Fact Sheet for
Short-Term Exchange Programs at Saitama University
(STEPS)
CONTACTS
Name of University
Director
Mailing Address
Phone
Fax
E-mail
Saitama University Office of International Affairs
Prof. Shinichi Nakamoto
255 Shimo-okubo, Sakura-ku, Saitama City, Saitama 338-8570 JAPAN
+81-48-858-9061
+81-48-858-5310
[email protected]
INSTITUTIONAL INFORMATION
Faculties/ Graduate Schools
Website for Exchange Program
Course Information
Access Information
ACADEMIC CALENDAR
Faculties:
Liberal Arts, Education, Economics, Science, Engineering
Graduate Schools:
Humanities and Social Sciences, Education, Science and Engineering
http://en.saitama-u.ac.jp/exchangeprograms/index/
http://syllabus.saitama-u.ac.jp/portal/public/syllabus/SearchMain.aspx
Saitama University is located just north of Tokyo. Saitama is one of the most popular residential areas in East
Japan where you can enjoy Japan's major attractions including the metropolitan Tokyo area, and surrounded by
the World Heritages: Mt. Fuji, Nikko, Tomioka Silk Mill and many more.
More information can be found on our website: http://en.saitama-u.ac.jp/about/mapsaccess/
Our academic year starts in April. Exchange students may commence either from Spring or Fall semester and stay for one or two semesters
depending on their own plans.
Spring Semester
International House Check-In
Orientation
Classes begin
Examination period
International House Check-Out
Late March
Late March - Early April
First week of April
Late July - Early August
Mid September
Fall Semester
International House Check-In
Orientation
Classes begin
Examination period
International House Check-Out
Late September
Late September - Early October
Late September
End of January - Middle of February
Mid March
APPLICATION
Application Deadlines
Language Requirements
Spring Semester: December 1st of preceding year
Fall Semester: June 1st
There are no set requirements for language exams, but the students must have skills in Japanese or English to
follow classes and fulfill the course requirements.
Application Form
Application Documents
Statement of Purpose
Academic Reference
*Sent to Int'l Office
Official Academic Transcript
SCHOLARSHIPS
1. JASSO (Japan Student
Services Organization) Student
Exchange Support Program
A Passport Copy
4 x Color Photo (3cm X 4cm)
Language Proficiency
Attach official bank statements or other financial documents.
Attach Tuberculosis (TB) clearance
Either in Japanese or English
To be filled out by a professor/instructor from home university
Transcript(s) from previous institution(s) required in case of a transfer
student
Photo identification page
Please print your name and citizenship on the back of each photo
If applicable, e.g., JLPT(Japanese-Language Proficiency Test), TOEFL
This scholarship from the Japanese government is awaded to students with outstanding academic
performance. Scholarship amount: 80,000 JPY /month
2. Saitama University Honors
This scholarship is awarded from Saitama University.
Scholarships
Scholarship amount: 60,000 JPY /month
ACCOMMODATION
Housing available for exchange
Every exchange student will live in our on-campus dormitory; International House (I-House). Each room is
students
equipped with kitchen, bath/shower, restroom and air conditioner.
Costs (I-House single room)
*subject to change
Weekend options
Deposit
Monthly Rate
Cleaning Fee
JPY 60,000 (12,000 × 5 installments) *Refundable
JPY 13,840 + Utilities (gas, electricity and water: averageJPY10,000)
JPY 23,600/one-semester student JPY 27,700/two-semester student
*pay upon check-out
Free Wi-Fi on campus, free LAN connection in I-House
Internet
Students may apply for a one-day Home Visit program or a one-night Home Stay program to spend time with a
local Japanese family.
FEES & COSTS
Waived for Exchange Students
Regular courses
Waived for Exchange Students
Intensive Japanese Program
Estimated living costs are 500,000 JPY for one semester and 1,000,000 JPY for two semesters.
Japan National Health Insurance Approx. 1,000 JPY /month
Insurance
5,180 JPY /two semesters
*Mandatory for all exchange
University CO-OP Student
4,320 JPY /one semester
students
Insurance (Liability Insurance)
Deposit : 2,000 JPY (one time) Refundable
5,000 - 10,000 JPY /per semester
Books
Textbook
2,800 JPY (Narita - Saitama)
Airport Shuttle
1,540 JPY (Haneda - Saitama)
Transportation
180 - 200 JPY (Saitama City area)
Local Bus
150 - 200 JPY (Saitama City Area)
Local Train
350 - 500 JPY (To Metropolitan Tokyo area)
Tuition and fees
Food
VISA
Lunch at cafeteria
Monthly average
350 - 500 JPY
25,000 - 30,000 JPY
After processing applications, we will send our official documentation with the Certificate of Eligibility (CoE) by
Visa Application Procedure
courier. With those documents, each student is required to apply for a "College Student (Ryugaku)" visa at the
Japanese Embassy or Consulate in your home country prior to travelling to Japan. Please contact the local
Japanese Embassy or Consulate for details of visa application.
FREQUENTLY ASKED QUESTIONS
Q. When do I choose my courses?
A. Course listings are finalized before the start of each semester. You will be guided through the course registration process shortly after arriving in
Saitama. Course listings from previous semesters are available on our website for your reference.
Q. In what language will the courses be conducted?
A. Most courses are conducted in Japanese, but the university offers a wide variety of courses taught in English. Our academic advisor will help
you choose your courses according to your language proficiency.
Q. Can I take Japanese language classes?
A. Yes, students take a placement test at the start of semester and are assigned to classes suitable to their proficiency level. Japanese classes
are not mandatory but it will help you adjust to your daily life in Japan, and make friends from all over the world!
Q. What is the cost of living in Saitama?
A. We recommend that you budget around JPY 500,000 for a one-semester exchange and 1,000,000 JPY for a two-semester exchange.
Q. Will I have internet access?
A. Yes! Wireless network is available throughout the campus.
Updated: October 2015
International Student Exchange Student Application
STEPS (Short-Term Exchange Program of Saitama University)
APPLICATION CHECK LIST
☐
Application Form
- Attach official bank statements, scholarship award letters, or other financial documents
- Attach Tuberculosis (TB) Clearance
☐
Statement of Purpose *On a separate printed page
☐
Academic Reference *Provide one letter of reference from your academic advisor or faculty member
☐
Official Transcript
☐
1 Passport Copy
☐
4 Color Passport Photos (3cm X 4cm)
☐
Official Language Proficiency Score Report Copy *If applicable : TOEFL, IELTS, JLPT, etc.
HOW TO APPLY
1. To be eligible for admission to Saitama as an exchange student, you must have been nominated by your home
university.
2. Your application must be sent through the international or exchange office at your university.
SEMESTER
DEADLINES
Spring Semester (April – End of August)
December 1
Fall Semester (End of September - Middle of February )
June 1
CONTACT:
Office of International Affairs
Saitama University
255 Shimo-okubo, Sakura-ku, Saitama City
338-8570 Japan
Tel: +81(48)858-9061/Fax: +81(48)858-9675
e-mail:[email protected]
Revised October 2015
APPLICANT INFORMATION
Full Name
*As it appears on passport
Date of Birth
Last
Date
Month
First
Middle
Place of Birth
Year
Country of Citizenship
Gender
City
Country
□Male
□Female
Mailing Address
Telephone
E-mail Address
ACADEMIC INFORMATION
Home Institution
Current Standing
Degree Level : □Undergraduate □Graduate
If other, specify
Major(s)
Year: □ 1st □ 2nd □ 3rd □ 4th □ 5th
y
Minor(s)
Date of First
Enrollment
Expected
Graduation Date
EMERGNECY CONTACT INFORMATION
Relationship to
the Applicant
Name
Address
Telephone
Home :
Mobile :
E-mail
※Parent or Guardian（If under 21）
Relationship to
the Applicant
Name
Address
Telephone
Home :
Mobile :
E-mail
DATES OF ATTENDANCE AT SAITAMA UNIVERSITY
Commencing
Semester/ year
□ Spring / Year
Number of Semester(s)
□ One semester
e
□ Fall / Year
e
□ Two semesters
Revised October 2015
LANGUAGE PROFICIENCY SELF-ASSESSMENT
To attend the exchange program at Saitama University, you should be able to understand lectures either in English or
Japanese. Complete the section below to evaluate your language proficiency.
Your Native Language
Proficiency of Japanese Language : Please indicate your level of the language
Language Skills
Excellent
Good
Fair
Poor
Speaking
Listening
Reading
Writing
Where have you studied Japanese?
□
□
At university / college
Self-study
How long have you studied Japanese?
Proficiency of English Language (Non-native speakers only) : Please indicate your level of the language
Language Skills
Excellent
Good
Fair
Poor
Speaking
Listening
Reading
Writing
ON CAMPUS HOUSING (INTERNATIONAL HOUSE) APPLICATION
☐ Yes
☐ No
Do you want to apply for International House during your stay in Saitama?
* No application for I-House is necessary if you check “yes.”
EXCHANGE REFERENCE
(to be completed by your exchange advisor/coordinator)
Name of Advisor/Coordinator
Department
Title
Telephone
E-mail
Student’s Name
I certify that
has been approved to participate in the exchange
program at Saitama University.
Advisor/Coordinator’s Signature
Date
Revised October 2015
AFFIDAVIT OF SUPPORT
You are required to submit valid supporting financial documents certifying that you have sufficient funds available to
cover expenses for your stay at Saitama University. This information and financial documents will be filed to the
immigration office to issue you a Certificate of Eligibility.
Statement of Guarantor (To be completed by the guarantor)
Name of Applicant
Relationship to
the Applicant
Name of Guarantor
Occupation
Name of Employer
Title
Annual Income
Address (Home)
Address (Workplace)
Telephone (Workplace)
Telephone(Mobile)
I,
, hereby state I am willing to guarantee the financial support for
during the entire stay at Saitama University. Evidence of my financial resources in the form of a bank statement
accompanies this affidavit of support.
Signature of Guarantor
Date
Financial Support Information (To be completed by the applicant)
Please state the source of funds and the total amount available from each financial resource. Total amount should be
at least; 500,000 yen for one-semester students and 1,000,000 yen for two-semester students.
Attach official bank statements or scholarship award letters. Documents must be either in English or Japanese.
Funding Source
Local Currency
Personal Funds
Japanese Yen
Local Currency
Family Funds / Relationship to the applicant:
..
Scholarship / Specify type and source :
.
Japanese Yen
Local Currency
Japanese Yen
Local Currency
Other/ Specify type and source :
.
Japanese Yen
TOTAL AMOUNT
Local Currency
(must equal: 500,000 yen for one-semester student and 1,000,000 yen for two-semester student)
Japanese Yen
I certify that the information I have given is accurate to the best of my knowledge. What I have given is a correct
statement of my arrangements for financing my studies at Saitama University.
Signature of Applicant
Date
Revised October 2015
CONFIDENTIAL HEALTH INFORMATION FORM
Please note that this will not affect the evaluation of your application, but will allow us to make the appropriate
arrangement for you.
1. Health History
Please indicate below if you have any health problems.
Yes
No
Chicken Pox
Hepatitis
Infectious Mononucleosis
Tuberculosis or contact with Tuberculosis
Malaria
Heart Problems
High Blood Pressure
Irregular or Rapid Heart Beat
Pain or pressure in the Chest
Asthma
Significant Allergic Reaction(s)
Chronic or Recurrent Gastrointestinal Problems
Kidney Problems
Hernia
Are you currently taking any medications for above problems?
Yes
No
Chronic Skin Problems
Epilepsy
Fainting Spells
Migraine Headaches
Endocrine Disorder(s)
Diabetes Mellitus
Anemia
Anxiety Reactions
Allergies to Medications
Operation(s)
Serious Accident(s)
Physical Handicap(s)
Depression
Other
Give details or those items checked “Yes” using the space below or additional sheets. Indicate problem, diagnosis if
known, and whether recovery has been complete or if still under treatment.
2. Current Condition
Are there any special needs, physical or mental, of which Saitama University needs to be aware?
describe in detail.
If yes, please
3. Tuberculosis Clearance
All students coming to Saitama University must submit a certification of tuberculosis (TB) clearance issued by a
physician. Any form of certification (TB skin test, a chest x-ray, etc.) is accepted.
Revised October 2015