Poetry By Heart Scotland Competition Organisers’ Handbook 2014-15 1 Contents Introduction Poetry By Heart Scotland at a glance 10 Steps to Success Rules Step 1: Inspire your students to take part Step 2: Set a competition date, time and place. Step 3: Help students believe they can do it. 3 4 5 6 8 9 10 A Voice and a Breath: Liz Lochhead’s tips Step 4: Plan your competition event. Sample competition schedule Step 5: Find some volunteers to help run the competition Step 6: Help students polish their performance Step 7: Prepare your judges Step 8: Pick a winner Step 9: Celebrate everyone’s achievements Tell local radio and newspaper journalists what you’re doing Step 10: Support your winner in preparing for the regional heat 11 12 13 14 Appendix Poetry By Heart Judging Criteria Contest Score Sheet Accuracy Score Sheet 2 15 16 17 18 20 21 Introduction The Scottish Poetry Library is thrilled to announce our new competition, Poetry By Heart Scotland which is designed to encourage pupils in S4-S6 to learn and recite poems by heart. There are no props, no costumes, no technical wizardry, just the vocal expression of poems that have been understood and enjoyed. Central to the competition process is the development of deep personal connections between students and their chosen poems, poems that are then introduced to classmates, families and the local community. We aim to engage young people from diverse social backgrounds and all types of school in Poetry By Heart, facilitating individual and group discovery of the pleasures of poetry. Liz Lochhead, the Scots Makar, is championing our cause and will be a judge at the 2015 National Finals of Poetry By Heart Scotland. Liz says, “Poems need to be learned by heart, not by rote. I don’t think I would have become a poet, I wouldn’t even have become a person who reads poems, if I hadn’t learned them by heart.” So if you want to encourage your pupils to be the next generation of poetry readers and poets, Poetry By Heart Scotland could be just what your school is waiting for. Following in this handbook is the information you need to establish your school competition. Further downloads, resources and inspiration can be found at www.scottishpoetrylibrary.org.uk. Also we are very grateful to Julie and Tom at Poetry By Heart in England who have generously shared their existing competition resources with us. Be sure to visit their website at www.poetrybyheart.org.uk for further resources and activity ideas. Wishing you good memories for and of your competition! Georgi Gill Learning Manager Scottish Poetry Library 3 Poetry By Heart Scotland: at a glance WHO takes part? Pupils in S4-S6 as competitors; non-competitors can also be given supporting roles in running your contest. Schools are welcome to host their own competitions for S1-S3 but there is not currently a national competition for these year groups. Any school staff member can organize their school’s competition. WHAT do competitors have to do? Memorise and recite poems by heart, bringing them alive for the audience. Poems can be chosen from the Poetry By Heart anthology of 200 poems, the Scottish Poetry Library’s online tags or from a combination of both lists. School contests: one poem published before 1914 plus one poem published after 1914. Regional semi-finals and the national finals: one pre-1914 poem plus one post-1914 poem plus a third poem from the World War 1 poetry showcases At each stage one of the poems selected from the list must be by a Scottish poet. (This includes poets resident in Scotland who may not have been born here.) WHAT do school organisers have to do? Register your school by emailing [email protected] Arrange a contest according to the guidance and rules in this handbook and promptly report the date set to Georgi at the Scottish Poetry Library. Select a winner and runner-up using the judging criteria and scoring system in this handbook and report the details to [email protected] by 12 noon on Friday 9th January 2015. Support the winner in participating in the regional heat and if successful, we’d love you to come to Edinburgh to cheer on your winner in the national finals! WHERE & WHEN is it all happening? First rounds - in any Scottish secondary school based in a participating local authority by 19th December 2014. Regional semi-finals - during the spring term by 1st March 2015 National finals - 28th March 2015 at the National Gallery of Scotland. HOW do I contact the Poetry By Heart Scotland Team? By email: [email protected] By phone: 0131 557 2876 By post: Poetry By Heart, Scottish Poetry Library, 5 Crichton’s Close, Canongate, Edinburgh, EH8 8DT. 4 10 STEPS TO SUCCESS 1. Inspire your students to take part. 2. Set a competition date, time and place. 3. Help pupils believe they can do it. 4. Plan your competition event. 5. Find some volunteers to help run the competition. 6. Help students polish their performances. 7. Prepare the judges. 8. Hold your competition and pick a winner. 9. Celebrate everyone’s achievements. 10. Support your winner in preparing for the regional heat. 5 RULES These rules will apply throughout the competition. If you are in any doubt, talk to us at by email at [email protected], by phone on 0131 557 2876, or via Twitter @ByLeavesWeLive or facebook.com/scottishpoetrylibrary. Student eligibility School registration: only schools and colleges that have registered with Poetry By Heart Scotland by 16th December 2014 are eligible to send their competitors forward to the regional heats of the competition. Register by emailing [email protected] Year group: only students currently enrolled in S4, S5 or S6 are eligible for progression to regional Poetry By Heart Scotland competitions. Progression: a student may not advance to the regional round without first competing in his/her school competition. Poem selection Anthology: all poems MUST be selected from Poetry By Heart Scotland’s tagged poetry anthology available at www.scottishpoetrylibrary.org.uk AND/OR the 2014-15 Poetry By Heart anthology available online at www.poetrybyheart.org.uk. Poems on the Scottish Poetry Library website which are NOT tagged as part of Poetry By Heart Scotland CANNOT be used for recital in this competition. Also poems from other sources CANNOT be recited in this competition. At each stage of the competition at least one poem recited by each student MUST be Scottish. This definition includes poets resident in Scotland who may have been born in other countries. Optional: if your school is having class heats, students must perform 1 poem from any part of the Poetry By Heart Scotland or Poetry By Heart anthologies. School competition: students must perform 2 poems from the Poetry By Heart Scotland tags AND/OR the Poetry By Heart anthology - 1 published before 1914 AND 1 published in or after 1914. Regional finals: students must prepare to perform 3 poems from the Poetry By Heart Scotland tags AND/OR the Poetry By Heart anthology - 1 published before 1914 AND 1 published in or after 1914 AND 1 from the 2014-15 Poetry By Heart Scotland OR Poetry By Heart showcases of World War 1 poems. These may be the same poems as performed in the school competition or different. National finals: students must perform 3 poems from the Poetry By Heart Scotland tags AND/OR the Poetry By Heart anthology - 1 published before 1914 AND 1 published in or after 1914 AND 1 from the 2014-15 Poetry By Heart Scotland OR Poetry By Heart showcases of World War 1 poems. These may be the same poems as performed in the regional final or different. 6 Competition Valid contests: for a contest to be valid at any stage, at least 3 eligible students must compete. Judging criteria: students must be judged fairly according to the Poetry By Heart Scotland judging criteria available in this booklet and online at www.scottishpoetrylibrary.org.uk. Scoring: Judges must use the official scoring sheets to evaluate each performance. These scores should be added together at the end of the contest to provide a basis for agreement the winner and runner up. Judges must not discuss performances or scores during the contest but may retire to discuss the cumulative scores before announcing the winner. Number of winners: 1 winner only should be selected to progress to the next round. If that champion is unable to attend the next round, the runner-up should be sent. Please keep Georgi at the Scottish Poetry Library informed of all changes. Small contests: in the event that a regional heat fails to recruit more than the minimum required number of contestants, school runners-up will be invited to compete as well. Ties: in the event of a tie, or judges not being able to announce a clear winner, the top-performing students must recite 1 poem again for a separate tie-break score. Students may choose which poem to recite from the ones already recited in that contest. Props: students must not use props, stage furniture, music or costumes during their recitations. Regional heat entries: schools/colleges must report the required details of their school/college winners and runners-up to Georgi at the Scottish Poetry Library no later than 12 noon on Friday 9th January 2015. School/college competition date: should be reported to Georgi at the Scottish Poetry Library as soon as it is known. Student chaperones: students must be accompanied by a responsible adult to the contests which take place out of school/college. For the national finals, it is hoped that this will be a teacher or other staff member from the student’s school however in some cases this may be the student’s parent. 7 STEP 1 Inspire your students to take part. Why not launch your competition in a specially themed school assembly? Have teachers, support staff, lunch staff, parents, librarians, and whoever else wants to get involved, sharing a poem they love aloud. They might not know it by heart yet, but you could get them involved in the challenge too! Have a taster session in class or assembly or at lunchtime where everyone gives it a go. Make the poem short, make the activity fun and give it a go together. You will find good examples of short poems online at www.scottishpoetrylibrary.org.uk. They aren’t eligible for the official competitions but they’re a great introduction to reciting. Be prepared for surprises! It’s not always the students you think that will be good at it! 8 STEP 2 Set a competition date, time and place. You can hold your school/college competition on any date in the Autumn term 2014 as long as all winners and runners up are notified to Georgi at the Scottish Poetry Library by 12 noon on Friday 9th January. Your competition could happen in class, in a lunch break, in assembly, after school or as a razzmatazz evening event. It’s up to you to decide what works best in your situation. Bear in mind that everyone always says how moving and special the students’ poetry recitations are - why not invite an audience to share that experience? Other students? Parents? Teachers? If your competition is small, a familiar classroom might be the perfect place, but there are lots of other spaces you might want to consider: the school library, the hall or theatre. You don’t need fancy audio visual equipment (though you’re welcome to use it!) – you just need to make sure that everyone present, especially the judges, can see and hear the competitors. 9 STEP 3 Help students believe they can do it. Ask students to find one poem they like. Encourage inclusivity and a wide definition of poetry. It could be as basic as a nursery rhyme or a limerick, something heartfelt or humorous – as long as it gets them started. Ask them to learn it by heart. Next time you have a lesson, or form group, or poetry lunch club, invite them to recite. Give lots of praise and encouragement. Set a homework challenge of learning the first four lines of a shorter, more straightforward poem from the competition anthology. See how far everyone has got and then learn the rest together. Have pairs learning a line or two each; do repeat-after-me; invent actions; have the lines on the board and gradually cover over the rhyme words, then whole lines and stanzas until they have it. Have non-competing friends or members of staff volunteering to mentor competing students. They might help choose poems, practise memorizing them, try out different ways of performing them, and prepare for the competition. 10 A Voice and a Breath: Liz Lochhead’s tips for learning poems by heart 1. Learn poems by saying them out loud – that way the muscles of your mouth and your face will remember them. 2. Picture what you’re saying. See the poem in your mind as well as saying it. 3. Don’t worry about the learning of the poem. Keep saying it and gradually it will go into your memory. 4. Don’t be led too much by the tum-ti-tum rhythm of poems; focus on the sense. 5. To help focus on the sense, type out your poem in ordinary sentences. It won’t look like a poem anymore the rhythm (the tum-ti-tum) will still come across when you say it aloud but it won’t take over. 6. We’ve all got a voice; we’ve all got a breath in our body. Use them when you’re learning as well as when you’re performing. 11 STEP 4 Plan your competition event. You must have a minimum of 3 competitors to select a school winner to take part in the next round. Ideally you will have 6-12 students competing in the school/college final, though you could have many more involved than that in classroom taster sessions, trials or preliminary heats. How long your competition takes will depend on how many students are taking part. As a guide, you should allow five minutes for each poem for each student – that gives plenty of time for the poem recital, for the judges to do their scoring and the scorer to tally up the scores. It also allows for students to move on and off the stage or other performance space. Draw up a running order with the names in sequence of the students performing and which poems they will perform in which round. A sample schedule is shown over the page. You will need this in order to prepare the judges and their materials, as well as to ensure the smooth running of the competition. 12 Sample schedule for a competition with 7 contestants 3.00pm Welcoming remarks by the MC and introduction of the competitors, judges and prompter, and any special guests. Explanation by the MC of what will happen when, and how the recitations will be judged. 3.05pm Round 1: pre-1914 poems 1) John Fraser: William Earnest Henley, Invictus 2) Tracy Mears: Mary Elizabeth Coleridge: The Witch 3) Duncan Johnstone: Lord Byron, She Walks in Beauty 4) Lewin Angelotti: Chidiock Tichborne, Elegy 5) Mhairi Taylor: Robert Burns, To a Louse 6) Shona Johnson: Percy Bysshe Shelley, Ozymandias 7) Jade Lee: Ben Jonson, Song to Celia 3.40pm Short break with encouraging words from the MC while scorers tally the scores and judges have a breather; at more elaborate events you could have student musicians performing as an interlude. 3.50pm Round 2: post-1914 poems 1) John Fraser: Alun Lewis, Goodbye 2) Tracy Mears: Allen Ginsberg, A Supermarket in California 3) Duncan Johnstone: Kit Wright, The Boys Bump-Starting the Hearse 4) Lewin Angelotti: Michael Hofmann, Marvin Gaye 5) Mhairi Taylor: Alice Oswald, Wedding 6) Shona Johnson, Grace Nichols, Blackout 7) Jade Lee: Seamus Heaney, St Kevin and the Blackbird 4.25pm Judges complete scoring and identify winner and runner-up. Announcements, certificates and prize-giving. Thank yous. 4.30pm End. 13 STEP 5 Find some volunteers to help run the competition An MC: ensures everyone feels comfortable, gives the event a sense of occasion and celebration and also keeps your wellplanned schedule running on time! They will make sure judges have enough time to score the recitations before moving on to the next, and will announce the winner at the end. Some judges: preliminary heats can be judged by one adult, usually a teacher or school/college librarian. If you have form group heats, for example, each form group tutor could judge their heat. For a whole school or college contest, there should be a minimum of 3 judges: two judges of the overall performances and one accuracy judge. The accuracy judge is the only person to use the Accuracy Score Sheet and focuses on this aspect of the performance. A prompter: to support students who need a little extra help. They should be seated within easy eye contact of the performing student and pointed out at the start of the competition so students know who to turn to. This role can be combined with that of accuracy judge. The prompter (and the accuracy judge if a different person) will need copies of all the poems, in order of their recitation. A scorer: to collect the score sheets from the judges after each recitation and tally them up. This person will provide the judges with the final scores which will be used as the basis for their judgment of the overall winner. Make sure the scorer is seated near to the judges – or have a runner. 14 STEP 6 Help students polish their performance Our lovely friends south of the border at The Poetry By Heart website have lots of videos of students from previous finals reciting their poems. Find them from the home page, the <filter poems> tab, or on individual poem pages. Select a range of videos and invite discussion of what performance features they like or would want to change. Have little rehearsal sessions where students can try out their poems in front of supportive peers or adults, and get feedback on how it sounds. Get students judging two or three of the video performances using the score sheets, so they can explore how the judging criteria and how they might want to develop their own performances in the light of that. 15 STEP 7 Prepare your judges Your judges need briefing about their roles and responsibilities. Getting them together in advance of the competition is the most effective way of doing this, but if that’s not possible at least make sure they are briefed well in writing. Judges need to know how the scoring system works and the judging criteria they need to apply. Copies of the scoring sheets and judging criteria are available as pdf downloads from the Poetry By Heart Scotland section of the Scottish Poetry Library website, and are reproduced in this handbook. Send them a copy in advance and explain how the rounds of the competition will be organized. Invite questions. Judges can prepare – together or on their own – to score poem performances. As our judging criteria matches that of Poetry By Heart in England you can advise judges to go to the “resources and downloads” section of www.poetrybyheart.org.uk where there are videos in which Andrew Motion talks through a couple of performances from the English 2013 contest, explaining what each of the students does well. From their homepage judges could also follow the link to watch videos of all eight finalists from the English 2014 contest. Having a go at scoring a few will help judges “get their eye in” before your event. 16 STEP 8 Pick a winner The MC should welcome each student briefly by name as they come up to recite, and if appropriate invite applause. They should not intrude on the students’ concentration and should create a calm and encouraging atmosphere. The student must state clearly the poet and poem they have chosen, e.g. “This is ‘Ozymandias’ by Percy Bysshe Shelley.” No other comments are allowed. The poem must be delivered by heart using only the prompter for support if required. The prompter should give the students a few seconds to recover the line, and then provide just a word or two and only if the student asks for it. If a performance is interrupted, e.g. by someone entering the room, a coughing fit by another student or audience member, or a loud noise outside the building, it is fair and reasonable to allow the student to re-start their recitation. It is a good idea to have water available for all performers to help prevent coughing. Once the scorer has calculated the scores of both rounds, the judges may retire to consider their verdict. In 99% of cases this will be straightforward, with the scores confirming a clear winner. In the event of a draw, judges should try to come to an agreement about the winner; only if that is not possible should the tied students be invited to pick one of their poems and perform it again. A winner must be selected, and a runner-up named in case the winner is unable for any reason to progress to the regional heat. 17 STEP 9 Celebrate everyone’s achievements There is a Poetry By Heart Scotland certificate available for download as a pdf at www.scottishpoetrylibrary.org.uk Some schools and colleges choose to supplement that with extra prizes for the winner and runner-up. Learning two poems by heart, performing them in public and being judged for doing so is no mean feat: lots of praise and recognition is richly deserved! Think about having someone take photographs at the event so that you can prepare nice material for your school website or parents’ e-newsletter. If students are nervous, avoid taking pictures during the recitations unless this can be done very unobtrusively but have a big photo-shoot at the end as part of the prize-giving and general celebration of achievement. Don’t be shy about contacting the local press or radio about your pupils’ achievements. Following in this handbook is a template press release you could use or adapt to do this. Or a group of media-savvy students might like to take on this task? 18 Poetry By Heart Scotland [Recipient’s name] [School winner/runner up] [School name] [Date] _______________________________ Poetry By Heart Scotland Winner’s Certificate Download at www.scottishpoetrylibrary.org.uk 19 Tell local radio and newspaper journalists what you’re doing Use or adapt this template press release to tell local newspapers, magazines and radio stations about your contest and winner’s achievements. Why not get some non-competitors to take photographs and organise this? You could use this material on your school website, blog, or parent’s newsletter too. POETRY BY HEART - Press Release Template For use by: Competition Organisers From: Your Address/ Contact Details To: Recipient Address/Contact Details Photograph details and caption if available and sent with press release. Re: Poetry By Heart Competition at (insert name of school/college) Talented students from (insert name of school/college) have been taking part in an inspiring competition designed to encourage students in Scotland to learn and to recite poems by heart. (Insert short description of who organised the competition, where it was held and when.) (Insert number of students) recited two poems from the 200+ available in the online anthologies which support the competition at scottishpoetrylibrary.co.uk and poetrybyheart.org.uk. The winner was (insert student’s name) who recited (insert poem details in format - poem 1 by poet 1 and poem 2 by poet 2 - and add any descriptive detail, such as what the judges said about the winning performance, or a quote from the winner). The Scottish Makar, Liz Lochhead, will be a judge at the National Finals of Poetry By Heart Scotland in March. She commented: ‘Poems are for the heart. I don’t think I would have become a poet or even a poetry reader if I hadn’t learned poems by heart at school.’ Notes to Editors: 1. Poetry By Heart Scotland is an educational initiative established in Scotland by the Scottish Poetry Library. 2. Online information about Poetry By Heart Scotland is available at www.scottishpoetrylibrary.org.uk and includes details about the competition and links to the selection of poems students choose from. 3. Students recite poems from specially selected anthologies at www.scottishpoetrylibrary.org.uk and www.poetrybyheart.org.uk. 20 STEP 10 Support your winner in preparing for the regional heat First your student will need to decide which poems to recite. (You might want to have your runner-up prepare too in case your winner is ill.) They can reprise their existing poems or they can choose new ones. It is worth noting that criteria such as “level of difficulty” can become critical in later stages of the competition, though this has to be weighed against student confidence of course. Your student also needs to choose a third poem from the First World War showcase collections on either the Scottish Poetry Library or the Poetry By Heart websites. They need to choose a poem they love but they might also think about the range and variety of poems in their selection of 3. This too can become significant in the judges awarding higher scores. We will give you all the detail you need about the regional heat and put you in contact with the organizers. You might want to check whether students will need to speak into a microphone. If so, get them some practice in school until they feel as comfortable as possible performing in this way. A member of school staff should take the student to the regional heat. Depending on the size of the venue, regional organizers may encourage classmates or families to attend the regional heats so that they can support their student. Check with your regional organizer - it can be more daunting than it needs to be if one student turns up with a support crew worthy of Andy Murray and another has no-one... 21 Poetry By Heart Judging Criteria Student performances in all rounds of the competition must be judged and scored using these criteria. Voice and articulation 1-6 points This category evaluates the auditory nature of the recitation. Consider the student’s volume, pace, rhythm, intonation and pronunciation. In a strong performance, all words are pronounced appropriately in the student’s natural accent and the volume, rhythm and intonation greatly enhance the recitation. If Scots language poetry is recited, students should pronounce this vocabulary appropriately and fluently. Pacing is appropriate to the poem. Evidence of understanding 1-6 points This category evaluates whether the student exhibits an understanding of the poem in his or her recitation. A strong performance relies on a powerful internalisation of the poem rather than distracting dramatic gestures. In a strong performance, the meaning of the poem is powerfully and clearly conveyed to the audience. The student displays an interpretation that deepens and enlivens the poem. Meaning, messages, allusions, irony, tones of voice and other nuances are captured by the performance. If the interpretation obscures the meaning of the poem or makes use of affected character voices and accents, inappropriate tone and inflection, singing, distracting and excessive gestures, or unnecessary emoting, it is likely that a low score will be awarded. Level of difficulty 1-6 points This category evaluates the comparative difficulty of the poem which is the result of several factors. A poem with difficult content conveys complex, sophisticated ideas that the student will be challenged to grasp and express. A poem with difficult language will have complexity of diction and syntax, metre and rhyme scheme, and shifts in tone or mood. Poem length is also considered in difficulty but bear in mind that longer poems are not necessarily more difficult than shorter ones. Judges may also consider the diversity of a student’s recitations with this score; a student is less likely to score well in this category when judges note that a student’s style of interpretation remains the same regardless of poem choice or challenge. Overall performance 1-8 points This category is to evaluate the overall success of the performance, the degree to which the recitation has become more than the sum of its parts. Has the student captivated the audience with the language of the poem? Did the student bring the audience to a better understanding of the poem? Did his/her physical presence enhance the recitation, engaging the audience through appropriate body language, confidence and eye contact? 22 Does the student understand and show mastery in the art of recitation? The judges will use this score to measure how impressed they were by the recitation, and whether the recitation has honoured the poem. A low score will be awarded for recitations that are poorly presented, ineffective in conveying the meaning of the poem, or conveyed in a manner inappropriate to the poem. Accuracy 1-4 points A separate judge will mark missed or incorrect words during the recitation. Students will score a full 4 points for a word-perfect recitation; 3 for a small number of errors which do not significantly affect meaning and/or flow; 2 for a recitation where the errors do affect meaning and/or flow; 1 for a recitation where occasional use is made of the prompter; 0 for a recitation which requires considerable prompting. 23 CONTEST SCORE SHEET NAME OF STUDENT TITLE OF POEM VERY WEAK WEAK AVERAGE GOOD EXCELLENT OUTSTANDING VOICE AND ARTICULATION 1 2 3 4 5 6 LEVEL OF DIFFICULTY 1 2 3 4 5 6 EVIDENCE OF UNDERSTANDING 1 2 3 4 5 6 OVERALL PERFORMANCE 1 2 4 6 7 8 TOTAL (Max. 26 points) POINTS FINAL SCORE (Max. 30 points) ACCURACY JUDGE’S SCORE (Max. 4 points) POINTS POINTS ACCURACY SCORE SHEET NAME OF STUDENT TITLE OF POEM GRADING CRITERIA 4 points: a word perfect recitation 3 points: a recitation with no more than 10% minor inaccuracies* 2 points: a recitation with more than 10% minor inaccuracies* 1 point: a recitation with 1 major inaccuracy 0 points: a recitation with more than 1 major inaccuracy. *HOW TO CALCULATE % INACCURACY ___minor inaccuracies divided by ___lines in poem x 100 = ___% e.g 5 minor inaccuracies divided by 25 lines in poem x100 = 20% FINAL ACCURACY SCORE POINTS MINOR INACCURACIES INCLUDE Confusing a pronoun (‘he’ instead of ‘she’) Confusing an article (‘a’ instead of ‘the’) Pluralising a word or vice versa (‘kangaroo’ instead of ‘kangaroos’) Replacing a word with a similar word (‘jump’ instead of ‘leap’) Confusing word order (‘pans and pots’ instead of ‘pots and pans’) Missing out a word Repeating a word Adding a word MAJOR INACCURACIES INCLUDE One line out of order Repeating a line Skipping a line, or three or more words in the same line Reversing two stanzas Missing out a stanza
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