YMCA CAMP LETTS Overnight Confirmation Forms Packet
Camper Last Name: __________ First:____________
Session(s): __________________________________
PICK-UP AUTHORIZATION & EMERGENCY CONTACT
All individuals including parents or Leal guardian picking up a child must be listed on the form below. Campers will not be
released to an adult regardless of relationship or legal status unless their name and date of birth can be verified by our staff.
Any one picking up a child must present a current form of a PHOTO ID EVERYDAY matching their name and date of birth as it
appears on this pick up list. We at YMCA Camp Letts take our responsibility for the welfare of your child VERY seriously. In the
event of an emergency we will call those listed below in order, to pass on any pertinent information to you.
Primary Contact
Name (as appears on Drivers License)
Birth date
Cell Phone Number
Alternative Number
I give permission for my child to be released from camp to the following adult(s), in the unlikely event that you will need to
contact me in an emergency but are unable to reach me, please call them in them in the order listed below.
Parent / Guardian Signature:
Date:
Pick up Authorization and Emergency Contacts
Name (as appears on Drivers License)
Birth date
Relation to child
Cell Phone Number
List any people(s) PROHIBITED from picking up your child:
_______________________________________________________________
------------------------------------------------------------------------PICK UP: YOU WILL SIGN THIS PORTION WHEN YOU PICK UP YOUR CHILD FROM CAMP.
I am picking up the above named child from YMCA Camp Letts and I am assuming responsibility for them.
Name: ___________________________________________________________________ Date: _____________________________
Signature:________________________________________________________________ Time: _____________________________
EARLY RELEASE: If your camper must be picked up for any reason during camp session other than normal check out please complete
this portion. Your camper will only be released to the person(s) named on this form above. Your camper will wait at summer camp
office unless other arrangements are made.
Camper Name: __________________________________________________________________Cabin:________________________
Date and Time of Pick-up: Date:_____________________________________________________ Time:________________________
Camper Last Name: __________ First:____________
Session(s): __________________________________
YMCA CAMP LETTS OVERNIGHT
PARENT-COUNSELOR CONFIDENTIAL FORM
This form MUST be completed by parent/guardian and sent to camp before your child attends. We have
designed this form to develop communication between you and your child's counselor. We can know what your
child's needs and desires are for their stay at Camp Letts. Please complete this form carefully. Please use the
back of this form, if needed for more information that will help us give your child a better experience.
Camper's Name: __________________________________________Sex: _________ Session(s): ______________
Nickname: _____________________________________ Birth date: ___/___/_____ Grade Next Fall: __________
Parent/Guardian's Name: _________________________________________________________________________
Family e-mail: __________________________________ Address: ______________________________________
Cell Phone: _________________________ Home Phone: ______________________ Work Phone: ______________
How did you hear about Camp Letts? _______________________________________________________________
Age of siblings: ________________________________________________________ Any Pets: _________________
Has your child been away from home overnight before? ❑ Yes ❑ No
How Long? ________________________
Are there any problems that may confront your child while away at Camp?
(Divorce, illnesses, homesickness, bed wetting, sleepwalking, etc.
________________________________________________________________________________________________________
Is your child taking prescribed medication? ❑ No
taken?
❑ Yes
If YES, what reaction might we expect if not
______________________________________________________________________________________________________________________
Does your camper have any duties and responsibilities at home? __________________________________________
How well does your child get along with others (children & adults)? ________________________________________
Why does your child want to come to Camp Letts and what are their interests?
________________________________________________________________________________________________
Adjectives that describe your child: ___________________________________________________________________
What are your objectives for sending your child to Camp Letts? ___________________________________________
Are there any issues that we should be aware of in order to help make this a positive experience? (Please use
the back of this form if necessary)
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Camper Last Name: ________________ First:_____________
Session(s): ____________
OVERNIGHT Health History and Examination Form – Camp Letts
THIS FORM MUST BE RECEIVED NO LATER THAN FOUR WEEKS PRIOR TO CAMP ATTENDANCE. Please keep a copy of this form, for
your records. Any changes to this form should be provided to camp health personnel upon participant's arrival in camp.
The information on this form is not part of the camper acceptance process, but is gathered to assist us in identifying
appropriate care. Health history (first 2 pages) must be filled out by parents/guardians of minors- update is required
annually. Health Exam (3rd page) must be completed by approved licensed physician. Administration of medication
portion MUST be signed off by prescribing physician. NO prescription medication will be administered unless this portion
is signed by the prescribing physician.
Camper Name: ________________________________________________________________________
Male or Female
Home Address: __
Social Security:
Birth date:
Custodial Parent/Guardian:
Home Address:
Age at Camp:
__
Home Phone:
Work Phone:
Mobile Phone:
If not available in an emergency, notify:
Name:
Relationship:
Cell:
Home:
PHOTOCOPY OF FRONT AND BACK OF HEALTH INSURANCE CARD MUST BE ATTACHED TO THIS FORM.
*****IMPORTANT- THE FOLLOWING BOX MUST BE COMPLETED FOR ATTENDANCE AT THIS CAMP*****
Parent/Guardian Authorizations:
This health history is correct and complete as far as I know. The person herein described
has permission to engage in all camp activities except as noted. I also understand and agree to abide by any restrictions placed on
my child's participation in camp activities at any time as deemed necessary by camp staff.
I hereby give permission to the camp to provide routine health care, administer prescribed medications, and administer over the
counter medications per approved standing protocols as deemed necessary by camp health staff. I authorize camp to seek
emergency medical treatment including ordering x-rays, or routine tests. I agree to the release of any records for insurance
purposes. I give permission to the camp to arrange necessary related transportation for my child.
In the event I cannot be reached in an emergency, I hereby give permission to the physician selected by the camp to secure and
administer treatment, including hospitalization, for the person named above. This form may be photocopied for trips out of camp.
Signature of Parent/Guardian
Date: ___________________
If for religious reasons you cannot sign this, contact the camp for a legal waiver which must be signed for attendance.
General Information (Explain "YES" answers below the questions)
Does your camper or participant:
Had any recent injury, illness, or infectious
1
disease?
2
Have chronic or recurring illness or condition?*
YES
NO
YES
16
Ever had back problems'?
17
Ever had problems with joints (e.g. knees, ankles)?
3
Ever been hospitalized?
18
Have an orthodontic appliance to bring to camp?
4
5
6
7
8
9
10
11
12
Ever had surgery?
Have frequent headaches?
Ever had a head injury?
Ever been knocked on conscious?
Wears glasses, contacts or protective eyewear?
Ever had frequent ear infections?
Ever passed out during or after exercise?
Ever been dizzy during or after exercise?
Ever had seizures?*
19
20
21
22
23
24
25
26
27
13
Ever had chest pain during or after exercise?*
28
14
15
Ever had high blood pressure?*
Ever been diagnosed with a heart murmur?*
29
Have any skin problems (e.g. itching, rash, acne)?
Have diabetes?*
Have asthma?*
Had mononucleosis in the past 12 months?
Had problems with constipation or diarrhea?
Have problems with sleepwalking?
If female, have an abnormal menstrual history?
Have a history of bedwetting?
Ever had an eating disorder?
Ever had emotional difficulties for which professional
help was sought?*
Ever been hospitalized for emotional problems?*.
NO
Please notify health staff prior to camp attendance to ensure that your child's health needs can be met.
Please explain any "yes" answers noting the number of the questions:
_____________________________________________________________________________________________________
_______________________________________________________________________________________________
ALLERGIES List all known and describe reaction and management of the reaction.
Medication Allergies :
(List)
(Describe)
Food Allergies :
(List)
(Describe)
Other Allergies:
(List)
(Include insect stings, hay fever, asthma, animal dander, poison ivy)
IMMUNIZATIONS
Which of the following h a s the participant h a d ?
0 Measles
0 German Measles
0 Hepatitis A
0 Hepatitis C
TB Mantoux Test
Date of Last Test.
Result: 0 Positive
0 Chicken Pox
0 Mumps
0 Hepatitis B
_
0 Negative
Please give all dates of immunization f o r :
Vaccine:
Polio
MMR
DPT
TD (Tetanus/diphtheria)
Tetanus
Dates
Mo/Yr
Mo/Yr
Mo/Yr
or Measles
or Mumps
or Rubella
Haemophilus Influenza B
Hepatitis B
Varicella
My child attends a Maryland public school or licensed private Maryland school: YES ________________
NO ______________
School Name and City: _______________________________________________________________________________________
Mo/Yr
IF YOUR CHILD HAS AN EXEMPTION TO REQUIRED IMMUNIZATIONS, PLEASE COMPLETE: MEDICAL CONTRAINDICATION: The physical condition
of the above child is such that immunization would constitute a serious threat to his/her health. This is a permanent condition:
___________________________________________________________ or temporary condition until: __________ Indicate which vaccine and reasons:
___________________________________________________________
DOCTOR'S SIGNATURE: ___________________________________________________________ _ DATE: _______________________________________
RELIGIOUS OBJECTION: I am the parent/guardian of the child above. Because of my bona-fide religious beliefs and practices, I object to any
immunization being given to my child. PARENT/GUARDIAN: ___________________________________ DATE: __________________________________
MEDICATIONS BEING TAKEN AT CAMP- This section MUST be signed off by the prescribing physician.
Please list ALL medications (including over the counter or nonprescription drugs) taken routinely. Please note over the counter or nonprescription
medication dosages that exceed the recommended dosages per the manufacturer MUST be signed off by a physician or will not be adminis-tered.
NO PRESCRIPTION MEDICATION WILL BE GIVEN THAT IS NOT IN ITS PROPERLY LABELED PRESCRIPTION BOTTLE - NO EXCEPTIONS!! PRESCRIPTIONS
MUST BE IN THE ORIGINAL PACKAGING/BOTTLE THAT IDENTIFIES THE CAMPER'S NAME, PRESCRIBING PHYSICIAN, THE NAME OF THE MEDICATION,
THE DOSAGE, ROUTE, AND TIMES OF ADMINISTRATION, PRESCRIPTION DATE, EXPIRATION DATE, AND CONDITIONS FOR STORAGE.
Camp
administration times are after breakfast, lunch, dinner, and at bedtime. No other medication schedule can be accommodated due to the nature of
the camp activities schedule. Campers must be able to self-administer all inhaler and Epipen medications. Campers are responsible for reporting to
the Health Center for medications. Reasonable attempts will be made to locate the camper; missed doses will be administered at the discretion of
the Camp Registered Nurse and within state guidelines for medication administration.
MEDICATION DOSAGE
Dosage
TIMES ( PRN?)
RECEIVED at Camp Please initial
1.
2.
3.
4.
5.
6.
I certify that these medications have been prescribed for the above listed individual: ______________________________
Signature of Authorized Prescriber
Health Care Recommendations by Licensed Physician (Proof of Physical Exam)
I examined this individual on DATE: ______________________(ACA accreditation requirements specify exams within 24 months of camp
attendance). In my opinion, the above applicant: 0 is 0 is not able to participate in an active camp program.
The applicant is under my care for the following conditions: ___________________________________________________________________
Recommendations and Restrictions at Camp:
Treatments Required: ______________________________________________ Dietary Restrictions: ______________________________________
Limitations or restrictions on camp activities: ________________________________________________________________________________
Additional information for health staff at camp: ______________________________________________________________________________
Signature of Licensed Physician: ______________________________________ Printed: ____________________________________________
Address: _________________________________________________________Phone: _______________________________________________
YMCA OF METROPOLITAN WASHINGTON (“YMCA CAMP LETTS”) PARTICIPANT WAIVER FORM
ACKNOWLEDGEMENT
I expressly acknowledge that there are certain dangers, risks, illnesses and personal injuries inherent in participating in the YMCA’s
programs, events, classes, and/or other activities, which may result from unavoidable accidents or injuries, athletic activities, sports
programs/classes, the use of any equipment, exercise, or other activities or from my or my minor child(ren)’s or ward(s)’ physical condition. I
understand that the YMCA and its employees, agents, counselors, teachers, trainers, representatives, successors and assigns assume no
responsibility for loss, damage, illness or injury to person or property that I or my minor child(ren) or ward(s), if applicable, may sustain as a result
of my or their physical condition or resulting from my or their participation in any activities, programs, events, classes, the use or non-use of any
equipment, exercise, horseback riding, archery, field trips, waterfront and pool activities, canoeing/boating, campfires, hiking, high ropes and other
challenge courses, or any other activities, classes, events, or programs at and/or sponsored by the YMCA. I expressly acknowledge, on behalf of
myself and my minor child(ren) and ward(s), heirs and executors, that I voluntarily assume the sole risk for any and all dangers, illnesses and
personal injuries that may result from my or my minor child(ren)’s or ward(s)’ participation in any events/activities/programs/classes while at the
YMCA and/or sponsored by the YMCA.
I also acknowledge that the YMCA often uses photographs, videotapes, television programs, motion pictures, tape recordings, or other
similar media for promotional purposes. I hereby consent to the use of my and/or my minor child(ren)’s or ward(s)’ name(s) and/or likeness(es) in
such materials to be exhibited and used for advertising, trade purposes, solicitation of patronage, promotional purposes, or other similar purposes,
even if my and/or my minor child(ren)’s or ward(s)’ name(s) and/or likeness(es) are an integral part of such photograph, videotape, television
program, motion picture, tape recording, or other similar media.
RELEASE
In consideration of the YMCA allowing me and/or my minor child(ren) or ward(s) to attend and/or participate in any programs, events,
classes, or other activities at the YMCA and/or sponsored by the YMCA, I hereby, for myself, my minor child(ren) or ward(s), heirs, and executors,
waive, release and forever discharge the YMCA and its employees, agents, counselors, teachers, trainers, representatives, successors and assigns,
from and against any and all rights and claims for any loss, damage, illness or injuries to person or property sustained as a result of my attendance
and/or participation in any such programs, events, classes, and other activities, whether or not such loss, damage or injury results from the
negligence of the YMCA and its employees, agents, or representatives or from some other cause. My agreement to release the YMCA does not
include any loss, damage or injury that results from the YMCA's gross negligence or willful, wanton, or reckless misconduct.
I further waive any and all rights to inspect or approve the photograph, videotape, television program, motion picture, tape recording or
other use of my and/or my minor child(ren)’s or ward(s)’ name(s) and/or likeness(es), including any written article, script, caption or other writing
that may accompany such use of my and/or my minor child(ren)’s or ward(s)’ name(s) and/or likeness(es). I hereby, for myself, my minor
child(ren) or ward(s), heirs, and executors, waive, release and forever discharge the YMCA and its employees, agents, counselors, teachers,
trainers, representatives, successors and assigns, from and against any and all liability, claims, losses, costs, expenses or damages for libel, slander,
invasion of privacy, conversion, defamation, appropriation of likeness or any other claim based on the use of my and/or my minor child(ren)’s or
ward(s)’ name(s) and/or likeness(es) in any such materials.
INDEMNIFICATION
I hereby represent and warrant to the YMCA that I have the authority to execute this Participant Waiver Form on behalf of myself and/or
on behalf of my minor child(ren) or ward(s) as parent, guardian and/or next friend, if applicable. In the event of any misrepresentation or breach
of the foregoing warranty by me, or in the event that I, my minor child(ren) or ward(s), or any other person nevertheless asserts any claim against
the YMCA arising out of my or my minor child(ren)’s or ward(s)’ participation in any program, event, class or other activity as set forth herein, I
agree to indemnify, hold harmless and defend the YMCA from and against any and all liability, claims, losses, costs, expenses or damages resulting
there, from, including, but not limited to, claims of loss, damage, illness or injury to person or property whether or not such loss, damage, illness or
injury results from the negligence of the YMCA or from some other cause.
ACCEPTANCE
I expressly acknowledge and agree to the terms and conditions set forth on this Participant Waiver Form.
Signature of Participant or Parent/Guardian of Participant(s) under the Age of 18
Date
Address and Telephone Number of Participant or Parent/Guardian of Participant(s):_________________________________________________
Name(s) and Age(s) of Participant(s) under the age of 18: _______________________________________________________________________
Name of Emergency Contact Person for participant under 18:____________________________________________________________________
Emergency Contact Telephone Number for Emergency: _________________________________________________________________________
YMCA CAMP LETTS
PARENT HANDBOOK
Before Your Arrival
What to Expect
Attending summer camp is a very exciting experience for both campers and parents! It is very natural for both to be a bit anxious and nervous
about the camper leaving the comforts of home, adopting new routines of daily activities, and meeting new friends. We want to familiarize you and
your campers with our procedures, policies and philosophies in order to minimize the first-day anxiety. We want to take time to explain this and
share information with you. Also, take comfort that YMCA Camp Letts has well trained staff, accustomed to making campers feel welcome and at
home.
Goals of Camp
We at Camp Letts have three simple goals for every camper that comes to camp.
These goals are: 1. Have fun.
2. Learn something new.
3. Make new friends.
Summer Staff
Camp Letts recruits highly skilled individuals whose warmth, maturity and companionship will add to your camper’s experience. Our diverse
summer staff consists of counselors from many different states and countries. All camp staff members go through an extensive screening process
including interviews, multiple character references, fingerprinting, FBI and Interpol background checks. Our staff also goes through an intensive
two week training before campers arrive at camp.
Fees
All fees are payable as follows: Non-refundable registration fee must accompany the application. The balance of the Camp fee, Camp store,
transportation and Add-On activity fees are due no later than two weeks prior to the camper’s arrival. Bills are not rendered.
Clothing
Please send appropriate clothing for your camper, taking into consideration the weather forecast and camp activities. We encourage you to send
old clothing to camp as your camper will be in a rugged, natural environment, playing sports, and hiking through the woods. While packing, please
review the list of things you are sending to camp with your camper so they know what clothing and personal items are his or hers. Swimwear
should be packed on top of your camper’s suitcase, because campers will be tested for his or her swimming ability upon arrival to camp.
NOTE: LAUNDRY SERVICES ARE NOT AVAILABLE FOR OUR CAMPERS. PLEASE PACK ENOUGH CLOTHING FOR YOUR
CAMPER’S ENTIRE STAY AT CAMP.
What Not to Bring
Camp is a natural setting to retreat from electronic technology and to get more in touch with nature and people. Radios, electronic games, cell
phones, iPods, MP3 players, CD players, and other electronic devices do not fit into this setting. Camp Letts is not responsible for lost or damaged
items from this list. Please leave these at home. Also, please leave firearms, weapons, matches, lighters, knives, tobacco products, expensive items,
illegal drugs, and money at home.
Cell Phones
As our society becomes increasingly more dependent on cell phones, and with the growing abilities of today’s cell phones, we ask that campers do
not bring cell phones or internet capable devices with them. Camp is a natural environment, an environment in which cell phones do not fit. When
campers focus more on their cell phones rather than the human relationships in front of them, they inhibit one of the goals of camp, to make a
friend. Also, with the growing abilities of cell phones, such as the ability to upload videos taken with the phone to the internet, cyber bullying
becomes a concern. Cell phones also hinder the camp staff’s ability to affectively do their job. When a camper has an issue, and has a cell phone in
their possession, their first reaction is to call you, the parent, rather than speak with the counselor who is there. Camp will always arrange for
necessary phone calls. We take this cause very seriously, so please do not allow your camper to bring a cell phone to camp. A cell phone found with
a camper may be grounds for dismissal.
Changing or Cancelling Sessions or Add-On Programs
Should it be necessary for you to change or cancel your camper’s session, you must submit the request in writing or emailed to Camp Letts at least
two weeks prior to arrival.
1
Forms to be Completed
The following forms MUST be turned into the Camp Letts at least 2 weeks prior to your camper’s arrival to camp.
1. Health History and Examination Form
a. Health History-Must include immunization history and guardian signature
b. Health Exam-Must be completed within 24 months prior to camp, and include a physician’s signature. NOTE: SIGNATURE BY A LICENSED
PHYSICIAN AND PARENT IS REQUIRED FOR A CAMPER TO ATTEND CAMP. FOR THE SAFETY OF EVERYONE AT CAMP, CAMPERS
WITHOUT THE ABOVE SIGNATURES WILL BE SENT HOME UNTIL SIGNATURES CAN BE SECURED.
2. Participant Waiver
3. Pick-Up Authorization Form
4. Parent-Counselor Confidential Form
Camp Store and Store Account
The camp store offers many “extras”, including snacks, clothing, blankets, flashlights, and other amenities. Campers will have a chance to purchase a
snack every day after lunch and visit the store several times each week. We encourage campers to put all pocket money into a store account, as cash
transactions will only be accepted on Check-in and Check-out days. A minimum of $10 may be added to the camper’s store account when your camp
fee balance is being paid. Campers are unable to withdrawal money from this account. Any remaining money at the end of each camp session is
donated to our Caring for Communities Campaign. This fund enables more children to attend Camp Letts.
Special Emotional/Physical Needs
If you have any special needs or requests, please let Camp Letts know. The Camp Director is a great resource for any concerns that you may have.
We will make every attempt to serve campers who have physical or special emotional needs. Please be thorough and honest when filling out the
Parent-Counselor Confidential form so the counselor can be prepared for the arrival of you camper. We have a policy not to accept campers
beyond our training or capabilities.
Homesickness
“Homesickness is, above all, a normal feeling. It is the natural result of separating from home and loved ones. In a recent study, nearly 96 percent
of all boys and girls who were spending two weeks or more at overnight camp reported some homesickness on at least one day. Almost all
children (and grown-ups!) feel homesick when they’re away from home. People’s feelings simply vary in intensity.” (American Camp Association’s
website www.acacamps.org ) Our staff makes a concerted effort to help campers overcome homesickness by helping them learn to accept the
natural feeling of missing family and friends. This is an opportunity to help campers grow, and we train our staff to handle homesickness in
constructive ways. With proper handling by staff, campers and parents, it can be overcome, and the camper can make a big stride in growing up.
Here are some things that you can do to lessen homesickness:
• Keep frequent letters cheery and newsy in such a way that they will not make your camper feel homesick. You can even mail a letter to your
camper on the Thursday before they arrive so they receive mail in the first few days of camp. Do not say that you cannot get along without
them, or ask about homesickness. PLEASE SEE OUR SECTION ON MAIL.
• Try to have your camper do overnights at friends’ house before coming to camp.
• Pack a personal item from home.
• Do not tell your camper that you will come and pick him or her up if it is not fun.
• Do not bribe your campers by promising something valuable if he or she makes it through camp. This sends the wrong message about camp!
Going to camp fosters confidence and independence, and can be an important developmental milestone.
• If there is instability at home, or the camper is very anxious, please contact Camp Letts so that we may prepare our counselors and staff.
• Help your camper think of things that he or she can do to cope with feelings of homesickness.
Bedwetting
Our staff is trained to handle bedwetting discreetly, working with your child one-on-one. Please notify Camp Letts in advance if your camper is
prone to bedwetting. Campers should be instructed to ask their counselors for help, and every effort will be made to prevent accidents. Any
bedding, wet or soiled due to bedwetting, will be laundered and returned discretely to the camper before Siesta.
Transportation
If you require transportation for your Camper to and from Camp Letts please call the office to coordinate at least two weeks before the session
starts. Bus transportation is available for $40 each way from four of the YMCA of Metropolitan Washington’s branches: Bethesda/ Chevy Chase,
9401 Old Georgetown Road, Bethesda, MD; Calomiris Program Center, 1906 Allison Street NE, Washington, DC; Silver Spring Y, 9800 Hastings Drive,
th
Silver Spring MD; and the Arlington Y, 3422 North 13 Street, Arlington, VA. We also offer transportation to and from BWI and Dulles Airports for
an additional fee.
2
While at Camp
Check-In
Parents are encouraged to bring their camper to meet the camp staff and help the camper settle into the cabin.
Time: 1:00-3:00 PM on Sunday of your camp session. (Except for Try-Out 2 and Try Out 4 which Check-In is on Wednesday)
Location: Dining Hall
NOTE: PLEASE DO NOT PLAN ON ARRIVING TO CAMP BEFORE 1:00 PM. THE CAMP STAFF WILL BE MAKING FINAL PREPERATIONS, AND WE WILL
NOT BE ABLE TO FOCUS ON CHECKING IN CAMPERS UNTIL 1:00 PM.
Cabin Assignments
Campers live in separate boy or girl, age-appropriate lodging groups with their counselors. One counselor is assigned to every five or six campers. All
girls’ cabins have indoor plumbing. All boys’ cabins have indoor plumbing as well, except for the oldest boys (12 and up). These campers live in the
Commodore Crew up in our Rustic Village under the trees. They use the bathrooms in our nearby pool house and shower in our main shower house,
attached to the Dining Hall. We allow for one bunkmate request per camper and both campers must make the matching request. Bunkmate
requests must be within one year of each other in age and the older camper will always move to a younger cabin if necessary. We will do our best,
however, bunkmate requests cannot be guaranteed. If you find during check-in that your bunkmate request did not happen, please see the
Resident Camp Director and he or she will try to make changes. If changes cannot be made, please note that one of the goals of camp is to make
new friends. Please note that cabin assignments are made approximately 5 days before the start of the session. If you do have bunkmate requests,
please let us know before then.
Swimming Safety Program
All campers must take a swim evaluation test during the opening day of the session to demonstrate their swimming ability. This helps the staff
establish the safest areas in which campers may swim or boat. All campers who receive our beginning band color (red) will be required to
participate in our Swimming Safety Program. The goal of the Swimming Safety Program is to help each camper reach the second swim level (yellow)
where they need to demonstrate basic life saving skills. There is no additional cost for participating in the Swimming Safety Program. Parents may
waive their camper out of these lessons.
Activities
Campers will sign up to participate in activities while at camp. These are emphasis areas in which your camper may chose to strengthen his or her
skills. There are 2 activity periods per day and all activities run for 5 days. There are more activities at Camp Letts than your camper can participate
during a session. Also, it is unavoidable that very popular activities must turn away several campers. Please do not be disappointed if your camper
does not participate in everything he or she desires, but encourage them to look forward to another year when they may participate in new
activities. Preregistering is only accepted for paid Add-ons.
Add-Ons
Add-On programs are those programs that should be preregistered for before camp to ensure your campers get a space in the class. These are
additional camp activities that campers can sign up for at an additional cost. These activities take place during the regular activity periods. NOTE for
2015 you may only sign up for one Add-On activity.
Equestrian Center
The Equestrian Center offers several different programs throughout the summer, including Trail Rides and Horse Masters. All campers enrolled in
the Horse Masters Program will take a riding test the first Monday of the session to assess his or her riding abilities and placed in the appropriate
Horse Masters Program level. Depending on the program your camper is enrolled in depends on the required riding gear you must pack.
• Trail Rides: Must have long pants (no shorts) and closed heel shoes (no flip-flops, sandals, clogs, etc.) Tennis shoes or sneakers are
acceptable.
• Horse Masters: Must have long pants (jeans, breeches, jods, etc.) Footwear must have at least a 1/2 inch heel and must be closed toe and
closed heel. Tennis shoes, sneakers, mountain boots, construction boot, or snow boots are NOT permitted due to rider safety.
Waterfront
Camp Letts is lucky to be located on an inlet of the Chesapeake Bay along the Rhode River. This is both a natural waterway and public water. As
with all natural waterways along the Chesapeake Bay, native plants and animals can be found in the water along our coast, including jellyfish. The
population of jellyfish varies not only from summer to summer, but from week to week and day to day. The jellyfish found in our waters are
nonthreatening, but will sting. Stings are nonlethal and are easily treated by our staff. If you or your camper is concerned about the possible sting
of a jellyfish, you are more than welcome to pack a wetsuit to avoid stings.
3
Mail
Whether it is your camper’s first or tenth summer at camp, mall is an important part of every camper’s day. When addressing a letter to camp,
please address the letter as followed:
Camper Name
Cabin Number and Session Number
P.O. Box 208
4003 Camp Letts Road
Edgewater, MD 21037
Please allow 4 business days for mail to arrive at Camp Letts. You may also e-mail your camper at [email protected]. Please note that
campers will be unable to reply via e-mail. When addressing the email to your campers, please put the following as the subject: Camper Name,
Cabin and Cabin Number, Session Number. (Example: John Smith, Quartermaster 1a, Session 3). Campers will be encouraged to write one letter
home. Please plan on sending your camper with self addressed pre-stamped envelopes. Do not be alarmed if the letters are brief and quite
irregular as the campers are busy at camp, and “no news is good news” as far as campers are concerned. Also, early letters may sound upsetting,
but usually by the time you receive the letter, the camper has adjusted and often forgotten what he or she wrote. Here are some hints to make
corresponding with your camper more successful.
Do’s
Send frequent letters, even short ones. Post cards are great.
Be creative!
• Send a photo of family and /or pets.
• Have a grandparent write a letter.
• Have pets send a message (paw prints)
• Send a favorite comic strip, sticker, joke, etc.
• Ask a few questions. You are more likely to get a response.
Don’ts
Don’t encourage homesickness by emphasizing how much you miss your camper.
Don’t write how much fun you are having on vacation while your camper is at camp.
Don’t dwell on negative happenings. You can discuss real issues and problems when he or she returns home.
Example of a Good Letter
Dear Kate,
How was your swim test? Have you made some nice friends? I found a picture of Rover so you can show your cabin how pretty he is.
Write me soon, and tell me about your counselor, cabin mates, and favorite activities. Remember to take a lot of pictures so you can
show us what you are doing.
Love,
Mom
Example of What Not to Write
Dear William,
We are having a ball at Disney World! You would love all the things to do here! I guess you know that Grandma isn’t doing too well. We
may have to put her in a Nursing Home soon. Well, gotta run. The line is moving for Space Mountain!
Love,
Mom
P.S. Your turtle died on Monday.
Photos
Photos of your camper’s session can be seen at our Flickr page which is linked off the main page of www.campletts.org, please click the icon for
Flickr. Photos will be updated at least twice per session. Unfortunately, not all campers will be photographed, though we try our best to
photograph as many campers as we can.
Discipline
Camp Letts uses a behavior management system based on the four core principles of the Y-Caring, Honesty, Respect, Responsibility. In all areas
requiring discipline (which literally means “to teach”), it is our primary aim to help children educate themselves, so that they learn to make better
choices in the future. Our trained counselors and Behavior Specialist try to help campers genuinely help themselves and make restitution for any
harm that has been caused. Problems are an opportunity for campers to grow. In the event of any serious problems, parents will be promptly
notified. If behavior problems continue or exceed our capacity, campers will be sent home. Please contact us before your camper’s arrival to camp
to discuss known, significant issues. There are no refunds for campers sent home due to behavioral or psychological issues.
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Shared Responsibilities
Personal responsibility and group cooperation are important elements of the camp experience. Mature, caring counselors work with campers on
the importance of caring for one’s personal area and belongings, assisting in daily cabin clean up, and pitching in on general camp tasks such as all
camp clean up. We strive to imprint these characteristics on each youngster so they will carry over this responsibility to home and school.
Visitors and Telephone Calls
At Camp Letts, we strive for campers to develop independence. An integral part of the growing process is the extended experiences away from
home. In keeping with this, we do not permit phone calls and visits to camp unless there is a family emergency. Please do not ask your camper to
call home. There are no public phones available for campers to call home. Parents will be contacted in the case of an emergency or illness. Again,
please no cell phones!
After Camp
Check-Out
For each one week session, Check-Out is Friday.
Time: 4:00-6:00 PM
Location: Camper will be at his or her cabin waiting for you.
NOTE: CAMPERS SHOULD NOT BE LEFT PAST 6:00PM. CAMP COUNSELORS WILL BE TAKING A WELL DESERVED DAY OFF AFTER CAMPERS LEAVE.
STAFF WILL NOT BE ABLE TO START HIS OR HER DAY OFF UNTIL ALL CAMPERS ARE PICKED UP SAFELY. IF YOU KNOW THAT YOU WILL BE ARRIVING
LATE, PLEASE LET THE OFFICE KNOW BY CALLING 410-919-1410.
Pick-Up Authorization
No camper will be released to anyone not listed on their signed Pick-Up Authorization Form, including a parent. Please be thorough when filling out
the form. All campers must be signed out with a counselor. Please have your photo ID ready and be sure to sign your camper out. If you know that
there will be someone picking up your child not listed on the form, please inform the office before check-out day.
Tips and Gratuities
Tipping of individual staff members is not permitted. If your camper has had a pleasant experience, a gratuity may be left in the Staff Appreciation
Jar located in each Crew. Gratuities will help finance the end of the summer banquet for the staff.
Lost and Found
We will make every effort to return lost and found items while your camper is at camp, but your camper can do more than anyone to insure that
nothing is lost. Please mark all items with a permanent marker or laundry label for easy identification. Lost and Found during the session is located
in the Dining Hall. On Check-out day, lost and found items can be found in front of the Dining Hall. Please check this area before you leave to insure
that you have all of your possessions. If upon arrival home you find that you are missing something, please call Camp Letts and we will try to locate
the lost item. Any unclaimed items are stored for one week only.
Refunds
The parent/guardian agrees and understands that in case of dismissal, homesickness or voluntary withdrawal from camp, there will be no refund of
camp fees. If it is deemed advisable by the camp to send a camper home due to medical reasons, a parent must request in writing a pro rata refund
for the remainder of the session. There will be no refunds for no-shows or cancellations made within two weeks of expected arrival date. There
are also no refunds for cancellation of activities due to related weather conditions. The YMCA reserves the right to refuse any applicant and to
cancel any reservation.
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Health and Safety
Health Care
Our Health Center is staffed by Certified Medicine Technicians, with a registered nurse on call at all times. All of our staff are trained in emergency
procedures and certified in First Aid and CPR.
Medications
Please do not pack medication in your camper’s luggage.
All Prescription medication brought into camp must be in the:
1. Original prescription container.
2. Accompanied by written orders.
3. Signed by a physician.
4. They must include the camper’s name, dosage, and time.
5. All medication, including over-the-counter (vitamins, ointments, ibuprofen, etc.) must be turned in and dispensed by the Health Center
Staff as required by Maryland State Law.
Camp Letts stocks most over-the-counter medications needed at camp, so it is not necessary to bring these items. You may call us at anytime to see
if we keep in stock a particular medication. It is Camp Letts policy that the Health Center keeps a camper’s inhaler during camp. The Health Center
is always open, and inhalers can be obtained at a moment’s notice. However, if a parent requests in writing that an inhaler is to be kept with the
camper, we will honor that request provided the camper can demonstrate proper responsibility for the use and possession of the inhaler. Any
misuse or misplacement of the inhaler during the camp session will be cause for the inhaler to be kept at the Health Center. Please be sure to pick
up any medication from the Health Center staff at the Wellness Center. Any left or forgotten medication will be stored at Camp Letts for one week.
If the medication has not been claimed by one week, the unclaimed medication will be disposed of by a local pharmacist.
Illness
If a child becomes ill while at camp, they will be treated in our Health Center, staffed by Medicine Technicians. If the illness persists, the Health
Center Staff will contact you for further details and discuss further options. A camper who is sick before camp begins should be kept home for his
or her own sake and that of others. Many communicable diseases begin with cold-like symptoms. Please inform Camp Letts if your camper is sick
and will be late checking-in.
Meals and Food Allergies
A healthy diet is recognized by our staff as an important factor in a successful camp experience. We serve three well-balanced meals daily in our
clean, spacious Dining Hall. Our nutritious menus include fresh fruits, low fat milk and vegetarian options as well as a robust salad bar. If your child
has any food allergies, please let us know before your camper arrives to camp. Our experienced food service staff is more than able to work with
you to create a delicious and safe meal option for your camper.
Insurance
Camp Letts does not carry accident or sickness insurance on summer youth campers. Parents/guardians must include their personal Health
Insurance information in the space provided on the Camper Health Form. This information will only be used to facilitate outside medical treatment
if required. In the event of serious illness or accident, the parents will be notified at once. Parents/guardians are responsible for prescriptions and
charges incurred for outside medical treatment of their child, should services be required while in attendance at camp. Services rendered by the
Health Center Staff are at no additional charge.
Emergencies
Emergency calls to campers should be done through the Camp Letts office (410-919-1410). If there is a situation where either the phones are down
or outside of business hours (9:00 AM-5:00 PM), please call our emergency line (443-871-0501). Please remember this is an emergency line and
should only be used for emergency purposes. Routine scrapes, cuts, and minor illness will be treated by our Health Center Staff, and no phone call
home will be made. In the case of serious illness or accident involving your camper, the Health Center Staff will contact you directly.
Main Office: 410-919-1410 or 866-963-6000
Health Services while Camp is in session: 443-871-0501
Fax: 301-261-7336
E-mail: [email protected]
Federal ID #53-0207403
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YMCA CAMP LETTS OVERNIGHT CAMP
Suggested Clothing and Equipment List
(All items should be labeled with camper’s name)
SUGGESTED LIST FOR ONE WEEK (DOUBLE CLOTHING FOR TWO WEEKS)
Sleeping bag OR a blanket, 2 sheets
Pillow and cases
2 towels for swimming use
5 T-shirts or short sleeve shirts
2 towels for bathing use
1 comb or brush
2 pajamas / nightgowns
1 pair of long pants
1 Flashlight and batteries
Hat or cap
Sunscreen (waterproof)
Water Bottle
Backpack
Raincoat or Poncho
1 light jacket
2 bathing suits
5 pairs of shorts
5 sets of underwear and socks
2 wash cloths
Toilet Articles (toothbrush, toothpaste, etc)
1 long sleeve shirt
2 pairs of tennis shoes or sneakers
Water shoes, sandals, or sneakers that can get wet
Insect repellent (non aerosol)
Laundry Bag
SPECIALTY/ADD-ON Program Items
HORSE MASTERS and Trail Rides
___MUST HAVE Long pants for riding or Jods (required)
___MUST HAVE Heeled shoes with a ½” heel* (required) and must be closed toe and closed heel.
*No tennis shoes. , sneakers, mountain boots, construction boots or work boots are not permitted due to rider safety.
WATERSKI/WAKEBO
___Ski gloves
___ Rash Vest or Wetsuit
SAILING
___ Sailing gloves
PAINTBALL
___Long sleeve shirt
____Long pant
OPTIONAL ITEMS
____Sunglasses
____Books
____Duffel Bag
____Small fan
____ Tennis Racket
____ Self addresses postcards or envelopes stamped
____ Pens or pencils
PLEASE – CELL PHONES ARE NOT TO BE BROUGHT TO CAMP.
Please do not bring valuables such as cameras, expensive watches, jewelry, iPods, iPads, CD’s, tape players, cell
phones, headphones or video games.