Delhi Electricity Regulatory Commission Viniyamak Bhawan, C-Block, Shivalik, Malviya Nagar, New Delhi - 110017 NOTICE INVITING BID Sub: for Replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners in DERC 1. Sealed Bids are invited under two bid system of Biding i.e. Technical and Financial bid for Replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners in DERC as per the details given in the Bid Document. The terms and conditions governing the instant Bid are given in Annexure- I 2. The Bid document may be obtained from (11.00 AM – 5.00 PM) from 22.07.2016 to 22.08.2016 on all working days on payment of Rs. 500/- (Non- Refundable) from the Reception Counter of the DERC on cash payment or by submitting a demand draft in favour of “The Secretary DERC”, payable at New Delhi. The Bid document can also be downloaded from the DERC website (www.derc.gov.in) for which bidder has to submit additional fee of Rs. 500- (Non- Refundable) along with EMD. 3. Submission of Bid :- Bidders are required to submit their bids in three Envelope system as detailed under :(i) EMD Envelope: The bidder shall submit EMD in the form of Demand Draft only in this Envelope and superscribe it with “EMD Envelope”. The bidders who are registered with NSIC/MSME are exempted from paying EMD. They shall submit their exemption certificate in this Envelope. (II) Technical Bid Envelope: In this Envelope, the bidder shall submit the technical bid, in prescribed format duly stamped and signed on each page, in token of their unconditional acceptance to the terms prescribed by the DERC. Details/supporting documents wherever applicable, attached with the Bid shall be duly authenticated by the bidders. No over-writings shall be accepted unless authenticated with full signature of the bidders. (III) Financial Bid:- Each bidder shall submit its Financial Bid in a sealed Envelope superscribed with “Financial Bid”. separate (IV) All the above 03 Envelopes shall be kept in fourth Envelope and fourth Envelope shall be sealed before submission to the commission. (V) Earnest money deposit shall be in the form of Account Payee’s Demand Draft of Rs. 30,000/- (Rupees thirty thousand only) in favour of Secretary, DELHI ELECTRICITY REGULATORY COMMISSION payable at New Delhi, and the same will be refunded to unsuccessful bidders after award of work. 4. The sealed Bid duly superscribed, “Bid for replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners in DERC”, and shall be addressed to The Secretary, DERC and sent at the DERC’s address given below either by registered post/speed post/or by dropping in the Bid box placed at ground floor of DERC’s Office & must reach on or before 4:00 PM of 22.08.2016. Bids received after the stipulated date and time shall not be entertained. DERC shall not be liable for any postal delays, whatsoever and Bid received after the stipulated time/date shall be rejected summarily without giving any reason. 5. The Technical Bid shall be opened on 22.08.2016 at 04:30 PM in the Office of the DERC Viniyamak Bhawan, C-Block, Shivalik, Malviya Nagar, New Delhi – 110017 in the presence of those bidder(s), who wish to be present. No separate communication will be sent in this regard. In the event of due date being a closed holiday or declared Holiday, the due date for opening of the bids will be the following working day at the appointed date, time and venue. Schedule of opening of bid, technical evaluation and opening of financial bid is enclosed as annexure IV 6. Manner of Opening of Bid: The committee shall open the EMD Envelope first. Thereafter, the technical bid of only such bidder shall be opened who have submitted valid EMD of the prescribed amount or the certificate of exemption from competent authority. The Financial bid of only such bidders shall be opened who are declared technically qualified by the committee. 7. The Bidder will be evaluated technically on the basis of information supplied by them in the Bid document and demonstration of the product, if required, up to the entire satisfaction of DERC. DERC shall have the right to assess the competencies and capabilities of the Bidder. DERC may reject/accept the candidature of the Bidder without assigning any reason. 8. Prices quoted shall be Firm and strictly as per specifications and shall be inclusive of all taxes and would be valid for atleast 90 days from the last date of submission of bids. 9. Though DERC prefers to deal with manufacturers/principal manufacturers directly, it may also consider the offers received through authorized channel partners, provided the principal manufactures authorizes the said channel partner in this regard. 10. The Bidder shall ensure that they have rendered satisfactory performance during the last three years and the order/orders placed subsequently should not have been cancelled and closed by any department of Government of India or Public Sector Undertakings in the last three years due to unsatisfactory performance. All such firm whose orders/contract have been cancelled or closed or the firms debarred, are not eligible to apply. Any suppression of material facts or discrepancy in this respect will lead to disqualification of the bid. 11. The bidder shall submit all the documents as indicated in the Technical Bid Performa in support of their eligibility failing which the bidder will be disqualified. 12. Delivery and installation period shall be mentioned clearly in the proposal. Penalty for the late delivery and installation would be levied at the rate of half percent per week or part thereof subject to a maximum of 10 (Ten) percent of the value of the balance order which has not been supplied during the stipulated period. 13. While Annexure- II describes specifications for the LED Lights and Airconditioners, bidders may quote for better specifications, which may be considered at the sole discretion of the DERC. 14. The rates quoted shall be valid for at least 90 days from the last date of submission of bids. 15. The bidders are required to deposit an earnest money of Rs. 30,000/(Rupees Thirty Thousand Only) by way of demand draft drawn in favour of “The Secretary, DERC”, payable at “New Delhi”. The bid not accompanied with earnest money shall be rejected summarily and their technical and financial bid shall not be opened. The earnest money of unsuccessful bidders will be refunded without any interest/bank commission/collection charges, after the order has been issued in favour of successful bidder. However, firms registered with NSIC/MSME are exempted from submission of EMD for which Bidder is required to attach certificate from them. 16. Warranty for a period of one year shall include in the quoted price. 17. DERC reserves the right to accept or reject any or all Bids including the lowest Bid/s without assigning any reason at its sole discretion and the decision of the DERC will be final and binding on all concerned. The prices quoted by the bidder should be firm and definite. 18. Bids are liable to be summarily rejected due to incomplete information / incorrect information / non fulfillment of technical qualification. DERC’s decision in this regards shall be final. 19. The quantities indicated in Annexure - II are tentative and may be increased/decreased at the sole discretion of the DERC and the Bidder shall have no right to claim any minimum/definite volume of business. 20. For any clarifications, Deputy Director (Personnel) may be contacted on telephone No. 011-26673605. Date:____________ Secretary Quotation for replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners in DERC Terms and Conditions: 1. Description of Work. Replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners in DERC. 2. Manner of depositing the Bids. The bidder has to submit complete proposal in the form annexed as Annexure III. Each page of the bid shall be numbered and signed by the authorized signatory with the seal of the firm and the forwarding letter must indicate the details of enclosures attached. No change in the amount of bid shall be permitted after submission of the bids. All the documents shall be duly signed and stamped by authorized person of supplier. Sealed Bids should be either dropped in the Bid Box placed at Commission’s Reception or sent by registered post at the address of Commission so as to reach on 22.08.2016 by 1600 Hrs. Late Bids will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents. Unsealed bids sent by FAX or e-mail, will not be considered. 3. Specifications. Replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners shall strictly conform to the technical specifications as per annexure II. Product should be genuine and new. Spurious items shall not be accepted. 4. Time and date for opening of Bids. The bids will be opened on 22.08.2016 at 1630 Hrs If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be opened on the next working day at the same time or on any other day/time, as intimated by the Buyer. The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date and time. Rates and important commercial/technical clauses quoted by all Bidders will be read out in the presence of the representatives of all the Bidders. This event will not be postponed due to non-presence of your representative. 5. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post-Bid correction, unsigned bids shall be summarily rejected and may lead to forfeiture of EMD. Conditional Bids will be rejected. Bid submitted in violation of any of the terms and conditions may be rejected. 6. Validity of Bids. The prices quoted in the Bids shall remain valid for 90 days from the last date of submission of the Bids. 7. Earnest Money Deposit. Bidders are required to submit Earnest Money Deposit (EMD) for amount of Rs. 30,000 (Rupees Thirty thousand only) along with the bids. The EMD may be submitted in the form of an Account Payee Demand Draft in favour of The Secretary, Delhi Electricity Regulatory Commission payable at New Delhi from any of the public sector banks. EMD of the unsuccessful bidders will be returned to them at the earliest but on or before the 30th day after the award of the contract. The Bid Security of the successful bidder would be returned, without any interest whatsoever, after the successful Supply, installation and commissioning Air purifiers. Quotation without earnest money will be rejected as non participative. However, firms registered with NSIC/MSME are exempted from submission of EMD for which Bidder is required to attach certificate from them. 8. Bid quotation amount, Taxes and Duties. Price shall be inclusive of cost of product, all statutory taxes, duties, levies and cartage charges. Bid price shall be firm and final. No escalation whatsoever shall be payable. The bidder will be entirely responsible for all taxes and levies payable by him to the respective authorities. 9. Warranty: The product supplied shall remain under warranty for one year. 10. Terms of Delivery. (a) The successful bidder will have to supply items within 30 days from the date of supply order, unless the period is extended by mutual agreement. (b) The items should be supplied in good condition without any damages visible/non visible. Damaged items will be replaced by the contractor immediately with new item in good condition at its own expenses. (c) The Warranty/Guarantee shall commence from the date of successful installation and commissioning. 11. Liquidated Damages. The replacement of existing Old lights with LED Lights and Supply, Installation and commissioning of Airconditioners shall be completed within the time schedule to be reckoned from the date of supply order/ award letter failing which the contractor shall be liable to pay liquidated damages as compensation for an amount equal to 0.25 % per week or part thereof of the balance value of the incomplete work or such amount as the Commission may decide on the balance value of price of the incomplete work but not exceeding 10% on the total value of the order. 12. Payment terms. (a) No advance payment will be made. (b) The invoice shall be raised in favor of The Secretary, Delhi Electricity Regulatory Commission. (c) Payment will be released through cheque in the name of successful bidder after satisfactory supply, installation and commissioning of Air Purifier. (d) Payment shall not be more than the contracted value as given in the award letter. 13. Termination of supply order. The Commission shall have the right to cancel the Supply order in part or in full in any of the following cases :(a) The supply is delayed for causes not attributable to natural calamity for more than 15 days after the scheduled date of Work Order. (b) The bidder is declared bankrupt or becomes insolvent. (c) For any other reasons which , in the opinion of Commission, warrants Cancellation of supply order. 14 The sealed proposal should be submitted to The Secretary, Delhi Electricity Regulatory commission, Viniyamak Bhawan, C-Block, Shivalik, Malviya Nagar, New Delhi-110017. 15. DERC Reserve the right to accept or reject any/all proposal without assigning any reason or incurring any liability whatsoever. (Secretary) Annexure I Delhi Electricity Regulatory Commission Viniyamak Bhawan, C-Block, Shivalik, Malviya Nagar, New Delhi - 110017 Technical Bid S.No 1 2 3 4 5 6 7 8 9 10 11 Particulars Name of the Bidder Complete address of the Bidder Telephone No. of the company Fax and E-mail of the company Contact person name Mobile No of contact person PAN of the Company Service Tax Registration number (if any). VAT (TIN No.) (if any). Sales Tax registration number along with documentary evidence. Please indicate in full the following details: Information by the Bidder a) Please indicate the type of Air conditioners & LED lights and their brand you represent. b) List of existing Clients. 12 Are Technical Specification are as per Annexure II complied with (Yes/No) Date: Place: Signature ________________________ Name :_________________________ Company Seal___________________ Mobile No.______________________ Annexure II Technical Specification 1. Supply, Installation, Testing, and Commissioning of following type of air cooled, split inverter type AC Units complete with compressor, DX evaporator coil, filter blower section ductable indoor units, , outdoor condensing units, microprocessor based control panel, charge of oil and gas including supply of 6 RM of refrigerant pipe (suction and discharge) and 6 RM of cables between indoor & outdoor units for each system but excluding drain piping from the drain pans of the indoor units (with liquid line strainer and two ball valves). Also included 6 RM of set of cables from the unit to the control panel S.No. Capacity of Airconditioners 1) 5.0 to 5.8 TR. Capacity 2) 8.2 to 8.5 TR. Capacity Quantity (In Nos) ) 01 04 2. Supply Installation, testing and commissioning of Inverter type Hi wall 1.5 TR split unit air conditioning air cooled type with evaporator coil, fan and fan motor, air cooled condenser with compressor, condenser coil, remote controller and complete with electrical wiring as required. Price of the units shall be inclusive of the Voltage Stabilizer. S.No. Capacity of Airconditioners 1) 1.5 TR Capacity 3. Quantity (In Nos) 07 Supply and Installation of LED Lights: Sl (a) (b) (c) (d) (e) (f) (g) (h) Description 2X18W T8 LED(Syska/Phillips or equivalent) 1X18W T8 LED(Syska/Phillips or equivalent) 2X18W T8 LED(Syska/Phillips or equivalent) 1X18W T8 LED(Syska/Phillips or equivalent) 30W LED Panel Light 2X2 Ft. (Syska/Phillips or equivalent) 5W LED Fixture(Syska/Phillips or equivalent) 7W LED Fixture(Syska/Phillips or equivalent) 100W LED Flood Light(Syska/Phillips or equivalent) Qty in Nos. 28 75 17 58 38 49 6 1 Annexure III Financial Bid Rates Quoted should be Net Unit Rate. (Inclusive of all charges such as packing, forwarding, freight, labour, and excise duty as applicable in various states and installation charges at sites, excise duty and sales tax / VAT as applicable should also be included while quoting the rate, failing which bidder will not be eligible for payment of the above levies. The prices must be quoted in the form given below in typed form only failing which the Bid would be rejected.) No price shall be quoted in hand writing. S.No. Description 1. 2. 3. Quantity Model (No.) No AMC Total price for 02 Rs. years (Rs) 5-5.8 TR Ductable 01 Split Airconditioners 8.2 TR Ductable Split 04 Airconditioners 1.5 TR inverter type 07 split airconditioners Supply and Installation of LED Lights Sl Description (a) (b) (c) (d) (e) (f) (g) (h) Price of Machine (Rs.) 2X18W T8 LED(Syska/Phillips) 1X18W T8 LED(Syska/Phillips) 2X18W T8 LED(Syska/Phillips) 1X18W T8 LED(Syska/Phillips) 30W LED Panel Light 2X2 Ft. (Syska/Phillips) 5W LED Fixture(Syska/Phillips) 7W LED Fixture(Syska/Phillips) 100W LED Flood Light(Syska/Phillips) Qty in Nos. 28 75 17 58 38 49 6 1 Rate Rs. Total Rs. I accept unconditionally all the terms and conditions of the Bid document and undertake to abide by all of them. Date : . Signature ____________________ Name :___________________________ Company Seal_____________________ Mobile No._______________________ Annexure IV Delhi Electricity Regulatory Commission Viniyamak Bhawan, C-Block, Shivalik, Malviya Nagar, New Delhi - 110017 Sub:- Schedule of opening of bid, technical evaluation and opening of financial bid. S.No. Event 1. Issue of NIT 2. 3. 4. 5. 6. Last date of Receipt of Bids Opening of EMD Opening of Technical bid Opening of Financial Bid Award of work Date 22.07.2016 22.08.2016 22.08.2016 22.08.2016 22.08.2016 01.09.2016 Remarks
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