REQUESTFORPROPOSAL
for
E-RateCategory1
MailingAddress:
SantaFeIndianSchool
P.O.Box5340
SantaFe,NM87502
Timeline
IssueRFP
SubmissionofProposalDeadline
ContractAward
File471Deadline
Date
June2,2016
July1,2016
July8,2016
July15,2016
RFP#2016-20
RequestforProposalforE-rateCategory1SpecialConstruction
MiddleRioGrandePuebloTribalConsortium
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 1
I.
INTRODUCTION
a) Purpose:
ThepurposeoftheRequestforProposal(RFP)istosolicitsealedproposalsto
establishacontractthroughcompetitiveprocurementfortheMiddleRioGrande
PuebloTribalConsortium,includingthePueblodeCochitiTribalLibrary,theSanta
AnaPuebloCommunityLibrary,SanFelipePuebloCommunityLibraryandtheSanto
DomingoPuebloTribalLibrary(herein-afterreferredtoasthe“Consortium”).
Weareseekingfouroptionsforbids.Offerorsmaybidone,two,three,orallfour
options. The first option is a fully managed, lit fiber Internet Access service to the
specifiedsite(s).Thesecondoptionisforaleaseddarkfibersolutionthatincludes
specialconstruction,themonthlyleasefee,maintenance,andoperations.Thethird
optionisforadarkfiberIRUsolutionthatincludesspecialconstruction,theIRUfee,
fiber maintenance, and operations. The fourth option is for entity owned fiber
construction to the designated locations and includes special construction, fiber
maintenance and operations. Leased dark fiber, IRU, and entity owned fiber
solutionsincludefiberconstructionfromthespecifiedsitetotheco-locationfacility
whereInternetServiceswillbepurchasedasapartofthisRFP.
Alloptionscanincludespecialconstructionorone-timeE-rateeligiblenon-recurring
costsaswellasE-rateeligiblerecurringcircuitcosts.Basedonthebidsandbotha
shorttermandlongtermcosteffectivenessanalysis,theconsortiumwilldetermine
which, if any, of the lit service, leased dark fiber, IRU, entity owned fiber
constructionorsomecombinationofsolutionsisacceptable.
Alloptionscanincludespecialconstructionorone-timeE-rateeligiblenon-recurring
costsaswellasE-rateeligiblerecurringcircuitcosts.Basedonthebidsandbotha
shorttermandlongtermcosteffectivenessanalysis,theconsortiumwilldetermine
which, if any, of the lit service, leased dark fiber, IRU, entity owned fiber
constructionorsomecombinationofsolutionsisacceptable.
InanefforttoprovideallNMK-12publicschoolswithscalableinfrastructure,andin
partnershipwithtribalentities,theStateofNewMexicoPublicSchoolCapitalOutlay
Council’s(PSCOC)BroadbandDeficienciesCorrectionProgram(BDCP),whichis
currentlymanagedbythePublicSchoolFacilitiesAuthority(PSFA),isassistingpublic
schooldistrictswiththeprocurementofE-rateeligibleSpecialFiberConstruction
Projects.Duringthisprocess,theStateofNewMexicoPublicEducationDepartment
(PED)willsubmit470E-rateformsonbehalfoftheschoolssolicitingproposalsfor
fiberbasedcircuits.Individualschoolsandconsortiumswillleadtheprocurement
processundertheadvisementofprojectpartners(PED,StateofNewMexico
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 2
DepartmentofInformationTechnology(DoIT),EducationSuperhighway(ESH),and
PSFA).
FormoreinformationontheE-rateModernizationOrder
Specialconstructionandserviceeligibilityforreimbursementhavechangedstarting
fundingyear2016.SeetheFederalCommunicationsCommissionE-rate
modernizationorder2(WCDocketNo.13-184)
(https://www.fcc.gov/document/fcc-releases-order-modernizing-e-rate-21stcentury-connectivity)formoreinformation.
b) Term:
ThenewserviceisbeingplannedtobeginonJuly1,2016,whichrepresentsthe
beginningoftheE-rateYear19.
c) Background:
The Pueblo de Cochiti, Santa Ana Pueblo Community Library, San Felipe Pueblo
CommunityLibraryandtheSantoDomingoTribalLibrariesareindependententities
located on their respective tribal lands along the middle Rio Grande between
AlbuquerqueandSantaFeofftheI-25corridor.AsNewMexicostatepubliclibraries
they serve local communities on and off the pueblos. Given the dearth of home
computers and affordable home Internet, the tribal libraries serve as important
locationsforcomputingandInternetaccess.Thesecommunity‘hubs’,however,are
alsochallengedtoacquireaffordablebroadbandInternet.TheCochitiTriballibrary
until recently was served by a single T1 that was shared with the tribal
administrationbuilding.Theyarepresentlyusingatwo-trunkedwirelessdataplans.
The Santo Domingo Tribal library currently utilizes a business-class satellite
connection.TheSanFelipePuebloTriballibraryhastwoT1connections.
Giventheimportantrolethatthesetriballibrariesserveinthecommunity,seeking
fibersolutionsisimperative.Itisexpectedthatwithfiber-basedbroadbandtheuse
ofthelibrarywillsteadilygrow.Weexpectnewopportunitiestoemerge,including
the use of video-conferencing for distance learning applications for all levels of
educationfromGEDPreporFoodHandlerCoursestoAssociates,Bachelor’soreven
professional degrees. We expect high-density use of the wireless network and
require broadband Internet services that can support robust two-way video
conferencingapplications.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 3
d) Locations:
TheConsortiumwishestocompareLitServices,DarkFiberservices,andselfprovisionedfiberconstructionforthedeliveryofInternetAccesstothefollowing
sites:
- PueblodeCochitiTribalLibraryat255CochitiSt.CochitiPueblo,NM87072
(35°36'31.00"N,106°20'53.02"W)totheAlbuquerqueGigaPopat505Marquette
NW,Albuquerque,NM87102(35°5'20.37"N,106°39'10.30"W)
Approximatemileage:53milestotheGigapop
-
SantoDomingoTribalLibraryatStateRoad22,TesuqueSt.SantoDomingo,NM
87052(35°30'50.01"N,106°21'39.49"W)totheAlbuquerqueGigaPopat505
MarquetteNW,Albuquerque,NM87102(35°5'20.37"N,106°39'10.30"W)
Approximatemileage:41milestotheGigapopand11milesfromCochiti.
-
SantaAnaPuebloCommunityLibraryat2DoveRoad,SantaAnaPueblo,NM
87004(35°20'35.60"N,106°31'49.84"W)totheAlbuquerqueGigaPopat505
MarquetteNW,Albuquerque,NM87102(35°5'20.37"N,106°39'10.30"W)
Approximatemileage:22milestotheGigapop.
-
SanFelipePuebloCommunityLibraryisat24BlackMesaRdSanFelipe,NM
87001(35°25'49.05"N,106°26'59.58"W)totheAlbuquerqueGigaPopat505
MarquetteNW,Albuquerque,NM87102(35°5'20.37"N,106°39'10.30"W)
Approximatemileage:25milestotheGigapop.
-
Ineachlocation,Offerormustruninfrastructureorservicetoanexisting
networkclosetdesignatedbyConsortium,identifiedby“Location”fieldonthe
“Addresses”worksheetofattachedpricingspreadsheetorbysitewalk-through.
e) BiddersQualifications:
ProcurementofCategory1DataTransmissionServices(LeasedLitFiber,DarkFiber,
orSelf-ProvisionedBroadbandNetworks),InternetAccessandOther(Equipmentfor
DarkFiberandMaintenanceforDarkFiber)perthegoverningE-rate470
Application.
STANDARD,QUALIFICATIONS&REQUIREMENTS
TheminimumqualificationsoftheOfferor(s)asapplicablefortheservicestobe
providedfromthisRFPprocessaregenerallydescribedasfollows:
Contractorshallhaveanestablishedandprovenabilitytoprovideandensure:
• Allworkshallbeperformedbyqualifiedpersonnel(qualifiedbyapplicable
educationandexperience)thathavecurrentandvalidprofessional
certifications/licenses.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 4
•
•
•
•
•
•
•
•
•
Allpersonnelmaintainthenecessaryandrequiredcertifications/licensesand
Standardspecifictotheservicesprovided,inaccordancewithallapplicable
Industryrequirements,Federal,NMState,andlocalrules,regulationsand
laws,
Allservicesareprovidedunderthesupervisionofexperiencedandqualified
professionals.
Allreportsbeartechnicalcertificationswhenappropriate.
HaveavalidSLDServiceProviderIdentificationNumber[SPIN]andnever
havebeensuspendedordebarredfromtheE-Rateprogram.
HaveavalidFCCRegistrationNumber.
Vendorsoftelecommunicationsservicesmustbeeligible
telecommunicationsproviders(“commoncarriers”)asdefinedbytheSLD.
Haveup-to-dateServiceProviderAnnualCertification[SPAC]filingsas
requiredbytheSLD.
HavestaffcertifiedforRCDD/LowVoltageforanycablingprojects.
Haveallengineersandinstallersbondedandliabilityinsured.
f) PointofContact:
TheconsortiumhasdesignatedanE-ratepoint-of-contactwhoisresponsibleforthe
conductofthisprocurementwhosename,addressandtelephonenumberislisted
below.
KimballSekaquaptewa
SantaFeIndianSchool
1501CerrillosRoad
SantaFe,NM87502
Telephone:(505)989-6386
Email:[email protected]
Allbids&deliveriesmustbeaddressedasfollows:
HandorCarrierDelivery:
KimballSekaquaptewa
SantaFeIndianSchool
AdministrationBuilding
1501CerrillosRoad
SantaFe,NM87502
MailDelivery:
KimballSekaquaptewa
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 5
SantaFeIndianSchool
P.O.Box5340
SantaFe,NM87505
Telephone:(505)989-6386
Any inquiries or requests regarding this procurement should be submitted to the
E-RateContactPersoninwriting.
g) DefinitionofTerminology
This paragraph contains definitions that are used throughout this procurement
document,includingappropriateabbreviations.
"Contract"meansanagreementfortheprocurementofitemsoftangiblepersonal
propertyorservices.
"Contractor"meansthesuccessfulofferor.
“Consortium”meanstheentitiesincludedintheE-rateconsortiumperLetterof
Agency
"Determination" means the written documentation of a decision of an E-Rate
Contact Person including findings of fact required to support a decision. A
determinationbecomespartoftheprocurementfiletowhichitpertains.
"Desirable" The terms "may," "can," "should," "preferably," or "prefers" identify a
desirableordiscretionaryitemorfactor.
"E-Rate Contact Person" means the person or designee authorized by the
consortium to manage or administer a procurement requiring the evaluation of
competitivesealedproposals.
"Evaluation Committee" means a group of individuals comprised to evaluate all
responsiveRFP’ssubmitted.
"Mandatory" The terms "must," "shall," "will," "is required," or "are required,"
identifyamandatoryitemorfactor.Failuretomeetamandatoryitemorfactorwill
resultintherejectionoftheofferor'sproposal.
"Offeror" means any person, corporation or partnership that chooses to submit a
proposal.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 6
"RequestforProposals"or"RFP"meansalldocuments,includingthoseattachedor
incorporatedbyreference,usedforsolicitingproposals.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 7
II. CONDITIONSGOVERNINGTHEPROCUREMENT
ThissectionoftheRFPcontainstheschedulefortheprocurement,describesthemajor
procurementeventsandtheconditionsgoverningtheprocurement.
a) SequenceofEvents
TheE-RateContactPersonwillmakeeveryefforttoadheretothefollowingschedule:
1
2
4
5
Action
IssueRFP
SubmissionofProposalDeadline
ContractAward
File471Deadline
Responsibility
E-rateConsortium
PotentialOfferors
E-rateConsortium
E-rateConsortium
Date
June2,2016
July1,2016
July8,2016
July15,2016
b) ExplanationofEvents
The following paragraphs describe the activities listed in the sequence of events
showninSectionII,ParagraphA.
1.
IssueofRFP
TheE-RateConsortiumisissuingthisRFP.
AdditionalcopiesoftheRFPcanbeobtainedfromtheE-RateContactPerson
2.
SubmissionofProposal
ALL OFFEROR PROPOSALS MUST BE RECEIVED BY THE E-Rate Contact Person
NO LATER THAN 5:00PM MST ON July 1, 2016. Proposals received after this
deadlinewillnotbeaccepted.Proposalsmustbeaddressedanddeliveredtothe
E-rate Contact Person at the address listed in Section I, Paragraph F. Proposals
must be labeled on the outside of the package to clearly indicate that the
proposal is in response to the Insurance Broker Services/Agent of Record RFP.
TheProposalandCostProposalshouldbeinaseparateenvelope.
Proposalssubmittedbyfacsimilewillnotbeaccepted.
3.
ContractAward
Afterreviewingthesignedcontract,ConsortiumwillawardthecontractonJuly
8,2016.ThisdateissubjecttochangeatthediscretionoftheConsortium.
The contract shall be awarded to the Offeror whose proposal is most advantageous,takingintoconsiderationtheevaluationfactorssetforthintheRFP.The
mostadvantageousproposalmayormaynothavereceivedthemostpoints.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 8
5. E-RateFiling
Once the contract has been negotiated and signed, the E-Rate Form 471 form
willbecompletedon,orasclosetoJuly15,2016.
c) GeneralRequirements
1. AcceptanceofConditionsGoverningtheProcurement
Offerors must indicate their acceptance of the Conditions Governing the
Procurement section in the letter of transmittal. Submission of a proposal
constitutesacceptanceoftheEvaluationFactorscontainedinSectionIVofthis
RFP.
2.
IncurringCost
AnycostincurredbytheOfferorinpreparation,transmittal,presentationofany
proposalormaterialsubmittedinresponsetothisRFPshallbebornesolelyby
theOfferor.AnycostincurredbytheOfferorforsetupanddemonstrationofthe
proposedequipmentand/orsystemshallbebornesolelybytheOfferor.
3.
PrimeContractorResponsibility
AnycontractthatmayresultfromthisRFPshallspecifythattheprimecontractor
is solely responsible for fulfillment of the contract with the Consortium. The
Consortium entering into a contractual agreement with a vendor will make
paymentstoonlytheprimecontractor.
4.
Subcontractors
The use of subcontractors is allowed. The prime contractor shall be wholly
responsiblefortheentireperformanceofthecontractualagreementwhetheror
notsubcontractorsareused.
5.
AmendedProposals
AnOfferormaysubmitanamendedproposalbeforethedeadlineforreceiptof
proposals. Such amended proposals must be a complete replacement of a
previously submitted proposal and must be clearly identified as such in the
transmittalletter.TheEvaluationCommitteewillnotmerge,collate,orassemble
proposalmaterials.
6.
Offerors'RightstoWithdrawProposal
Offerors will be allowed to withdraw their proposals at any time prior to the
deadlineforreceiptofproposals.TheOfferormustsubmitawrittenwithdrawal
requestsignedbytheOfferor’sdulyauthorizedrepresentativeaddressedtothe
E-RateContactPerson.
The approval or denial of withdrawal requests received after the deadline for
receiptoftheproposalsisgovernedbytheapplicableprocurementregulations.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 9
7.
ProposalOfferFirm
Responses to this RFP, including fees and charges will be considered firm for
ninety(90)daysaftertheduedateforreceiptofproposals.
8.
DisclosureofProposalContents
TheproposalswillbekeptconfidentialuntilacontractisawardedbytheE-Rate
Contact Person. At that time, all proposals and documents pertaining to the
proposals will be open to the public, except for material designated as proprietaryorconfidential.TheE-RateContactPersonwillnotdiscloseormakepublic
anypagesofaproposalonwhichtheOfferorhasstampedorimprinted"proprietary"or"confidential"subjecttothefollowingrequirements.
Proprietary or confidential data shall be readily separable from the proposal in
order to facilitate eventual public inspection of the non-confidential portion of
the proposal. Confidential data is normally restricted to confidential financial
information concerning the Offeror’s organization and data that qualifies as a
trade secret in accordance with the Uniform Trade Secrets Act, 57-3A-1 to 573A-7NMSA1978.Thepriceofproductsofferedorthecostofservicesproposed
shallnotbedesignatedasproprietaryorconfidentialinformation.
The location of all proprietary or confidential data must be referenced in the
executivesummary.
If a request is received for disclosure of data for which an Offeror has made a
writtenrequestforconfidentiality,theE-RateContactPersonshallexaminethe
Offeror‘s request and make a written determination that specifies which
portions of the proposal should be disclosed. Unless the Offeror takes legal
actiontopreventthedisclosure,theproposalwillbesodisclosed.Theproposal
shall be open to public inspection subject to any continuing prohibition on the
disclosureofconfidentialdata.
9.
NoObligation
This procurement in no manner obligates the Consortium to the use of any
Offeror’sservicesuntilavalidwrittencontractisfullyexecutedandapprovedby
theConsortium.
10. Termination
ThisRFPmaybecanceledatanytime,andanyandallproposalsmayberejected
inwholeorinpart,whentheE-RateContactPersondeterminessuchactionto
beinthebestinterestoftheConsortium.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 10
11. SufficientAppropriation
AnycontractawardedasaresultofthisRFPprocessmaybeterminatedif
sufficientappropriationsorauthorizationsdonotexistand/orE-rate
reimbursementisnotapproved.Suchterminationswillbeeffectedbysending
writtennoticetothecontractor.TheConsortium’sdecisionastowhether
sufficientappropriationsandauthorizationsareavailablewillbeacceptedbythe
contractorasfinal.
12. LegalReview
The Consortium requires that all Offerors agree to be bound by the General
Requirements contained in this RFP. Any Offeror concerns must be promptly
broughttotheattentionoftheE-RateContactPerson.
13. BasisforProposal
Only information supplied by the Consortium in writing through the E-Rate
ContactPersonorinthisRFPshouldbeusedasthebasisforthepreparationof
Offerorproposals.
14. ContractTermsandConditions
The contract between the Consortium and a contractor will follow the format
specifiedbytheConsortium.TheConsortiumreservestherighttonegotiatewith
a successful Offeror provisions in addition to those contained in this RFP. The
contents of this RFP, as revised and/or supplemented, and the successful
Offeror‘sproposalwillbeincorporatedintothecontract.
Should an Offeror object to any of the Consortium’s terms and conditions, as
containedinthisSection,thatOfferormustproposespecificalternativelanguage
thatwouldbeacceptabletotheConsortium.GeneralreferencestotheOfferor‘s
termsandconditionsorattemptsatcompletesubstitutionsarenotacceptable
toConsortiumandwillresultindisqualificationoftheOfferor‘sproposal.
Offerors must provide a brief discussion of the purpose and impact, if any, of
eachproposedchangefollowedbythespecificproposedalternatewording.
15. Offeror‘sTermsandConditions
Offerorsmustsubmitwiththeproposalacompletesetofanyadditionalterms
andconditions,whichtheyexpecttohaveincludedinacontractnegotiatedwith
theConsortium.
16. ContractDeviations
Any additional terms and conditions, which may be the subject of negotiation,
will be discussed only between the Consortium and the selected Offeror and
shallnotbedeemedanopportunitytoamendtheOfferor‘sproposal.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 11
17. OfferorQualifications
The Evaluation Committee may make such investigations as necessary to
determine the ability of the Offeror to adhere to the requirements specified
withinthisRFP.TheE-RateContactPersonwillrejecttheproposalofanyOfferor
whoisnotaresponsibleOfferororfailstosubmitaresponsiveoffer.
18. RighttoWaiveMinorIrregularities
The Evaluation Committee reserves the right to waive minor irregularities. The
EvaluationCommitteealsoreservestherighttowaivemandatoryrequirements
providedthatalloftheotherwiseresponsiveproposalsfailedtomeetthesame
mandatoryrequirementsandthefailuretodosodoesnototherwisematerially
affect the procurement. This right is at the sole discretion of the Evaluation
Committee.
19. ChangeinContractorRepresentatives
TheConsortiumreservestherighttorequireachangeincontractorrepresentation if the assigned representatives are not, in the opinion of the Consortium,
meetingtheirneedsadequately.
20. RequiredNoticetoProceedandFundingAvailability
TheConsortiumwillfollowtherequirementsandproceduresoftheFCC’sE-rate
programasadministeredbytheUniversalServiceAdministrativeCompanytobe
eligibleforallavailablefunding.
Theimplementationofanyassociatedcontracts
resultingfromthiscompetitivebidprocesswillbedependentonthe
Consortium’sissuanceofawrittenNoticetoProceed.E-ratefundingnotification
alonewillnotsignifyNoticetoProceed.TheConsortiumwillhavetherightto
allowthecontracttoexpirewithoutimplementationifappropriatefundingdoes
notcomeavailable.
21. Davis-BaconAct
AnycontractresultingfromthisRFPwillcomplywiththelaborprovisionsofthe
Davis-BaconActregardingwages,payments,payrolls,andbasicrecords.
22. CopelandAct
AnycontractresultingfromthisRFPwillcomplywithCopelandAct.
23. BuyAmericanAct
AnycontractresultingfromthisRFPwillcomplywithBuyAmericanAct.
24. SafetyRequirements
Any contract resulting from this RFP will comply with the Occupational Safety
andHealthStandards(OSHA).
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 12
III. RESPONSEFORMATANDORGANIZATION
ThissectioncontainstheproposalformatandorganizationoftheRFP.
a) NumberofResponsesandCopies
Offerors must submit one (1) original proposal and (1) original cost proposal and two
copieseachfortotalof3proposalcopiesand3costproposalcopies.
Offerorsmustalsosubmitone(1)electronicversionoftheoriginalproposaleitherona
CDora“flash”drive.
Offerorsmustalsosubmitone(1)electronicversionofthecostproposaleitheronaCD
ora“flash”drive.
b) ProposalFormat
All proposals must be typewritten on standard 8 1/2 x 11 paper (larger paper is
permissible for charts, spreadsheets, etc.) and placed within a binder with tabs
delineatingeachsection.
1. TechnicalProposalOrganization
Theproposalmustbeorganizedandindexedinthefollowingformatandmust
contain,ataminimum,alllisteditemsinthesequenceindicated.
a)
b)
c)
d)
e)
f)
g)
h)
LetterofTransmittal
TableofContents
Oneormoreproposals:Lit,LeasedDarkFiber,IRU,Self-Provisioned
CompanyExperience
KeyPersonnelresumes
ListofTribalreferences
Value-Addedofferings
NativeAmericanownedbusiness,ifapplicable
Within each section of their proposal, Offerors shall address the items in the
orderinwhichtheyappearinthisRFP.
Anyproposalthatdoesnotadheretotheserequirementsmaybedeemednonresponsiveandrejectedonthatbasis.
Offerors may attach other materials that they feel may improve the quality of
theirresponses.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 13
a) LetterofTransmittal
Eachproposalmustbeaccompaniedbyaletteroftransmittal.Theletterof
transmittalmust:
1. identifythesubmittingorganization;
2. identifythenameandtitleofthepersonauthorizedbytheorganization
tocontractuallyobligatetheorganization;
3. identifythename,titleandtelephonenumberofthepersonauthorized
tonegotiatethecontractonbehalfoftheorganization;
4. identifythenames,titlesandtelephonenumbersofpersonstobe
contactedforclarification;
5. explicitlyindicateacceptanceoftheConditionsGoverningthe
ProcurementstatedinSectionII,ParagraphC.1ofthisRFP;
6. besignedbythepersonauthorizedtocontractuallyobligatethe
organization;and
7. AcknowledgereceiptofallamendmentstothisRFP.
b) TableofContents
Theproposalmustbeorganizedandindexedinaformatandmustcontain,
ataminimum,alllisteditemsinthesequenceindicated.
c) NetworkProposals(Lit,LeasedDarkFiber,IRU,Self-Provisioned)
Appendix A: Design Specifications is hereby incorporated and made a part of
this section to the same extent as if it has been set out verbatim in this section.
LitService:
Each consortium site must have dedicated Lit Internet Access bandwidth
throughput(uploadanddownload)ataminimumof100MbpswithService
LevelAgreement(SLA)guaranteestothespecifiedsite.Thesolutionmustbe
scalable from 100 Mbps to 200Mbps, 300Mbps, 500Mbps, and 1Gbps
withoutrequiringanyadditionalone-timecapitalcosts.AllOfferorsmustbe
capableofprovidingtelecommunicationservicesundertheUniversalService
SupportMechanism.
Fiber as the last-mile solution is preferred over any other physical
infrastructure.
LitServicePriceProposal
The “Lit Pricing Sheet” worksheet in the attached spreadsheet includes
columns for Offeror to provide pricing for symmetrical [100 Mbps, 200M,
300M,500M,and1G]bandwidth.Pricequotesarerequestedfor36month
and60monthtermsofservice.Pricesshouldbeallinclusive.Allinclusivein
this case means, including all special construction or non-recurring costs
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 14
(NRC)(seedescriptioninlatersection)requiredbythevendortocommence
service and all monthly recurring costs (MRC) should be included in the
requisitecolumnsofthepricingsheets.Noincreasedpricingwillbeallowed
during the term of the quoted special construction/NRC and MRC rate in
eachpricingcellofthespreadsheet.
AdditionalDescription
Eachlitserviceresponsemustalsoincludedescriptionofproposal,SLA,
timeline,networkdiagram,anddemarcation.
LeasedDarkFiber(ReferenceAppendixA:DesignSpecifications)
Asanalternative,Offerorscanquotealeaseddarkfibernetworksolutionfor
upto4strandsoffiberfromtheconsortiumsitestotheco-locationfacility
describedintheLocationssection.
LeasePriceProposal
EachOfferorisrequiredtocompletethepricingmatrixappendedasthe
“LeasedDarkFiber”worksheetinthespreadsheetaccompanyingthisRFP.
Offerorsareencouragedtoseparatespecialconstructionchargesas
definedbyE-rateeligibilityrules.Preferencewillbegiventoproposalsthat
offerpricingwithmostofthecostsbeingpaidup-frontandminimalMRC
andannualmaintenancecosts.
AdditionalDescription
Eachleaseddarkfiberresponsemustalsoincludedescriptionofproposal,
description of maintenance, SLA, timeline, network diagram, and
demarcation. Equipment, Installation, and Operations and/or Internet
Access Services can be bid “bundled” with a leased dark fiber bid, or as
standalonebidsandmustbedescribedassuch.
IRUofFiber(ReferenceAppendixA:DesignSpecifications)
Asanalternative,Offerorscanquotea20-yearindefeasiblerighttouse(IRU)
priceforupto4strandsoffiberbetweenthespecifiedsiteandco-location
facilitydescribedintheLocationssection.
IRUPriceProposal
TheconsortiumisinterestedinIRU-typepricingwithaone-timecapital
costpaymentforthe20YearIRUcombinedwith“all-in”recurring
paymentsformaintenancecostsfortheentirelengthoftheIRU.
Each Offeror is required to complete the pricing matrix appended as the
“IRU”worksheetinthespreadsheetaccompanyingtothisRFP.Offerorsare
encouraged to separate special construction charges as defined by E-rate
eligibility rules. Proposals that offer pricing with most of the costs being
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 15
paid up-front and minimal annual maintenance costs will be viewed
favorably,whencomparingproposals.
Ifspecialconstructionchargesarerequestedbythevendorforthefiber
proposedtobeIRU’d,theConsortiumexpectssignificantreductionsfrom
prevailingmarketratesfortheIRUfeeandannualmaintenancecharges.
EachIRUresponsemustalsoincludedescriptionofproposal,maintenance,
SLA,timeline,networkdiagram,anddemarcation.Equipment,Installation,
andOperationsand/orInternetAccessServicescanbebid“bundled”with
anIRUbid,orasstandaloneservicesandmustbedescribedassuch.
Self-ProvisionedFiberConstruction(ReferenceAppendixA:Design
Specifications)
As a fourth alternative, the Consortium requests that Offerors propose
design and pricing for a self-provisioned new build of fiber to the specified
sitefromtheco-locationfacilityasdescribedintheLocationssection.Twelve
(12) strands (6 pair) of single-mode new build fiber are requested to each
location.
Offerorsarerequestedtoprovideaproposalforalibraryorschoolowned
fibernetworkbasedonaspecialconstructionproject.Neweligiblefiber
specialconstructionchargesasdefinedbytheorderincludeconstruction,
design,engineeringandprojectmanagement.Projectmanagementshould
includeallnecessarypaperworkandpermitsincludingbutnotlimitedto
rightsofway,easements,andpoleattachments.TheConsortiumdesiresa
fully“turn-key”projectsoOfferorsshouldprovideexplanationforthe
Consortiuminvolvementintheprocessincludingownershipandsourcing
ofpermits,etc.
SelfProvisionedFiberConstructionPriceProposal
Each Offeror is required to complete the pricing matrix appended as the
“Self provisioned Fiber” worksheet in the spreadsheet accompanying to
thisRFP.Preferencewillbegiventoproposalsthatofferpricingwithmost
of the costs being paid up-front and minimal annual maintenance costs.
The solution should include all costs related to the deployment of the
proposedcircuit,suchthattherearenoadditionalcoststhatareexpected
tobeincurredbytheConsortium.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 16
SelfProvisionedFiberConstruction
• Offerorsshalldescribethetechnicalspecificationsoftheirdesign,
highlightanyspecificationsthatareoutsideofnormalstandards,and
forwhatreason,
• OfferorshallidentifyallpotentialRightofWayhazards,
• Offerorshallindicateownershipofallpoles,conduit,etconthefiber
path,
• TheConsortiumshallberesponsibleforthepaymentofanypermitting
feesandshallbetheownerofsaidfacilities,buttheOfferorshallmanage
thepaperworkandfilingofthepermits,
• Allhighwayshoulders,schoolyards,andditchlineswillbecompactedand
restoredtosatisfactorycondition,
• Offerorshallperformanend-to-endcontinuityandlosstestoneach
splicedfibersegmentandprovidetheownerwiththedblossofeach
fibersegment,
• TheConsortiumwillprovideattheirdiscretionaperson(s)towitnessany
finaltestingorconstructionverification.Thepersondesignatedby[the
Consortium]willberequiredtoinitial/provideacceptanceofanyresults.
Thisperson(s)willrepresenttheConsortiumduringanyandall
acceptancetesting.Thisdoesnotrelievetheselectedcontractorfrom
providingagreedupondocumentationorabsolvetheselectedcontractor
ofanywarrantysupport,
• Anywarrantiesassociatedwiththefiberandanyotheroutsideplant
materialsmustreverttotheentityasthefiberowneruponcompletionof
construction,
• Uponcompletionofproject,Offerorshallfurnishanas-builtdrawingto
theowner.
Eachselfprovisionedfiberbuildresponsemustalsoincludedescriptionof
proposal, timeline, network diagram, and demarcation. Equipment,
Installation, and maintenance and/or Internet Access Services can be bid
“bundled” with a self provisioned fiber construction bid, or bid as stand
aloneservicesandmustbedescribedassuch.
d) Signed good faith negotiation letter from tribal government for Rights of
Waythroughtriballand
OfferorscansubmitaletterfromtheTribalGovernor,Chairman,President,
ordesigneeoftriballandsthatmustbetrespassedtocompletethescopeof
work in this RFP. Letter must state that the tribe and Offeror have begun
goodfaithnegotiationstoachievenecessaryrightsofway.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 17
e) Value-AddedOfferings
Offerorscansubmitanyotherinformationtheydeemnecessarytohighlight
accomplishments,honors,etc.,ofthecompanythatisrelevantasitpertains
toNativeAmericanorganization/tribes.
f) CompanyExperience
Offerors must submit a description of relevant corporate experience. The
Offerorshoulddescribeexperienceoperatingandmaintainingfibernetworks
and any relevant experience in dealing with tribal organizations especially
triballyrunschoolsandlibraries.
g) KeyPersonnelAssigned
Offerors must submit a list of key personnel assigned to the project along
withtheircurrentresume.
h) TribalReferences
Offerors must submit a list of up to three tribes, tribal organization, tribal
school, or tribal library clients they currently serve along with contact
informationforreferencepurposes.
OfferorsshallsubmitthefollowingBusinessReferenceinformationaspartof
Offer:
a) Clientname;
b) Projectdescription;
c) Projectdates(startingandending);
d) Technicalenvironment(i.e.,Softwareapplications,Internetcapabilities,
Datacommunications,Network,Hardware);
e) Staffassignedtoreferenceengagementthatwillbedesignatedforwork
perthisRFP;and
f) Clientprojectmanagername,telephonenumber,faxnumberande-mail
address.
i) NativeAmericanOwned-Business
Iftheorganizationisnativeortriballyowned,pleasesubmitacopyofyour
business license issued by your tribe or any documentation that references
theCompanyisawholeownedsubsidiaryofatribe.
2. CostProposalOrganization
OfferorsmustcompletetheCostResponseForminAttachmentA.Costwillbe
measuredbyone-timeandrecurringcostswhichareE-rateeligible.Allcharges
listedonAttachmentImustbejustifiedandevidenceofneeddocumentedin
theproposal.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 18
OfferorsmustincludeacopyofPerformance/SuretyBonddocumentation.
OfferorsalsomustincludeasignedSmallBusinessAdministrationForm1624
(12/92):TheCertificationRegardingDebarment,Suspension,Ineligibilityand
VoluntaryExclusion.
ThecostsreflectedinyourproposalmustbetheLowestComparisonPrice
CorrespondingCostundertheE-Raterules.LCPisdefinedas“thelowestprice
thataserviceproviderchargestonon-residentialcustomerswhoaresimilarly
situatedtoaparticularschool,library,orlibraryconsortiumforsimilarservices."
Anyfeeschedulesubmittedmustincludelabor,equipment,materials,travel,
overtime,etc.,asitrelatestothissolicitation.
IV. EVALUATION
a) EVALUATIONPOINTSUMMARY
The following is a summary of evaluation factors and the point value assigned to
each.
Lit Service
Points
35
30
25
5
5
100
5
Criteria
E-rate eligible recurring and one-time circuit costs
Proposed contract terms and conditions
Signed good faith negotiation letter from tribal government
Use of scalable technology (fiber optic)
Value-added offerings
Total Points
Bonus Points for Native American Owned Business
Leased Dark Fiber, IRU, and Self Provisioned
Points
35
30
25
5
5
Criteria
E-rate eligible recurring and one-time circuit costs, including
equipment, maintenance, and installation costs
Proposed contract terms and conditions
Signed good faith negotiation letter from tribal government
Maintenance SLA
Value-added offerings
100
5
Total Points
Bonus Points for Native American Owned Business
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 19
Equipment, Installation, and Operations
Points
35
30
25
5
5
100
5
Criteria
E-rate eligible recurring and one-time circuit costs
Proposed contract terms and conditions
Signed good faith negotiation letter from tribal government
Turn-key solution
Value-added offerings
Total Points
Bonus Points for Native American Owned Business
b) EVALUATIONFACTORS
Pointswillbeawardedonthebasisofthefollowingevaluationfactors:
1.
CostProposal(Upto35Points)
E-rate eligible circuit cost is the total cost of ownership that includes special
construction and NRC in addition to MRC and includes any and all services that
will be applied on a monthly recurring basis. E.g. for self-provisioned fiber,
recurringcircuitcostswillincludeoperate,maintain,ISP,andanyothermonthly
service fees. E-rate special construction costs should be clearly indicated and
separated from any other E-rate eligible NRC cost. All services offered must be
eligibleforE-rateCategory1discounts.
Offerors must use cost proposal format as outlined in Attachment A. Proposals
willbeseparatedbythefourbiddingoptionsandwillbeevaluatedagainstsimilar
items.
2.
ProposedContractTermsandConditions(Upto30Points)
Preference will be given to Offerors that provide the most favorable conditions
for implementation and ongoing service. These elements include (but are not
restricted to): length of contracts, annual evaluation of market price to ensure
LCP, ability to scale bandwidth within the contract period, technical SLAs,
flexibilityintimingofup-frontpayments,abilitytoprovideturn-keysolutions.etc.
Highestpreferencewillbegiventonetworkdesignsresultinginlocalownership
and/orfibercircuitsthatcanconnecttomultipleInternetServiceproviders,with
thelongtermintentiontoincreasecompetitionandreduceprice.
SignedGoodFaithNegotiationLetterfromTribalGovernment(Upto25Points)
Offerors must submit a letter from the tribal government of the tribal lands
trespassedintheexecutionoftheproposednetwork.Lettershouldindicatethat
theOfferorhasestablishedapositiveworkingrelationshipwiththetribeandthat
agoodfaitheffortwillbemadetoreachfairnegotiationsonrightofwayissues.
3.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 20
PreferencewillbegiventoOfferorsthatdemonstratecollaboration,acceptance
ofIndianterritoryauthority,andwholistspecificpointsofnegotiation,including
maintenance,operation,additionaldarkfiber,etc.
4.
Value-AddedOfferings(Upto5Points)
Offerorscansubmitanyotherinformationtheydeemnecessarytohighlightvalue
addedservicesorresourcesthatcanbeutilizedtohelpthetribalschool/library
increase capacity or meet organizational goals that leverage the potential of
broadbandconnections.
5.
6.
UseofScalableTechnology(LitServiceOnly-Upto5Points)
Preference will be given to solutions based on fiber optic technologies, as the
Consortium believes that this will provide maximum future scalability. Offerors
are encouraged to outline how fiber optic solutions could be scaled into the
future,includingpotentialpricingincrementsforadditionalbandwidththatmay
belikelyduringthecontractperiod.
Maintenance SLA (Leased Dark Fiber, IRU, and Self Provisioned Only - Up to 5
Points)
Preference will be given to SLAs that ensuring 99.9-99.99% network availability
per circuit, 24x7x365 monitoring, and a clearly defined trouble reporting and
responsetimeschedule.
7.
8.
Turn-key solution (Equipment, Installation, and Operations Only - Up to 5
Points)
The Consortium has a clear preference for providers who can offer a “bundled”
holistic, all-in-one solution and effort required by the school/library before,
during, and after installation is minimal. Therefore, preference will be given to
Offerors who either offer all services independently or via 3rd party
subcontractors as a complete package including fiber construction, terminating
equipment, fiber installation and operations, and scheduled and unscheduled
maintenance.
NativeAmericanBusinessOwned(Extra5Points)
If the organization is native or tribally owned business, submit a copy of your
business license issued by your tribe or any documentation that references the
Companyisawholeownedsubsidiaryofatribe.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 21
AttachmentA
CostProposal
TheConsortiumisseekingfouroptionsforbids.Offerorsmaybidone,two,three,orallfour
options.Thefirstoptionisafullymanaged,litfiberInternetAccessservicetothespecifiedsite.
The second option is for a leased dark fiber solution that includes special construction, the
monthly lease fee, maintenance, and operations. The third option is for a dark fiber IRU
solutionthatincludesspecialconstruction,theIRUfee,fibermaintenance,andoperations.The
fourth option is for entity owned fiber construction to the designated locations and includes
special construction, fiber maintenance and operations. Leased dark fiber, IRU, and entity
owned fiber solutions include fiber construction from the specified site to the co-location
facilitywhereInternetServiceswillbepurchasedasapartofthisRFP.
CostProposalContents
a. TheCostResponseFormisanExcelspreadsheetthatincludestabsforallfouroptions.
AdditionaltabsareprovidedforOperationsandInternet,wherenecessary.Thedigital
versioncanberequestedfromtheE-rateContactPerson.
b. OfferorsalsomustincludeacopyofPerformance/SuretyBonddocumentation.
c. OfferorsalsomustincludeasignedSmallBusinessAdministrationForm1624(12/92):
TheCertificationRegardingDebarment,Suspension,IneligibilityandVoluntary
Exclusion.(https://www.sba.gov/sites/default/files/tools_sbf_finasst1624.pdf)
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 22
AppendixA
DesignSpecifications
GeneralTermsforLeasedDarkFiber,IRUorSelfprovisionedFiberProjects
Thefollowingaregeneraltermsthatapplytoleaseddarkfiber,IRU,orselfprovisionedfiberbuilds.Offerorsmay
offer maintenance services, Internet Services, and equipment purchase, installation, and operations either
themselvesorthrough3rdpartysubcontractors.InthecasethatOfferorsuseexternal3rdpartyserviceproviders
orcontractorstodeliversomeorpartofthesolution,theseshouldbeclearlyindicatedintheresponse.
FiberSpecification
AlldarkorselfprovisionedfibersolutionsmustcompriseofsinglemodeG.652.Dorbetterfiberendtoend.
Maintenance
TheConsortiumrequireson-goingmaintenanceofthefiberonallLeasedDarkFiber,IRU,orselfprovisionedfiber
solutions.Maintenanceresponsesarerequiredasfollows:
• Alldarkfiberresponses(leaseandIRU)requiremaintenanceaspartoftheresponse,evenifmaintenance
issubcontractedouttoathirdparty.Inthecaseofthethirdpartymaintenance,theOfferormusthold
andmanagethesubcontractandisultimatelyresponsiblefortheSLA.ForaleaseddarkfiberandIRU
solution,itisassumedthattheFiberNetworkispartofamorecomprehensivefiberinfrastructureofthe
serviceprovider.TheOfferorwillincludeonlytheportionofmaintenancethatisrequiredtosupportthe
Consortiumsitesfibersegmentsversusoverallnetworkmaintenance.Ifthefiberservesmultiple
customers,thecostofmaintenanceshouldbesharedamongalltherecipients.
• IfmaintenancecannotbequotedforentiretimespanoftheIRU,pleaseincludealternatetimespan
quoteaswellasexplanationfortheshortertimespan.
• AspartofthemaintenancecontractforanIRU,thefiberownermustclaimresponsibilityforrepairsinthe
eventofacatastrophiccutorrelocate.
• AspartofthemaintenancecontractforanIRUdescribetheprocessforrelocatesincludingassumptionof
costs.
•
Selfprovisionedfiberconstructionresponsesarenotrequiredtoincludeamaintenanceresponse.
Maintenanceonselfprovisionedfibermaybebidasastand-aloneservice,however,“bundled”holistic
solutionswillbearepreferred,asoutlinedintheevaluationcriteria.Responsesformaintenanceonself
provisionedfibermustincludescheduledroutinemaintenanceasamonthlycostaswellasunscheduled
break/fixmaintenanceasanannualtimeandmaterialcostestimate.Explanationofhowtheannual
scheduledandunscheduledmaintenancewasestimatedshouldbeincluded.
Offerorshallmaintaintheapplicablefibersevendaysperweek,twenty-fourhoursperday.Uponnotificationfrom
theentityofamalfunctionrelatingtotheapplicablefiber,Offerorshallrespondtosuchmalfunctionwithintwo(2)
hoursandthereafterproceedtocorrectthemalfunctionwithreasonablediligence.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 23
Whenpricingmaintenance,theOfferorshouldincludeanoverviewoffibermaintenancepracticesincluding:
• Routinemaintenanceandinspection,
• Scheduledmaintenancewindowsandschedulingpracticesforplannedoutages,
• Markerandhandholeinspectionandrepair,
• Handlingofunscheduledoutagesandcustomerproblemreports,
• Whatservicelevelagreementisincluded,andwhatalternativeservicelevelsmaybeavailableat
additionalcost,
• Whatagreementsareinplacewithapplicableutilitiesandutilitycontractorsforemergency
restoration,
• Repairoffiberbreaks,
• Meantimetorepair,
• Replacementofdamagedfiber,
• Replacementoffiberwhichnolongermeetsspecifications,
• Policiesforcustomernotificationregardingmaintenance,
• Processforchangingprocedures,includingcustomernotificationpractices,
• Processformovesaddsandchanges,
• Processforrespondingtolocaterequests.
Equipment,Installation,andOperations
TheConsortiumrequeststhattheOfferorprovideaquoteforanannualoperationscosttooverseethetechnical
supportofthecircuitoncetheleaseddark,IRUorownedfiberisavailableforservice.Includepricedetailsinthe
“Operations”worksheetofthespreadsheetattachedforequipmentnecessarytoplacethecircuitintoserviceat
differentbandwidthlevels,managingthecross-connectattheco-locationfacility,installationandconfigurationof
equipmentatboththeentityhubandco-locationfacility,andannualcosttooperatetheequipment/circuits.
Operationsonleaseddark,IRU,orselfprovisionedfibermaybebidasastand-aloneservice,however,“bundled”
holisticsolutionswillbearepreferred,asoutlinedintheevaluationcriteria.
Theannualoperationscostshouldincludeprovisionof:
•
•
•
•
•
•
•
•
Procurementofnecessaryhardwaretolightthefiberpath(s)
ManageinitialinquiryandcontractsneededtoplaceequipmentandcrossconnecttotheInternet
providerattheco-locationfacility
Installationandconfigurationofequipmenttoputcircuitsintoservice
Networkmonitoringona24x7x365basis
Creationandcommunicationofserviceticketstolibraryorschoolescalationlist
IncidentresponsewithtimingstandardsthatareinaccordancetoaOfferorprovidedservicelevel
agreementthatmeetsgeneralindustrystandards
Otherindustrystandardprovisionsofbroadbandservicetechnicalsupport
Re-provisioningofequipmentnecessarytoputcircuitsbackintoserviceafteranoutage
InternetServices
TheConsortiumrequeststhattheOfferorprovideaquotefor100Mbps,200M,300M,500M,and1GInternet
servicesoutoftheAlbuquerqueGigaPopinthe“Internet”worksheetofthespreadsheetattached.Internetfor
leaseddark,IRU,orselfprovisionedfibermaybebidasastand-aloneservice,however,“bundled”holistic
solutionswillbearepreferred,asoutlinedintheevaluationcriteria.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 24
ServiceLevelAgreement
Offerorwillprovideadescriptionoftheproposedservicesandservicelevelsprovidedwiththelitfiber,darkfiber,
andoperationsresponses.TheOfferorwillprovideaproposedServiceLevelAgreement(SLA)withtheRFP
response.Theproposalmustincludeadescriptionofthefollowingservicesandhowtheseserviceswillbe
measured.
• FiberNetworkAvailability:theproviderwillmakeallreasonableeffortstoensure99.9-99.99%
networkavailabilityofeachcircuit.
• LitandOperationsproposalsonly:Frame/packetlossCommitment
• LitandOperationsproposalsonly:NetworkLatencyCommitment
• LitandOperationsproposalsonly:NetworkJitterCommitment
• Thereisnorightofprovidertolimitorthrottlethecapacityofthecircuitatanytimeforanyreason
Inadditiontotherequiredservices,theproposalmayincludebutisnottobelimitedtothefollowingservices:
• NetworkOperationsCenter:Solutionwillprovidecustomersupportfunctionsincludingproblem
tracking,resolutionandescalationsupportmanagementona24x7x365basis.Customerhastheright
andisencouragedtocallconcerninganyproblemsthatmayariserelativetoitsconnectionwith
Vendorprovidedservices.
• TroubleReportingandResponse:Uponinterruption,degradationorlossofservice,Customermay
contactVendorbydefinedmethodwitharesponsebasedontroublelevel.Uponcontactfromthe
Customer,theVendorsupportteamwillinitiateanimmediateresponsetoresolveanyCustomer
issue.Customerwillreceiverapidfeedbackontroubleresolution,includingpotentialresolutiontime.
• Escalation:Intheeventthatservicehasnotbeenrestoredinatimelymanner,ortheCustomerdoes
notfeelthatadequateattentionhasbeenallocated,theCustomercanescalatethetroubleresolution
byrequest.Alistofescalationcontactswillbeprovidedwhenimplementationscheduleiscompleted.
• Resolution:TheCustomerwillbenotifiedimmediatelyoncetheproblemisresolvedandwillbeasked
forverbalclosureoftheincident.
• TroubleReporting,EscalationandResolution:Adetailtroublereporting,escalationandresolution
planwillbeprovidedtotheentity.
• Measurement:Vendorstatedcommitmentistorespondtoanyoutagewithintwo(2)hoursanda
four(4)hourrestorationofservice.TimestartsfromthetimetheCustomercontactsVendorand
identifiestheproblem.CreditsforOutagesofshortagewillbeidentified.
• Reports:Uponrequest,anincidentreportwillbemadeavailabletotheCustomerwithinfive(5)
workingdaysofresolutionofthetrouble.
• LinkPerformancepersegment:TheservicewillmaintaintheproposedLinkPerformancethroughout
thetermofthecontract.
• Historicaluptime:Provideaggregateuptimestatisticsforyourproposedserviceinthegeographic
areaencompassingtheConsortiumlocations.
Timeline
Foreachresponse,Offerorsmustincludeaconstructionroadmaptimeline.Forlitanddarkfiberresponses,
preferenceisgiventoresponseswithaservicestartforallsitesonJuly1,2016.Forselfprovisionedfiber
constructionresponses,useSeptember1,2016astheconstructionstartdateandbasetheroadmaptimelineoff
ofthatdate.Includehowthetimelinechangespersitegivenanearlierorlaterstartdate.Actualstartdateona
districtownedfiberconstructionprojectisdependentonthetimingoftheE-ratefundingcommitmentdecision
letter.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 25
Demarcation
Allsolutionswhetherlitfiber,leaseddarkfiber,darkfiberIRUorselfprovisionedfiberconstructionmust
terminateserviceorinfrastructuretoanexistingnetworkclosetinsideofthesitespecified.Solutionsbringing
servicetothepropertylinebutnotinsideofthedemarcaddressarenotacceptable.
Offerormustspecifyyourexpecteddemarcsetupincludedinbasefees,e.g.fibershelfwithset-topboxCPEand
Cat6ahandoff.
NetworkDiagram
Foreachresponse,Offerorsmustincludeanetworkdiagramdisplayingthepathstobeusedtoservethespecified
site.Forselfprovisionedfiberresponses,Offerorsmustincludeidentificationofaerialvs.buriedfibersegments,
detaileddrawingsshowingfiberandequipmentlocations,andanyotherpertinentdetails.
SpecialConstructionandNon-recurringCost
Offerorsprovidinglitfiberproposalswhichrequireanupfrontpaymentmayincludeaspecialconstructioncost
ornon-recurringcost.Thisupfrontpaymentisconsideredspecialconstructionifanynewfiberisbeinginstalled.
Ifnewfiberinstallationisnotnecessary,thepaymentisconsideredanon-recurringcostandmustbeentered
intothepricingsheetaccordingly.
Newfiberspecialconstructionchargesforlitservice,leaseddark,IRU,ordistrictownedfiberprojectsasdefined
bytheorderincludeconstruction,design,engineeringandprojectmanagement.Theapplicantrequeststhatthe
OfferorsconsiderallowingtheConsortiumtopaythenon-discountshare(shareofspecialconstructioncosts
thataretheresponsibilityoftheapplicant)tobepaidinequalannualinstallmentsoverthefouryearsfrom
FundingYear2016toFundingYear2019inclusive.Responsesmustincludeagreementornon-agreementofthis
request.
Theamountofspecialconstructioncapitalrequestedwillbereviewedbasedonthecostofhistoricalfiberbuilds
intheregion.Offerorsshouldconsiderotherbusinessthatmaybegeneratedbybuildingfiberintotheregion
andrequestonlythespecialconstructioncapitalallocabletothelibraryorschool’sservice.
Tribal Consortium – Request For Proposal – E-rate Category 1
Page 26