the capabilities of the resources and PPE available
with their unit.

Know-how to implement basic decontamination procedures for
equipment, victims, and rescue personnel.

An understanding of the relevant standard operating procedures
and termination procedures.
Hazardous Materials Technician: Hazmat technicians are individuals
who respond to releases or potential releases of hazardous
substances for the purpose of stopping the release. They assume a
more aggressive role than first responders at the operations level in
that they will approach the point of release in order to plug, patch, or
otherwise stop the release of a hazardous substance. Hazmat
technicians shall have received at least 24 hours of training of which 8
hours shall be equivalent to the first responder operations level and in
UCLA Hazmat Response Plan
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addition have competency in the following areas—and the employer
shall so certify:
C.

Know-how to implement the employer's emergency response plan.

Knowledge of the classification, identification, and verification of
known and unknown materials through the use of field survey
instruments and equipment.

Ability to function within an assigned role in the ICS.

Know-how to select and use proper specialized chemical PPE
provided to the hazmat technician.

Understanding of hazard and risk assessment techniques.

Ability to perform advanced control, containment, and/or
confinement operations and rescue injured or contaminated
persons within the capabilities of the resources and PPE available
with the unit.

Ability to understand and implement decontamination procedures
for equipment, victims, and rescue personnel.

Understanding of termination procedures.

Understanding of basic chemical and toxicological terminology and
behavior.
Incident Commander/On-scene Manager: Incident commanders—
who will assume control of the incident scene beyond the first
responder awareness level—shall receive at least 24 hours of training
equal to the first responder operations level. Incident commanders will
have competency in the following areas—and the employer shall so
certify:

Knowledge and ability to implement the employer's incident
command system.

Know-how to implement the employer's emergency response plan.

Knowledge and understanding of the hazards and risks associated
with employees working in chemical protective clothing.

Know-how to implement the local emergency response plan.
UCLA Hazmat Response Plan
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
Knowledge of the state emergency response plan and of the
Federal Regional Response Team.

Knowledge and understanding of the importance of
decontamination procedures.
NOTE TO (q)(6)(E): Management personnel who, during an
emergency situation, stay out of the hazardous area and who are
not taking charge of the incident, and are not a ―specialist‖
employee under subsection (q)(5) of this section are not subject to
the provisions of this section.
D. Safety Officer: All personnel serving as Safety Officers will receive
training identical to the training received by Incident Commanders.
2. All Hazmat Response Team members will receive annual refresher training of
sufficient duration to maintain competence, or shall demonstrate their competence
annually. EH&S shall maintain a record of training and of the methodology used to
demonstrate competency.
3. The standards set forth above are minimum acceptable standards. As a matter of
standardization, all members of the Hazmat Response Team will be trained to the
standards set forth in NFPA 472, Standard for Competence of Responders to
Hazmat/Weapons of Mass Destruction Incidents, and 2013 Edition2.
2
NFPA 472 is available in the Office of Emergency Management
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UCLA Hazmat Response Plan
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Appendix C: Medical Monitoring
1. All designated members of the Hazmat Response Team shall receive a baseline
physical examination and be provided with medical surveillance as required by
CCR Title 8 Section 5192 (f). Specifically:
2. Members of the Hazmat Response Team shall receive a medical exam:
A. Prior to assignment
B. At least once every 12 months
C. At termination of employment or reassignment off of the Hazmat
Response Team if the employee has not had an examination within the
last six months
D. As soon as possible upon notification by an employee either that the
employee has developed signs or symptoms indicating possible
overexposure to hazardous substances or health hazards or that the
employee has been injured or exposed above the Published Exposure
Levels (PEL) or published exposure levels in an emergency situation
E. At more frequent times, if the examining physician determines that an
increased frequency of examination is medically necessary
3. The content of the medical examination shall include a work history (or updated
work history if one is on file) with special emphasis on symptoms related to the
handling of hazardous substances and health hazards and those symptoms
related to fitness for duty—including the ability to wear required PPE under
conditions that may be expected.
4. An accurate record of the medical examinations will be retained for the period
specified by CCR Title 8 Section 3204 and shall include at least:
A. The name and social security number of the employee.
B. The written opinions and recommendations on limitations of the examining
physician as well as the results of examinations and tests.
C. Any medical complaints by an employee that is related to exposure to
hazardous substances.
D. A copy of any information provided to the examining physician by the
employer.
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UCLA Hazmat Response Plan
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Appendix D: Decontamination
1. Priorities: The Incident Commander establishes decontamination priorities. The
primary decontamination consideration is life safety.
2. Methods: Decontamination using soap and water is the only method that will be
used by UCLA personnel. Other chemical decontaminants are prohibited.
3. Decontamination Planning: The decontamination process (as directed and
coordinated through the Incident Command process) should be directed toward
confinement of the contaminant within the hot zone and the decontamination
corridor. Decontamination stations should be established in an area where the
runoff can be controlled. Consider the potential effects of the decontamination
process on responder personnel when developing the decontamination plan and
address countermeasures such as work/rest cycles.
A. The entire process of decontamination should be directed toward confinement
of the contaminant in the hot zone and the decontamination corridor to
maintain the safety and health of response personnel, the general public, and
the environment.
B. Entry into the hot zone shall not be permitted until appropriate
decontamination methods are determined and established.
4. Decontamination Risks: Incident management should include a standard personnel
identification system to maintain accountability for each member engaged in
activities at an incident scene. This personnel identification system should have the
ability to provide a rapid accounting of all members on the incident scene.
A. The Incident Commander must consider the circumstances of each incident
and make suitable provisions for rest and rehabilitation for members
operating at the scene. These considerations should include medical
evaluation and treatment, food/fluid replenishment, and relief from extreme
climatic conditions. Incident Commanders should maintain an awareness of
the condition of members operating within their control and ensure adequate
steps are taken to provide for their safety and health.
B. The decontamination team shall be fully trained on all PPE required to
conduct operations.
5. Environmental Liability: Decontamination runoff is a hazardous material and is
regulated. Saving lives takes priority over runoff containment in emergencies.
Decontamination planning incorporates basic notification procedures and runoff
control measures. Decontamination runoff must be controlled to the extent possible
to limit the spread of contamination.
6. Health Effects: The health effects of environmental conditions on personnel must be
considered when planning for decontamination. During operations at ambient air
temperatures below 65 degrees F, respond appropriately to eliminate the possibility
UCLA Hazmat Response Plan
D-1
of individuals receiving cold-weather injuries such as cold shock or hypothermia.
Cold shock refers to the sudden evocation of physiological responses such as an
increase in blood pressure triggered by cold-water exposure. This can result in
sudden death in susceptible individuals. Cold shock occurs almost immediately and
must be anticipated by the responder. The risk of serious health implications from
cold shock is greater for those with pre-existing conditions such as heart disease,
and the aged. Cold shock is more likely to cause serious medical problems than
would hypothermia during decontamination operations. Cold shock can be
minimized by inquiring about pre-existing medical conditions and by encouraging
people to get gradually wet, rather than being instantaneously deluged in cold water.
7. Cross Contamination: All decontaminations personnel and their equipment must be
decontaminated before leaving the decontamination corridor. All non-critical
equipment used during the decontamination process should be contained and
properly disposed of.
8. Responder/Team Decontamination: The decontamination process for
responder/team decontamination generally consists of six stations with the following
objectives:
A. Station 1 – Equipment Drop Objective: Contain all tools from the hot zone
except PPE and breathing apparatuses
B. Station 2 – Primary and Secondary Decontamination Objective: Remove
contamination from outer garments
C. Station 3 – Monitor Point Objective: Ensure completeness of primary and
secondary decontamination using a monitor or detector.
D. Station 4 – PPE/SCBA/Personal Clothing Removal Objective: Remove all
personal protective clothing, respiratory protection, and personal clothing (in
that order unless the configuration of personal protective ensemble dictates
otherwise). If the individual is returning to the hot zone, the air cylinder of the
SCBA will be changed with the assistance of the decontamination team
members. PPE that is removed should be bagged and labeled for later reuse
or disposal. The necessity of removing personal clothing and using the
shower will be determined by the Incident Commander of designee.
E. Station 5 – Shower and Redress (dependent on hazard and level of PPE
worn) Objective: Thoroughly shower using generous amounts of soap and
water (scrubbing downward from head to toe) and redressing in the cold zone
for medical evaluation.
9. Triage/Medical Treatment Objective: Evaluate decontaminated personnel for signs
and symptoms of hazardous material exposure, treat injuries as necessary in a
clean treatment area and transfer to medical transport area if further treatment is
necessary.
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D-2
Appendix E: Personal Protection Equipment
Levels
The following excerpt from OSHA (29 CFR Part 1919.120 App B) describes levels A-D
of PPE as well as the conditions that call for each level.
PPE is divided into four categories based on the degree of protection afforded.
1. Level A - To be selected when the greatest level of skin, respiratory, and eye
protection is required. The following constitute Level A equipment; it may be used as
appropriate:
A. Positive pressure, full face-piece self-contained breathing apparatus (SCBA),
or positive pressure supplied air respirator with escape SCBA, approved by
the National Institute for Occupational Safety and Health (NIOSH).
B. Totally-encapsulating chemical-protective suit.
C. Coveralls.*
D. Long underwear.*
E. Gloves, outer, chemical-resistant.
F. Gloves, inner, chemical-resistant.
G. Boots, chemical-resistant, steel toe and shank.
H. Hard hat (under suit).*
I. Disposable protective suit, gloves and boots (depending on suit construction,
may be worn over totally-encapsulating suit).
2. Level B- The highest level of respiratory protection is necessary but a lesser level of
skin protection is needed. The following constitute Level B equipment; it may be
used as appropriate:
A. Positive pressure, full-face piece self-contained breathing apparatus (SCBA),
or positive pressure supplied air respirator with escape SCBA (NIOSH
approved).
B. Hooded chemical-resistant clothing (overalls and long-sleeved jacket;
coveralls; one or two-piece chemical-splash suit; disposable chemicalresistant overalls).
C. Coveralls.*
D. Gloves, outer, chemical-resistant.
E. Gloves, inner, chemical-resistant.
F. Boots, outer, chemical-resistant steel toe and shank.
G. Boot-covers, outer, chemical-resistant (disposable).*
H. Hard hat.*
I. [Reserved]
J. Face shield.
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E-1
3. Level C-The concentration(s) and type(s) of airborne substance(s) is known and the
criteria for using air purifying respirators are met. The following constitute Level C
equipment; it may be used as appropriate:
A. Full-face or half-mask, air purifying respirators (NIOSH approved).
B. Hooded chemical-resistant clothing (overalls; two-piece chemical-splash suit;
disposable chemical-resistant overalls).
C. Coveralls.*
D. Gloves, outer, chemical-resistant.
E. Gloves, inner, chemical-resistant.
F. Boots (outer), chemical-resistant steel toe and shank.*
G. Boot-covers, outer, chemical-resistant (disposable).*
H. Hard hat.*
I. Escape mask.*
J. Face shield.*
4. Level D-A work uniform affording minimal protection: used for nuisance
contamination only. The following constitute Level D equipment; it may be used as
appropriate:
A. Coveralls.
B. Gloves.*
C. Boots/shoes, chemical-resistant steel toe and shank.
D. Boots, outer, chemical-resistant (disposable).*
E. Safety glasses or chemical splash goggles.*
F. Hard hat.*
G. Escape mask.*
H. Face shield.*
The types of hazards for which levels A, B, C, and D protection are appropriate are
described below:
1. Level A - Level A protection should be used when:
A. The hazardous substance has been identified and requires the highest level
of protection for skin, eyes, and the respiratory system based on either the
measured (or potential for) high concentration of atmospheric vapors, gases,
or particulates; or the site operations and work functions involve a high
potential for splash, immersion, or exposure to unexpected vapors, gases, or
particulates of materials that are harmful to skin or capable of being absorbed
through the skin,
B. Substances with a high degree of hazard to the skin are known or suspected
to be present, and skin contact is possible; or
C. Operations must be conducted in confined, poorly ventilated areas, and the
absence of conditions requiring Level A have not yet been determined.
UCLA Hazmat Response Plan
E-2
2. Level B protection should be used when:
A. The type and atmospheric concentration of substances have been identified
and require a high level of respiratory protection, but less skin protection.
B. The atmosphere contains less than 19.5 percent oxygen; or
C. The presence of incompletely identified vapors or gases is indicated by a
direct-reading organic vapor detection instrument, but vapors and gases are
not suspected of containing high levels of chemicals harmful to skin or
capable of being absorbed through the skin.
D. Note: This involves atmospheres with IDLH concentrations of specific
substances that present severe inhalation hazards and that do not represent
a severe skin hazard; or that do not meet the criteria for use of air-purifying
respirators.
3. Level C - Level C protection should be used when:
A. The atmospheric contaminants, liquid splashes, or other direct contact will not
adversely affect or be absorbed through any exposed skin;
B. The types of air contaminants have been identified, concentrations measured,
and an air-purifying respirator is available that can remove the contaminants;
and
C. All criteria for the use of air-purifying respirators are met.
4. Level D - Level D protection should be used when:
A. The atmosphere contains no known hazard; and
B. Work functions preclude splashes, immersion, or the potential for unexpected
inhalation of or contact with hazardous levels of any chemicals.
*Optional as appropriate
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UCLA Hazmat Response Plan
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Appendix F: Radiological-Specific
Procedures for IC
Rad Event
Occurs
Gather key
information from
dispatch & spill
reporter
Are people
contaminated?
Radioactive
Material Spill?
Irradiator
Security Issue?
Type of
Event
X-ray or radiation
exposure?
UCPD should follow
instructions in the
Increased Security
Controls Procedure
YES
NO
Is this an
unsecured
public area?
YES
Lab contact should
remove any people
from the spill area while
keeping them together
NO
Does this
exceed lab's
cleaning
capacity?
YES
NO
Advise lab to block
off access to spill
area for non-cleanup personnel
Lab should begin
decontamination
operations
Gather key
information from
dispatch & spill
reporter
Gather key
information
from dispatch
& spill reporter
Affected individuals
should remove
contaminated clothing
Affected individuals
should take initial
reading if it will not
cause decon delay
Contaminated people
should begin gentle
cleaning immediately
with mild soap & warm
water
Does anyone
exposed have
significant
symptoms?
NO
YES
Have them
consult a doctor
immediately
Secure Site and Contact
Radiation Safety Specialist
ASAP
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Appendix G: Biological-Specific Procedures
for IC
Bio
Event
Occurs
Gather key information
from dispatch & spill
reporter
Can event area be
contained with
available resources?
Contact UCPD or
LAFD for
assistance in
securing the spill
area
NO
YES
Contain event & secure area
Immediately Contact:
Natasha Griffith: 310-951-3588
Sarah Sweeny: 602-799-5693
Stacey Kraemer: 706-877-8783
or 706-860-2902
Dr. James Gibson: 310-404-1507
Await further instructions
YES
Determine
population
exposed & risk of
further
contamination
Are agents/ toxins
that require
heightened
response involved?
NO
Ensure that any exposed
personnel have removed
contaminated items and
washed any exposed wounds or
membranes
Determine the Primary
Investigator (PI) and the
origin of the material
Research
Area/Lab
Is lab staff capable
of safely cleaning
the material?
Determine
circumstances of
event, material &
volume
Advise lab staff to
initiate clean-up
NO
Is this a small
bodily fluid spill?
YES
Trained EH&S staff with
BBP training/ vaccination
will begin clean-up
according to general small
blood/fluid spill clean-up
SOP*
UCLA Hazmat Response Plan
Notify
RRUCLA
Hospital for
response
Non-hospital/ Non-research
area
NO
YES
Ensure that site is secure
and report to biosafety for
further instructions
Where is the
event?
FPG Clinic/
Hospital Area
Confirm
that
RRUCLA
responds to
event
Provide
information to
biosafety for
follow-up the
next day
* See the next page
G-1
*GENERAL SMALL BLOOD/FLUID SPILL CLEAN-UP SOP
Preparations:
1. Fetch Bio-hazard Spill Clean-up kit from “Fire 1” or EH&S Services Building Storage
2. Fill bottles with water
3. Obtain sharps waste containers
4. Obtain appropriate biohazard, pathological or trace chemo waste barrels from the nearest
accumulation site. Ensure that the appropriately sized biohazard bag is placed inside the barrel
before filling the waste container.
5. Ensure non-hazardous waste bag is nearby.
6. Photograph general site and take note of any identifying tubes/marks if needed for future
investigation.
At the site:
1. Don PPE: double gloves, protective covering (must protect clothing and skin), eye protection,
mask. Booties may be required, if anticipation of contamination of shoes may exist. Tape gloves to
coat/ tyvek sleeves if skin shows.
2. Enter spill area.
• Remove any broken glass or objects from spill area using mechanical devices.
• Dispose of objects in Biohazard waste container
• Retain mechanical devices in an isolated area inside spill zone for later decontamination. (If not
feasible, dispose of items as biohazard waste.)
• Cover spill area (with very wide margins) with significant absorbent material. If inside, paper
towels. If outdoors on rough surfaces, shop towels will work better.
• Dilute bleach 1:5 in water. Mix.
• Pour bleach mixture over absorbent materials, fully soaking the materials.
• Allow for minimum contact time of 10 minutes. Up to 30 minutes may be required if significant
absorption or organic material is present.
• Remove paper towels; dispose of in hazardous waste container.
• Wash down site (detergent, brushes or another rise with water) to remove all residues.
• Change outer gloves.
• Disinfect and non-porous /organic tools with 10% bleach solution. Allow 10 minutes contact time.
Rinse with water. Place outside dirty zone.
• Remove booties (if worn). Dispose as biohazard waste.
• Remove outer gloves. Dispose as biohazard waste.
• Remove protective covering, turning inside-out upon removal. Dispose of or contain in nonbiohazard bag for laundry.
• Remove mask and eye protection. Decontaminate mask with bleach/water
• Remove inner gloves and dispose of them.
• Don new gloves.
• Close biohazard waste bags by twisting top and making an over-hand knot (or by securing with
tape).
• Place lid on waste barrels
• Decontaminate outside of waste barrel using 10% bleach spray bottle. Allow 2 minute contact
time. Wipe with paper towel
• Remove any non-hazardous trash from the site
• Provide information back to Biosafety for subsequent follow-up.
UCLA Hazmat Response Plan
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Appendix H: Chemical-Specific Procedures
for IC
Gather key
information from
dispatch & spill
reporter
Chemical
Spill Event
Occurs
Is the spill Large
(>1.0L of liquid/
1000g of solid) or
highly toxic?
YES
NO
Confirm that
RRUCLA
responds to
event
Notify RRUCLA
Hospital for
response
YES
LSO's won't
clean-up. Call
Hazmat services
at
714-491-1222
Or call the EH&S
Hotline at
310-825-9797
FPG/Clinic
Hospital Area?
NO
Perform a Hazard Assessment:
• What is the chemical? (Refer to SDS for hazard properties)
• Form of chemical (liquid or powder)?
• Where exactly is the spill?
• Approximately how much is spilled?
• Any injuries?
• Any drains nearby the spill? Warn others by posting caution
sign/notice as required.
• Secure/cordon off the area using caution tape etc.
Provide
information to the
CHO for follow-up
the next day
Immediately Contact:
Petros Yiannikoros (CHO): 310-629-9968
Ross Veal (IH): 310-901-7534
Michael O'Sullivan (HazWaste): 310-420-4869
Dana Johnson (Fire Marshal): 310-261-9887
Was anyone
exposed to
chemicals?
NO
Are chemicals
that require
heightened
response
involved?
YES
YES
Follow proper
decon procedure
and send to OHF
or Emergency
Room
NO
Are lab staff
capable of safely
cleaning the
material?
NO
YES
Advise lab staff
to initiate cleanup
UCLA Hazmat Response Plan
EH&S staff with Hazmat
training will begin clean-up
according to general
chemical spill clean-up SOP*
* See the next page
H-1
*CHEMICAL SPILL CLEAN-UP GENERAL SOP (1/2)
Preparations:
1. Fetch personal Hazmat bag and/or spill clean-up kit from Fire-1 or EH&S Services Building
Storage
a.
Basic supplies in the hazmat bag:
• Jumpsuit
• N95/Half-face/Full-face respirators, appropriate respirator cartridges
• over booties (6 pairs)
• Sarnex suit (2)
• Tyvek suit (2)
• inner gloves (1 box disposable nitrile and chloroprene)
• heavy duty Nitrile gloves (1 pair)
• Butyl Viton gloves (1 pair)
• Natural rubber gloves (1 pair), Butyl rubber gloves (1 pair)
• low tack (cuff) tape (1 roll)
• duct tape (1 roll)
• hot zone/red tape/danger caution tape (1 roll)
• eye protection (safety glasses/goggles/face shield)
• Steel toed boots/rubber boots
• transparent plastic trash bags and black bags - 33 gal size
• visqueen sheet, absorbent pads
• mercury spill-kit for mercury spill clean-up
b. Additional supplies/items in the hazmat bag:
• SDS for the spilled hazardous material
• hazmat incident report form
• pen &notepad
• camera (if available)
• Bottle(s) of water & energy bar
• paper towels
• change of underclothes/socks
• alcohol wipes & non-alcohol wipes, hand sanitizer
• Emergency/NIOSH pocket guide book
• pH paper
• flashlight
2. Carry IH monitoring devices, such as; Jerome Mercury sniffer, 4 gas meter, Real-time VOC
analyzer etc. (as applicable).
UCLA Hazmat Response Plan
H-2
*CHEMICAL SPILL CLEAN-UP GENERAL SOP (2/2)
At the site:
1. Cordon-off/secure the area. Post caution signs as necessary.
2. Take pictures of the hot zone and the warm zone. Take notes/collect as much info
as possible by talking to the lab personnel/incident caller.
3. Ask the lab personnel if they have a chemical spill-kit in the lab. Try using the spillkit materials readily available.
4. Ensure one person will be at the warm zone to help.
5. Person cleaning up will don the PPE depending on the hazardous properties of the
spilled chemical/material.
6. Keep double transparent trash bags/black trash bags ready just outside the hot
zone.
7. Enter the spill area/hot zone.
8. Remove any broken glass or potentially contaminated objects from spill area using
brush & scoop.
9. Dispose of contaminated materials in the trash bag meant for hazmat spill cleanup.
10. Retain contaminated equipment/devices in an isolated area inside the hot zone for
later decontamination. (If not feasible, dispose of items as hazardous waste.)
11. Cover chemical spill area (with very wide margins) with significant absorbent
material.
12. Use more absorbent materials as needed, to fully soak the spilled material(s).
13. Remove paper towels/absorbent materials; dispose of as hazardous waste in the
bags.
14. Change outer gloves as needed.
15. Remove booties (if worn). Dispose of as hazardous waste.
16. Remove outer gloves. Dispose of as hazardous waste.
17. Remove protective covering/suit, turning inside-out upon removal. Dispose of as
hazardous waste.
18. Remove respirator and eye protection. Decontaminate respirator using nonalcohol wipes.
19. Remove inner gloves and dispose of as hazardous waste.
20. Don new gloves.
21. Tie the hazardous waste double bags (ex: Goose neck) and seal with duct tape.
22. Place lid on waste barrels (if used)
23. Remove any non-hazardous trash from the site
24. Provide updates back to CHO for subsequent follow-up.
25. Clear the lab for occupancy.
UCLA Hazmat Response Plan
H-3
THIS PAGE INTENTIONALLY LEFT BLANK.
UCLA Hazmat Response Plan
H-4
Map Key
First Aid Kit
Fire Extinguisher
Eye Wash & Emergency Shower
HazMat Alarm Pull
Fire Alarm Pull
Fire Shutter
Fire Dept. Connection
Fire Panel
Floor Trench/Spill Containment
Stairs
shelves
C
G
N
E
W
S
Supplies
Industrial Hygiene
Drum
Room
IWW Sampling Port
Tel/
Data
Up
Stairs
Parking Structure 8
(Level 2)
Women's
Office
Emergency Evacuation Area
Charles E. Young Dr
Office
Janitor
Fumehood
Gas Storage Cabinet
G
G
G
G
Bulk
Room
Parking Structure 8
(Level 2)
Paging/Local Emergency Station
Hazcat
Room
Electrical
Elevator
Closet
C
Supplies
PPE and
Supplies
G G
Transformer
Room 160
Parking Structure 8
(Level 2)
Mixed Waste
Room
Fluorescent Asbestos
Radioactive Wet
Waste Room
Emergency
Generator
EH&S Services Building
550 Charles E. Young Drive West Los
Angeles, CA 90095
(Upper Level)
Men's
Calibration
Receiving
Area
Down
Trash Room
Fire Hydrant
Emergency
Supplies
Up
Down
I-1
UCLA Hazmat Response Plan
Up
Down
Lab
Pack
Room
Table
Appendix I: Map—PPE and Supplies
Structure 8 Driveway