VISALIA PUBLIC CEMETERY DISTRICT
1300 W. Goshen Avenue, Visatia, CA 93291 (5S9) 734-6181
Regular Board of Trustees, Meeting
Wednesday, January 25,2011 g:00 a.m. Cemetery Office
MINUTES
tne@
Prior to the call to order or
Trustees, Donald Williams, CpfuNotary from -sciacca &
Company gave the Oath of Office to Tiustees
Tom Johnson, Tom Link, and Shirley Salas for reappointment
to Visalia Pubtic Cemetery Districts, Board of Trustees
CALL TO ORDER AND
RECORD OF ATTENDANCE
through January 4,2021.
The regular meeting of the Board of Trustees was called to
order at 9:05 a.m. by Chair Tom Link. Other Trustees
present were Tom Johnson, George Ouzounian, Geneva
PhifRot and Shirley Salas. Others present were Donald
Williams, CPA/N9lary from Sciacca & Company, Jason
Hutton, General Manager/ Broker, from MiliCreek
Malaqgment, Craig Branco, CB Construction. Cemetery
staff, Cindy Summers, District Manager, and CherylAvili,
Admin istrative Assistant
&qtewerenffi
The regular meeting
closed session at 9:0g a.m. for a negotiation conference with
Jason Hutton, General ManagerlBroker with Mill Creek
properties tocated at 618 & 818 N. Rinatdi,
\4.anaO9pe1t on
Street, Visalia, CA. Afterdiscussion, the Board of Trusteei,
regutar meeting reconvened to an open session at g:25 a.m.
resulting in the following action from closed session: A
motion was made by Tom Johnson and seconded by
George Ouzounian to negotiate a month-to-month lease
agreement with a $95,000 sale price for the property located
at 6'18 N. Rinaldi Street, Visalia, CA. All ayes. Motion
carried. Another motion was made by George Ouzounian
and seconded by Geneva philpot to get an appraisal on the
property located at 818 N. RinaldiStreet, Visaiia,
CA. All
ayes. Motion carried.
CLOSED SESSION
(Property Negotiations at 618 &
818 N. Rinaldistreet, Visalia)
The minutes oi
reviewed. A motion was made by Tom Jolnson and
(December 2016)
The date of tne ne
Wednesday, February 22,2017 at 9:00 a.ir.
fglfuary 2017 Meetinq Date
seconded by George Ouzounian to approve the
December 16,2Arc rninutes as amended to reflect on page
2, second paragraph, " Trustee Shirley Salas returned to the
meeting before closed session,,. All ayes. Motion carried.
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VISALIA PUBLlC CEMETERY DISTRICT
MINUTES - JANUARY 25,2017
Rnitpo@
A motion was made by Geneva
George Ouzounian to approve the 2015-2016 annual audit as
pres_ented by Doug Souza, CpA, from Sciacca & Company at
the Decernber 16, 2016 regular board meeting. All ayes.
(2015-2A16 Annual Audit
Approval)
Motion carried.
The California Association of public Cemeteries,anru.raf
conference willbe February 23,24, and 25, 2012 in Oxnard,
CA. Geneva Philpot reported that C.A.p.C. is asking for
suggestions to rename newsletter. A motion was made by
George Ouzounian and seconded by Shirley Salas to submit
to C.A.P.C. "News on the Move" as a suggested name for the
newslefter. Cindy Summers willsubmit name to C.A.p.C.
The date for the next regular board meeting was revisited and
a rnotion was made by Geneva philpot and seconded by
Qeorge Ouzounian to change the date from WeOnesOay
February 22, 2017 at 9:00 a.m. to Tuesdav, February 21,
2017 a|9.00 a.m. Allayes. Motion carried.
Specialoistriffi
There is a California
member workshop & ethics training to be held on Thursday,
February 9, 2017 in Clovis, CA. Trustees will be attendinq.
Vis@
Philpot suggested tnat
host a catered area meeting in the Visalia public
Cemetery Pavilion in September 2012. Cindy Summers to
proceed with arrangements
9."lgu,
District
l Cindy Summers
introO
wh9 is currently doing handyman work for the Cemetery and,
in the very near future, will be hired as an ,,6n catt,, emp'ioyee.
(C.A. P.C. Annual Conference
February 23, 24, 25, 2017 Oxnard)
(Revisit February 2017 Regutar
Meeting Date)
(C.S.D.A. Board Member
Training and Ethics Workshop in
Clovis, CA, Februaw 9.2Afi\
(Area Meeting Hosted by Visalia
Cemetery Proposed for
September 2017)
ntroduction of On-call
Handyman)
(l
Cindy Summers presented a term life insurance proposal for
the four employees currenfly working, Cindy Summers,.
CherylAvila, Ron Greenlee and Maria Resendiz. The monthly
premium for four employees based on $10,000.00 term life
insurance is $27.16. After discussion, a motion was made by
Tom Johnson and seconded by George Ouzounian to
approve the recommendation for g 10,000.00 term life
insurance for the four employees currenily employed at a
monthly premium rate of $27.16. All ayes. Motion carried.
(Proposed Term Life lnsurance
for Current Employees)
Cindy Summers presented
handyman position. Cindy will check with public Employee
Retirement systems' guiderines for emproyee qualification for
this position.
(Job Description for On-call
Cindy Summers pres
policy clarifying timing procedures and the ,,no holiday,,
burial
practice. A motion was made by George Ouzounian and
seconded by Shirley Salas to accept the updated burial policv
(Update of Burial Poticy)
Handyman)
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VISAL]A PUBL]C CEMETERY DISTRICT
MINUTES - JANUARY 25,2017
as presented and to be effective January 25, 2017. AIIayes
Motion carried.
c@
Cindy Sum-rners reported that the
been modified by Cemetery staff in conjunction with
Ron Westbrook, Visalia Granite & Marble to include the
parameters for placing stones in the new ,,Silent Hearts,, area
in the Cenretery. A motion was made by Geneva philpot and
seconded by George Ouzounian to approve the updated
marker policy as presented. AIlayes. Motion carried.
Dlst@
Shirley Salas reported that
in.on February 1, 2A11. Fencing and plumbing issues to be
q!{g99eO Shirley reported that rent for the emptoyee wiil be
$500.00 and a pet deposii will be required and the house
shall be professionally cleaned upon leaving the premises.
Rent shall be on a month{o-month basis. Rentai agreement
to reflect that rent is berow standards with the undeistanding
that the employee will be the "eyes,, of the Cemetery Districi
It was the consensus of the Board of Trustees, that
Shirley Salas will coordinate the rental agreement
negotiations with the employee and
[4ill Creek Manaqement.
u@
Cindy Summers reviewed ano
1. Proceeding with two property negotiations. 2. -senior
Coalition event scheduled for February 16,201T atthe
Windham Hotel in Visalia. Cindy Summers and CherylAvita
to attend. 3. Lady of Guadalupe area - discussed nanle.
4. Cindy Summers working on a bid for repairs to well.
5. Continuation of maintenance, painting, changing of offices,
cabinets, etc. being done. 6. Rewriting of
;oO OEsjriptions.
7. Tree removalcontinuing and new piantings. g. Ofiice
update 9. Shop maintenance 10. Golf cart repairs;Grant
is moving forward to replace gas gators with electric gators.
11. Mausoleum tift needs some repairs. Skylight in jtd
mausoleum to be cleaned after rains. 13. Signs are being
ordered at shop and curbs to be painted red.
(Updated Marker Policy)
(District Housing Update)
(Strategic Plan Updates)
Geneva Philpot suggested that the Strategic planning
session date be moved to April rather than June of elch year.
Cindy Summers to bring April dates to the Board for review.
Cindy Surnmers
of the pubiic noticed the Cemetery
|_yl..Pllllten,,mem,ber
office that he will not
(Manager's Report)
be attending board meetings in the near
future. 2. Pegboard system progressing, awaitiig the
pegboard. Tom Johnson suggested thai the Board of
Trustees review the Manager,s report prior to meetings for
questions at the meeting. Geneva philpot showed co'ncern
for compensation for Board of Trustees. Cindy Summers will
place compensation for Board of Trustees on next agenda.
3
VISALIAPUBLiM
MINUTES
- JANUARY
25,2017
Shirley Sat
sunrise services in the pavilion at the Cemetery.
Cindy Summers and Shirley Satas wittworf ontoorOinating
the event.
Tne financ
expenses for December 2016 were reviewed. After
discussion, a motion was made by Geneva philpot and
seconded by Shirley Salas to accept the Decemb er 2016
financial transactions, reports and iatification of expenses
as
presented. All ayes. Motion carried.
Tom Jofrns
Oversight sub-committee be plac-ed on the next agenda.
(Other Board Matters)
FINANCIAL TRANSACTIONS
(December 2016)
(Other Board Matters)
Funding for the employee retirement healih care to be placed
on the next aqenda.
There. being no
Tom Johnson and seconded by George Ouzounian to
ing at 12:11 p.m.
Submitted by,
Tom Link
Chair
ADJOURNMENT
7-44
Visalia Public Cemetery District
cheryrAvira
U'lUCilJ
Administrative Assistant
Visalia Public Cemetery District
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