Sponsor/Exhibitor
Prospectus
ZERO TO THREE
ANNUAL CONFERENCE
NOVEMBER 29–DECEMBER 1, 2017
SAN DIEGO HILTON BAYFRONT
SAN DIEGO, CA
http://annualconference.zerotothree.org
Make connections
Make the Connections Your Business
Needs to SHINE.
Budgets are tight, and time is money. You know who your target audience is, and
you’ve got the products and services they want. Reach an anticipated 3,000 early
childhood professionals in one place at one time, at the ZERO TO THREE Annual
Conference this December in San Diego.
Every year, this exceptional event brings together early childhood professionals
from all disciplines to learn, network, and shop for solutions that will help them in
their professional lives. We’ve had record-breaking attendance the last 2 years, with
participants coming from every state and more than a dozen countries.
Booth space SOLD OUT in 2016, so reserve your space today!
Maximize your ROI
• Close sales faster! Exhibitions and events accelerate the sales process
faster than any other media or form of direct marketing.
Absolutely
awesome show!
We’ll be back.
• Cut your cost per lead by half! It costs $215 to generate a lead from a
trade show, versus $443 to generate a lead from the field.
• In a survey of 500 exhibit and event professionals, 87% were optimistic
about the effectiveness of trade shows as a marketing medium.
Source: Center for Exhibition Industry Research
ZERO TO THREE’s Annual Conference Attendance Continues to Grow!
1,717
2012
Los Angeles, CA
1,721
2013
San Antonio, TX
2,021
2014
Ft. Lauderdale, FL
2,723
2015
Seattle, WA
2,954
2016
New Orleans, LA
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
3,000+
2017
San Diego, CA
2
Become a Sponsor
SHINE! Become a ZERO TO THREE
Annual Conference Sponsor!
Platinum Level—$10,000
•
•
•
•
•
•
•
Priority placement of logo on event signage and conference promotional materials
Logo on banner in registration area
Full-page company highlight* in conference program
Recognition on conference homepage with company logo and hot link
Thursday evening “hot topic” presentation
Conference tote bag insert
Four (4) complimentary full conference registrations (up to 4 additional full
conference registrations may be purchased at a discounted rate of $350)
• 8’ x 20’ exhibit with full exhibitor benefits including four (4) booth staff
• One-time use of post-conference participant list (including email addresses)**
• Reserved seating in all plenary events
Gold Level—$6,400
• Company logo on event signage and conference promotional materials
• Half-page company highlight* in conference program
• Three (3) complimentary full conference registrations (up to 3 additional full
conference registrations may be purchased at a discounted rate of $350)
• 8’ x 20’ exhibit with full exhibitor benefits including four (4) booth staff
• One-time use of post-conference participant list (including email addresses)**
• Reserved seating in all plenary events
Silver Level—$3,200
• Company logo on event signage and conference promotional materials
• Quarter-page company highlight* in conference program
• One (1) complimentary full conference registration (up to 2 additional exhibitor
conference registrations may be purchased at a discounted rate of $350)
• 8’ x 10’ exhibit with full exhibitor benefits including two (2) booth staff
• One-time use of post-conference participant list (including email addresses)**
* Company highlight promotes its support of ZERO TO THREE and its purpose, not company products or
services. Advertising is available for separate purchase.
** The participant list is for one-time use only. ANNUAL CONFERENCE participants are given the opportunity
to “opt out” of having their contact information provided to exhibitors and sponsors. These participants will
not be included in the list provided.
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
3
ZERO TO THREE
Marketplace
ZERO TO THREE Marketplace
Tremendous
traffic! Love the
breaks in the
Marketplace!
Exhibit booths (multiple spaces available) 8’ x 10’: $1,295 per space
Booth Package includes:
• Back and sidewall pipe and drape, booth ID sign, one (1) 6’ skirted table, two (2)
chairs, and one (1) wastebasket. Carpet is optional and is available for rental.*
• Two (2) “Exhibitor” badges for booth staff per 8’ x 10’ space
• Additional exhibitor conference registrations may be purchased at a discounted
rate of $350 (maximum of 2).
• One-time use of post-conference participant list (including email addresses)**
• Lunch on Thursday and Friday
• Raffle opportunity
*Please note: Other items for your booth are available for rental through the conference decorator. Fees do
not include material handling or carpeting—these charges are billed separately by the conference decorator.
** The participant list is for one-time use only. ANNUAL CONFERENCE participants are given the opportunity
to “opt out” of having their contact information provided to exhibitors and sponsors. These participants will
not be included in the list provided.
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
4
SHINE with Additional
Promotional Opportunities
and Add-ons
Benefits:
• Constant exposure
• Prominent placement
• Dedicated message
Premium Placements
Customized
sponsorship
packages
are available!
Contact:
Wendy Ashburn
202-624-1175
[email protected]
Brand these highly visible items with your logo.
• Conference Tote Bag $5,000: Have a continuous
presence during, and exposure after the conference!
Each conference attendee will receive a tote bag with
your organization logo!
• Hotel Keycard $4,500: Attendees staying at the Hilton will
receive keycards with your logo!
• Conference Lanyard $4,000: Attendees will be wearing your
organization name or logo throughout the conference!
• Charging Station $3,000: Attendees will recharge at your
branded station!
• Hydration Station $3,000: Have your branding visible throughout the
conference in the session rooms and in the marketplace on water stations.
Flyers
Send your message home with participants.
• Conference Tote Bag Insert* $750
• Take-one Table* $450
• Additional Items: $250 each
Program Ads
Get maximum visibility for your business.
• Full-page Ad ~ Inside Front Cover $1,300
• Full-page Ad ~ Inside Back Cover $1,300
• Full-page Ad $1,000
• Half-page Ad $750
• Quarter-page Ad $600
* Flyers and marketing pieces should be limited in size to 8 ½ x 11” or smaller and may be two-sided.
All printing and other associated fees are the sponsor/exhibitor’s responsibility.
Exhibitor One-Up Discounts!
SHINE with Major Savings!
Exhibit Booth $1,295 + Take-one Table $450 = Package Price $1,650
Exhibit Booth $1,295 + Quarter-page Program Ad $600 = Package Price $1,800
Exhibit Booth $1,295 + Conference Bag Insert $750 = Package Price $1,950
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
Save
$95
with package
pricing
5
SHINE with
Marketplace Traffic
SHINE with Marketplace Traffic
Dedicated hours, along with lunch and refreshment breaks, bring participants to the
Marketplace so you have time to meet your customers and make sales!
Marketplace Hours
(Subject to Change)
Wednesday, November 29
Exhibitor Load-in Exhibit Management Walk-through Exhibitor Meet and Greet
Marketplace Open for Reception
10:00 am–3:00 pm
3:00 pm
3:30 pm–4:30 pm
5:30 pm–7:30 pm
This was a good
new audience
for us.
Thursday, November 30
Marketplace Open
Refreshment Break in Marketplace
Complimentary Lunch in Marketplace
Marketplace Closed
Marketplace Open
Refreshment Break in Marketplace
9:00 am–1:30 pm
10:00 am–10:30 am
12:00 pm–1:30 pm
1:30 pm–2:30 pm
2:30 pm–6:00 pm
4:15 pm–4:45 pm
Friday, December 1
Marketplace Open Refreshment Break in Marketplace
Complimentary Lunch in Marketplace
Exhibitor Load-out 9:00 am–1:30 pm
9:30 am–10:00 am
11:30 am–1:00 pm
1:30 pm–4:00 pm
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
6
Exhibitor and Sponsor Rules and Regulations
ZERO TO THREE has an online system for purchase
of sponsorships and exhibit space. For your
convenience, below are the 2017 ZERO TO THREE
Exhibitor and Sponsor Rules and Regulations at
submission of application that Exhibitors and
Sponsors agree to abide by.
1. Exhibit/Space Assignments. Booth and event sponsor requests will be given
priority in order of receipt of applications and payment. In order to emphasize the
relevance and importance of Exhibitor’s product and services, the Exhibit Hall will
be arranged to promote your offerings in a non-competitive environment. ZERO
TO THREE (ZTT)/Meeting Management Services (MMS) reserve the right to make
final assignments. Within these rules, decisions regarding space are solely at the
discretion of ZTT/MMS.
2. Payment Policy. Full payment for exhibit space or sponsorship must be received
within 60 days of contract signature or by Exhibitor Load-In, November 29, 2017, at
10:00 am, whichever is earlier. ZTT/MMS reserves the right to refuse the use of the
space or sponsor benefit if payment is not made by the date indicated above. See
Clause 11. Cancellation/Refunds will apply to those that are refused space due to
non-payment.
3. Participant List. If I am entitled to the post-conference participant list, I
understand that it is for one-time use only and that ANNUAL CONFERENCE participants are given the opportunity to opt out of having their contact information
provided to ANNUAL CONFERENCE vendors, and that these participants will not be
included in the lists provided.
4. Liability. The Exhibitor assumes the entire responsibility and liability for losses,
damages and claims arriving out of injury or damage to Exhibitor’s displays,
equipment, and other property brought upon the premises of the San Diego Hilton
Bayfront (Hotel) and agrees to indemnify and hold harmless, ZERO TO THREE (ZTT),
its parent affiliates, their heirs, executors, directors and assigns, Meeting Management Services (MMS), and the Hotel, its agent, servants and employees, against any
and all liability, losses, damages, and claims. Exhibitor shall be fully responsible
to pay for any and all damages to property owned by the (Hotel), its owners, and
managers, which results from any act of omission of Exhibitor. Exhibitor agrees to
defend, indemnify and hold harmless ZERO TO THREE, MMS, and Hotel, its owners,
managers, officers or directors, agents, employees, subsidiaries, and affiliates, from
any damages or charges resulting from Exhibitor’s use of the property. Exhibitor’s
liability shall include all losses, costs, damages, or expenses arising from or out of
or by reason of any accident or bodily injury or other occurrences to any person or
persons, including the Exhibitor, its agents, employees, and business invitees which
arise from or out of the Exhibitor’s occupancy and use of the exhibition premises,
the Hotel, or any part thereof.
5. Insurance. Exhibitor shall obtain and maintain in force and effect, for the dates
of the ANNUAL CONFERENCE Event, a commercial general liability insurance policy
with combined single limits for personal injury and property damage of $1,000,000
per occurrence and $2,000,000 in the aggregate and shall provide ZTT with a
certificate of insurance confirming such coverage and naming ZTT and the (HOTEL)
as an additional insured. Such certificate of insurance must be provided to ZTT at
least 45 days prior to the ANNUAL CONFERENCE Event and may not be cancelled
without at least 30 days prior written notice to ZTT.
6. Property. The Exhibitor is responsible for damage to Hotel property. No signs
or other articles may be affixed, nailed or otherwise attached to walls, doors, etc.
in such a manner as to deface or damage them. Likewise, no attachments may be
made to the floor by nails, screws, or any other device that would damage or mark
it. Floor loading limits must not be exceeded.
7. Safety Regulations. The use or storage of flammable liquids, gases, or solids
will not be permitted. Only a safety film can be used. Video presentations must be
arranged so that aisles are not blocked. Exhibitor must adhere to all municipal and
state laws, rules, and regulations. All combustible decorations and other materials
must comply with fire department regulations.
8. Use of Space. The subletting of space is prohibited. The Exhibitor, as specified
in these Rules and Regulations, will forfeit space not occupied by the close of the
move-in period, 3:00 pm Wednesday, November 29, 2017.
This space may be resold, reassigned, or used by the exhibit management. Exhibits
shall be so installed that they will not in any way project beyond space allotted.
They shall not obstruct the view of nor interfere with the exhibits of others. ZTT/
MMS shall have the right to prohibit the use of amplifying equipment or music
which in its sole discretion, it considers objectionable. ZTT/MMS reserves the right
to demand modification of the appearance of dress or person used in connection
with displays or demonstrations. ZTT/MMS reserves the right to exclude or require
modification of any display or demonstration which in its sole discretion it considers unsuitable or not in keeping of the character of the show.
9. Early Dismantling of Booths. Exhibits are to remain set up until 1:30 pm Friday,
December 1, 2017, or the final time to be determined Exhibitor Load-Out. Early
dismantling of booths may result in loss of Exhibitor privileges in future years.
10. Amendment of Rules. Any and all matters or questions not specifically covered
by the preceding rules and regulations shall be subject solely to the decision of
ZERO TO THREE and the Hotel.
11. Cancellation/Refunds. In the event the Exhibitor cancels its reservation for
space, and does so on or before Friday, September 29, 2017, the Exhibitor will be
refunded the rental fee less a non-refundable deposit of 50% of the booth rental
fee. Cancellations received after Friday, September 29, 2017, will forfeit the entire
rental fee. No refunds will be made if space is not used, or for space not used part
of the time.
12. Endorsement of Products by ZERO TO THREE or the ANNUAL CONFERENCE.
By agreeing to sponsor and/or exhibit at the ANNUAL CONFERENCE, this does not
in any way mean that ZERO TO THREE or the ANNUAL CONFERENCE supports and/
or endorses your product, service, company or organization. Any promotions that
the Sponsor or, Exhibitor may do before, during or after the event, shall not imply
that a product, service, company or organization is endorsed or supported in any
way by ZERO TO THREE or the ANNUAL CONFERENCE.
13. Participation. Participation as an exhibitor and/or sponsor does not entitle
the company or organization to influence the content planning of the ANNUAL
CONFERENCE.
14. Guard Service. ZTT/MMS will provide guard service when the exhibit hall
is closed and exercise reasonable care for the protection of Exhibitors’ material
and display. Beyond this, ZTT/MMS, its officers, agents, employees, subsidiaries,
affiliates, and members (separately or collectively) cannot accept responsibility for
any damage to or for the loss or destruction of an exhibit or for the property of an
exhibitor either from fire, theft, or accidents or other causes.
15. Food and Beverage. If you plan on distributing food and/or beverage from your
booth, you must receive prior approval from ZTT/MMS and any additional fees that
are levied by the Hotel will be your sole responsibility. Please contact ZTT/MMS
prior to the event to determine the cost associated for your consumable give away.
16. Official Service Contractor. To assure orderly and efficient installation,
operation and removal of the displays and to minimize confusion by the presence
or solicitation of unknown or unqualified firms, ZTT/MMS will select a contractor
as our official logistics provider and decorator. The contractor will provide an
advance warehouse for materials to be sent. The contractor will send all confirmed
exhibitors a service kit containing information regarding shipping of materials and
information regarding furnishings, electrical, signs, labor, booth cleaning, display
rental, telephone, audio/visual, photography, and computer rental.
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
7
2016 Marketplace Sponsors and Exhibitors
Sponsors and Exhibitors included publishers; manufacturers of furniture, equipment,
and toys; developers and providers of training materials, hardware, and software;
producers and suppliers of educational products, services, and materials; and nonprofit
organizations.
Aimee’s Babies
Becker’s School Supplies
Bezos Family Foundation
Branagh Information Group
Brindle Foundation
Brookes Publishing Co.
BTD Foundation
Centre for Deaf Studies, University of
Witwatersrand
Child Care Aware of America
Child Welfare Information Gateway
ChildPlus Software
Children’s Factory
Child’s Play
CLI Solutions Group/UT Health Houston
Community Playthings
Datatude, Inc.
Discount School Supply
Division for Early Childhood
Drs. Joy and Howard Osofsky
Educare Learning Network
Fielding Graduate University
Florida State University
Frog Street Press, Inc.
Gryphon House
Happiest Baby
Healthy Steps
Heutink USA
HighScope Educational Research
Foundation
Increment
Infant Massage USA
Infant Mental Health Promotion
Institute for Healthcare Advancement
Kaplan Early Learning Company
KinderCharts
Kindermusik International
King County Developmental Disabilities
Division
Lakeshore Learning Materials
Mellow Parenting
Moving Beyond Depression
My Children’s Treasures
NCAST Programs/University of WA School
of Nursing
NICHD
Nutrition Matters Inc.
Pathways.org
PEDStest
Piel Canela Peru Fair Trade Organization
Rocky Mountain Sunscreen
SafeSpace Concepts
Santa Fe Boys Educational Foundation
Smart Horizons
Southwest Human Development
Teaching Strategies, LLC
The Hanen Centre
The Pin Man - PositivePins.com
The University of Alabama Academic
Outreach
TK’s Toy Box, Inc.
Tout About Toys
Wesco North America
WestEd
Yoee Baby LLC
SAVE THE DATE
ZERO TO THREE ANNUAL CONFERENCE 2018
October 3–5, 2018 | Sheraton Denver | Denver, CO
http://annualconference.zerotothree.org
ZERO TO THREE Annual Conference 2017 | Sponsor/Exhibitor Prospectus
Contact Wendy Ashburn: [email protected]
8