The OVERNIGHT PACKET includes
Information about the program:
 Basic Fact Sheet
 Sample Schedule
 Directions to The Field Museum
 Things-to-Bring Checklist
 Frequently Asked Questions
Large Group info:
 Group Leader Checklist
 Permission Slip (required for Group Members)
 Group Roster
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Some basic info about The Field Museum’s 2017 Dozin’ with the Dinos
overnights
What is the Dozin’ with the Dinos overnight program like?
Bring your sleeping bag and explore one of the most exciting spots in town!
Dozin’ with the Dinos is a unique opportunity for children ages 6-12 to spend the night at The
Field Museum. Spend your evening enjoying workshop activities like dissecting owl pellets
and meet live insects from around the world! Enjoy a snack break to fuel yourself for a selfguided tour of your favorite exhibits – in the dark! (Make sure to bring your flashlight!) Before
you know it you’ll be crawling into your sleeping bag in one of our wondrous exhibitions.
When are Dozin’ with the Dinos overnights offered?
Overnights begin Fridays at 5:45pm and end Saturdays at 9am. We are offering one Saturday
program this year.
January 20
January 27
February 10
February 17
March 3
March 10
March 17
April 1^
April 8
May 12
^This is our only Saturday overnight
Who are Dozin’ with the Dinos overnights designed for?
Dozin’ with the Dinos overnights are for children ages 6 to 12 and their chaperones.
Individual families and groups can register for this event. Scouts, schools, churches,
community groups and others are welcome at the overnight. Groups can range in size, but
must have at least 1 chaperone for every 3 children. Minimum group size is 15.
Chaperones must be at least 21 years old. Children must be between the ages of 6 and
12. We have the right to refuse entry if age requirements are not met.
If you have a child 13 years or older, check out our programs designed especially for teens:
http://www.fieldmuseum.org/at-the-field/programs/teens
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
How much does a Dozin’ with the Dinos overnight cost?
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Group Package (15 or more people): $60 per person. Groups with fewer than 15 members
must register at the Family rate.
Family Package: $65 per person ($60 for Field Museum members).
Premium Package: $78 ($68 for Field Museum members). You can sleep in the Dinosaur Hall
of Evolving Planet! These tickets are available for individual families of fewer than 15 people.
Due to limited space, Premium Package tickets are not available to large groups and are filled
on a first-come, first-served basis.
Tour Package: $90 ($80 for Field Museum members) Guests can sleep in the Dinosaur Hall
and go on a behind-the-scenes tour with a Field Museum scientist. For families of fewer than 15
people.
 Tours take place from 7:00pm to 7:45pm in place of the first portion of the Workshop
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time. Please note that the length and content of the tour make it a great option for
children ages 9 through 12 who are interested in learning more about science at The
Field Museum, but a tour may not be the best fit for younger children. Tours vary based
on scientists’ availability – you’ll always see something cool, but it may be fossils, bird
specimens, fish collections or another behind-the-scenes location at The Field Museum.
NOTE: there is a 10% (up to a maximum of $20) service fee on ticket transactions.
When should I register for Dozin’ with the Dinos?
Dates for the next year’s season are announced in July. If you know your schedule in advance, we
recommend registering as soon as possible. Every season a number of our overnight dates WILL
SELL OUT. Note that our overnight season for 2017 is January through May. There will not be
any overnights later in the year, so registering in 2016 is highly encouraged.
How do individual families purchase tickets for Dozin’ with the Dinos?
Families can purchase tickets online at http://www.fieldmuseum.org/overnights
Please note overnight tickets cannot be purchased on-site at the Museum.
How do groups purchase tickets for Dozin’ with the Dinos?
To reserve group tickets your group must:
1. Choose a Group Leader – this is someone who will attend the event and serve as the
liaison to the Museum before and during the event.
2. The Group Leader will next complete the Group Registration Form, via Ticket Return, which
can be linked to at fieldmuseum.org/overnights
3. At the time of registration, groups will have to provide a 20% deposit, via major credit card,
for the estimated total number of group members. Payment in full is also an available option.
4. Once the deposit is paid, the ticketing system will send a confirmation.
5. Any increase in group size can be addressed by emailing [email protected] or
calling our overnights event line at 312.665.7525.
6. See the Group Leader Checklist below for more info!
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Schedule 2017: unlike fossils, not set in stone!
Time Range
What’s going on?
Where?
Starting at
5:45 pm
Check-in
Orientation
Workshops
South Door
Simpson Theatre
See Workshop Map
*Premium Package with Tour guests will attend a behind the
scenes tour from 7:00-7:45pm
8:15 & 9:15 pm 3D Movie: Waking the T-Rex: The
Story of Sue (Tickets are $5 and can be purchased in
Simpson Theatre
the West Lobby, outside Simpson Theatre)
8:30-9:15 pm
Snack
Overnight Merchandise Sales
After snack
time
*Please note: this is the only time Dozin’ with the Dinos tshirts, patches, hats, magnets and pillowcases are available for
sale.
Stanley Field Hall
Adventure Guides
Scientific Illustration
Lights go out in sleeping areas
Super-rad late night activities
Your Sleeping Area
See Activities Map
10:30-11:30pm
After Lights
Out
12:00am
12:30am
7:00 am to
9:00 am
Upper Level Closes
Everyone in sleeping bags
Rise & Shine!
Breakfast In Siragusa Hall
Museum Store Open
Departure
Siragusa
From Your Sleeping
Area To The East
Door!
*South Door on Main Level opens at 8:30 am
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Directions to The Field Museum
PUBLIC TRANSPORTATION:
The #146 Inner Drive/Michigan Express (Museum Campus) bus transports riders from the Orange, Green,
and Red line trains at the State Street and Roosevelt Road stations. This bus runs daily every 15 minutes
into the late evening. For more information on Metra, CTA and Pace connections, schedules, and fares,
call the RTA hotline at 312-836-7000 or visit www.rtachicago.com or www.transitchicago.com.
DRIVING DIRECTIONS:
The easiest route to the Museum Campus is via the 18th street and Lake Shore Drive entrance, immediately
south of Soldier Field. Exit Lake Shore Drive onto eastbound 18th Street and follow 18th Street/Museum
Campus Drive east of the stadium and north to the Museum Campus.
PARKING:
 Parking for participants is
included in the price of the overnight
ticket.
 Parking is reserved in the North
Garage – which is accessible via 18th
Street.
 Overnight guests may access the
North Garage starting at 5:00pm.
 On most days, participants can
take a parking ticket from the machine
and receive a validation ticket from
overnight check-in staff. Occasionally
the garage is on a cash-only pay-asyou-enter mode which means overnight
guests will not get a parking ticket but
will simply tell the garage staff person
they are attending the overnight to get
into the lot free of charge.
 No validation ticket will be
needed to exit the garage on these
days.
 All cars parking the garage must
exit by 9am Saturday morning to avoid
being towed.
 Please make sure to get a
validation ticket from overnight staff
during the event.
 Do not park in the East Lot – only
the North Garage is reserved for
overnight guests.
Note: The Museum will not reimburse
guests who pre-pay for their parking
or pay for parking without a
validation ticket!
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Things to Bring to the Overnight
Please note: We DO NOT provide any sleeping equipment for this event; you must bring your own gear.
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Sleeping Bag
Pillow
Toothbrush and Toothpaste
Washcloth/Hand towel
Flashlight- We no longer sell flashlights or batteries, so please bring one from home.
Comfy Clothes- Remember, no shirt, no shoes, no service!
o Gym Shoes
o T-Shirts/Sweatshirts
Note: The temperature varies in the Museum so plan for hot and cold!!
 Change and small bills for Vending Machines, Mold-a-Rama, Penny Presses, and Photo Booths. Dozin’ staff
cannot make change and machines only use change and small bills, so please plan accordingly.
(Note: use these fun machines at your own risk. Overnight staff cannot provide refunds)
*Please label all belongings
Also consider bringing:
 Ear Plugs (Sometimes our dinosaurs snore)
 Bag/Backpack (to hold some of the things you make during the workshops or merchandise you purchase!)
 A mobile device so you can download our Field Museum App and complete fun scavenger hunts at the event:
http://www.fieldmuseum.org/visit/tour-app
DO NOT BRING:
x Tents
x Air mattresses bigger then a twin size (For emergency reasons, twin size mattresses are the largest size we can
allow in exhibit halls)
x Outside food or drink
x Glow sticks
Please note: You will walk upstairs to enter the Museum at check-in, so please pack accordingly. Guests are
strongly advised against bringing wagons or similar heavy equipment to this event. Please note, chaperones are not
allowed to drop off minors and overnight gear at the entrance and leave them unsupervised while parking.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
FREQUENTLY ASKED QUESTIONS
ARRIVAL QUESTIONS
How do I check-in on Friday (or Saturday) night?
Come in through the South Doors (the Main Entrance) of the Field Museum.
If you require a wheelchair-accessible entrance, contact us in advance at [email protected].
Group Leader or Group Member:
 Group Leaders arrive at 5:45 pm and get into the Group Registration line to check in!
 Group members should NOT get in any line.
 Group members- please know the name of your group and group leader’s name who is attending
the event
 Group Leaders should stay at the South Doors until 6:30 pm or until their whole group is present.
 All Group Leaders and Group members must attend our 6:30 orientation.
Family Tickets:
 Arrive at The Field Museum between 5:45pm and 6:15pm.
 Go to the General Admission Check-in line, with your name ready. No physical ticket needed!
Premium Package or Tour Package:
 Arrive at The Field Museum between 5:45pm and 6:15pm.
 Have everyone in your party go to the Premium Package Admission Check-in line, for your packet
and wristbands!
What time should I arrive on Friday night?
Please plan to arrive between 5:45pm and 6:15pm. This gives you time to get checked in, put down your
gear, and make it to orientation at 6:30.
What should I do if my Group Leader has not yet arrived?
If your Group Leader cannot make it to check-in at 5:45pm, they should have a secondary leader check-in
for the group.
What if I arrive late?
We understand traffic getting into Chicago on a Friday night can be tough. Please make every effort to
arrive on time, but if you arrive late you can enter through the South Doors until 8pm. If you arrive after 8pm
you must walk around the building to the West Doors – the side of The Field Museum closest to Lake Shore
Drive. (Note that arriving after 8pm is strongly discouraged). No one will be admitted to The Museum after
9pm.
PARKING QUESTIONS
Where will I park?
Overnight guests can park in the Soldier Field North Garage. There is no additional charge for parking. The
parking lot will open to participants at 5pm. Do NOT park in the East Lot—only the North Garage is
reserved for overnight guests.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Do I have to pay for overnight parking?
No - we’ve got your parking covered! Just park in the North Garage, get your ticket, show that ticket at
registration for your validation! When you leave in the morning, put the green ticket into the reader first, then
the yellow validation after.
Rarely, the garage will be cash-only, pay-as-you-enter. On those nights, tell the garage staff you’re there for
the overnight, and you are set!
Please use only the North Garage. If you use any other lot, or pre-pay without validation, we can’t reimburse
you.
When do I have to move my car?
You’re covered until 9 am following the overnight. After that, you’ll need to leave the North Garage, and if
you’re staying at the Museum for the day, find a metered spot or pay the daily rate in the garage.
Where should I park if I need a handicap accessible parking space/entrance?
Please coordinate with the Dozin’ with the Dinos staff 1 week in advance of the overnight in order to secure
a handicap accessible parking space and admittance through an accessible door. Email
[email protected] with any special parking requests.
FOOD QUESTIONS
Will dinner be provided?
No – The Museum provides a snack Friday night and breakfast on Saturday morning. PLEASE eat dinner
before arriving to The Museum for check-in.
Can I have food delivered to The Field Museum or bring my own?
No – outside food is not allowed at the Museum. In order to help care for the Museum’s collections, no
outside food is allowed including soda, gum and candy.
All right - what food will be provided?
A late night snack will be provided at 8:30pm on the evening of the overnight, and a continental breakfast
will be provided at 7:30 am the following morning.
Can I eat food in the exhibit halls?
No, food is not allowed in the exhibits. In order to ensure the artifacts and specimens on display are
preserved for years to come, we only allow guests to eat in the designated areas on the ground level of the
Museum. Food found in the exhibit halls/sleeping areas will be confiscated.
What if I have an allergy or other dietary restrictions?
You will be allowed to bring your own food only under the following conditions:
o It must be sealed in a heavy-duty plastic container (Tupperware, not a Ziploc bag), labeled
with the guests name
o It must be given to an overnight staff member at check-in to be placed in the kitchen prep
area of the The Siragusa Center (the designated eating area) and left there for the duration
of the event (staff will get it for you during snack/breakfast)
o Items must be non-perishable, as overnight staff will not have access to refrigeration for
guests’ food
Any food not meeting these criteria or that is found in an exhibition hall will be immediately confiscated.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
SPECIAL NEEDS
Who should I contact if I have a special need?
If you have special needs (such as need for 24 hour power for a CPAP machine, disabled access, or other
health conditions that need consideration) please call the overnight coordinator at 312.665.7525 at the time
of registration to speak about your requests for the evening.
Do not wait to contact staff as often arrangements need to be made within various Museum departments
and delaying requests may mean not being able to accommodate your needs.
SLEEP ARRANGEMENT QUESTIONS
Where will I be sleeping if I’m here with a group?
Each group will have a specific area designated as their sleep space. Sleeping maps will be handed out
during check-in. The space you are assigned depends on the size of your group. All groups will be sleeping
on the Main Level in the exhibit halls. Note that all the sleeping areas are carpeted.
Where will I be sleeping if I’m here as a Family (not part of a group)?
There will be a space reserved in an exhibition on the Main Level. All General overnight families will sleep
in this exhibit. The space assigned for families varies depending on the number of families attending the
overnight.
Where will I be sleeping if I have Premium Package tickets?
Premium Package guests sleep in the Evolving Planet exhibit on the Upper Level. The Genius
Hall of Dinosaurs is the space reserved for Premium Package guests; however, if you find a spot you like
elsewhere in the Evolving Planet exhibit, you are welcome to sleep there.
When can I set up my stuff?
Upon arrival guests are encouraged to leave their belongings in their sleeping area as a means of staking
out their own spot. Please do not spread out your gear until after snack time, so all guests can enjoy the
exhibits. For safety reasons, please be mindful to leave a clear walkway through exhibits when spreading
out your gear later in the evening. Outlets are available throughout the museum to inflate air mattresses but
some of them will lose power when we shut the lights out – so do this before 10:30 pm. Note that tents are
strictly prohibited. Twin sized air mattresses is the largest mattress size allowed at Dozin’ with the Dinos.
Will all-girls groups be sleeping in the same area as all-boys groups?
Sleep arrangements are based firstly on the size of the group and then on the gender of the group. Every
effort is made to put groups of the same gender in the same area. Sleep spaces in the exhibit halls are
clearly marked and, surprisingly for a big museum, most halls feel like your own little space.
Will I be warm or cold while I’m sleeping?
Both. We do our best to keep the temperatures moderate and comfortable during an overnight, but this is a
big building and temperature can vary from hall to hall. To be safe, we suggest bringing layers of clothes as in a t-shirt and a sweatshirt.
Will I have access to 24 hour electricity in my sleeping area?
Maybe. If you need a plug to inflate your air mattress, we recommend doing so before lights-out. In some
exhibitions, the power to the outlets will turn off when the lights are turned off. If you need 24 hour access
to electricity (for example, if you use a CPAP), please contact [email protected] at least one
week prior to the overnight event to make sure you are directed to a sleeping location that will have working
outlets.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
DEPARTURE QUESTIONS
When do I have to pack up my gear?
All your gear (sleeping bags, etc.) needs to be out of the exhibit halls and with you by 8:30 am on Saturday
morning.
What if I have to leave early?
The South Door of The Museum opens at 8:30am on Saturday. If you are leaving before 8:30am please exit
via the East Entrance on the Ground Level. If you are leaving before 6am, please contact a member of the
Dozin’ with the Dinos staff or a Protection Services Officer.
What should I do on Saturday (or Sunday)?
You are welcome to stay and continue exploring the Museum--your general admission has been covered.
Make sure you get your hand stamped by a Dozin’ with the Dinos staff person in order to be let back into
The Museum after loading up your gear into your car (or putting it in coat check if you took public
transportation).
If we stay the next day, what about our parking?
Guests of the overnight should plan to move their cars out of the North Garage by 9am on Saturday (or
Sunday) morning. If you are staying on the Museum Campus you can pull back into the North Garage and
pay the daily rate or drive closer to the Adler Planetarium to find a metered parking spot.
SOUVENIER QUESTIONS
Where can I buy Dozin’ with the Dinos merchandise?
Between 9:30pm and 10:30pm you can purchase overnight merchandise by SUE the T.rex (in the main hall
of the museum). Note that this is the only time Dozin’ with the Dinos merchandise will be available for saleit is not sold in the museum stores.
Can I pre-order Dozin’ with the Dinos merchandise?
You sure can! All pre-orders will be online at fieldmuseum.org/overnights , starting in the New Year.
We’ll have shirts, hats, patches, and more available, so check us out after January 1st!
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Where can I pick up Dozin’ with the Dinos merchandise that I pre-ordered?
Pre-orders can be picked up by SUE the T-rex between 9:30pm and 10:30pm. You can skip the line and
head right to the merchandise tables to pick up your pre-order. NOTE: If there are multiple orders for the
same group, the Group Leader can pick up all the items to distribute OR each order can be picked up
individually. Please make arrangements with your group beforehand if you are going to pick up multiple
orders.
How can I pay for Dozin’ with the Dinos merchandise?
Credit card payments are preferred for merchandise sales the night of the event. Checks are not
accepted.
Will other stores be open?
The Main Museum Store (near the South Door on the Main Level) will be open starting at 7:30am in the
morning. Remember, Dozin’ with the Dinos merchandise is not available in the museum store.
Will the Mold-a-Ramas, Penny Presses, etc. be working?
Yes! Remember to bring quarters or small bills and a shiny penny if you would like to make one of these
souvenirs on the Ground Level. Overnight staff does not have the ability to refund your money if one of the
machines malfunctions, so please use at your own risk!
Do you have an ATM?
There is an ATM at the south entrance of the Museum. Guests will not be able to access the ATM after 8
pm, which is when the south doors are locked.
SAFETY QUESTIONS
What are the rules?
 Eat only in designated areas; do not bring food or drinks into the exhibitions.
 Keep your shoes on (except while sleeping).
 Keep your shirt and pants on (even when sleeping)
 Use walking feet (No running).
 Children and their chaperones must stay together at all times.
 Respect your fellow overnighters and their belongings while touring Museum exhibitions.
Will there be security present at the overnight?
Yes. The Field Museum Protection Services department has staff members inside the building 24 hours a
day. A Dozin’ with the Dinos staff person or a Protections Services Officer can almost always be found in
Stanley Field Hall (the main hall of the Museum). Guests are encouraged to leave their belongings in their
sleeping area during the overnight program as a means of staking out their own spot. While we don’t have
an issue with theft at the overnight program, we do highly recommend keeping valuables on your person at
all times. The Field Museum does not take responsibility for any lost or stolen items.
Will there be an EMT present at the overnight?
Yes! We will have an EMT on site in the first aide room. If you or someone in your group needs assistance,
please tell a Dozin’ with the Dinos staff person or Field Museum Protection Services Officer so he/she can
escort you to the first aide room.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
What behaviors will be cause for removal from The Museum?
The Dozin’ with the Dinos staff and Field Museum Protection Services staff reserve the right to remove
guests from The Museum during a Dozin’ with the Dinos program. Behavior that would merit removal from
The Museum includes, but is not limited to, belligerence to a staff person or other guest, fighting,
possession or consumption of alcohol or illegal substances. Refunds will not be issued.
TICKETING QUESTIONS
What’s different about Premium Package tickets?
 Premium Package and Tour Package tickets are limited in quantity.
 Only families can purchase Premium Package or Tour Package tickets. Space is limited and we are
unable to accommodate large groups.
 Premium Package and Tour Package guests sleep upstairs in the Evolving Planet.
 Tour Package guests spend 45 minutes of the workshop time on a behind-the-scenes tour with a
Field Museum scientist. (Tours will vary depending on availability and scheduling of scientific staff.)
 Guests must purchase Premium Package and Tour Package tickets in advance – upgrades the
night of the event are not allowed.
Can I bring children aged younger than 6 or older than 12?
No. Unfortunately, we are unable to accommodate requests outside of this age range. In the interest of
fairness to the many requests made regarding this issue, exceptions are not made.
Can I buy an extra ticket at the door?
No. All tickets must be purchased in advance of the event.
I’m trying to register online and I’m receiving an error message. What’s going on?
If you are receiving an error message, this means that the program is sold out for that date. Please try to
register for a different overnight date.
I haven’t received my tickets. What’s going on?
We do not issue paper or electronic tickets for our Dozin’ events. When you arrive for your event, we will
have your name on our list. We recommend that you bring a copy of your confirmation email, if possible.
How do I buy tickets for the 3D movie?
Tickets for Waking the T.rex: The Story of SUE are only sold in-person on the night of the event. The movie
runs approximately 25 minutes. Tickets are $5 per person.
What should we do if we want to increase the size of our group?
Log onto the ticketing system through the portal at fieldmuseum.org/overnights , and log in using the
information you used to set up your purchase. There will be an option to add to your party size available,
provided there are tickets available for the night of your attendance.
What happens if group members are unable to attend and the group size shrinks?
Unfortunately, we are unable to provide refunds for shrinking groups. We recommend you purchase the
minimum number of tickets ahead of time, for the people you KNOW will be coming, and adding as more
confirm.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Can I get an exchange if I cannot attend the event?
Exchanges are allowed for General Overnight and Premium Package participants PROVIDED THE
MUSEUM IS CONTACTED IN ADVANCE OF THE OVERNIGHT. Guests giving advance notification can
exchange their tickets for a future overnight program within the same overnight season. An alternate date
must be provided by the participant when the exchange is requested. All exchanges will be charged a
$10 per participant processing fee regardless of when the museum was notified.
Based on availability, if an entire group wishes to exchange their date, the museum must be notified at least
five weeks prior to the event. A fee of $10 per person will be incurred. No exchanges will be made less
than five weeks prior to the event date. No refunds can be made.
Exchanges will not be made after the event has passed. No exceptions. Contact Dozin’ with the Dinos
Coordinator at 312.665.7525 or email [email protected] ASAP to request an exchange. Note:
tickets not used during the 2017 season are not valid the following year.
Can I get a refund if I do not attend the event?
No. The Field Museum is not responsible for personal matters that may bar participants from attending the
overnight event. No refunds will be issued.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Large Group Information and Checklist
Dozin’ with the Dinos Group Leader Checklist
Glad to hear that you and your group are planning to come to a Dozin’ with the Dinos overnight program at
The Field Museum! Your part of the Dozin’ with the Dinos overnight is outlined below:
Anytime from July 2016 until 6 weeks before the program date: (Please remember,
you are not guaranteed a place if you wait until 6 weeks before the event)
 Consult your group regarding your choices of dates – try to do this as far in advance as possible in order
to avoid dates being sold out
 Get your tickets set up by starting with our ticketing system, found at fieldmuseum.org/overnights
o Purchase tickets for an initial estimate attendance number (Note: you can sometimes add
tickets, but we cannot issue refunds, so please keep this in mind in your estimate.)
o Be ready with your first/second/third choices of program dates during your purchase!
o Pay for your initial deposit with major credit card. This will set up your monthly payments for
the remainder of the event fees, as well.
*Purchasing via the online ticketing system is the only way to secure space for the overnight.
Don’t wait to sign up for this year’s events, some nights fill up quickly!
 Receive email confirmation from TicketReturn
 Read the entire Overnight Packet (which you have in your hands right now). This should answer
many of your questions and clarify our policies.
 Also note: all payment will be done online. After you pay your deposit, the remainder of the
event charge will be paid in installments automatically on your credit card monthly.
5-6 weeks before the program date:
 Confirm final number of adults and children attending the overnight
 Ensure that all children participating are within the required age range of 6 to 12 years
 Ensure all chaperones are over 21 years old. The adult to child ratio is 1 to 3.
 Turn in the typed Group Roster, found at the end of this packet, on or before the due date (5
weeks before the event date) via email to [email protected].
 Turn in Child Permission Waivers, also found near the end of this packet, via email (also make
sure to keep a copy for your own records)
 Share the Overnight Packet with your group members. It is the responsibility of all group
members to understand the rules, policies, and expectations of the event.
*Note that any groups making a purchase 1 month or less before the overnight will be required
to make the complete payment at the time of registration.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
1-2 weeks before the program date:
 Double check that you and the Museum have Permission Slips from all the minors in the group
 Make sure your group knows your Group Name and knows where to find you upon arrival
(South Entrance lobby). It is important for guests to know the group name and the leader’s name
that is registered for this program.
 If there are any merchandise pre-orders, make sure you’ve made those purchases at
fieldmuseum.org/overnights
At the program:
**Bring this checklist with you as a guide.**
 Arrive the night of the event by 5:45pm (you must be there by check-in)
o If you are unable to arrive on time, please find a secondary contact person for
your group to check in.
 Check in at the Group Admission Desk and pick up the check-in packet for the entire
group – the person checking you in will go over all the important information for the
evening.
 Remain at the South Door to distribute check-in information to the rest of your group until
the entire group arrives or until orientation begins at 6:30. You’re responsible for:
o Giving chaperones a packet with the Schedule, Workshop Map, Sleep Map and
Rules sheet
o Instructing everyone to meet at Orientation in the James Simpson Theatre on
the Ground Level at 6:30pm. (Orientation is mandatory for all overnight
participants.)
o Explaining Parking
o Explaining where and when to pick up pre-ordered merchandise – by SUE the
T-rex between 9:30pm and 10:30pm. (If you pre-ordered on behalf of your
whole group and will be picking up the items yourself, please let your group
know where and when to meet you.)
o Explaining where and when to purchase tickets for the 3D movie, Waking the TRex: the Story of SUE, if your group plans to attend. Tickets are $5 each and
the movie will be shown in the Simpson Theater at 8:00 pm & 9:15 pm.
o Explaining how to get to your sleep location and/or directing your group to
volunteers at the South Door who will walk back to your sleep location with you.
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
o Encouraging your group to place their sleep gear in the assigned exhibit and to
set up their sleep gear after snack. Be sure to leave a 3-foot walkway
whenever possible.
 At 6:30pm give the extra check-in packets back to overnight staff at the South Door.
Overnight staff will check in any of your group members who have not arrived by that
time.
 Attend orientation with your entire group at 6:30pm
 You are responsible for your group’s behavior throughout the night.
 Enjoy the overnight!
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Child Participant Permission Waiver – For GROUP MEMBERS
(Not necessary for General Overnight or Premium Package Families)
Turn in completed Waiver to Group Leader. All forms due to The Field Museum 5 weeks before event
Date of the Overnight
Group Name
Child's Name
Medical or special considerations:
Emergency Contact (someone not attending the Overnight)
Name
Relationship
Phone Number
WAIVER, RELEASE OF LIABILITY, INDEMNIFICATION AND CONSENT
In exchange for my child or ward being allowed to participate in “Dozin’ with the Dinos” (the “Program”) to take place at and
sponsored by The Field Museum of Natural History (The “Field Museum”), I agree to bind myself and my child or ward to each of the
following:
Identification of Risks. I understand that any activity involves risks of injury and loss, both to person and to property, including the
possibility of permanent disability and death. I understand that this Waiver and Release of Liability is intended to address all of the risks of
any kind associated with participation in any aspect of the Program, including, particularly, such risks created by actions, inactions, or
negligence on the part of the Field Museum, or its respective directors, officers, trustees, employees, agents, volunteers, successors, or
assigns (collectively, the “Sponsors”). Voluntary Participation and Assumption of Risk. I understand that participation in the Program is
voluntary, and voluntarily assume personal responsibility for any injury, liability, loss or damage arising from any and all risks, known and
unknown, in any way connected with participation in the Program. Release, Waiver and Covenant Not to Sue. I, on behalf of myself and
my child or ward, release the Sponsors from, and waive, all claims. I further covenant not to sue the Sponsors for any liability, injury, loss, or
damage involving my child or ward, including attorneys’ fees, in any
way connected with participation in the Program, whether or not caused in whole or part by the negligence or other misconduct of the
Sponsors. Indemnification. I agree to indemnify and to hold harmless (in other words, to reimburse and to absolve from responsibility) the
Sponsors from all claims for any liability, injury, loss, damage, or expense, including attorneys’ fees (including cost of defending any claim I
might make, or that might be made on my behalf, that is released or waived by this instrument), in any way connected with or arising out of
my or my child or ward’s participation in the Program, whether or not caused in whole or in part by the negligence or other misconduct of the
Sponsors. Consent to Medical Treatment. I authorize the Sponsors to provide to me or my child or ward, through medical personnel of its
choice, customary medical assistance, transportation, and emergency medical services. This consent does not impose a duty upon the
Sponsors to provide such assistance, transportation, or services. Binding Effect, Severability and Applicable Law. This instrument shall
be binding upon my relatives, personal representatives, heirs, beneficiaries, next of kin, or assigns and shall inure to the benefit of the
Sponsors. If any provision (or portion of any provision) of this instrument is held to be invalid or unenforceable in part or in whole, such
invalidity or unenforceability shall not otherwise affect
any other provision of this instrument to the extent permissible by law. This instrument shall be governed, construed, and enforced in
accordance with the law of the State of Illinois. Photographs and Videos. I understand and agree that photographs and videos are
periodically taken of participants in the Program, and that the Sponsors may use these photographs or videos in future publications. For
valuable consideration, which is hereby acknowledged, I irrevocably transfer any rights or interests that I have or may have to such
photographs, videos, or parts thereof (collectively the “Images”), to the Field Museum. I waive any privacy and publicity interests which I or
my child may have in such Images. I understand that the Field Museum may use, or not use, the Images at its discretion, for any lawful
purpose.
THIS IS A WAIVER, RELEASE OF LIABILITY, INDEMNIFICATION AND CONSENT. I HAVE READ IT, UNDERSTAND THAT I
GIVE UP SUBSTANTIAL RIGHTS BY SIGNING, AND SIGN IT VOLUNTARILY.
_________________________________________
Parent’s or Guardian’s Name
______________________________________
Signature (Signature of Parent or Guardian if
Participant is less than 18 years of age)
___________________________________________
Date
________________________________________
Parent or Guardian Phone Number
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605
Group Roster
Overnight Date:
Group Name:
Group Leader:
TOTAL CHAPERONES:_____ TOTAL CHILDREN:
(Adult and Child):
CHAPERONES
CHAPERONE’S EMAIL
ADDRESS (Mandatory
in case of
emergencies)
TOTAL NUMBER OF PARTICIPANTS
CHILDREN:
1.
1.
2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.
10.
10.
11.
11.
12.
Number of
Chaperones on this
Page:
12.
Number of Children on this Page:
Want to know even more? Visit fieldmuseum.org/overnights, email us at: [email protected]
Or call:312.665.7525 The Field Museum 1400 S Lake Shore Dr, Chicago, IL 60605