Farmer’s Market
Scope:
1. Loading/ Delivery to market and set up
[Collecting equipment, tent, tables, pottery,
set up tent] Step
1.
2.
3.
4.
2. Sales
Step
1.
2.
3.
3. Break down
Step
1.
Action
Loading all materials for the market, tents, tables, chairs,
cash box club pieces for sale. It helps to load vehicle the
night before. If the winds are such that it becomes
dangerous, cancel the event or pack and return to the
club.
Unload equipment at the market. Set up the pop up tent.
There will be people at the market that can help you put
the tent up if you are having trouble. Use a dolly to avoid
any back injuries. Avoid any heavy lifting.
Make sure you have the weights secure to the tent.
Set up tables and place pottery around in an aesthetic
manner. Move pottery around during the shift.
Place member pieces around tables as they arrive. Fill in
empty spots when
Action
Greet all potential buyers when they approach the booth
with a mention of who we are and what we do. Describe
our pottery and mention that it is made by many of our
club members. Mention that we have a club store that
they are welcome to come and visit. Mention we are
always looking for new members.
Interact with the other vendors at the market if possible.
They have been some of our repeat clients.
Wrap all sales items in paper and provide a receipt
(yellow copy) On receipt, write down the member club
number and the number of the piece as well as the
number of items sold, the amount, tax and total. Put the
little sticker on the back of the white copy.
Credit card sales: There are some little papers to fill out
the information on in the cash box. You write down Sun
City Clay Club, the amount of the sale, initial it and give
that to the customer to take over to the Famer’s Mkt
booth and pay there. They will be handed a white receipt
that they return to our booth. We retain the white receipt
provided by the market for our records and so that
members get paid. Only then, after they have handed
you that receipt do you hand them their purchase.
Action
Do not break down the tent until 12:45 if possible.
2.
3.
Start to pack club pieces. Members should return around
12:45 to retrieve their wares and help if possible.
Break down tent and tables take back to club with club
pieces. Make sure you do not cause a trip hazard by
placing tables, chairs out into the path of travel.
Return sales slips and cash to club along with an Excel
Spread sheet. We can take care
of the final accounting with Excel for the treasurer.
Related function forms
List any supporting policy forms which have been developed to support this procedure.
Back Up and Committee Members