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Minutes of the meeting of the Council of the Shire of Halls Creek held in the Council
Chamber, Thomas St Halls Creek on 16th October 2008
The meeting commenced at 10.10am
PRESENT:
Cr Lynette Craig (in the chair), Cr George Hremeviuc, Cr
Julianne Johns, Cr Robyn Long, Cr Lesley Boddington, Cr
Helen O’Malley, Cr Peter Tierney, and Cr Stanley Bedford
(from 10:25 am only)
ALSO IN ATTENDANCE: Chief Executive Officer (Mr Warren Olsen)
Executive Manager Technical Services (Mr Dan Turner)
Planning (Mr Gary McCarney)
Executive Manager Corporate Services (Ms Andrea Nunan)
Executive Manager Community Services (Ms Janine Hinton)
Secretary (Ms Rosmaria Eastman)
APOLOGIES:
Nil
PUBLIC QUESTION TIME: The Shire President noted that there were no members of
the public present at the meeting.
CONFIRMATION OF MINUTES OF PREVIOUS MEETING
Moved: Cr George Hremeviuc
Seconded: Cr Helen O'Malley
That the minutes of the ordinary meeting of Council held on 16th October 2008 be
confirmed as a true and correct record of the meeting.
CARRIED 7/0
Resolution no. 2008/143
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 2 of 11
REPORTS OF OFFICERS AND COMMITTEES
1.
Planning Issues - Status Update
The Council considered the Planning Officer's report numbered 10.1.1 in the agenda.
In relation to proposed Amendment 12 at Lot 434 Welman Road, the Planning Officer
advised that discussions with Western Australian Planning Commission officers had
indicated that the WAPC was likely to recommend that the Amendment be refused.
Whilst this would reflect a purist planning viewpoint that might be appropriate in the
metropolitan area, the situation in Halls Creek is quite different where we were already
trying to develop an alternative industrial subdivision and the shortage of residential land
was too severe to allow all these matters to progress simultaneously.
It was generally agreed that the Planning Officer and the Chief Executive Officer should
write a submission to Minister Grylls in support of proposed Amendment 12.
Moved: Cr Robyn Long
Seconded: Cr Peter Tierney
That the current status of ongoing planning projects be noted.
CARRIED 7/0
Resolution no. 2008/144
2.
Proposed Scheme Amendment No. 13 - Rezoning Portion of Lot 7 & Lot 8 Bridge
Street to Special Site Hotel/Motel
The Council considered the Planning Officer's report numbered 10.1.2 in the agenda.
Moved: Cr George Hremeviuc
Seconded: Cr Robyn Long
That
1. Amendment 13 be adopted for final approval, pursuant to section 87 of the Planning
and Development Act 2005 and Regulation 17(2) of the Town Planning Regulations
1967;
2. A copy of the Schedule of Submissions be forwarded to the Western Australian
Planning Commission, pursuant to Regulation 17(1) of the Town Planning
Regulations 1967;
3. Three copies of the signed and sealed amendment documents be forwarded to the
Western Australian Planning Commission for the Minister’s final approval pursuant
to Regulation 22(1) of the Town Planning Regulations 1967; and
4. The Honourable Minister for Planning be requested to grant final approval to
Amendment 13 of Town Planning Scheme No 1.
CARRIED 7/0
Resolution no. 2008/145
Cr Stanley Bedford entered meeting at 10.25am.
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 3 of 11
3.
Proposed Scheme Amendment No 14 – Rezoning Portion of Lot 9000 Bridge Street
(Aerodrome) to Residential
The Council considered the Planning Officer's report numbered 10.1.3 in the agenda
Moved: Cr Robyn Long
Seconded: Cr George Hremeviuc
That:
1. Amendment 14 be adopted for final approval, pursuant to section 87 of the Town
Planning and Development Act 2005 and Regulation 17(2) of the Town Planning
Regulations 1967;
2. A copy of the Schedule of Submissions be forwarded to the Western Australian
Planning Commission, pursuant to Regulation 17(1) of the Town Planning
Regulations 1967;
3. Three copies of the signed and sealed amendment documents be forwarded to the
Western Australian Planning Commission for the Minister’s final approval pursuant
to Regulation 22(1) of the Town Planning Regulations 1967; and
4. The Honourable Minister for Planning be requested to grant final approval to
Amendment 14 of the Town Planning Scheme No. 1 with modifications.
CARRIED 8/0
Resolution no. 2008/146
4.
Proposed Scheme Amendment No. 15 - Rezoning Surplus police land in Roberta
Ave to Residential R40
The Council considered the Planning Officer's report numbered 10.1.4 in the agenda.
Moved: Cr Robyn Long
Seconded: Cr George Hremeviuc
That:
1. Amendment 15 be adopted for final approval, pursuant to section 87 of the Planning
and Development Act 2005 and Regulation 17(2) of the Town Planning Regulations
1967;
2. A copy of the Schedule of Submissions be forwarded to the Western Australian
Planning Commission, pursuant to Regulation 17(1) of the Town Planning
Regulations 1967;
3. Three copies of the signed and sealed amendment documents be forwarded to the
Western Australian Planning Commission for the Minister’s final approval pursuant to
Regulation 22(1) of the Town Planning Regulations 1967; and
4. The Honourable Minister for Planning be requested to grant final approval to
Amendment 15 of the Town Planning Scheme No. 1.
CARRIED 8/0
Resolution no. 2008/147
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 4 of 11
5.
Planning Application Group Dwelling
The Council considered the Planning Officer's report numbered 10.1.5 in the agenda.
Moved: Cr George Hremeviuc
Seconded: Cr Stanley Bedford
That Mike Sear be granted planning approval for the use and development of Lot 79
Great Northern Highway for two group dwellings, subject to the following conditions:
1. All development shall occur in accordance with the submitted plans unless
otherwise required or directed by the following conditions. Any modifications to
the proposed development must be submitted to Council for re-assessment and
issuance of a revised planning approval.
2. Obtain a building licence prior to commencement of construction.
3. Compliance with all Council’s health requirements, including, but not limited to,
connection to the deep sewerage reticulation system.
4. Compliance with all the requirements of the appropriate Statutory Authorities.
5. During construction stage adjoining lots are not to be disturbed without the
consent of the owner/s in writing.
6. No development shall occur that will cause additional runoff of stormwater to
adjacent properties. Stormwater from runoff and any sealed areas should be
mechanically directed into Council’s stormwater system or disposed of onsite.
Stormwater shall not be permitted to pond on the site or against any building or
structure.
7. The site is to be landscaped to the satisfaction of Council.
8. A minimum of two parking spaces per dwelling shall be provided on site in
addition to the parking required for the other uses on site.
9. Driveways shall be constructed, sealed and drained to the satisfaction of Council.
CARRIED 8/0
Resolution no. 2008/148
6.
Planning Application-Residential Building
The Council considered the Planning Officer's report numbered 10.1.6 in the agenda
Moved: Cr Robyn Long
Seconded: Cr George Hremeviuc
That planning approval be granted to Shire of Halls Creek for the use and
development of Lot 161 Darcy Street for a Residential Building, subject to the
following conditions:
1. All development shall occur in accordance with the submitted plans unless
otherwise required or directed by the following conditions. Any modifications
to the proposed development must be submitted to Council for re-assessment
and issuance of a revised planning approval.
2. Obtain a building license prior to commencement of construction.
3. The residential building shall accommodate a maximum of 15 persons.
. . . continued on next page . . .
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 5 of 11
. . . continued from previous page . . .
4. Compliance with all Councils health requirements, including, but not limited to
connection to the deep sewerage reticulation system.
5. Compliance with all the requirements of the appropriate Statutory Authorities.
6. During construction stage adjoining lots are not to be disturbed without the
consent of the owner/s in writing.
7. No development shall occur that will cause additional runoff of storm water to
adjacent properties. Storm water from runoff and any sealed areas should be
mechanically directed into Council’s storm water system or disposed of onsite.
Storm water shall not be permitted to pond on the site or against any building or
structure.
8. The site is to be landscaped to the satisfaction of Council.
9. A minimum of ten parking spaces shall be provided on site.
10. Driveways shall be constructed, sealed and drained to the satisfaction of
Council.
CARRIED 8/0
Resolution no. 2008/149
7.
Facility Grant Applications
The Council considered the Executive Manager Community Services’ report numbered
10.2.1 in the agenda.
Councillors expressed a number of concerns in relation to equity with other community
groups, specifically:
• That the value of the application accounted for too large a proportion of the total
annual budget for facility grants, which would leave little of the budget allocation to
other groups within the community.
• That such a high level of usage might preclude usage by other groups within the
district.
It was therefore considered appropriate to grant lesser financial assistance than applied
for, and to impose a condition that would ensure that usage by the school did not
unreasonably disrupt use by other groups or events.
Moved: Cr George Hremeviuc
Seconded: Cr Stanley Bedford
That:
1. The facility grant from Halls Creek District High School be approved for $3,900 in
respect of use of the Recreation Centre on Friday mornings from 8am to noon.
2. The Halls Creek District High School be required to pay a bond of $400
3. The condition of the Recreation Centre be monitored to ensure that it is left in good
condition and if not, be made good by the user.
4. All other normal conditions of hire apply.
5. Use of the facility is not to disrupt the use of the facility for major events by other
users.
CARRIED 8/0
Resolution no. 2008/150
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 6 of 11
8.
Community Sporting and Recreational Facilities Fund
The Shire President declared an interest in this item as Treasurer of the Kimberley
Stampede Rodeo Club Inc, and left the meeting at 11.00am.
The Deputy President, Cr Helen O'Malley, assumed the Chair
The Council considered the Executive Manager Community Services’ report numbered
10.2.2 in the agenda
Moved: Cr George Hremeviuc
Seconded: Cr Peter Tierney
That Council support and prioritise the Kimberley Stampede Rodeo Club’s application
to CSRFF for funds to demolish and rebuild the Club Facility.
CARRIED 8/0
Resolution no. 2008/151
The Shire President returned to the meeting at 11.04am, and resumed the Chair.
9.
Rates and Charges – Approval for write-off
The Council considered the Executive Manager Corporate Services' Report numbered
10.3.1 in the agenda.
Moved: Cr Robyn Long
Seconded: Cr Peter Tierney
That Council approves the write off of rates and charges, totalling, $6,504.77 as
detailed on the following schedule:
Assess Property
Owner
Amount
242 P80/1503
Thundelarra Exploration
$ 468.50
Thundelarra Exploration
$ 468.50
243 P80/1504
249 P80/1474
International Goldfield Pty Ltd
$ 362.65
620 Community Post Office Warmun Community
$ 597.28
988 M80/194
Chameleon Mining
$ 4,362.74
3142 E80/3571
Thundelarra Exploration
$ 125.03
Thundelarra Exploration
$ 120.07
3143 E80/3573
$ 6,504.77
CARRIED 8/0
Resolution no. 2008/152
10.
Rates and Charges Approval for Write Off
The Council considered the Executive Manager Corporate Services’ report numbered
10.3.2 in the agenda.
Moved: Cr George Hremeviuc
Seconded: Cr Robyn Long
That Council approves the write-off of rates and charges for 166 John Flynn Street
Halls Creek, totalling $1,063.62.
CARRIED 8/0
Resolution no. 2008/153
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 7 of 11
11.
Accounts Paid By Authority-September 2008
The Council considered the Executive Manager Corporate Services’ report numbered
10.3.3 in the agenda.
Moved: Cr George Hremeviuc
Seconded: Cr Lesley Boddington
That the accounts paid by authority for the month of September 2008 totalling
$672,447.92 as detailed on the schedules entitled “Schedule of Sundry Creditor
Accounts Paid by Authority 01/09/2008-30/09/2008” and “Schedule of Trust Creditor
Accounts Paid by Authority 01/09/2008-30/09/2008” be noted and accepted by
Council.
CARRIED 8/0
Resolution no. 2008/154
12.
Statement of Financial Activity-September 2008
The Council considered the Executive Manager Corporate Services’ report numbered
10.3.4 in the agenda.
Moved: Cr George Hremeviuc
Seconded: Cr Peter Tierney
1. That the report entitled “Monthly Statement of Financial Activity for the period 01
July 2008 to 30 September 2008” be received and noted.
2. That Council note that opening position as at 01 July 2008 may not be the final
report, subject to any changes required by the Auditor.
CARRIED 8/0
Resolution no. 2008/155
13.
Review of Financial Management System
The Council considered the Chief Executive Officer's report numbered 10.5.1 in the
agenda.
Moved: Cr Peter Tierney Seconded: Cr Stanley Bedford
That the report from UHY Haines Norton on the Review of Financial Management
Systems, dated June 2008, be received and noted.
CARRIED 8/0
Resolution no. 2008/156
14.
Asset Management Review Report
The Council considered the Chief Executive Officer's report numbered 10.5.2.in the
agenda.
Moved: Cr Lesley Boddington
Seconded: Cr Robyn Long
1. That the Asset Management Gap Analysis Review Report dated September 2008
from GHD Consulting be received and noted.
2. That the improvement plan on pages 18 and 19 of the report be endorsed.
CARRIED 8/0
Resolution no. 2008/157
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 8 of 11
15.
Management Options – Halls Creek Airport
The Council considered the Chief Executive Officer's report numbered 10.5.3 in the
agenda.
Moved: Cr Robyn Long
Seconded: Cr Peter Tierney
1. That the report by AMS on future management options for Halls Creek Airport be
received and noted.
2. That the Chief Executive Officer be instructed to further explore the possibility of
leasing Halls Creek Airport to a suitably qualified and experienced Airport operator.
CARRIED 7/1
Resolution no. 2008/158
16.
17.
Draft Report on Regularisation of Local Government Services to the Tjurabalan
Communities
The Council considered the Chief Executive Officer's report numbered 10.5.4 in the
agenda.
Moved: Cr Robyn Long
Seconded: Cr George Hremeviuc
1.
That the report from Acil Tasman on Regularising of Local Government Services
of Halls Creek be received and noted.
2.
That copies of the report now be forwarded to the funding agencies, to the Local
Government Advisory Committee, and to the subject communities.
3.
That the model of service delivery sent out in Table 1 (on pages 8 and 9) of the
report be adopted in principle.
4.
That the Chief Executive Officer be instructed to commence negotiations with
appropriate agencies to fund a two-year trial of the model.
CARRIED 8/0
Resolution no. 2008/159
Policy Review – New Policy- Employment
The Council considered the Chief Executive Officer's report numbered 10.5.5 in the
agenda.
Moved:
Cr Robyn Long
Seconded:
Peter Tierney
That the following Policy be adopted:
“STF 19 - EMPLOYMENT POLICY
1. The Shire of Halls Creek is an Equal Employment Opportunity Employer. Its policy
in regard to filling vacancies is always to appoint the best applicant, having regard to
Section 5.40 of the Local Government Act 1995.
2. This implies that, generally speaking, vacancies will be effectively advertised in
order to attract the best possible field of applicants. Positions will therefore be
advertised as the Chief Executive Officer determines, having regard to the nature of
the vacancy and the type of applicant that needs to be targeted. Advertising may
include both print and electronic media. In any case, it is expected that each job
advertisement will be:
. . . continued on next page . . .
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 9 of 11
. . . continued from previous page . . .
a) Published on staff noticeboards at the Shire Depot and Shire Administration
Centre
b) Forwarded to Halls Creek Job Futures.
3. Selection interviews are to be held by a panel approved by the Chief Executive
Officer; such selection panels are to comprise not less than two persons.
4. The Chief Executive Officer shall determine if any additional selection
methodologies are to be used in testing short-listed applicants against selection
criteria. These methodologies may include (but shall not be limited to) requiring
applicants to demonstrate their skills in particular aspects of the work, requiring
applicants to participate in aptitude tests, requiring applicants to undergo
psychological tests or tests of their cognitive abilities.
5. Nothing in this policy is to be interpreted as preventing the Chief Executive Officer
from engaging recruitment firms or other consultants to either manage the entire
recruitment process or to perform particular aspects of the recruitment process.
6. Nothing in this Policy or in the Equal Employment Opportunity Policy is to be
interpreted so as to prevent succession planning, or to prohibit the implementation
of successions in accordance with a succession plan.
7. Where the requirements of a job call for a particular qualification to be held (eg.
Driver’s licence, Life Guard Certificate, etc), the required qualification is to be
produced before an applicant is offered appointment, and copies of all required
qualifications are to be made for the relevant personnel records.
8. No applicant is to be offered an appointment unless a satisfactory reference check
has been carried out with at least two referees. A written report is to be prepared on
the results of the reference checking.
9. Every appointment will be made in writing by the Chief Executive Officer, and such
appointment letters will include as much detail as possible about the basis of
appointment and the conditions so as to avoid misunderstandings and subsequent
disputes.
10. Every employee shall be required, at Council’s expense, to undergo a preemployment medical examination that results in a written report to the Chief
Executive Officer. The format of the medical examination report is to be as
determined by the Chief Executive Officer. All appointment letters are to be
expressed as offers of employment “subject to the completion of a pre-employment
medical examination and a satisfactory medical report”.
11. No new employee is to be added to the payroll without submission (as a minimum)
of a job application and the documents required by paragraphs 8, 9 and 10 above.
Employees who fail to provide a Tax File Number Declaration must be taxed at the
maximum rate until a Tax File Number Declaration is provided.
. . . continued on next page . . .
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 10 of 11
. . . continued from previous page . . .
12. Council will reimburse reasonable interview expenses to interviewees. Generally
speaking, that means reimbursement for fuel (upon presentation of tax invoices),
economy air travel and modest accommodation (where required). Where applicants
are required to fly, Council will also arrange and meet the cost of travel from the
nearest airport.
13. As a general rule, applicants who are married (including de facto) will be invited to
bring their spouses to Halls Creek for the interview. This is in recognition that both
the applicant and the spouse will need to be happy here if we wish to retain staff.
Where a spouse is invited to interview, Council will meet any associated additional
costs.”
CARRIED 8/0
Resolution no. 2008/160
18.
Policy Review-STF 18 Christmas Club
The Council considered the Chief Executive Officer's report numbered 10.5.6 in the
agenda.
Moved: Cr Lesley Boddington
Seconded: Cr Stanley Bedford
That policy number STF 18 “Staff Christmas Club” be rescinded
CARRIED 8/0
Resolution no. 2008/161
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF
THE MEETING
Moved: Cr George Hremeviuc
Seconded: Cr Robyn Long
That the Late Report by Executive Manager Community Services numbered 12.1,
“Tender Shade Sails”, be introduced for consideration by this meeting.
CARRIED 8/0
Resolution no. 2008/162
19.
Tender for Shade Sails
The Council considered the Executive Manager Community Services report numbered
Late Item 12.1.
In response to a question as to why tenders had not been called that included nonmotorized shade sails, the Chief Executive Officer said that officers had been advised not
to install shade sails unless motorized, due to the amount of labour necessary to retract
the sails in the event of a cyclone.
It was suggested that a lot of labour could be hired for the potential savings in the capital
cost, if non-motorized shade sails prove to be significantly cheaper.
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President
Minutes of the ordinary Council meeting held on 16 October 2008
Page 11 of 11
Councillors also had concerns about the maintenance of motor-driven shade sails due to
the shortage of specialised repair services in town.
It was generally agreed that the officers should call a further tender for non-motorized
shade styles, and that the matter should be reconsidered when tenders for a number of
alternatives (both motorized and non-motorized) were to hand.
It was also requested that the original tenderers be contacted to let them know what is
happening.
Moved: Cr George Hremeviuc
Seconded: Cr Lesley Boddington
That:
1. consideration of the Tender be deferred;
2. the officers be instructed to call a further tender to be called for the supply and
installation of a manual shade sail.
3. the Officers report back and a decision be made at that time.
CARRIED 8/0
Resolution no. 2008/163
There being no further business, the Shire President closed the meeting at 1.30pm.
These minutes were confirmed by Council as a true and accurate record of the meeting
Signed: ___________________________________ Date: _____/_____/________
Cr L Craig, Shire President