AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
Present:
David Shaw (DS) - South Ayrshire Council (Chair)
Dave Allen (DA) - Balfour Beatty Connect
John Duddy (JD) - Scotland TranServ
Lynne Easton (LE) - South Ayrshire Council
Jonny Garven (JG) - North Ayrshire Council
Kathleen Gerrish (KG) - South Ayrshire Council
John Lambert (JL) - Scotland Gas Networks
Alan MacDonald (AMacD) - Scotland Gas Networks
Craig McQueen (CMcQ) - Scottish Water
Hugh Raeside (HR) - East Ayrshire Council
Tommy Thorburn (TT) - South Ayrshire Council
Jim Todd (JT) - Openreach
John Trakalo (JTr) - East Ayrshire Council
Action for
Next Meeting
1. Welcome
David Shaw welcomed everyone to the meeting.
2. Apologies
Apologies were received from Phil Boylan (Scottish Water), Lisa Clark
(Scottish Power), Paul Clark (North Ayrshire Council), Alan Divertie
(Scottish Power), John Lambert (Scotland Gas Networks), Billy More
(Scottish Power) Sandy Philips (Police Scotland), Michael Robin
(Scotland TranServ), Steven Walker (North Ayrshire Council) and Stewart
Walker (North Ayrshire Council).
3. Minutes of Meeting held on 6 June 2013
The Minutes of the previous meeting held on 6 June 2013 were accepted
for accuracy.
Page 1 of 9
All Note
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
4. Matters Arising
4.1 Matters arising from the meeting held on 6 September 2012.
6.2 LH advised that the Scottish Water surface water sewer at Annbank
Road Mossblown was still surcharging during periods of heavy rainfall
which results in the cover coming off the manhole chamber. CMcQ
advised that he could not see any short term solution to this sewer
capacity problem. DS suggested that the matter should be investigated
again by Scottish Water as there is a potential safety issue for road
users.
SMcC advised that he will pass the matter to the Scottish Water Asset
Planning Team in Glasgow to seek a solution to the problem.
SMcC or CMcD agreed to report back to the Ayrshire Councils / Scottish
Water liaison meeting in October 2012.
Update 6 December 2012 - CMcD advised that the short term solution
to this problem is to install 3 vented bolted down sewer manhole covers
and frames at Annbank Road, Mossblown until a more permanent
solution can be found. Update 7 March 2013 - DS advised that the
existing covers which are not vented have been bolted down.
Photographs to be provided for CMcD. Update 6 June 2013 - DS
advised that he had spoken to Fiona McInnes (Scottish Water) on 5
June 2013 and the vented covers should be installed in the near future.
Update 5 September 2013 - DS advised that SRWR shows that the
vented covers are planned to be installed on 18 September 2013.
CMcQ
6.2 HR advised that Openreach contractor Lenco had reinstated block
paved footway with concrete at London Road, Kilmarnock. Update 7
March 2013 - HR advised that the block paving reinstatement is still
outstanding. Update 6 June 2013 - JTr advised that the reinstatement
is still outstanding. Update 5 September 2013 - JT advised that this
mater can now cleared.
Clear
4.3 Matters arising from the meeting held on 7 March 2013.
5.9 JTr asked Kevin Horn (KH) to confirm if Scotland Gas Networks
have any mains replacement works planned for the B743, as East
Ayrshire proposes to recommence carriageway resurfacing works
during the 2014/15 financial year. Update 6 June 2013 - JTr advised
that KH has not yet confirmed details of any gas main replacement
works on the B743. Update 5 September 2013 - AMacD agreed to
provide an update for the next meeting.
Page 2 of 9
AMacD
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
6.2 SW advised that Scottish Water had not yet replaced a water main
at Bridgegate Irvine which should have been undertaken before the
streetscape works commenced. Update 6 June 2013 - SW advised that
Scottish Water’s contractor Barhale have outstanding water main
rehabilitation works which must be completed before the final phase of
the streetscape works commence. Update 5 September 2013 - JG
advised that the water main has been replaced.
Clear
7.1 There was discussion about the importance of traffic management
being undertaken correctly at road works. SP highlighted the following
examples of poor traffic management
McLelland Drive Kilmarnock - Scotland Gas Networks and
Scottish Water working at several locations with multiple signing
which was poorly set up creating conflict. SGN operatives unable
to operate portable traffic signals due to limited training. Update
6 June 2013 - JTr advised that the Scotland Gas Networks and
Scottish Water works have been completed.
A70 Coalhall - Openreach Contractor Lenco working on roadside
verge with no advance signing in place. Update 6 June 2013 No update available as SP and JT were not at the meeting.
Update 5 September 2013 - JT advised that the issue had been
addressed and resolved by Openreach Management.
Clear
4.4 Matters arising from the meeting held on 6 June 2013.
5.1 DS advised on behalf of Dave Allen (DA) that carriageway
resurfacing works are scheduled on the M77 between Kingswells and
the East Renfrewshire Council boundary during July / August 2013. The
diversion route will be via the A77. DA to circulate further details of the
work in due course. Update 5 September 2013 - DA advised that the
works will commence on 23 September 2013 for 17 nights between 20
00 hours and 06 00. There will be no works during the Glasgow Holiday
Weekend ( 27 to 30 September)
All Note
5.3 JD advised that Scottish Water will be carrying out a camera survey
of the sewer on the A77 High Street Maybole at the Town Hall to identify
a possible sewer collapse. If repair works are required this will involve a
5 day closure of the A77. The diversion route is to be agreed with South
Ayrshire Council. Update 5 September 2013 - JD advised that Scottish
Water had completed surveys on the sewer but no further update on
any proposed works.
All Note
5.5 StewW advised that the carriageway resurfacing works planned to
start on 5 June 2013 at the B777 in Glengarnock (LA Ref - 1509671)
has been postponed and will be re-noticed for a later start date. Update
5 September 2013 - JG advised that the works have been rescheduled
for late November 2013.
JG
Page 3 of 9
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
5.6 StewW requested a completion date from Scotland Gas Networks
for their works at Lomond Crescent Beith which have been ongoing
since 27 September 2012 (LA Ref - 1428252). Update 5 September
2013 - AMacD advised that the works were completed on 13 June 2013.
Clear
5.7 SW expressed concerns about the number of Scottish Water main
relining excavations still open in Fairhaven Square, Gleneagles Avenue
and Sunningdale Square Kilwinning. PB advised that these excavations
could not be reinstated until relining works were completed in the
Blacklands area of Kilwinning to facilitate backfeeding of the water
supply. Update 5 September 2013 - CMcQ advised that the works are
now complete.
Clear
5.8 SW advised that the construction of a new car park at Irvine Railway
Station starts on 8 July 2013 and that Scottish Water have an
abandoned water main which requires to be disconnected before work
starts. Update 5 September 2013 - JG advised that the works will now
start during November 2013 but no response has been received from
Colin Baillie of Scottish Water.
JG
6.1 LE advised Openreach of bituminous reinstatements at Portland
Street and Barassie Street Troon which require to be permanently
reinstated with modular slabs and concrete block paving respectively.
RM confirmed that he had visiting both locations and will arrange for
Lenco to carry out the permanent reinstatements. (LA Refs - 1521903
and 1475730). Update 5 September 2013 - LE to check if permanent
reinstatements have been completed.
LE
6.4 StewW advised Openreach of 3 double carriageway covers / frames
on the B880 The String Road Isle of Arran which are low and require to
be reset as soon as possible. (LA Refs - 1546143, 1546157 and
1550228). Update 5 September 2013 - JG advised that the frames and
covers had been reset.
Clear
7.2 TT on behalf of Sandy Phillips (SP) advised of instances where BT
Openreach contractors were parking vehicles on sites without
consideration for road safety. Update 5 September 2013 - JT advised
that the vehicle parking issue had been addressed and resolved by
Openreach Management
Clear
8.2 JTr advised that an EAC Roads Inspector had entered a defective
apparatus notice in SRWR for Scottish Water with 7 separate items of
ironwork recorded on the one notice. However Scottish Water advised
that they wanted a separate SRWR notice for each item of defective
apparatus reported. PB advised that this may have been requested by
the Scottish Water Customer Contact Centre and he will investigate.
Update 5 September 2013 - JTr advised that this matter can now be
cleared.
Clear
Page 4 of 9
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
5
Works Co-ordination
M77
5.1 DA advised that Balfour Beatty Connect are in Year 1 of a 4 year
programme of carriageway surfacing works on the M77 and the A726
(Glasgow Southern Orbital Road). Details of the works will be discussed at
future meetings.
DA
South West Trunk Roads
5.2 JD advised that a wall will be replaced on the A76 at New Cumnock
Railway Station between 23 September and 21 October 2013.
All Note
5.3 JD advised that there will be variable northbound weekday lane
closures on the A77 between Dutch House Roundabout and Spittalhill for
the Bogend Toll Improvement Scheme from 20 September 2013.
All Note
5.4 JD advised that there will be a total overnight closure of the A77
between Dutch House Roundabout and Bellfield Interchange for the
installation of the new bridge decks at Symington on 12 October 2013.
Traffic will be diverted via the A71 and A78.
All Note
North Ayrshire Council
5.5 JG advised that there will be carriageway surfacing works under
portable traffic signals / convoy working on B778 Bridgend Lane / Old
Glasgow Road, Kilwinning for 2 weeks from 9 September 2013.
All Note
5.6 JG advised that there will be carriageway surfacing works under convoy
working on A760 Largs - Kilbirnie Road at the B784 junction for 1 week from
14 October 2013.
All Note
5.7 JG advised that there will be carriageway surfacing works under convoy
working on Main Street Stevenson for 4 Sundays from 6 October 2013.
All Note
5.8 JG advised that there will be carriageway patching works under portable
traffic signals on B777 Wardrop Street Beith at the A737 junction during
week commencing 16 September 2013 for 2 days.
All Note
5.9 JG advised that there will be carriageway surfacing works on Herriot
Avenue Kilbirnie from 9 September 2013 for 2 weeks.
All Note
East Ayrshire Council
5.10 JTr advised that there are proposals to construct a new layby on the
A71 at Galston Roundabout with diversions through Galston.
Page 5 of 9
All Note
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
South Ayrshire Council
5.11 DS advised that there will be carriageway surfacing works under an off
peak road closure on the A714 Girvan - Newton Stewart Road at Asselfoot
for 2 days from 12 September 2013.
All Note
5.12 DS advised that there will be overnight (21 00 hours to 06 00 hours)
carriageway surfacing works under portable traffic signals on B743
Heathfield Road Ayr at Asda Roundabout for 4 nights during week
commencing 15 September or 22 September 2013.
All Note
5.13 DS advised that there will be carriageway surfacing works under a
road closure on Forehill Road Ayr for 1 week from 2 September 2013.
All Note
Scotland Gas Networks
5.14 AMacD advised that gas mains replacement works are planned for
A71 Darvel Road Newmilns starting November 2013. A site meeting is to be
held to discuss the works.
6
AMacD / JTr
Roads Faults / Reinstatement
South Ayrshire Council
6.1 LE passed details of interim reinstatements at Duff Street Girvan (LA
Ref - 1586646) to JT which have been recorded as permanent
reinstatements in SRWR.
JT
6.2 LE passed details of damage to the road surface adjacent to sewer at
79 Deveron Road Troon (LA Ref - 1585350) to CMcQ.
CMcQ
6.3 LE passed details of a sewer collapse at 2 Dallas Road Troon (LA Ref 1582438) which has been coned off since June 2013 to CMcQ.
CMcQ
6.4 LE passed details of missing tobies in the grassed area at 31 Rowan
Place Troon (LA Ref - 1583259) to CMcQ.
CMcQ
6.5 LE passed details of a collapsed buchan trap cover at 52 Fullarton Drive
Troon (LA Ref - 1570841) to CMcQ.
CMcQ
6.6 LE passed details of a loose manhole cover and frame at 1 Stable
Wynd Loans (LA Ref - 1554062) to CMcQ.
CMcQ
6.7 LE passed details of a missing footway toby cover and frame at 72
North Shore Road Troon which has been coned off (LA Ref - 1598584) to
CMcQ.
CMcQ
Page 6 of 9
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
East Ayrshire Council
6.8 HR passed a list of outstanding reinstatement defects to CMcQ for the
undernoted streets, which were first recorded in SRWR during 2012:Afton Road New Cumnock (LA Ref - 1225532)
A70 between Braehead Place Lugar and U21 Dornal Road (LA Ref 1463197)
Stewart Place Patna (LA Ref - 1470277)
Rathlin Avenue Kilmarnock ( LA Ref - 1493468)
Craigie Road Kilmarnock (LA Ref - 1537719)
Connel Park New Cumnock (LA Ref - 1067492)
Barbadoes Place Kilmarnock (LA Ref - 1462528)
CMcQ
6.9 HR passed a list of outstanding reinstatement defects to AMacD for the
undernoted streets, which were first recorded in SRWR during 2012:Onthank Drive Kilmarnock (LA Ref - 1168840)
Lugar Street Cumnock ( LA Ref - 1473381)
Glasgow Road Kilmarnock (LA Ref - 1473662)
Treeswoodhead Road Kilmarnock (LA Ref - 1169025)
AMacD
North Ayrshire Council
6.10 JG passed photographs of graffiti on Openreach cabinets at Old
Stewarton Road, Irvine to JT.
7
Traffic Safety and Management
7.1 JD reminded everyone of the importance of traffic management safety
zones on high speed roads.
8
JT
All Note
Scottish Road Works Register (SRWR)
8.1 LE reminded everyone that works notices should be kept up to date in
SRWR.
All Note
8.2 LE advised JL that defective apparatus notices were not being picked
up in SRWR by Scotland Gas Networks Operational District 025. JL agreed
to investigate.
JL
8.3 HR advised CMcQ that Scottish Water are entering notices in SRWR for
the installation of fire hydrants, water tobys etc as water bursts. An
example of this is Portland Street Kilmarnock (LA Ref - 1538246). HR to
email details to CMcQ for investigation.
HR
Page 7 of 9
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
8.4 DS advised that the August 2013 Scottish Road Works Register report
will be circulated for information.
9
DS
RAUC(Scotland)
9.1 DS gave the following update from the RAUC(Scotland) meeting held
on 4 September 2013:
A consultation report on the new Specification for the Reinstatement of
Openings in Roads has been prepared by the Office of the Scottish
Road Works Commissioner (OSRWC) to go to the Scottish
Government. The release and implementation dates for the new
Specification may be confirmed at the December 2013 RAUC (Scotland)
meeting.
All Note
A sample inspection fee of £ 36 from 1 April 2014 has been agreed in
principle but is subject to a three month Scottish Government
consultation period and Parliamentary time being available to prepare
the Statutory Instrument.
All Note
The 2013 HAUC UK Conference will be held on 16 October 2013 at The
ICC Broad Street Birmingham.
All Note
The new Safety at Street Works and Road Works Code of Practice will
be published on 1 October 2013 and come into force on 1October 2014.
All Note
East Lothian Council has been fined by the Scottish Road Works
Commissioner (SRWC) for failing to keep their street gazetteer up to
date.
All Note
The SRWC will write to all members of the Road Works Community to
remind them that the correct contact details are to be recorded in SRWR
works notices.
All Note
The HAUC UK Advice Note 2012/04 on Town Centre Redevelopment
Services and Underground Apparatus was approved for use in
Scotland.
All Note
10 2013 National Coring Programme
10.1 DS advised that the coring undertaken by Environmental Scientifics
Group (ESG) was completed in Ayrshire and the roads authorities were
currently agreeing the coring results with the utilities. Both South Ayrshire
and North Ayrshire have voiding in cores which have been sent to ESG for
further testing. General discussion then followed about the operation of the
coring contract.
Page 8 of 9
All Note
AYRSHIRE ROADS AUTHORITIES AND UTILITIES COMMITTEE
Draft Minutes of Meeting held on Thursday 5 September 2013 at the Citadel Leisure
Centre, South Harbour Street, Ayr
10.2 JTr advised that ESG had provided little information on where they
would be working within each Council area and that he would write to ESG
to express his dissatisfaction with the operation of the contract.
JTr
11 AOCB
11.1 The 2014 Ayrshire RAUC meeting dates were agreed as follows:6 March 2014 at 14 15 hours.
5 June 2014 at 14 00 hours.
4 September 2014 at 14 00 hours.
4 December 2014 at 14 00 hours.
All Note
11.2 DS advised that Angus Bodie of the Transport Scotland Team 2014
had given a presentation at the South West RAUC Meeting on 28 August
2013 about the co-ordination of transport planning and operational delivery
arrangements to ensure that the major events for Homecoming Scotland
2014 such as the Commonwealth Games, the Ryder Cup and the Great
War Centenary take place without any significant transport issues. DS will
circulate the presentation and advised that Homecoming Scotland 2014 will
be an agenda item for future meetings.
All Note / DS
11.3 DS advised that the 2013 Christmas planned road works embargo will
be in place from 2 December 2013 to 6 January 2014 and that a plan
showing the roads affected by the embargo will be circulated.
All Note / DS
12 Date of Next Meeting
The next meeting will be held at 14 15 hours Thursday 5 December 2013 in
the Citadel Leisure Centre, South Harbour Street, Ayr KA7 1JB.
Page 9 of 9
All Note