DDR Forum & Expo 2017 - June 14-16, 2017 - Brussels Expo (BELGIUM)
EXHIBITION REQUEST
The DDR Forum & Expo 2017 is organized by the European Demolition Association (EDA)
This represents a willing and commitment to attend the DDR Forum & Expo 2017 and means the acceptance of the General Conditions.
To submit your application, fill the from in CAPITAL LETTERS and return it to [email protected]
1. COMPANY INFORMATION
(The information below will be used for all the communications with the company. It’s required to complete all the fields)
Company:
VAT Number:
EU Intra-community VAT number*
Address:
City
ZIP code
Region:
Country
Contact person:
Position:
Direct e-mail:
Direct phone number
Invoicing contact:
Direct invoicing email:
*The EU Intra-Community VAT allows the exemption from VAT when invoicing.
If this applies to your company, include with your application the certificate of your Intra-community VAT number.
2. EXHIBITION OPTIONS
Choose the option that fits better for your company:
Turn-key solution
Space with basics
Empty space
Short name
T12
T36
T72
F12
F144
J12
J25
J50
J100
Basic specs
Small Stand
4x3=12 m2
Medium
Stand
6x6=36 m2
Large Stand
12x6=72 m 2
Small Space
4x3=12 m2
Large Space
12x12=
144 m2
4x3=12
m2
5x5=25 m2
10x5=50 m2
10x10=
100 m2
Open sides
1
2
3
1
4
1
2
3
4
EDA/EDI
Member
 5.220 €
 11.250 €
 17.550 €
 3.420 €
 26.550 €
 2.700 €
 5.200 €
 10.000 €
 19.500 €
Other
company
 5.800 €
 12.500 €
 19.500 €
 3.800 €
 29.500 €
 2.970 €
 5.720 €
 11.000 €
 21.450 €
Not and EDA/EDI member yet? Become a member and get a significant discount on your exhibition package!
All the exhibition options include unlimited invitations for your contacts. Registration is free of charge for all contractors.
Suppliers of the industry which are not members of EDA or do not hire an exhibition space are not allowed to enter the event.
Turn-key solutions:
•
Finished stand, move-in ready
•
Furniture, signature and electricity included
•
Zero worries, all you need for business included
Empty space
•
100% empty space
•
Open to implement your materials and design
Space with basics:
•
Your space ready with carpeting
•
Lightning and basic electricity consumption included
•
Easy to adapt to your needs
See complete description and technical information for all
exhibition options in the Annex 1. Rates do not include VAT
3. ACCEPTANCE
The undersigned declares that he is entitled to bind the company indicated in section 1 above. He declares that he
acknowledges and accepts the General Conditions available in Annex 2.
Date:
__/__/__
Signature/stamp: ________________________________
DDR Forum & Expo 2017 - June 14-16, 2017 - Brussels Expo (BELGIUM)
ANNEX 1: TECHNICAL INFORMATION
What is included in the turn-key solutions?
T12 - SMALL STAND
T36 – MEDIUM STAND
T72 – LARGE STAND
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Size: 4m x 3m = 12m2
Carpeting
1 open side
Modular system solution with
white panels
Warehouse 1x1 m
Small counter
1 table + 4 chairs
Main electrical connection and
consumption included
Height limit: 2,40m
•
Size: 6m x 6m = 36m2
Carpeting
2 open sides
Built with mdf wooden panel
Warehouse 1x2 m
Large counter
2 tables + 8 chairs
Main electrical connection and
consumption (max. 6 kw)
Height limitation: 5m
•
Size: 12m x 6m = 72m2
Carpeting
3 open sides
Built with mdf wooden panel
Warehouse 1x2 m
Large counter
2 tables + 8 chairs
Main electrical connection and
consumption (max. 16 kw)
Height limitation: 8m
What is included in the “space with basics” solutions?
F12 – SMALL SPACE
F144 – LARGE SPACE
•
•
•
•
•
•
•
•
•
Size: 12m x 12m = 144m2
Best location
Carpeting
4 open sides
•
Main electrical connection and
consumption (max. 16 kw)
Height limitation: 8m
•
•
Size: 4m x 3m = 12m2
Carpeting
1 open side
Modular system solution with white
panel
Rail with 3 spot lights
Height limit: 2,40m
•
Lightning with suspended square
Truss 10m x 10 m
What is included in the “empty space” solutions?
These solutions only include the corresponding number of m2. Exhibitors have to provide carpeting and division systems
that guarantee the exhibition design.
You can hire the services you may need with the trade fair service provider (GL Events)
J12
•
•
•
J25
Size: 4m x 3m = 12m2
1 open side
Height limit: 2,40m
•
•
•
J50
Size: 5m x 5m = 25m2
2 open sides
Height limitation: 5m
•
•
•
J100
Size: 10m x 5m = 50m2
3 open sides
Height limitation: 5m
ABOUT the DDR Forum & Expo 2017
Venue:
Brussels Expo
Place de Belgique 1 – 1020 Brussels (Belgium)
Dates:
14th-16th June 2017
Opening hours:
June 14
June 15
June 16
Visitors
09:00 – 18:00
09:00 – 18:00
09:00 – 14:00
Installing:
June 12-13
09:00 – 18:00
Dismantling:
June 16
June 17
14:00 – 19:00
09:00 – 18:00
Exhibitors
08:00 – 19:00
08:00 – 19:00
08:00 – 19:00
•
•
•
Size: 10m x 10m = 100m2
4 open sides
Height limitation: 8m
DDR Forum & Expo 2017 - June 14-16, 2017 - Brussels Expo (BELGIUM)
ANNEX 2: GENERAL CONDITIONS
1. TERMS
The event is called DDR Forum & Expo 2017, and will be
shortened as DDR2017
In this General Conditions, “Exhibitor” refers to all
companies confirmed as exhibitors for DDR2017 as well
as all their employees or agents.
The term “Organizer” applies to all the team managing
the event DDR2017.
2. APPLICATION
All companies willing to exhibit in DDR2017 must
complete and sign the “Exhibition request” and submit
it to [email protected] at the earliest possible.
Applications will be accepted until April 30th 2017.
Applications made on this date must have attached the
proof of payment of the invoice total amount.
Submitting the Exhibition request means the
acknowledge and acceptance of this General Conditions
Once the application has been processed, the exhibitor
will receive an invoice for 50% of the total amount as
first payment and guarantee.
The organization will confirm the application once the
first payment has been received.
3. PAYMENT TERMS
Early bird fees: when early-bird discount applies, the
mentioned deposit (50% of the total amount) must be
paid before the 31/01/2017.
Otherwise, the organization will send to the exhibitor a
new invoice for the updated amount, excluding the
discount.
Standard fees: a first 50% payment has to be made as
confirmation of the exhibition option. The pending
amount must be paid before April 21st 2017.
Full payment in the indicated terms is a condition for
access to the exhibition area.
All invoiced amounts must be paid in EUR and free of all
charges (e.g. bank charges occurring when transferring
via bank account).
4. CANCELLATIONS AND REFUNDS
All cancellations must be made in writing and addressed
to the organization.
Exhibitors will receive a refund of the 75% of the paid
amount for cancellations made before February 1st 2017.
The organization will charge a 50% of the paid amount in
cancellations made between February 1st and April 7th.
Cancellations after April 7TH are not refundable.
5. SUBLETING
Exhibitors are not allowed to sublet the whole or any
part of its own space.
They are neither allowed to exhibit or advertise
products or materials which are not part of their own
business, or those of their subsidiaries.
6. LOCATION OF THE STAND
Once the application has been confirmed, the exhibitor will
be able to choose its location on the exhibition area based
on the available space.
The assignment will be given on first-come, first-served
basis.
The organization reserves the right to reallocate the stands
if needed.
7. HEIGHT LIMITATION
The height of the exhibition hall is 10,8 meters and the
truck entrance for the hall is 4,8 meters.
8. SERVICES
The organization provides the exhibitors the following
services at no additional charge:
•
General insurance
•
Perimeter security guard service
•
General Wi-Fi service
•
Daily cleaning for the aisles and common areas.
The organization will provide the contact of a supplier for
any additional service (catering, water, parking…)
9. WASTE MANAGEMENT
Exhibitors remain solely responsible for their waste
management during the build-up and the break down.
After the break-down, each exhibition space will be
reviewed by the organization.
In case any, special waste removal has to be done by the
organization, the cost will be charged to the exhibitor.
10. EMPTY SPACE
Companies participating in DDR2017 with an empty space
option are obligated to provide carpeting and one
separation system (50 m2) or two separation systems (12
and 25 m2) in order to accomplish with general event
design.
11. INSURANCE
Exhibitors remain solely responsible for the safety of their
personnel and property, before, during and after the fair.
The organization assumes no liability for any damage to
people, machines or other equipment before, during or
after the fair.
Exhibitors should observe and meet the Brussels Expo Safety
regulations.
12. FORCE MAJEURE
If, for any reason beyond the control and not resulting from
any act or default of the organization, it shall become
impracticable to hold the Exhibition or necessary to
interrupt it or close it prematurely, the organization may
take such action as they consider necessary communicating
it to the exhibitors as soon as possible.
In those cases, exhibitors are not entitled to any
compensation or to the return of any monies paid or
deposited.