Clovis City Commission
Regular Meeting
321 North Connelly St
Clovis, NM 88101
www.cityofclovis.org
~ Minutes ~
Claire Burroughes
Thursday, January 7, 2016
5:15 PM
North Annex, Clovis-Carver Library
I – PLEDGE OF ALLEGIANCE
Mayor Lansford called the meeting to order at 5:17 a.m. Mayor Lansford offered the
prayer, which was followed by the Pledge of Allegiance and the Salute to the New Mexico
flag.
II – OFFICIAL SALUTE TO THE NEW MEXICO FLAG: "I salute the flag of the State of
New Mexico, the Zia symbol of perfect friendship among united cultures."
III – ROLL CALL
Attendee Name
IV.
Title
Status
Arrived
Chris Bryant
Commissioner - District 4
Present
4:58 PM
Juan Garza
Mayor Pro Tempore
Present
5:06 PM
Randy Crowder
Commissioner - District 1
Present
4:59 PM
Fidel Madrid
Commissioner - District 3
Present
5:09 PM
Robert Sandoval
Commissioner - District 3
Present
4:58 PM
David Lansford
Mayor
Present
5:02 PM
Sandra Taylor-Sawyer
Commissioner - District 2
Present
5:02 PM
Gary Elliott
Commissioner - District 2
Present
5:06 PM
Tom Martin
Commissioner - District 4
Present
4:58 PM
APPROVAL OF AGENDA
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Fidel Madrid, Commissioner - District 3
SECONDER: Juan Garza, Mayor Pro Tempore
AYES: Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
V – APPROVAL OF MINUTES
1.
Monday, November 30, 2015
Commissioner Taylor-Sawyer asked if they could table the November 30th minutes.
RESULT:
TABLED [UNANIMOUS]
MOVER:
Sandra Taylor-Sawyer, Commissioner - District 2
SECONDER: Gary Elliott, Commissioner - District 2
AYES:
2.
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
Thursday, December 17, 2015
Ms. Burroughes advised she had the following changes:
1. On packet page 34, under New Business, second paragraph should read "Ms.
Labatt stated she has watched the City for 22 years and has seen some great things
happen."
2. On packet page 35, the votes of the Commission are listed for the Planning &
Zoning commission and Commissioner Martin's vote was not listed. He voted for Dr. Wilson.
~1~
RESULT:
ACCEPTED AS AMENDED [UNANIMOUS]
MOVER:
Chris Bryant, Commissioner - District 4
SECONDER: Gary Elliott, Commissioner - District 2
AYES:
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
VI – RECOGNITION OF VISITORS
Mayor Lansford welcomed everyone to the meeting.
VII – PROCLAMATIONS, AWARDS AND PRESENTATIONS
None.
VIII – RECEIPTS OF PETITIONS AND COMMUNICATIONS
Ms. Burroughes stated there were Boy Scouts from Troop 226 that were present and
working on one of their merit badges. Mayor Lansford stated the Commission would like to
meet them. Mr. Carson Ellis and Mr. Rance Plyler introduced themselves.
IX.
CONSENT AGENDA
This item is placed on the agenda so that the Commission, by unanimous consent, can designate
those routine agenda items that they wish to be approved or acknowledged by one motion. If any
proposal does not meet with the approval of all Commission members, or if a citizen so requests,
that item will be heard when reached under the regular agenda.
1. Motion to place indicated items on the consent agenda by unanimous vote
Commissioner Crowder stated regarding Item Number 6 it says the funds have to be
expended by February 1st, 2015. He stated that was a typo and it needs to say 2016. He
stated he would like to remove Item Number 2 from the consent agenda.
Mayor Pro Tem Garza made a motion to place indicated items on the consent agenda
by unanimous vote; Commissioner Taylor-Sawyer seconded the motion. Upon a roll call
vote, with all voting in the affirmative, the motion carried unanimously.
2. Request for Approval of Donation of Real Estate in the Triangle Addition
Mr. Morris Stagner is the owner of 26 lots in Blocks Three (3) and Four (4) of the
Triangle Addition to the City of Clovis, as shown in the attached drawing from the Assessor’s
office. Mr. Stagner has moved to Midland, Texas and has offered to donate the lots to the
City of Clovis. The lots are adjacent to Veteran’s Park on West Grand Avenue. The Curry
County Assessor has advised that there is $57.88 of property tax owed. Mr. Stagner has
agreed to pay this amount as a part of the real estate donation. This item was approved
under the consent agenda.
3. Request for Approval of Budget Transfer of 1.25 Million Dollars from General Fund
65 to Fund 75-0601-67290-201102 (Improvements) for the Reconstruction of Listed
Residential Streets.
During the December 9th 2015 Meeting of the Public Works Committee it was decided
by unanimous vote to approve up to 1.25 million dollars from General Fund 65 for the
repaving of various residential Streets.
The approved Streets are listed below:
Concord- Belvoir to Marvin Hass
Comer- Duckworth to Circle
Plaza- Vohs to Thornton
Hockenhull- Manana to Plaza
Vohs- Manana to Alley
Lancaster- Circle to Alley
Putnam- Norris to Jeanie
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Duckworth to Circle is being paid out of existing residential paving
fund($300,000.00), except for $26,340 that will come from this request.
This item was
approved under the consent agenda.
4. Request for Approval of City of Clovis to Act as Fiscal Agent for Any Capital Outlay
Funding Received by the Clovis MainStreet Program During the 2016 Legislative
Session, Lisa Pellegrino-Spear
The Clovis MainStreet program is asking the City of Clovis to act as fiscal agent for
any funding they may receive during the 2016 legislative session. This item was approved
under the consent agenda.
5. Request for Approval of Receipt of $8,000 Grant from NM Mexico MainStreet for
Lyceum Theater Renovations and Budget Change of $1,600 for 20% Grant Match,
Ms. Lisa Pelligrino-Spear
The Clovis MainStreet program has been advised they have been awarded an
additional $8,000 grant from the NM MainStreet capital outlay funding from the 2014
Legislative Session. Funds will be expended on the Lyceum Theater to finish the flooring at
the facility.
These funds will need to be expended by February 1st, 2015. The grant
requires a 20% match from the City of Clovis. Total funding is $9,600.00. This item was
approved under the consent agenda.
6. Request for Approval to Submit an Application for FY 2015 Assistance to
Firefighters Grants to be Used to Purchase Airvac 911 Engine Exhaust Removal
Systems for Main Fire Station, Substations, Reserve Equipment Station and to Accept
Grant Funds When Awarded
The Clovis Fire Department will apply for $125,551.80 to purchase ten Airvac 911
Engine Exhaust removal systems, three for Station 1 and one for each substation. This will
help them meet OSHA requirements on exhaust removal from truck bays and correct a
safety issue. The total amount will be $125,551.80 grant and $13,950.20 Fire Department
match for a total of $139,502.00. This item was approved under the consent agenda.
7. Motion to approve or acknowledge all items on the consent agenda
Commissioner Madrid made a motion to approve or acknowledge all items on the
consent agenda; Commissioner Taylor-Sawyer seconded the motion. Upon a roll call vote,
with all voting in the affirmative, the motion carried unanimously.
X – INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. Request for Approval of Adoption of Resolution Number 2816-2016 Opposing
Legislation that Would Impose Further Rules, Regulations and Restrictions on Gun
Shows and Place the Clovis Lions Club Gun Shows at a Competitive Disadvantage
with Surrounding State Gun Shows, Joe Whitehurst, Commissioner Elliott, Mayor
Lansford
Commissioner Elliott stated he appreciated the Lions Club, the work that they do and the money
they bring in to help the community and surrounding areas.
Mr. Joe Whitehurst, Clovis Lions Club, approached the podium. He advised they look forward to
coming to the Commission to get this signed. The gun shows bring $35,000 to $40,000 back to the
community. At this time they have a camera that they have used from Kids Sight International, to
screen 1,963 kids in the area. It takes 8/10ths of a second to tell if you need glasses. They have done
this for pre K - 3rd grades and have referred 431 children to optometrists for glasses. Because of this
community working with them, they have it so Kids Sight will take any child up to the age of 7 so when
they go to the optometrist they do not have to pay for the doctors exam or the glasses. They also have
it set that any child from the age of 8-17 are covered by the Department of Health. All of this works
because they have the money and funding to help. Without the gun shows they would not be able to
put the money back into the community. He said this work was all voluntary. He stated they were
lucky to have a Commission like this that understood their Second Amendment rights.
Commissioner Martin advised last year he made comments about the resolution and he would
like to make similar comments this year. He noticed it was essentially the same as last year, but there
were a few changes. He stated he still believes this needs to be two resolutions. Firstly they need to
deal with the gun situation and make that a resolution. He felt this particular resolution, with the way it
was written, downplays the importance of the Lions Club ad trivializes them. The Lions Club are
relegated to one line in this resolution. They have earned the right to have a resolution on their own
stating the things they have done. While he supported the sentiments in this, he thought there should
be more than one line.
~3~
Mr. Whitehurst said on December 5th they had Operation Red, White and Blue and they fed the
first responders which was over 250 fire, police, EMTs and EMS. He stated they sent letters to
businesses in town and he had never been so thankful he lived in Clovis NM. They had over $5,000
donated and they spent the money feeding them and giving door prizes. He hoped they could do this
every year.
Commissioner Sandoval asked if they could put what Commissioner Martin mentioned about a
second resolution as a future agenda item. Commissioner Martin said they all agreed the volunteer
organizations help make this community great through all the things they do. This is a tremendous asset
to the community.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Fidel Madrid, Commissioner - District 3
SECONDER: Gary Elliott, Commissioner - District 2
AYES:
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
XI – UNFINISHED BUSINESS
1. Request for Approval of Appointment of Utility Representative to Serve on the
Economic Incentive Board, Commissioner Taylor-Sawyer
This item is for action regarding the utility representative for the Economic Incentive
Board.
Commissioner Taylor-Sawyer said this will be the final act for the (Economic Development) Ad
Hoc Committee which was put together by the Commission. She presented the representative for the
utility industry, John D. Gutierrez, who currently works for the NM Gas Company. Mr. Gutierrez has
taken Danny Deckard's position and covers Clovis, Portales and several other cities in Eastern New
Mexico. He has worked for the gas company for 6 years and has experience in the industry.
Mayor Lansford said the Commission weighs heavy on the recommendations from the Economic
Incentive Board. He appreciated his willingness to serve and his expertise. Commissioner TaylorSawyer made a motion to appoint Mr. John Gutierrez to serve on the Economic Incentive Board; Mayor
Pro Tem Garza seconded the motion, which passed by acclamation.
Mayor Lansford stated they had another Boy Scout attending the Commission meeting. He
asked him to introduce himself. Mr. Thomas Lopstein introduced himself and stated he was with Troop
226.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Sandra Taylor-Sawyer, Commissioner - District 2
SECONDER: Juan Garza, Mayor Pro Tempore
AYES:
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
XII – NEW BUSINESS
1. Request for Approval of Solid Waste Disposal Agreement Between the City of
Clovis and the City of Portales, Larry Fry
The City of Clovis’ Public Works Committee discussed the landfill contract with the
City of Portales at their December 9th, 2015 meeting.
Please see excerpt from those
minutes below:
Agenda Item No. 5 - Discussion and recommendation regarding landfill
contract with City of Portales and City of Clovis solid waste rates
Commissioner Crowder stated the original contract started on May 13, 2003,
went through May 18, 2010 and the charge was $26 per ton. It remained in effect for 7
years. Clovis also accepted construction/demolition debris and used tires at the rates
charged to all other customers. In May 2011 the original contract was renewed and
changed to $30 a ton. The price was reduced for demolition debris to $11 per ton and the
greenways were $18 a ton with a term of 4 years. This contract expired in March of this
year. In the new contract it states Clovis are required to give Portales a two year notice
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before they raise rates. In turn Portales has to give the City of Clovis a 2 year notice if they
are going to do something different.
Mr. Bunch stated no recommendation was made from the Revenue Review
Committee. They need to get a 2 year contract in place for the $30 a ton. Next year during
the Revenue Review Committees meeting if they decide to raise the rates the city manager
will send them a letter stating that 2 years from that time the City of Clovis will raise the
rates. Mr. Fry stated he had a discussion with Portales city manager Sammy Standefer
regarding this issue and they are very receptive to working with the City. He stated they
need to have some ability to adjust the rate in accordance to what they charge other people
for those kinds of services. In the past there have been times when they have not been
able to adjust rates due to the contract even though they have had to raise the rates for
residents of Clovis. Mr. Bunch stated they are charging Portales $30 a ton and the regular
fee at the landfill is $35 a ton. Commissioner Bryant stated they may need to rewrite that
contract. Commissioner Crowder stated if they are going to renew Portales' contract it
would be an appropriate time review Clovis' fees as well.
Commissioner Crowder stated that is their only enterprise fund that they
actually subsidize with a 1/16% gross receipts tax. Mr. Clifton stated they are subsidizing
1/16% and that generates $490,000 a year. One option is if they increase residential and
business garbage only it would be 14% for both. Single family including 5% tax would go
from $43.16 to $46.85 and multifamily would go from $32.89 to $37.49. Option two is to
increase landfill fees as well as increase residential and business garbage. This would be a
10% increase for all three. Single family including tax would go up to $47.47 and
multifamily would go up to $36.17.
Commissioner Crowder asked if the committee wanted the commission to
consider raising rates or have the city manager and staff work with the City of Portales on
rates. Commissioner Elliott stated it would be a good idea to wait 2 years.
Commissioner Bryant asked if they looked at commercial rates at all. Mr.
Clifton stated he did look at commercial also he just didn’t put them on the list because
there were so many fees involved, but both options would raise commercial too. Mr. Bunch
stated if they raise Portales’ rates $5 per ton with an average of 1800 tons a month for a
year that would bring in $110,000 extra to the landfill solid waste fund.
Commissioner Crowder stated he discussed this with Mayor Pro Tem Garza
and he asked if they considered the wear and tear on the roads from the trucks coming
through. Mr. Bunch stated it’s about 1800 tons a month that come from Portales.
Mr. Leslie stated he thought 2 years would allow ample time for the
negotiations between Clovis and Portales and for the citizens of Clovis to become aware of
what they are doing and what is needed in order to implement these rates. They need to
get Portales on par with what the citizens are paying. Commissioner Crowder stated they
need to let the commission know what their thoughts on relieving that $490,000 for
whatever purpose they use it for. Commissioner Madrid asked if raising the rates would fall
under the Revenue Review Committee. Commissioner Crowder stated it doesn't have to,
but it could.
Commissioner Bryant made a motion to recommend for the city commission
to authorize city staff to move forward with renegotiating the contract with the City of
Portales and to let staff decide on rates; Commissioner Madrid seconded the motion.
Mr. Bunch asked if they were going to ask Portales to pay the $35 a ton with
the new contract without the 2 years notice. Mr. Fry stated they need to work with Portales
on this. Their biggest concern is the ability to budget for that.
The motion passed by acclamation.
Commissioner Crowder asked if the committee had a recommendation on
movement of the subsidy from the landfill and adjusting the $1.45 on residential rates. Mr.
Leslie asked what Mr. Fry’s thoughts were. Mr. Fry stated he agreed with moving away
from the subsidy. He stated Commissioner Madrid brought up a valid point on whether or
not this should be done by this committee or through the Revenue Review Committee.
~5~
Commissioner Madrid stated last time they raised the rates it went through the Revenue
Review Committee.
Commissioner Crowder stated he would like to make a motion to ask the city
commission to assign this to the Revenue Review Committee at their next meeting. He
asked when their next meeting was. Mr. Clifton stated they met every other year. Mr. Fry
asked if that meant they wouldn't meet until a year from August. Mr. Clifton stated that
was correct unless they had something special come up.
Commissioner Crowder made a motion to ask the city commission to consider
adjusting rates effective whenever the Portales rates become effective to relieve the subsidy
from the fund; Commissioner Bryant seconded the motion, which passed by acclamation.
Ms. Burroughes and Mr. Fry met with the Portales City Manager on Monday,
January 04, 2016 regarding the revised Solid Waste Disposal Agreement.
In the event the City of Clovis raises its charges to citizens of the City of
Clovis to rates in excess of those set forth below, the rates charged to Portales shall be
increased to the same level charged to the citizens of Clovis. Any rate increase to Portales
shall begin and become effective six months after Clovis notifies Portales of the potential
change in rates. The agreement shall commence April 1, 2016 and continue until March
31, 2018.
CLOVIS LANDFILL CHARGES PER TON
Municipal Solid Waste $35.00
Green Waste $18.00
Construction & Demolition $13.00
Asbestos $77.00
Offal $46.00
Industrial Waste $55.00
Petroleum Contaminated Soils $55.00
Ash $42.00
Sludge $46.00
Chemical Spill remains $55.00
Any other waste $55.00
Mr. Fry advised regarding the proposed agreement for the City of Portales to continue to bring
their solid waste to the City of Clovis' landfill. The previous amount is less than charged the citizens of
Clovis and this will make it the same. The new rate is $35.00 a ton effective April 1st. Mr. Fry said the
previous agreement allows for 2 year rate changes before they come affective and the new agreement
will have a 6 month notice period.
Commissioner Crowder asked if Portales waived the two year requirement. Mr. Fry said they
have been operating without an agreement with Portales since last year. They are agreeable for April 1st
for the same rates and any future changes enacted by the Commission would go into effect with 6
months notice to the City of Portales in the future.
Commissioner Crowder said part of the recommendation from the Public Works Committee was
to ask the City Commission to consider adjusting rates effective whenever the Portales rates become
effective to relieve the subsidy from the landfill fund. The 1/16th is subsidizing it currently. Removing
the 1/16 would add $1.40 a month to the bill. This would bring the rates up to the standard so they
could withdraw the 1/16th and use it elsewhere. Commissioner Crowder felt if they could utilize the
1/16th somewhere else it could forestall raising taxes. The Gross Receipts Tax is the most regressive tax
there is. It causes people to look around for better bargains. He could go to the county and save
thousands of dollars building a home by not paying city taxes. There are subdivisions in the county
where they did not pay GRT.
~6~
New Mexico is ranked 48 in the country for sales tax or gross receipts tax and are two from the
bottom from being the highest tax for GRT. They are number 1 in the nation for property tax. The
taxing system in NM is pretty far out of balance. He encouraged them to consider utilizing the 1/16th by
implementing a $1.40 more per month landfill fee. He would like to see this dedicated for drainage
projects. He thought it would be prudent to adjust the garbage rates and the commercial would go up a
little as well. As Chairman of the Public Works Committee he felt compelled to explain the other piece
and would like to see this as part of the motion.
Commissioner Sandoval said he was a little confused as to what the motion was. Commissioner
Crowder said the motion he read was the one Public Works Committee had. Commissioner Sandoval
asked if Commissioner Crowder was asking to change the motion they have in front of them. Mayor
Lansford stated the recommendation from staff is to approve the increase and rate at the landfill for
tonnage. He asked Mr. Richards if they could make a motion in regards to residential and commercial
rates based on what is on the agenda or does that need to be a future agenda item. Mr. Richards said as
a future agenda item because the agenda item says specifically request for approval of this agreement
with Portales. It does not provide notice of any other action that would impact rates for Clovis citizens.
Commissioner Sandoval said he was not against what Commissioner Crowder wanted to do, but
it left the impression that they were trying to sneak something in the back door. If they were going to
raise their rates it was something different and had nothing to do with what they were talking about
right now.
Commissioner Taylor-Sawyer said in the past they have made adjustments to motions and
added things to motions in the past. Mayor Lansford agreed, but in those cases it had fallen in line with
the agenda item. He understood what Commissioner Crowder was saying. He entertained a motion in
relation to the Portales tonnage. They can set it up as a future agenda item to discuss the 1/16th rates.
Commissioner Bryant asked if the increase for the landfill would go through the Revenue Review
Committee. Mayor Lansford said traditionally that was what they had done. He asked Mr. Richards if
they were restricted to this. Mr. Richards said one of the components of the revenue review process
was to ensure a periodic review of rates, but there was no limitation that the Commission cannot adjust
rates unless it makes a referral to the Revenue Review Committee.
Commissioner Sandoval made a motion to approve the request to increase the rate per ton
from $30 to $35 for the City of Portales effective April 1st with a 6 month notification for future
increases; Mayor Pro Tem Garza seconded the motion.
Mr. Richards said since they have an agreement and the agenda item was to approve the
agreement, which incorporates the terms that the Mayor just referenced, it may be simpler to approve
the agreement and not just two components, but all of it. Mayor Lansford said an addendum to his
previous remarks that this is the essence of the contract that they are having a motion to approve.
Mr. Fry stated he would like to apologize for not including the 1/16th and will follow up on it
accordingly.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Robert Sandoval, Commissioner - District 3
SECONDER: Juan Garza, Mayor Pro Tempore
AYES:
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
2. Request for Approval of Budget Change of $68,500 for New Mexico Tech Bureau of
Geology and Mineral Resources to Complete an Underground Aquifer Lifetime
Mapping Project in Curry and Roosevelt Counties, Commissioner Chris Bryant
The City of Clovis’ Water Policy Advisory Committee have met twice with the NM
Tech Bureau of Geology and Mineral Resources to discuss underground mapping of the
aquifer in Curry and Roosevelt counties
The Water Policy Advisory Committee voted in favor of moving forward with a
recommendation to the Clovis City Commission to complete this work. The cost of this will
be $68,500 (no NMGRT) and the data collection will commence in May 2016. The work will
take approximately 8 months to complete (March 2017).
Commissioner Bryant advised the Water Policy Advisory Board has met twice with
NM Tech regarding the mapping of the underground aquifer. One reason is to find out
where the best water is, two is to find out how much water is there and three is to find out
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how long it will last. This is an 8 month project. The data collection will commence in May
2016 and will be completed in March 2017.
Chairwoman Brumfield advised the Water Authority supports this and the
conservation working with whatever they needed to do to solve their water issues. This will
be an excellent tool. They made the list for $5,000,000 and hopefully they will get the lion’s
share of that. They hoped to gather $10,000,000 to start the initial part of the pipeline by
Cannon Air Force Base.
She complimented Commissioner Bryant with putting this
together. ENMWUA will participate financially.
Mr. Fry advised they were approached this afternoon from Mr. Ben Salazar with the
possibility of potential grant funding for this project as well.
Commissioner Crowder moved that the City of Clovis approve the contract with NM
Tech. NM Tech has been approved as a sole source contract so they do not have to go
through an RFP process. He encouraged the commission to seek capital outlay funding for
this. This is data that NM Tech had already done in the area and it is new data that they
will collect from the wells. It will be similar to the work Texas Tech did for the western side
of the panhandle. Commissioner Taylor-Sawyer seconded the motion.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Randy Crowder, Commissioner - District 1
SECONDER: Sandra Taylor-Sawyer, Commissioner - District 2
AYES:
Bryant, Garza, Crowder, Madrid, Sandoval, Taylor-Sawyer, Elliott, Martin
XIII – REPORTS OF BOARDS, OFFICERS AND COMMITTEES
1. Report by District 2 Engineer, Mr. Tim Parker, NMDOT
Mr. Tim Parker stated District 2 is made up of Chaves, Lincoln, Otero, Eddy, Lea,
Roosevelt, Curry, De Baca and parts of Guadalupe and Torrance Counties. There are 7,750
lanes miles of travel, with the most 4 lane non interstate miles in the state. Clovis has 557
lane miles. They serve 137 communities, have 16 patrol yards, 2 special crews and 6
project offices. Four of the construction projects currently are US 60 on Mabry Drive with
1.5 miles of reconstruction, NM 209 north of Clovis and US 60 are bridge replacement
projects and NM 245 north Thornton Street is a signalization project. A typical year in
maintenance is pothole patching, blade patching, fog sealing, mowing, snow removal, chip
seal and erosion control and this is district wide. There are four projects sponsored by
Curry County that equal around $750,000-$800,000. There is also a Grady Municipal
Schools, Melrose Municipal Agreement and a Melrose Municipal Arterial Agreement that
equal about $300,000 and a Texico Municipal Agreement and Texico Public Schools
Agreement.
Future projects include:
·
US 60/84 - County Road N intersection - building left turn bay (maintenance),
began today
·
NM 209 - Llano Estacado to MP 7.1 - Pavement rehabilitation, reconstruction,
drainage improvements, ADA, and shoulder widening, FY 2017, $11.3 million (STIP),
projected letting as early as August 2016
·
US 60 - CAFB to 7th Street, Pavement Rehab, FY 2017, $7.4 million (STIP), projected
letting September 2017
·
US 70 - Prince Street Overpass, Bridge Rehabilitation, FY 2018, $2.2 million (STIP)
·
US 60 - Wheaton to Prince Street, Reconstruction, FY 2019, $30 million (STIP)
·
US 60/70/84 (Texico, NM) - Reconstruction & ADA improvements, FY 2021, $2.5
million (STIP)
·
US 60 / SugarBeet / CR-G - Intersection improvements north side radius’ 2016
·
NM 523 / CR - D - intersection drainage and turning radius improvements
·
US 523 / Humphrey - intersection improvements.
2017/18
2016
Study 2016. construction
From December 26-January 4th the patrol area for that time frame was 100% snow
removal. They had four other districts come in and they had around 6,767 pass miles of
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snow removal, 44 pieces of equipment were used about 180 cubic yards of salt. For district
2 they had all 16 crews working including the crews that do asphalt and pavement, 150 plus
employees working, 260 pieces of equipment were use, had 53,455 pass miles, 2,034 cubic
yards of salt and an additional 1800 cubic yards of salt with additive were used. Employees
were working 24/7 to get the roads opened. Mr. Parker stated he is very proud of what the
employees did because a lot of them were out working while everyone was asleep. The
National Guard was called in because of a State of Emergency. He introduced Mr. Lee
Marquez, Supervisor for the Clovis patrol of the NMDOT and Mr. Randy Lujeras, Project
Manager 2, who is based out of Clovis.
Commissioner Crowder asked if they have looked at Llano Estacado and 21st Street.
Mr. Parker stated this has not been addressed at this point. It is on the radar and they will
get it programmed in. Commissioner Sandoval asked how far ahead of schedule they are
on Highway 60. Mr. Lujeras stated the project is 80% complete and all of the main line
paving is done. Only 30% of the contract time has been used. Commissioner Sandoval
asked assuming that they stay as far as head as they are is DOT planning to start on the
second phase as soon as they finish this phase. Mr. Lujeras stated the portion coming up
next would be west of Prince Street. The issue with that is the price tag has increased and
unfortunately anytime they have an increase that drastic the only way they can address
that is with time. They have talked about partnering with Public Works to help ease the
pain, but the fix for that portion of Mabry will not be coming as soon as they are done.
Mayor Lansford stated he thought the portion Commissioner Sandoval was talking about
was US 60 Wheaton to Prince Street, which extends what they are doing now westward to
Cannon Air Force Base. Commissioner Crowder stated they had to jump over phase 2 and
go to phase 3, which is Cannon Air Force Base to Veterans Park. The next project is to go
to Cannon Air Force Base and do a four mile stretch, leaving that gap in between until they
can address the drainage issues and some of the other things.
Commissioner Taylor-Sawyer thanked the City Manager, Police, Fire and Public
Works for taking care of the citizens on December 26-29. She thanked Mr. Parker for all
that they did with the highway. She asked Mr. Parker if his office had access to updating
the road closures on the website. Mr. Lujeras stated every 2-4 hours their dispatch will call
to ask if they have any updates on roads. Mr. Parker stated during that time they hundreds
of emails giving updates and they were updating the website updated. The Federal Highway
Administration requires them when a US route or a national highway system route is shut
down for more than a couple hours there are certain protocols that they have to follow.
2. Civic Center Update, Ms. Misty Bertrand
Ms. Misty Bertrand stated for FY 14-15 they finished just under $40,000 under
budget so they finished the year with a net loss of $279,000 for the year. They had 296
events and brought in $350,000 in event revenue. Some of the events they had were the
Rotary International District 5220 Conference, the National Association of Chamber
Ambassadors Conference and all of the usual annual events. They had 29 banquets in the
first 3 weeks of December and Chef Reshetar prepared around 2,500 meals. She stated
they are celebrating 10 years of the Clovis Civic Center and will have some celebrations
going on with that. Some of the upcoming events are the Milk Lover's Ball, the Chamber
Banquet, Friends of the NRA Banquet, the Valentines Day Murder Mystery Dinner,
Sportsman for Fish and Wildlife Banquet, the Lions Club Gun Show, the Rocky Mountain Elk
Banquet, A masquerade ball to benefit CASA and at the end of March will be the Home and
Garden Show. The civic center will host a dinner for the Homebuilders Association since
they were the ones that donated the land for the civic center. During the next three months
they will also be paving the west parking lot.
Mayor Lansford stated even though there is a deficit in the budget the idea of the
civic center is to enhance the communities quality and to bring in outside visitors.
Commissioner Taylor-Sawyer stated there have been times when the civic center is very
cold. She asked if those issues have been addressed. Ms. Bertrand stated they had their
last holiday party on December 18th and the next day the parts came in and the heater is
completely operational. The computer system that runs the HVAC is obsolete so in the next
few years they will need to decide what to do with it.
Mayor Lansford asked what the expiration date was on the bond for the civic center.
Mr. Clifton stated it was a 15 year bond but they refinanced it so it should be 20 more
years. Mayor Lansford asked how much debt service remains on the civic center. Mr.
Clifton stated he would get that information to the commission.
~9~
XIV – FUTURE AGENDA ITEMS
None.
XV – ANNOUNCEMENT OF DATE, TIME AND PLACE OF CITY BOARD AND
COMMISSION MEETINGS
Commissioner Bryant stated the Water Policy Advisory Board meeting for January
has been cancelled. Commissioner Taylor-Sawyer stated the 24th Annual Dr. Martin Luther
King Jr. Commission Scholarship Breakfast will be held Saturday, January 16th at 9:00 a.m.
at the Clovis High School cafeteria and the symbolic walk and rally will be held on Monday,
January 18th at 9:00 a.m. it will start at Potter Park and end at Bethlehem Baptist Church
at 104 Calhoun.
Mayor Lansford thanked the Fire Department, Police Department, Mr. Dan Heerding,
Public Works, Mr. Fry and everyone that rose to the occasion during the blizzard.
Commissioner Martin stated they all did an unbelievable job. He stated the days after they
were still out cleaning off streets and he definitely appreciated that. Mr. Bunch stated they
finally got caught up today with sanitation. He stated he is very proud of his crews and the
first responders. Mayor Pro Tem Garza stated they are doing a good job for the community.
Commissioner Bryant stated he is extremely proud of the city for the way they took care of
things. He thanked the citizens for showing their support and helping each other.
A – Water Policy Advisory Board, 8:30 a.m., Tuesday, January 12, 2016, Assembly
Room, Bert Cabiness City Government Center, 321 Connelly
Cancelled
B – Planning & Zoning, 3:00 p.m., Wednesday, January 13, 2016, Assembly Room,
Bert Cabiness City Government Cneter, 321 Connellyi
C – City Hall Closed, Monday, January 18, 2016, Dr. Martin Luther King, Jr. Day
D – Cultural and Ethnic Affairs Committee, 12:00 p.m., Tuesday, January 19, 2016,
Small Conference Room, Bert Cabiness City Government Center, 321 Connelly
E – Finance Committee, 2:00 p.m., Wednesday, January 20, 2016, Small Conference
Room, Bert Cabiness City Government Center, 321 Connelly
F – City Commission Meeting, 5:15 p.m., Thursday, January 21, 2016, North Annex,
Clovis-Carver Library, 701 N. Main
XVI – ADJOURNMENT
There being no further business to come before the commission the meeting adjourned at
6:47 p.m.
~ 10 ~