Executive Director's
Report to the
Board of Harbor Commissioners
DATE:
FEBRUARY 28,2008
FROM:
CONSTRUCTION AND MAINTENANCE
SUBJECT:
AWARD OF CONTRACT NO. 39397 FOR FOURTEE POLICE
INTERCEPTOR SEDANS, BID F-554, TO DOWNTO\ N FORD SALES
SUMMARY:
Award of contract to Downtown Ford Sales for the purchase of fourteer Ford Crown Victoria
police interceptor sedans to support Port Police operations and more t fectively secure Port
property.
RECOMMENDATION:
It is recommended that the Board of Harbor Commissioners award Cont
purchase of fourteen Ford Crown Victoria police interceptor sedans in ac
California Contract No. 1-08-23-14 Revision A to Downtown Ford Sales
total amount including sales tax of $533,468 and authorize the Executive
contract on behalf of the Board. City Charter Section 604(c) and Los P
Code Section 10.1.l(a) authorize the Board to approve all contracts
$150,000.
~ c No.
t 39397 for the
xdance with State of
Sacramento, CA, in a
irector to execute the
igeles Administrative
valued in excess of
DISCUSSION:
1. The Construction and Maintenance Division (C&M) submitted Requis
fourteen Ford Crown Victoria police interceptor sedans. Four of the
replace similar vehicles under the Port's Vehicle Replacement Progra
being used in the Port Police Division. While the vehicles have no
usage, they have exceeded 100,000 miles of service and are eligible f
interceptor sedans typically have a great amount of wear and tear. Ac
are evaluated on a case-by-case basis to determine if they can still be 1
vehicles were evaluated and they did not meet this requirement.
interceptor sedans are needed in the Port Police Division to support tlpatrol and other police staff, and more effectively support the securil
The fourteen police interceptor sedans were authorized for purchase ir
08 budget, Equipment Priority Item Nos. 33 and NBOl.
ion No. E-080235 for
sedans are needed to
1 which are currently
reached ten years of
r replacement. Police
itionally, all vehicles
,ed safely. These four
'en additional police
increased number of
of all Port property.
:he Fiscal Year 2007-
2. In keeping with the Port's Environmental management Policy, C&l
Ford Crown Victoria police interceptors with a Flex Fuel E-85 configc
for 85% ethanol-fueled engines. All Port vehicles (with rare exception
Port Police detectives), are now purchased using specifications req
configurations. For this reason, C&M is requesting to join the terms 2
[
is purchasing 2008
3tion, which provides
including sedans for
iring alternative fuel
.d conditions of State
DATE:
FEBRUARY 28,2008
SUBJECT:
AWARD OF CONTRACT NO. 39397 FOR
INTERCEPTOR SEDANS, BID F-554, TO
~
Page 2 of 3
of California contract #1-08-23-14 Revision A, Package Group
police interceptor sedans in accordance with City Charter Section
fourteen
3. The Contracts and Purchasing bivision (C&P) contacted the State oflcalifornia Department
of General Services to ensure the Port's specifications were met thr ugh the state contract.
One of the state contract's designated vendors, Downtown Ford sales, met all requirements
and submitted all required bid documentation.
d
d&~
and a copy of the
4. An approved~ffirmativeAction Plan for the vendor is on file in
approved contract will be forwarded to Contract Compliance for monitoring.
ENVIRONMENTAL ASSESSMENT:
The proposed project is the award of a contract to purchase fourteen new and replacement police
interceptor sedans for the Port Police Division. Four of the sedans will replace existing older
police sedans and ten police sedans will provide additional support for the police patrol of Port
property. As such, the director of the Environmental Management ~ i v i s i b nhas determined that
the proposed activity is exempt from the requirements of the California Environmental Quality
Act (CEQA) in accordance with Article 11, Section 2(f) and Article 111 1 (82) of the Los Angeles
City CEQA Guidelines.
,
FINANCIAL IMPACT:
Approval of this Board item would commit the Port to expend
the fourteen police
interceptor sedans described herein. Under the Port's Vehicle
Program, four of
these police sedans will replace existing like vehicles
the Port Police
Division. The four replaced police sedans have an estimated total market alue of $1 1,835. They
will be salvaged and auctioned by the City Department of General Service and the proceeds will
be credited to the Harbor Revenue Fund. This transaction will also b shown in the Port's
balance sheet as a decrease in assets by the total depreciated book va ue of the four police
sedans.
Y
!I
Funding for Contract No. 39397 has been budgeted in the FY 2007-08
05 10, Construction & Maintenance, Program 000, Account 13240,
cover the proposed purchase.
ECONOMIC IMPACT:
Budget, Center
Acquisitions to
~
The contract purchase will not have a significant direct employment effect in the 5-county
region.
DATE:
FEBRUARY 28,2008
SUBJECT:
AWARD OF CONTRACT NO. 39397 FOR
INTERCEPTOR SEDANS, BID F-554, TO
Page 3 of 3
CITY ATTORNEY:
The City Attorney's Office has approved the proposed contract as to form
TRANSMITTALS:
1.
2.
Contract No. 39397
Bid Recap - F-554
' W
Port Construction and Maintenance
JOHN M. HOLMES
Deputy Executive Di
APPROVED:
GERALDINE KNATZ, Ph.D
Executive Director
Contract for 14 Police Vehicles dy
File Nos. HAR-9-1
MGT-3-3
PUR-5