PHILLIPS EXETER ACADEMY
EXETER, NH
Phillips Exeter Academy, a co-educational residential school serving students in grades 9 through 12, and post-graduate
level, was founded in 1781 by John Phillips. Exeter has a tradition of academic excellence, a distinguished faculty, and a
long history of educating young people to find their place in the world. The 671-acre campus with academic and
residential buildings, a 309,432 volume library, playing fields and green lawns is located in Exeter, a southern New
Hampshire town which retains its 18th-century New England charm. The Academy enrolls more than 1000 students
from around the world. Exeter offers a rich curriculum with over 400 courses taught by 210 faculty in eighteen
academic departments. The Academy employs approximately 425 staff who support the living, learning and teaching
environment of a diverse student body. The Academy's longstanding commitment to excellence has made the school
one of the finest in the country. To learn more about Phillips Exeter Academy, visit http://www.exeter.edu/.
The Position
Reporting to the Director of Donor Relations, the Stewardship Report Coordinator is primarily responsible for assisting
the Donor Relations Office in its efforts to keep donors engaged and informed about the impact of their philanthropy on
the Phillips Exeter Academy by preparing reports on a variety of gifts and undertaking special projects as assigned.
Key accountabilities include:
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Creates, drafts, formats, proofreads and edits personalized stewardship reports, including narratives on
individual recipients of financial aid awards, prizes, college scholarships, and other people, programs, projects,
and facilities as requested.
Contacts students, faculty and staff to gather information necessary for drafting reports. Organizes and maintain
such information.
Creates, drafts, formats, proofreads and edits other materials as needed in support of other projects, such as
customized donor acknowledgments and recognition initiatives.
Maintains accurate and complete information in relevant databases and tracking reports.
Qualifications
The successful candidate will have a bachelor’s degree, preferably in English, journalism, communications or related
area.
The ideal candidate will have:
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Prior professional experience in writing, editing and proofreading is desired, preferably in a non-profit or fundraising
capacity.
Exceptional oral and written communication skills with emphasis on writing. Ability to communicate with officers,
faculty, administrators and donors. Ability to present complex information in a clear and compelling manner in
writing and in person.
Extreme attention to detail and accuracy.
Excellent verbal communication and interpersonal skills.
Strong research, analytical, organizational and problem-solving skills.
Advanced proficiency in Word and Excel.
Ability to quickly learn new processes and systems.
Flexibility and ability to adapt to changing and conflicting priorities.
Ability to work collaboratively and independently.
Ability to handle high profile and confidential information.
A passion for excellent customer service and commitment to exceptional quality.
Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive
community with diplomacy and tact.
Application
Submit a cover letter and a current resume, as one document (pdf or MS Word format), to [email protected].
Please indicate in the subject line: Stewardship Report Coordinator. The deadline for submission is April 23, 2017.
The successful candidate for this position will be subject to a comprehensive pre-employment background check.
The Academy offers competitive salaries, free meals, access to use facilities and a supportive, collegial environment in a
drug- and smoke-free workplace.
The Academy is an equal opportunity employer and does not discriminate on the basis of race, color, marital status,
religion, gender, gender expression, age, sexual orientation, gender expression, veteran status, national origin, genetic
information, or physical or mental disabilities which do not prevent performance of essential job tasks.
The Academy is committed to recruiting, supporting and fostering an equitable, diverse and inclusive community of
outstanding faculty, staff and students. Applicants who share this goal are encouraged to apply.
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Due to the volume of responses received for job postings, we are unable to provide individual status updates. All
applicants will receive electronic confirmation of application submission and final status. Only those applicants selected
by the search committee will be contacted directly. We appreciate your understanding, cooperation and interest in
employment at Phillips Exeter Academy.
PHILLIPS EXETER ACADEMY
TITLE:
Stewardship Report Coordinator
LOCATION:
Donor Relations / Institutional Advancement
REPORTS TO:
Director of Donor Relations
STATUS/HOURS:
Part-Time, approximately 15 – 20 hours per week, 12 months per year.
Schedule may vary according to departmental and Academy needs.
FLSA:
Non-Exempt
CLASSIFICATION:
Staff
DATE:
March 20, 2017
Position Purpose
Assists the Donor Relations Office in its efforts to keep donors engaged and informed about the impact of their
philanthropy on the Phillips Exeter Academy by preparing reports on a variety of gifts and undertaking special projects
as assigned.
Key Accountabilities




Creates, drafts, formats, proofreads and edits personalized stewardship reports, including narratives on
individual recipients of financial aid awards, prizes, college scholarships, and other people, programs, projects,
and facilities as requested.
Contacts students, faculty and staff to gather information necessary for drafting reports. Organizes and maintain
such information.
Creates, drafts, formats, proofreads and edits other materials as needed in support of other projects, such as
customized donor acknowledgments and recognition initiatives.
Maintains accurate and complete information in relevant databases and tracking reports.
Degree of Independent Action Performed
In a highly collaborative environment, the incumbent is expected to work with a high level of independence and
autonomy.
Expected to solve problems or address issues that require immediate attention.
Direct/Indirect Reports
None.
Internal & External Contacts
Frequent contact with colleagues in the Institutional Advancement office, alumni, donors, parents and friends of the
Academy, students, Deans’ offices, PEA administrative and academic offices, faculty and staff. External contacts include
parents, outside organizations, and visitors.
Position Requirements
Education
 Bachelor’s degree, preferably in English, journalism, communications or related area.
Experience
 Prior professional experience in writing, editing and proofreading is desired, preferably in a non-profit or
fundraising capacity.
Skills & Knowledge
 Exceptional oral and written communication skills with emphasis on writing. Ability to communicate with
officers, faculty, administrators and donors. Ability to present complex information in a clear and compelling
manner in writing and in person.
 Extreme attention to detail and accuracy.
 Excellent verbal communication and interpersonal skills.
 Strong research, analytical, organizational and problem-solving skills.
 Advanced proficiency in Word and Excel.
 Ability to quickly learn new processes and systems.
 Flexibility and ability to adapt to changing and conflicting priorities.
 Ability to work collaboratively and independently.
 Ability to handle high profile and confidential information.
 A passion for excellent customer service and commitment to exceptional quality.
 Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive
community with diplomacy and tact.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
1. Ability to sit in a normal seated position for extended periods of time.
2. Reaching by extending hand(s) or arm(s) in any direction.
3. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for
example using a keyboard.
4. Communication skills using the spoken and written word.
5. Ability to see with normal parameters.
6. Ability to use a visual display terminal with continuous wrist movement on a keyboard.
7. Ability to hear within normal range.
8. Ability to lift and transport up to 10lbs without assistance.
Additional Requirements
1. Successfully complete a criminal background check (reviewed every 3 years)