Guidelines for URECA Research Poster Submission
1. DOWNLOAD POSTER TEMPLATE & GUIDELINES
Download the URECA Poster Guidelines and Template from Student Link.
Click on the template and save to your desktop by selecting the “Save it to Disk” option. Copy
your text into the template and use the Save As command for your poster.
2. FILL IN THE TEMPLATE
Category (Name of the category) – Refer to Appendix G on Poster Category list and choose
the category code that closely matches your poster content. (The URECA Committee
reserves the right to change the selected Category code if the committee found a
better match.)
Project ID – Fill in 8 character project ID (For example NBS16017)
– Fill in 9 character project ID for SCBE and SPMS projects
Student – Fill in your name according to your matriculation card. [Strictly one student per
poster; all others are in collaborator(s)/co-supervisor]
Project School – Fill in the URECA project school (Professor’s school) according to the below
listing. (DO NOT use any acronym such as SCBE, CEE, etc.)
School of Chemical and Biomedical Engineering
School of Civil and Environmental Engineering
School of Computer Engineering
School of Electrical and Electronic Engineering
School of Mechanical and Aerospace Engineering
School of Materials Science and Engineering
School of Biological Sciences
School of Physical and Mathematical Sciences
Asian School of the Environment
Nanyang Business School
School of Art, Design, and Media
School of Humanities and Social Sciences
Wee Kim Wee School of Communication and Information
Lee Kong Chian School of Medicine
Sport Science and Management Programme
Acceptable and Unacceptable example:
[] School of Art, Design, and Media
[] Project School : School of Art, Design,
and Media (delete the “Project School :” )
[] ADM
[] Project School : ADM
Project Title – Fill in your URECA project title as registered in URECA system.
Supervisor – Fill in URECA Supervisor name with the title (Prof, Assoc Prof or Asst Prof) in
front of the name. (DSO / SIMTech Templates, fill in respective co-supervisors
names)
Collaborator(s)/Co-supervisor – Fill in the name of people assist with the completion of your
research poster or who is co-supervising with your URECA supervisor. Add the designation of
your collaborator/co-supervisor (Dr, Ms, Mr)
Poster Content – Create your poster content and insert your poster title which may be
different from your URECA project title. (Please see Appendix A on how to create an attractive
poster)
Important Notes:
 DO NOT alter, add or change the settings/ logos provided on the template.
 Any alterations to the template will not be accepted.
3. FINAL CHECKLIST BEFORE SUBMISSION
[ ] Fill in Category Code, project ID, Your name, Project school, Project Title, Poster Title,
Supervisor’s name & Collaborators’/Co-supervisors’ names if any.
[ ] Print one A4 size black and white of your poster to be endorsed by supervisor before
submitting to URECA Programme office.
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URECA Programme Office / 2015
Guidelines for URECA Research Poster Submission
4. POSTER SUBMISSION
Deadline for the Electronic Submission is: Tuesday, 31 January 2017.
(Please note:
Poster submission contributes 20% towards your overall URECA assessment.
URECA claim system is made unavailable from February until student’s Research
Poster is submitted.)
A4 size black and white copy of your poster must be approved by your supervisor prior to
your electronic submission.
Revision of poster after electronic submission is not allowed.
 Electronic submission
Log in to Student Link to upload your poster. The submission of your poster should only be
in Powerpoint document. The total size of your poster MUST NOT exceed 10 MB.
One poster per student must be submitted for assessment purposes. However,
participating in the Poster Exhibition and Competition is optional.
From the studentlink:
Poster Title - Fill in your poster according to your poster content.
Poster category - Select from scroll menu (Refer to Appendix G on Poster Category listing
and choose the category code that closely matches your poster content.)
File to upload – Upload your poster file in Powerpoint document only. Your poster MUST
NOT exceed 10 MB.
Poster prepared for - Select on the following:
( ) Assessment only.
( ) Assessment and poster competition.
Students who have selected to participate their posters for both assessment and
poster competition, may display any object (excluding poster) to exhibit or demo
during the Poster Exhibition and Competition. Two students are allocated to one
exam table (52cm by 56cm) for such display and strictly no additional space will be
allowed. (Student who has object to exhibit or demo will be allocated to share one
exam table with another student who does not have object to exhibit or demo.)
Poster prepared for:
() Assessment and poster competition, then select on the following:
*Require electrical power point for object/demo/exhibition: ( ) Yes ( ) No
*To take part in a 3 minutes presentation video recording only: ( ) Yes ( ) No
*(Only applicable if participating in poster competition)
Remark – Fill in if you like to leave a note to your supervisor and/or URECA administrator.
 Hardcopy submission
Print one A4 size black and white copy of your poster to be submitted to URECA office.
Location: URECA Programme Office – N3-B3b-09. (Both Student and Supervisor are
required to sign and endorse the A4 B/W copy of the poster at bottom right hand
corner. Please write down your mobile number on the back of your poster.)
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URECA Programme Office / 2015
Guidelines for URECA Research Poster Submission
APPENDIX A – How to Create an Attractive Poster
Why do people create Posters?
Posters are easy (and fun) to create, applicable to many disciplines, great for sharing results with
local community, summary of ongoing research for visitors and permit interactive discussion.
Part I: What is your message? Who is your audience? What are your objectives? [1]
The complexity and appeal of the message depends on the target audience.
Target audience: Judges/ Professors/ Researchers/ Students/ Peers
Objectives of a poster: Effectively communicate your research to the target audience
Part II: How to create an understanding poster? [1]
Attractive posters encourage discussions and interest from others. The more carefully you
arrange your information, the more quickly and easily it will be understood and the better effect
it will create.
1. Title gives the main information while sub-titles show the poster’s organization and
briefly explain the subject.
2. Display should be self explanatory and have a logical flow, for example:
Why
What
(The interest of your research)
(Importance of your research)
Benefits
(Attract readers’ attention
/ Encourage discussion)
Who
(Authors)
How
Story
(Methods actions)
(The history of what
already exists)
Horizon
(Conclusion/ horizons opened by your research)
3. Only Essential Information that determine the key ideas.
4. Conclusion – Give a memorable conclusion / Propose future prospects / Elaborate on
ideas spelled out in the intro / Challenge the audience
Part III: How to use visual grammar? [1]
A poster is a presentation, not a paper. A high-quality presentation helps to sell a concept.
Remember: A PICTURE IS WORTH A THOUSAND WORDS
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URECA Programme Office / 2015
Guidelines for URECA Research Poster Submission
1. Text
a. Avoid long texts.
Vocabulary
b. Use short sentences.
a. Use simple and clear words.
c. Emphasize text to illustrate
b. Avoid acronyms.
research.
2. Visualization
a. A roomy and coloured presentation draws the attention and encourages reading.
b. Align visual objects.
c. Local background can give context and highlight important ideas.
d. Avoid large areas of dark coloured background, it warps the paper.
e. Apply a uniform colour code.
3. Illustrations
a. Graphs: simplify them to the maximum. (Include only absolutely necessary data.)
b. Photographs: give the context, the scale. (Complex equations, formulas: only if
necessary)
4. Printing
Posters are printed in A1 (59.46cm x 84.09cm) (23.41” x 33.11”)
(URECA poster template will be given in A4 size.)
Part IV: Does your poster meet your objectives? [1]
Read the posters with the eyes of the targeted audience.
By looking at the above poor example,
1. What do people see and understand?
2. Is the information clear?
3. Is the information too complex?
4. Does the message leave a lasting impression on the target audience?
Remember: The goal is to link with the audience but not to “bore” them.
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
Part V: Suggested Poster Content [2]
 Catchy Title
 Motivation
 What problem/goal does research address?
 Why is problem important? Interesting?
 Why are current solutions insufficient?
 Methodology
 What are different approaches to problem? Pros/Cons?
 Which alternative did you choose?
 How did you do what you did?
 Findings
 Experimental results: performance graphs, tables
 Prototype implementation description (and evaluation)
 Description of new method for studying (new) problem
 Conclusions
 Reminder of problem description
 Summary of key findings
 Future work
 What is the next step (for you, or others)?
Part VI: Oral Presentation
(Especially for students who are participating in the DISCOVER URECA @ NTU poster
exhibition)
Prepare estimated 3 minutes summary of your poster and practice your presentation before
the session. Let the audience questions drive detailed discussion.
Reference:
[1] http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf
[2] http://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdf
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
APPENDIX B – URECA Template
URECA
Undergraduate Research Experience on CAmpus
Category: XX
School of XXXX
Student: XXXX
Project ID: XXX14XXX
Fill in the contents of the poster.
Project Title: XXXXX
Supervisor: XXXXX
Co-Supervisor*/Collaborator*: XXX
www.ntu.edu.sg/ureca
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
APPENDIX C – DSO-URECA Template
URECA
Undergraduate Research Experience on CAmpus
Category: XX
School of XXXX
Student: XXXX
Project ID: XXX14XXX
Fill in the contents of the posters.
Project Title: XXXXX
Supervisor: XXXXX
Co-Supervisor*/Collaborator*: XXX
www.ntu.edu.sg/ureca
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
APPENDIX D – SIMTech-URECA Template
URECA
Undergraduate Research Experience on CAmpus
Category: XX
School of XXXX
Student: XXXX
Project ID: XXX14XXX
Fill in the contents of the poster.
Project Title: XXXXX
Supervisor: XXXXX
Co-Supervisor*/Collaborator*: XXX
www.ntu.edu.sg/ureca
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
APPENDIX F – FYP-URECA Template
URECA
Undergraduate Research Experience on CAmpus
Category: xx
School of xxxx
Student: XXXXX
FYP-URECA Project ID: XXX14XXX
Fill in the contents of the poster.
Project Title: XXXXX
Supervisor: XXXXX
Co-Supervisor*/Collaborator*: XXX
www.ntu.edu.sg/ureca
URECA Programme Office / 2016
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Guidelines for URECA Research Poster Submission
APPENDIX G – URECA Poster Categories
1
Categories
ACCOUNTANCY,
BUSINESS,
COMMUNICATION
HUMANITIES AND
SOCIAL SCIENCES
2
CHEMICAL,
MATERIAL, CIVIL AND
ENVIRONMENTAL
Sub Categories
Political science, Policy & administration, Other policy & political science,
Sociology, Social work, Anthropology, Human geography, Demography,
History & philosophy of science & medicine, Other studies in human society,
Law, Professional development of law practitioners, Justice & legal studies,
Law enforcement, Other law, justice & law enforcement, Communication
Research, Electronic & Broadcast Media, Information Studies, Journalism &
Publishing, Public & Promotional Communication, Journalism communication
and media, Economic theory, Applied economics, Economic history & history
of economic thought, Econometrics, Other economics, Accounting, auditing
& accountability, Business & management, Banking, finance & investment,
Transportation, Tourism, Services, Other commerce, management, tourism &
services, Librarianship, Curatorial studies, Other journalism, librarianship &
curatorial studies, Language studies, Literature studies, Cultural studies,
Other language & culture, Historical studies, Archaeology & Prehistory, Other
history & archaeology, Philosophy, Religion & Religious traditions, Other
Philosophy & religion, Performing arts, Visual arts & crafts, Cinema,
electronic arts & multimedia, Design studies, Other Humanities and arts,
Education studies, Curriculum studies, Professional development of
teachers, Other education, Neurosciences, Psychology, Linguistics,
Cognitive science, Other behavioural & cognitive sciences, Architecture and
urban environment, building, Other architecture, urban environment and
building
Chemical engineering, Resources engineering, Civil engineering, Maritime
engineering, Geomatic engineering, Environmental engineering, Metallurgy,
Materials engineering
3
ELECTRICAL AND
ELECTRONIC
Electrical & electronic engineering, Communications technologies, Computer
hardware, Other engineering & technology
4
INFORMATION
TECHNOLOGY,
AND COMPUTER
SCIENCE
5
MECHANICAL AND
AEROSPACE
Mathematics, Statistics, Other mathematical sciences, Information systems,
Artificial intelligence & signal & image processing, Computer software,
Computation theory & mathematics, Data format, Other information,
computing & communication sciences, Media design and technology
Aerospace engineering, Manufacturing engineering, Automotive engineering,
Mechanical engineering, Industrial engineering, Mechatronics,
Interdisciplinary engineering
6
PHYSICAL,
SCIENCES,
BIOMEDICAL AND
MEDICINE
URECA Programme Office / 2016
Biomedical engineering, Astronomical sciences, Theoretical & condensed
matter physics, Atomic & molecular physics; Nuclear & particle physics;
Plasma physics, Optical physics, Classical physics, Other physical sciences,
Physical chemistry, Inorganic chemistry, Organic chemistry, Analytical
chemistry, Macromolecular chemistry, Theoretical & computational
chemistry, Other chemical sciences, Geology, Geophysics, Geochemistry,
Oceanography, Hydrology, Atmospheric sciences, Other earth sciences,
Biochemistry and cell biology, Genetics, Microbiology, Botany, Zoology,
Physiology, Ecology & evolution, Biotechnology, Other biological sciences,
Medicine – general, Immunology, Medical biochemistry & clinical chemistry,
Medical microbiology, Pharmacology & pharmaceutical sciences, Medical
physiology, Dentistry, Optometry, Clinical sciences, Nursing, Public health &
health services; Complementary/alternative medicine, Human movement &
sports science, Other medical & health sciences
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Guidelines for URECA Research Poster Submission
APPENDIX H - URECA Poster Electronic Submission Approval
Student creates & submits poster via studentlink
Re-submit poster
Student receives email
notification that poster is
rejected by Supervisor
Supervisor receives email to view poster via stafflink
Reject
Approve or
Reject poster
(Content)
Approve
Re-submit poster
URECA administrator view poster via stafflink
Reject
Approve or
Reject poster
(Format)
Student & supervisor
receive email notification
that poster is rejected by
URECA administrator
Approve
No
Participating in
Poster Competition
Yes
Posters review and recommend for participating in
Poster Competition by URECA committee.
Reject
Approve or
Reject poster
Approve
Student receives email on the approved posters &
details for participating in Poster Competition.
Posters to be printed in A1 size by CITS
URECA Programme Office / 2016
Student & supervisor
receive email
notification that
poster is not selected
for participating in
Poster Competition
Posters for URECA
Archive
End of Cycle
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